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SHIREBROOK ACADEMY POLICY No. P010 CRITICAL INDICIDENT MANAGEMENT PLAN LAST REVIEWED: June 2015 REVIEWED BY: David Plummer NEXT REVIEW DATE: June 2017

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SHIREBROOK ACADEMY

POLICY No. P010

CRITICAL INDICIDENT MANAGEMENT PLAN

LAST REVIEWED: June 2015

REVIEWED BY: David Plummer

NEXT REVIEW

DATE:

June 2017

2

CONTENTS

PAGE

Aims 3

Types of incident covered by the plan 3

Notification of incident 3

Critical Incident Management Team (CIMT) 4

Base for Critical Incident Management Team 4

Information for all staff 5

Incident Log 6

Basic information about the Academy 7

Availability of timetables 8

Evacuation procedures 9

Responsibility of person in charge 10, 15

Responsibility of site manager 12, 17

Responsibility of Senior Vice Principal 13, 16

Responsibility of reception clerk 14

Liaison with media 15, 19

Guidance sheet for person in charge 18, 19

Guidance sheet for group leader of an out of Academy activity 20

Guidance sheet for Principal if major incident occurs on an off site

activity

21

Teaching staff list 22

Support staff list 23 - 25

Bus and coach companies Appendix 1

Teaching supply agencies Appendix 2

LA emergency contact numbers

Partial Opening to cover exams

Appendix 3

Appendix 4

Student/emergency contact Supplement 1

Governor contact details Supplement 2

3

CRITICAL INCIDENT MANAGEMENT PLAN

This plan has been prepared and agreed by the staff and governors of Shirebrook Academy

to assist in dealing with critical incidents on or off the site which affect the Academy

community.

Aims

The aims of the Academy’s plan are:

to provide support to all students and staff affected by the incident;

to maintain the normal running of any parts of the Academy not affected;

to return the whole Academy to normal as soon as possible.

Types of incident covered by the plan

A critical incident is defined as an emergency affecting students, personnel or property,

requiring immediate responsive action beyond that which could be reasonably expected

from the Academy’s own management team during the day to day running of the

Academy.

It may involve:

the death of a student, staff member or governor;

a serious accident involving students and/or Academy personnel on or off the premises;

a violent intrusion on to Academy premises (e.g. an armed intruder or a bomb alert);

extensive damage to Academy premises;

the release of hazardous substances near or on the Academy site.

Notification of incident

You may hear about the incident from a number of sources:

a staff member

a student

the police

parents

the media

Derbyshire County Council

4

Whoever receives the alert should ask for as much information as possible:

the name of the caller;

what has happened;

have the emergency services been informed/are they attending;

exact location (and any access problems if not on site);

casualties;

actions taken so far;

name/contact at the scene (if not on site);

what assistance is needed.

(An aide-memoire is attached to be kept by the Academy telephone. A log sheet is also

included in the plan for use by staff to record information and actions)

The Principal or Vice Principal will decide on the level of response needed:

can the Academy cope alone?

if not, the Education Department or County Emergency Planning Officer will be

contacted bearing in mind the capabilities of other organisations, who can be alerted

via the County Council.

The Academy can call the Educational Psychology Team for assistance with welfare

issues (for staff and/or students). See contact number in Appendix

Derbyshire County Council provide Crisis Communications support. See contact number

in Appendix

Contact list and call out arrangements

An Academy contact list of home/work addresses and phone numbers is attached to this

plan. These are available only to staff authorised to have access as part of the plan in order

to preserve confidentiality.

Critical Incident Management Team (CIMT)

The CIMT will comprise:

Principal

Vice Principals

Assistant Principals

Chair of Governors (where contactable/available)

Site manager

Base for Critical Incident Management Team

The base for the CIMT will be the Principal’s office where it is still possible to use this. The

reserve on-site location will be the administration office. In cases where it is not possible to

use the Academy premises as a base, the CIMT will make use of the Pine Cone Buildings.

5

CRITICAL INCIDENT MANAGEMENT PLAN

Information for all teaching and support staff

Be ready to respond to any potential hazard in and about the site.

Contact the reception/Principal in the event of any emergency, giving information about

the:

nature of the incident;

type of help required;

emergency service(s) required;

exact location of the incident;

number of casualties and nature of injuries.

If necessary, evacuate the building, according to procedures set out in the fire

procedures document.

Maintain a calm atmosphere.

Respond to instructions given by members of the Critical Incident Management Team.

Do not speak directly to the media but refer all enquiries to the Principal or other person

designated as being responsible for contact with the media.

6

Shirebrook Academy

CRITICAL INCIDENT MANAGEMENT PLAN

INCIDENT LOG

Incident:

Location of incident:

Date:

Time:

Event/Action taken:

Signature:

7

Basic information about the Academy

Shirebrook Academy

Common Lane

Shirebrook

Mansfield

Notts

NG20 8QF

Email. www.shirebrookacademy.org

Telephone No. 01623 742722

Facsimilie No. 01623 742206

DFE No. 830/ 6905

Age Range: 11 - 16 (and some post 16) Number on roll: 745

Map of surrounding area: included in file

Plan of Academy: included in file

Details of senior staff

Julie Bloor Principal (Mark Cottingham from 1.9.15)

David Plummer Director of Finance and Support Services

Andrew Gilbert Vice Principal

Nick Stafford Vice Principal

Lindsay Ward Vice Principal

Liz Cartledge Assistant Principal

Steve Roberts Assistant Principal

Garry Topham Assistant Principal

Cheryl Booth Assistant Principal

Paul Plastow Site manager

Details of governors

Chair of governors Simon West

Vice chair of governors Andy Brickles

8

Shirebrook Academy

CRITICAL INCIDENT MANAGEMENT PLAN

Teaching staff list (Page 22)

Support staff list (Page 23-25)

Bus and coach companies (Appendix 1)

Supply agencies (Appendix 2)

LA emergency contact numbers (Appendix 3)

Partial opening for exams (Appendix 4)

Student/emergency contacts (Supplement 1)

Governors contact numbers (Supplement 2)

NB: Timetables are available in the Principal’s office to identify who is where within

Academy.

Timetables are also available in the administration office or online using SIMS.

9

Shirebrook Academy

CRITICAL INCIDENT MANAGEMENT PLAN

Evacuation Procedures

NOTE : EVACUATION PROCEDURES HAVE NOW BEEN UPDATED TO TAKE ACCOUNT OF OUR NEW BUILDING

REFER TO NEW DOCUMENTS P010A AND P010B

10

Shirebrook Academy

CRITICAL INCIDENT MANAGEMENT PLAN

Person in charge of the Critical Incident Management Team

Name: Mark Cottingham from 1.9.15

Responsibilities

To take charge of events.

To draw up an action plan for the specific incident.

Where appropriate, to liaise with Derbyshire County Council/Education

Department staff and Stubbin Wood School.

To delegate responsibilities and give task sheets to the chosen people.

To provide a flexible response, based on the Critical Incident Management Plan.

To appoint a secretary (usually the Vice Principal Curriculum) who will keep a

comprehensive incident log and support the person in charge.

To consult with the police and the person responsible for liaison with the media

about the release of information to students, staff, parents, general enquiries and

the media.

To establish a crisis team meeting place, close to the incident control point.

11

Shirebrook Academy

CRITICAL INCIDENT MANAGEMENT PLAN

Person to contact Derbyshire County Council

Name: Mark Cottingham

Derbyshire County Council Emergency Telephone Operator: 01629 580000

Emergency communications office: 01629 538234

Emergency number for Education Psychologist Dept: 01629 532735

Ask the operator to speak to the Emergency Planning Officer under the Council’s Major

Emergency Scheme.

Contact numbers for the Emergency Planning Division and Education Department are

included in this plan.

Give the following information

Your name

Your telephone number

The Academy’s name: Shirebrook Academy

Address: Common Lane

Shirebrook

Mansfield

Notts.

NG20 8QF

Telephone no: 01623 742722

Details of the incident

Nature of assistance required - dealing with the media, transport, catering,

communications, and administration support.

12

Shirebrook Academy

CRITICAL INCIDENT MANAGEMENT PLAN

Person responsible for immediate actions to safeguard students and staff

Name: Paul Plastow. Site Manager

Responsibilities

To evacuate the building in accordance with the Academy Fire Procedure.

If necessary, to use an alternative assembly point.

To liaise with Critical Incident Management Team Leader and Emergency

Services, once the names of those present have been checked against the

attendance list.

The responsibility for rescue rests with the Derbyshire Fire and Rescue Service.

To liaise with staff to ensure that immediate reassurance and support is given to

anyone who is distressed.

To ensure that parents do not take students away, unless directed to do so.

To respond to direction from the person in charge of the Critical Incident

Management Team or other personnel in control, e.g. Police, Derbyshire’s

Emergency Planning Officers.

13

Shirebrook Academy

CRITICAL INCIDENT MANAGEMENT PLAN

Person responsible for checking channels of communication

Name: Andy Gilbert. Vice Principal

Responsibilities

Check that all available communications and office equipment are working

(telephones, fax, copiers), in

Reception

Site managers office

CIMT base - Principals’ office

CIMT alternative base - Administration / Pine Cone Centre

Be ready to give the information to Derbyshire’s Emergency Planning Officer.

To respond to directions from the person in charge of the Critical Incident

Management Team or other personnel in control, e.g. Police, Derbyshire’s

Emergency Planning Officers.

14

Shirebrook Academy

CRITICAL INCIDENT MANAGEMENT PLAN

Person to contact emergency services

Name: Reception clerk

Responsibilities

Contact as appropriate: Police 999

Fire

Ambulance

Be prepared to give the following information:

Emergency Service(s) required

Exact location of incident

Number of casualties

Nature of injuries

Location and telephone number where call is being made from

Hazards which may be encountered by the Emergency Services at the site

To respond to the directions from the person in charge of the Critical Incident

Management Team or other personnel in control i.e. Police, Fire or other

Emergency Services, Derbyshire's Emergency Planning Officers.

15

Shirebrook Academy

CRITICAL INCIDENT MANAGEMENT PLAN

Person responsible for liaison with Media

Name: Mark Cottingham

Responsibilities

Early establishment of central media point.

To liaise with and co-operate with the media and to answer their queries, as

appropriate.

To provide press statements (see separate sheets with headings).

To liaise with emergency services including the Police Press Officer and Derbyshire

County Council over the setting up of a Media Centre.

To show concern and not panic.

To provide basic information about the Academy - refer to separate sheets in file.

To liaise between the press and those affected about press interviews -seeking

permission

from parents/carers of any students involved in the interviews.

Students involved in interview - ensuring they have support.

Asking the interviewer the questions to be asked, in advance of the interview.

To respond to directions from other personnel in control, e.g. Police, Derbyshire's

Emergency Planning Officers.

16

Shirebrook Academy

CRITICAL INCIDENT MANAGEMENT PLAN

Secretary to the person in charge of the Critical Incident Management Team

Name: Vice Principal

Responsibilities

To support the person in charge

To keep a comprehensive incident log, as dictated by the person in charge.

Shirebrook Academy

17

CRITICAL INCIDENT MANAGEMENT PLAN

Person to open appropriate buildings

Name: Paul Plastow. Site Manager

Responsibilities

Open the appropriate parts of the Academy.

Ensure gates are opened to allow access for the Emergency Services.

To respond to directions from the person in charge of the Critical Incident

Management Team or other personnel in control, e.g. Police, Derbyshire’s

Emergency Planning Officers.

18

Shirebrook Academy

CRITICAL INCIDENT MANAGEMENT PLAN

Guidance action sheet for Principal/ Member of Senior Leadership Team

A log of decisions made and actions taken should be kept

In the event of a major incident occurring on the Academy site

the actions below should be considered and implemented as appropriate

1. Ascertain details of incident.

2. Alert relevant emergency services (Police, Fire, Ambulance) via 999 system.

3. Consider evacuation of Academy (via fire alarm or word of mouth).

4. Initiate Academy Critical Incident Management Plan.

5. Allocate staff to:

account for all students/staff/visitors on Academy site;

administer first aid to persons injured;

ascertain if there are any witnesses;

inform Academy Support Contact Officer;

inform Chief Emergency Planning Officer who can arrange appropriate

support;

inform staff/students of incident. If incident occurs out of Academy hours

consider briefing staff/students at earliest opportunity.

6. Inform parents/relatives as appropriate. If there are casualties then visits to

parents/relatives should be arranged in conjunction with the Police.

7. Inform Chair of Governors and arrange for other governors to be informed.

8. Consider closing the Academy.

9. Consider relocation to other premises. If relocation is required this should be

arranged in consultation with the Chief Education Officer, Director of Technical

Services and Chief Emergency Planning Officer.

10. Notify HSE and Education Department Health and Safety Officer if incident

involves a reportable accident or specified dangerous occurrence. Complete

accident forms as necessary.

11. Arrange for the staffing of switchboard/telephone. Ensure that staff are fully

briefed on facts and are aware of what information can be released.

12. Prepare to deal with the media - this should be done in accordance with the

Police and County Council’s Public Relations Officer

ADVICE FOR OFFICIAL SPOKESPERSON(S)

19

X DO NOT speculate - your interpretation or understanding can and

probably will be exaggerated or quoted as hard fact.

X DO NOT give any fact unless you are certain it is correct.

X DO NOT say ‘NO COMMENT’ - it can be taken as a negative answer

which could be inaccurate and lead to difficulties later.

X DO NOT be afraid to say ‘I DO NOT KNOW’

DO have the confidence in yourself and your command of the situation

to take a positive attitude towards the media.

DO inform the Press Office of any development which may assist them

and of any journalist you suspect of acting inappropriately.

NB STUDENTS SHOULD NOT TALK TO THE MEDIA UNLESS ARRANGED BY

STAFF/PARENTS AND THEN ONLY WITH WRITTEN PERMISSION FROM

PARENTS/CARERS.

20

Shirebrook Academy

CRITICAL INCIDENT MANAGEMENT PLAN

Guidance action sheet for group leaders

A log of decisions made and actions taken should be kept

In the event of a major incident occurring on an out of Academy activity

the actions below should be considered and implemented as appropriate

1. Ascertain details of incident.

2. Alert relevant emergency services (Police, Fire, Ambulance, Coastguard) via 999

system.

3. Call for assistance if available (staff, passers by).

4. Administer first aid where possible.

5. Account for all members of the party and ensure that all persons uninjured stay

together.

6. Allocate staff member(s) to travel to hospital(s) with casualties.

7. Ascertain if there are any witnesses.

8. Allocate staff member(s) to stay at the incident site to liaise with the emergency

services.

9. Arrange for non-casualties to return to base (accompanied by a member of staff)

and that all members of the group are informed of the incident as soon as possible.

10. Inform Principal/member of Senior Leadership Team (at the Academy) as soon as

possible. Give as much of the following information as possible:

date, time, location and nature of incident;

names of those involved;

details of any injuries;

actions taken;

contact point to be used.

11. Consider requesting additional assistance. Keep Principal/member of Senior

Leadership Team regularly updated.

12. Consider whether the activity should be abandoned. If so, arrange for non-casualties

to return to Academy. Liaise with Principal/member of Senior Leadership Team over

transport arrangement.

13. Do not discuss legal liability.

14. Prepare to deal with the media - this should be done in consultation with the Police.

21

Shirebrook Academy

CRITICAL INCIDENT MANAGEMENT PLAN

Guidance Action Sheet for Principal / Member of Senior Leadership Team

A log of decisions made and actions taken should be kept

In the event of a major incident occurring on an out of Academy activity

the actions below should be considered and implemented as appropriate

1. Ascertain the following:

date, time, location and nature of incident;

names of those involved;

actions taken;

who is in charge at the scene;

if additional assistance is needed at the site.

2. Inform:

Academy Support Contact Officer;

Stubbin Wood School if appropriate;

other staff - if out of Academy hours, ensure that the Site Manager is included in

the list of staff to be contacted;

Chair of Governors and arrange for other governors to be informed.

3. Inform Chief Emergency Planning Officer who can arrange other support as

appropriate:

transport (under mutual aid arrangements with other counties/districts);

insurers;

religious support;

translators;

social services support;

public relations support;

premises.

4. Initiate Critical Incident Management Plan.

5. Ensure that staff are fully briefed on facts and are aware of what information can be

released.

6. Arrange for parents of uninjured to come to Academy to meet the students on their

return.

7. Arrange for parents/relatives of injured to be informed - this to be done in conjunction

with the Police.

8. Notify HSE and Education Department Health and Safety Officer if incident involves a

reportable accident or specified dangerous occurrence. Complete accident forms as

necessary.

9. Prepare to deal with the media - this should be done in consultation with the Police

and County Council’s Public Relations Officer.

22

Teaching Staff September 2015

Lauren Adams

Richard Agar

Claire Armstrong

Dave Armstrong

Sian Ayling

Faye Bath

LA

RA

CA

DA

SA

FB

School Direct

School Direct

Un-qualified

0.6 FTE

Teacher of Technology and Construction

Teacher of PE

Assistant Leader of Technology and Construction

Teacher of Mathematics

Teacher of Geography

Assistant Principal, Mathematics and Numeracy

Jeremy Beecham BE Head of Year 8, Physical Education

Antony Bishton

Katie Bland

AB

KB

Teacher of Science

Teacher of English

Cheryl Booth CB Assistant Principal, CPD & Teaching & Learning

Liz Cartledge

Adam Case

George Cole

LC

AC

GC

Teach First 2

Assistant Principal, Support for Learning

Assistant Head of Creative & Expressive Arts (Music)

Teacher of Geography

Andy Cooper

Mark Cottingham

John Davey

Michelle Donald

Simon Dosanjh

CO

MC

JD

MD

SD

School Direct

RQT

School Direct

Teacher of Computing and Business

Principal

Teacher of Technology and Construction

Teacher of Science

Teacher of Technology and Construction

Katie Dungworth

Pauline Dupuis

James Edwards

William Foster

KD

PD

JE

WF

RQT

Teacher of Food and Textiles

Teacher of MFL

Head of Modern Foreign Languages

Assistant Leader of Science

Louise Freeman LF School Direct Teacher of English

Nick Freer NF Head of Year 11, Art

Andrew Gilbert AG Vice Principal, Curriculum

Purnima Greenwood

Dean Grainger

PG

DG

School Direct Teacher of Science

Assistant Leader of Science

Chris Hardcastle

Louise Hawker

Nicky Heathcote

Beverley Holmes

Roberta Hutley

Craig Innocent

CH

HA

NH

BH

RH

CI

NQT

Teach First

School Direct

Teacher of History

Head of Physical Education

Assistant Leader of English, Teaching and Learning

Assistant Leader of English Tracking and Intervention

Teacher of English

Science

Anna Jacques AJ 0.6 FTE Assistant Principal, English

Tom Kendall

Simon Kerfoot

Claire King

Natalie Mehrotra-

Hughes

TK

SK

CK

ME

Assistant Leader of Mathematics

Assistant Leader of Mathematics

Assistant Principal, Science and STEM

Head of Computing and Business

Alex Marsh

Pete Marshall

AM

PM

0.8 FTE

Teacher of Physical Education

Head of Creative and Expressive Arts

Nathan McGuinness

Matthew Mitton

John Moran

Peter Morley

NM

MI

JM

MY

NQT

Head of Year 10, Physical Education (Assessment)

Teacher of English

Head of Year 9, Teacher of Drama

Teacher of Science

George Mullins

Helen Newton

GM

HN

NQT Teacher of Maths

Head of Humanities, Leader of Literacy

Charlotte Rodbourne

Steve Roberts

CR

SR

Teacher of English

Assistant Principal, Data, Intervention and ICT

Devon-Rose Russell

Luke Salway

Catherine Samson

DR

LS

CS

Teach First

School Direct

Teacher of Mathematics

Teacher of Humanities

Teacher of Science (STEM Development)

Rachael Smith SI Teacher of Physical Education (KS3 Development)

Abigail Smith

Matthew Stennett

AS

MS

RQT Teacher of Mathematics

Leader of Teaching and Learning, Mathematics

Nick Stafford NS Vice Principal, Standards

23

Amy Taylor

AT

0.6 FTE

Head of Year 7, Computing

Jemma Thompson JT Teacher of English

Garry Topham GT 0.8 FTE Head of Technology and Construction

Chris Tucker

Connor Tyrell

Helen Wakefield

TU

TY

WA

Un-qualified

Teach First 2

Teacher of Mathematics

Teacher of History

Post-16 Pastoral Leader, Physical Education

Helena Walters HW 0.6 FTE Teacher of Creative and Expressive Arts (Music)

Lindsay Ward LW Vice Principal, Teaching School

Jessica Wheeldon

Richard Wiles

JW

RW

NQT Teacher of Modern Foreign Languages

Assistant Leader of Science

Teaching Support Staff September 2015

Clerical

Paula Corbett

Finance Manager

Joanne Gough Examinations Manager

Catherine Gibson Finance Officer

Cheryl Greveson Operations Manager

Brenda Grundy

Rebecca Jackson

Rachel Kingston

Data, Timetable & Cover Manager

Visitor Receptionist

Media & Advertising Co-ordinator

Debbie Kissane

Julie Macdonald

Reprographics Assistant

Operations Assistant

Tanya Mason

Belinda Norman

Student Reception

Personal Assistant to the Principal

David Plummer Director of Finance and Support

Services

Julie Stott Human Resources Manager

Technicians

Gary Henley-Powell

Simon Langrick

Scott McGowan

Chloe Miller

Tiffany Musgrove

Technology and Construction

Technology and Construction

Senior Science Technician

Science

Art (part-time)

Physical Education

Teaching assistants

Adam Booth

Rachael Brocklehurst

Laraine Dawkins

Helen Dodds

Behaviour Support Assistant

Post-16 Course Co-ordinator

Senior Literacy TA

Learning Support Manager

Julie Greatorex Learning Support TA

Jenny Hanrahan

Gareth Hand

Chris Hendley

Agnes Knabe

Debbie McBroom

Chloe Miller

Tiff Musgrove

Departmental Support TA

Departmental Support TA (part-time)

Behaviour Support Manager (TA

Coach)

Learning Support TA EAL

Departmental Support TA

Departmental Support TA

Departmental Support TA (part-time)

24

Ashleigh Duncan Apprentice

Brya-le Holloway Apprentice

Ashleigh Cameron

Apprentice

Outdoor Behaviour Support Assistant

Angela Aldridge

Cover supervisors

Ryan Chittenden

Andrew Dalby

Lindsay Vaughan

Intervention Tutor

Carly Johnson

Librarian

Gareth Hand (part time)

Work Experience Officer

Gareth Hand (part time)

Schools Sport Partnership

John Barker

Alice Shipley

Neil Kay

Claire Hayes

Community liaison officer

Sandra Peake

Personal development co-ordinator

Tracy Horton

Youth Worker

Refreshments assistant

Kath Walker

Mid day supervisors

Pauline Chapman

House Keeper/Mid-day supervisor

Andrew Gascoyne

Jacqueline Ward

Paula Brookes

Cleaner / Mid-day supervisor

Mid-day supervisor

Mid-day supervisor

Site staff

Paul Plastow Site manager

25

Mark Gascoigne

Alan Noble

Assistant Site manager

Handy Person / Driver

Jeremy Walker

Ryan Hibbert

Stewart Crowder

Joe Billham

Handy Person / Driver

Grounds Person

Handy Person / Driver

Handy Person / Driver

Cleaners

Cleaners

D Evans

J Ward

D Millward

L Quincey

M Sleigh

J Evans

R Kitson

D Morrell

J Barlow

D Tomblin

C Iremonger

H Cadman

T Brooks

K Ford

J Calladine

J Ingham

L Smith

E Haines

Jane Cabourn

Amie Davies Relief

Karen Matthews Relief

Gail Wheatley Relief

David Hall Relief

R

Relief Handy Person

Catering Staff

Vacant Catering supervisor

Marilyn Howarth

Debra Cann

Paula Garbett

Katie Thomas

Dawn Johnson

Amy Davies

Michelle Sleigh

Diane Nussey

Diane Holland

Sonia Selby

Carol Jackson

26

Appendix 1

Shirebrook Academy

CRITICAL INCIDENT MANAGEMENT PLAN

Bus Companies

Johnson Coaches 01909 720337

McEwens Travel 01623 646733

Stagecoach 01623 629553

27

Appendix 2

Shirebrook Academy

CRITICAL INCIDENT MANAGEMENT PLAN

P & K recruitment (Karl or Dale) 0114 272 2212

Neat Education (Debbie) 0114 263 4656

Teaching Personnel 0114 2236454

Capita 0800 731 6871

Balfor 0115 989 5454

Derbyshire Supply Service Hays

0800 389 5463 07966 671452

Select 01332 292955

Connex education 0115 989 7000

NB: We have only used P & K in the last two years (P&K were used for a long term art placement) and Neat for a couple of days.

Supply Agencies

P & K recruitment (Dale Housley) 0114 272 2212

Teacher Active (Andrew State) 0115 853 2888

Hadfield Education (Lee Stanley) 0115 931 2122

NB: We predominantly use P&K

28

Appendix 3

Shirebrook Academy

CRITICAL INCIDENT MANAGEMENT PLAN

LA contact number

01629 580000

LA Communications Officer

01629 538234

Jennie Hodgkinson

Support number for Educational Psychology

DCC

DCC C

DCC Chesterfield Office

DCC Chesterfield Office

01629 532735

29

Appendix 4

Shirebrook Academy

CRITICAL INCIDENT MANAGEMENT PLAN

PARTIAL OPENING TO COVER EXAMS

If the Academy is closed to staff and students due to weather conditions which make travel

hazardous but there are public examinations scheduled on that date the Principal may decide to

open part of the building for the purposes of holding the exam.

The Principal will carry out a risk assessment to include:

Is the site safe to open (site staff may need to clear pathways of snow and ice in advance;

the building must have basic services such as heat, light, water and toilets available and site

personnel must be able to unlock and lock the building safely).

Whether the weather is expected to deteriorate further;

Whether students can safety travel to and from the building to sit exams.

After carrying out the risk assessment, the Principal will use the Communication Chain to request

staff to attend work to invigilate the exams. The following members of staff are identified as being

able to walk to the Academy from home and would be asked to attend the Academy to invigilate

exams in such circumstances:

Pauline Chapman; Laraine Dawkins; Brenda Grundy; Jenny Hanrahan; Gary Henley-Powell; Debra

Kissane; Debbie McBroom; Matthew Mitton; Sandra Peake

Brenda Grundy will be able to access the exam cupboard.

Each member of staff will be given a briefing and an instruction sheet so that they are aware of their

responsibilities before during and after the exams.

Staff are expected to remain on site to make preparations for the exam, invigilate the exam, collect

and securely store completed exam papers and ensure that students leave the site safety at the

conclusion of the examination before leaving.