Upload
phammien
View
215
Download
0
Embed Size (px)
Citation preview
Minutes of the Ordinary Council Meeting 24 September 2013
2
Contents
1. DECLARATION OF OPENING ...................................................................................... 4
2. ATTENDANCE, APOLOGIES AND LEAVE OF ABSENCE (PREVIOUSLY
APPROVED).................................................................................................................. 4
3. RESPONSES TO PREVIOUS PUBLIC QUESTIONS TAKEN ON NOTICE .................. 4
4. PUBLIC QUESTION TIME ............................................................................................ 4
5. LEAVE OF ABSENCE ................................................................................................... 5
6. PUBLIC FORUM ........................................................................................................... 5
7. DISCLOSURE OF FINANCIAL AND OTHER INTERESTS ........................................... 5
8. CONFIRMATION OF PREVIOUS MEETING MINUTES ............................................... 5
9. STATUS REPORT – SEPTEMBER 2013 ...................................................................... 6
10. FINANCIAL REPORTS ............................................................................................... 13
10.1 REPORTING MONTHLY VARIANCES ................................................................ 25
10.2 STATEMENT OF FINANCIAL ACTIVITY – JULY 2013 ........................................ 27
10.3 STATEMENT OF PAYMENTS – JULY 2013 ......................................................... 35
11. REPORTS OF COMMITTEES ..................................................................................... 47
11.1 TOURISM AND PROMOTION COMMITTEE MEETING – 17 SEPTEMBER 2013 47
12. AGENDA ITEMS ......................................................................................................... 50
12.1 PLANNING APPLICATION – PROPOSED BIOENERGY COGENERATION
FACILITY .............................................................................................................. 50
12.2 PLANNING APPLICATION OUTBUILDINGS IN THE TOWN SITE OF WAGIN .... 64
12.3 EXTRACTIVE INDUSTRY – G WARD .................................................................. 66
12.4 PUBLIC SWIMMING POOL SUBSIDY .................................................................. 68
12.5 SECTION 91 LICENCE OVER RESERVE 23474 FOR THE PURPOSE OF
“CROPPING AND GRAZING” ............................................................................... 70
12.6 WALGA AGM MOTION – STATE COUNCIL- WALGA STATE COUNCIL
CAPITULATION .................................................................................................... 74
12.7 EXPRESSION OF INTEREST (EIO) – WAGIN MEMORIAL SWIMMING POOL
CHANGE ROOMS CONSTRUCTION ................................................................... 78
13. REPORTS OF OFFICERS ........................................................................................... 86
13.1 WORKS REPORTS – SEPTEMBER 2013 ............................................................ 86
13.2 MANAGER COMMUNITY AND REGULATORY SERVICES REPORT –
SEPTEMBER 2013 ............................................................................................... 88
13.3 CEO REPORT – SEPTEMBER 2013 .................................................................... 93
14. ANNOUNCEMENT OF PRESIDENT AND COUNCILLORS........................................ 97
15. URGENT BUSINESS INTRODUCED BY DECISION OF THE MEETING ................... 99
16. CONFIDENTIAL BUSINESS AS PER LOCAL GOVERNMENT ACT s5.23(2) ........... 99
17. CLOSURE ................................................................................................................... 99
Minutes of the Ordinary Council Meeting 24 September 2013
3
DISCLAIMER
No responsibility whatsoever is implied or accepted by the Shire of Wagin for any act, omission or statement or
intimation occurring during Council or Committee meetings. The Shire of Wagin disclaims any liability for any loss
whatsoever and howsoever caused arising out of reliance by any person or legal entity on any such act,
omission or statement or intimation occurring during Council or Committee meetings. Any person or legal entity
who acts or fails to act in reliance upon any statement, act or omission made in a Council or Committee meeting
does so at that person’s or legal entity’s own risk.
In particular and without derogating in any way from the broad disclaimer above, in any discussion regarding any
planning application or application for a licence, any statement or intimation of approval made by a member or
officer of the Shire of Wagin during the course of any meeting is not intended to be and is not to be taken as
notice of approval from the Shire of Wagin. The Shire of Wagin warns that anyone who has any application
lodged with the Shire of Wagin must obtain and should only rely on written confirmation of the outcome of the
application, and any conditions attaching to the decision made by the Shire of Wagin in respect of the
application.
Minutes of the Ordinary Council Meeting 24 September 2013
4
The Deputy Shire President Cr Ball declared the meeting open at 7.01pm.
Present: Cr G R Ball Deputy Shire President
Cr E N Pugh Member
Cr I C Cumming Member
Cr G K B West Member
Cr J G Shaw Member
Cr G T Hegarty Member
Cr R C Walker Member
Cr J L C Ballantyne Member
Cr C J Brockwell Member
Cr D C Lloyd Member (7.04pm)
Staff: Mr P R Webster Chief Executive Officer
Ms C A Webster Manager Community and Regulatory
Services
Mr A D Hicks Manager of Works
Mrs D J Thompson Executive Assistant
Visitors: Mr J Reed Councillor Elect
Mrs A Howell Councillor Elect
Apologies: Cr P J Blight (Leave of Absence)
Nil
Nil
1. DECLARATION OF OPENING
2. ATTENDANCE, APOLOGIES AND LEAVE OF ABSENCE (PREVIOUSLY
APPROVED)
3. RESPONSES TO PREVIOUS PUBLIC QUESTIONS TAKEN ON NOTICE
4. PUBLIC QUESTION TIME
Minutes of the Ordinary Council Meeting 24 September 2013
5
Nil
Nil
Councillor D C Lloyd declared a Financial Interest in Items 12.2 and 12.5 as the Proponents
are Clients of his.
Councillor R C Walker declared an Impartially Interest in Item 12.3 as he leases the farmland
surrounding the Quarry.
ORDINARY MEETING 27th AUGUST 2013
TOURISM AND PROMOTION COMMITTEE 17th SEPTEMBER 2013
5. LEAVE OF ABSENCE
6. PUBLIC FORUM
8. CONFIRMATION OF PREVIOUS MEETING MINUTES
2269 COUNCIL DECISION
Moved: Cr. I C Cumming Seconded: Cr. G K B West
That the Minutes of the Ordinary Council Meeting of 27th August 2013 be confirmed as
true and accurate.
Carried 10/0
2270 COUNCIL DECISION
Moved: Cr. G K B West Seconded: Cr. R C Walker
That the Minutes of the Tourism and Promotion Committee be received.
Carried 10/0
7. DISCLOSURE OF FINANCIAL AND OTHER INTERESTS
Minutes of the Ordinary Council Meeting 24 September 2013
6
Date Resolution
#
Officer Description Action Status Questions &
Comments
FINANCE & ADMINISTRATION
24 May
2011
1610 MCRS Heritage Upgrade of Tudhoe Street - CBD Concept drawings – John de
Snoo. – Send to builder/engineer
– Meet with owners.
Ongoing.
27 Mar
2012
1865 CEO Upgrade Reception Area – Administration
Refer upgrade to the budget
2012/13 for consideration.
Design requested
from D Smith.
Design and Quote
being obtained.
25 Sept
2012
2020 &
2012
MCRS Swimming Pool - Redevelop the Existing
Buildings
Tender – September. Tender in
September.
23 Apr
2013
2160 CEO Integrated Age Care Plan Advise the Wheatbelt
Development request to
participate in an integrated Aged
Care Plan that Council have
agreed to contribute $2,000
towards the project.
Meetings being held.
23 Apr
2013
2164 &
2165
MFCS Long Outstanding Rates Debtors Commence proceedings – Lot
471 Vale Street – as per Council
Decision.
Seek further clarification for Lot
1722, 1721 Sawle Street and Lot
12 Vince Street.
In progress
23 Apr
2013
2171 CEO Proposal to reduce the number of Council
Members from 11 to 9.
Submit proposal as requested. Proposal submitted.
Advised unlikely to
be able to process
within time frame.
Submission to be
made for 2015
election.
Oct
2012
CEO Wagin Airstrip – New Runway Opening Date 12/10/2013 – Invite Min
Buswell.
Hon Jim Chown to
open.
9. STATUS REPORT – SEPTEMBER 2013
Minutes of the Ordinary Council Meeting 24 September 2013
7
25 June
2013
2196 MCRS Guidelines for Bushfire Brigades and
Operational Procedures
Circulate guidelines to
Councillors and take to the July
meeting.
August Council
Meeting
Sept Council
Meeting.
16 July
2013
2208 CEO RDAF Round 5 - $85,000 Grant The Council allocate $60,000 of
RDAF grant funding to the
Playground and $25,000 to the
upgrade of the War Memorial.
Submitted 18/7/2013
Seeking funds from
Lotterywest.
23 July
2013
2216 CEO Community Emergency Manager –
Employment Term
Advise DFES and the current
CESM that the position should
continue for a further three
years.
27 Aug
2013
2259 CEO RADF Round 5 Funding – Establishment
of Committee LG Act 5.9 – Wagin
Community Family Park Committee
Advertise for nominations as
per recommendation.
27 Aug
2013
2260 CEO Council Elections Complete Election process as
required.
Minutes of the Ordinary Council Meeting 24 September 2013
8
HEALTH, BUILDING & PLANNING
26 Oct
2010
1482 CEO Wagin Frail Aged – Land Tenure Enter into the WA Health
Services.
Letter written to D.O.H. On-going
24 May
2011
1619 CEO Proposed Residential Subdivision –
Lot 896 Arnott Street
Staff not to progress
development until further
consideration of future needs be
determined.
No action at this
stage.
28 June
2011
1652 CEO Boundary Adjustment – Shire of
Wagin, West Arthur and Narrogin
Hold further discussions with the
Shires of Narrogin and West
Arthur on this issue.
Letter sent to Shires of
Narrogin and West
Arthur.
Spoken with
CEO Narrogin
who have
changed stance.
26 July
2011
1679 CEO Wagin Airfield – Slavin Master Plan Establish a Working Group
consisting of Crs Ball, Ballantyne,
West and Blight to report to
Council.
Working group of Crs
Ball, Ballantyne, Blight
and West.
Further meeting
to be held.
20 Dec
2011
1814 CEO/MCRS Wagin Cemetery – Upgrade Rotary present report to Asset
Management Committee.
Commencement in
2014.
On-going.
26 Mar
2013
2126 CEO/MCRS Extensions to Caravan Park Power and Water On-going
26 Mar
2013
2129 CEO Future Accommodation
Requirements –
Library/Gallery/Tourist information
HACC
Undertake feasibility study of
extending Shire Admin Centre
and utilising the Wagin Town
Hall.
Ongoing.
26 Mar
2013
2133 CEO Chellew Park – RV Parking Refer to the Works and Services
Committee
Minutes of the Ordinary Council Meeting 24 September 2013
9
26 Mar
2013
2146 CEO Proposed Consolidation of Shire of
Wagin Planning Scheme No 2
Request the Shire Planners to
prepare a consolidation of the
Shire of Wagin Town Planning
Scheme No2 and allocate
funding as outline in the Officers
Recommendation for funding of
the consolidation.
Letter Sent.
23 Apr
2013
2158 CEO/SPO Wagin Group of Councils Strategic
Waste Regional Landfill Site
Signed MOU for the Strategic
Waste Project.
28 May
2013
2184 CEO New Residence CEO – Marks Court Initiate the
subdivision/amalgamation of Lot
65, Lot 66 and Lot 67 from three
blocks to two with an area of
approx 1200m² and lower the sand
pad by 300m.
Completed
23 July
2013
2217 CEO Planning Application – Proposed
Bioenergy Cogeneration Facility for
Conversion of Oak Husks to Electricity
and Steam (part of the Wagin
Integrated Food and Fibre Hub
(WIFFPH)
Advice shire planners of Councils
decision and organise documents
for the application to proceed.
Public comment
received.
To September
meeting.
27 Aug
2013
2245 MCRS Quotation to complete Landscape
and Streetscape
Engage Sally Malone for
Streetscape and Landscape Plan
– Option 1 and Option 3.
Approved by Council. Commence
October 13.
27 Aug
2013
2247 MCRS Entrance to Town Options Conduct a Community
Competition for concepts for
three main town entrances.
Advertise September
2013.
Ongoing.
27 Aug
2013
2257 CEO Wagin Memorial Swimming Pool –
Reconstruction of Change Rooms
Call expressions of Interest for
the construction of the Change
Rooms using plans A & B as
presented.
Minutes of the Ordinary Council Meeting 24 September 2013
10
27 Aug
2013
2261 –
2264
CEO Regional Waste Site Actions council decisions as per
recommendations.
27 Aug
2013
2265 EHO Planning Application – Over Sized
Shed – Lot 358 (56) Sirdar Street
Advise proponent approval for
application has been granted.
Planning approval
issued.
Building
approval issued.
Minutes of the Ordinary Council Meeting 24 September 2013
11
WORKS & SERVICES
25 Oct
2011
1756 MOW Puntapin Dam Proceed with the concept of
abstraction, conveyance and
distribution of water from
Puntapin Dam. Seek interested
labour from local Noongah
members.
Put on hold Westrail
have requested that
the shire install the
pipe under the
railway line in a steel
sleeve.
Agreement
signed to lay
pipe.
26 Feb
2013
2102 CEO Regional Airport Grant - RAD Submit application for option 2
and seek to excise portion of
Reserve 37855 and request that
the excised portion be converted
to freehold title.
Grant submitted.
Result August 2013.
Should know by
October
meeting.
26 Feb
2013
2105 MOW Bullock Hill / Dumbleyung Road
Intersection
Accept option (1) and request
MOW to apply for commodity
grant.
Grant has been
accepted. Costing on
intersection from
Main Roads.
Commence work
– Feb 2014
28 May
2013
2178 MOW Sprigg Road Network 4 Upgrade Provide a grader and roller to
upgrade Sprigg Road.
As time permits.
26 Mar
2013
2126 MOW Extensions to Caravan Park Obtain quotes for power, water
and sewerage for budget
consideration.
Obtain quotes to take
to the budget
meeting.
Received quotes
for water,
sewerage and
power to be
installed.
25 June
2013
MOW Mosquito Control / Fogger MOW to follow up. Chemical purchased. Fogger
purchased.
27 Aug
2013
2249 MOW Town Drainage – Tudor Street Upgrade drainage across Tudor
Street as per the engineers
report.
As time permits.
Minutes of the Ordinary Council Meeting 24 September 2013
12
27 Aug
2013
2250 MOW Drainage at Cottage Homes Undertake drainage at Cottage
Homes.
27 Aug
2013
2251 MOW Toro Mower Purchase Toro mower from T-
Quip outright.
Awaiting
delivery.
27 Aug
2013
2252 MOW Purchase of 13 Tonne Truck Call tenders as per MOW
specifications.
Tender have been
called.
27 Aug
2013
2256 MOW Parking Issues on Arthur Road Investigate options to improve
parking and provide costings for
widening of the area.
Minutes of the Ordinary Council Meeting 24 September 2013
25
BRIEF SUMMARY:
Council, each financial year, is required to adopt a percentage and/or value in
reporting material variances in monthly financial reporting.
BACKGROUND:
Financial Management Regulations 34 relating to the preparation of monthly financial
reports to Council, states each financial year, a local government is to adopt a
percentage or value, calculated in accordance with ASS 5, to be used in statements
or financial activity for reporting material variances.
Council, for the last three financial years opted for reporting on material variances in
value only, this value was set at $20,000.
COMMENT:
The reporting of variances is done on the differences between the actual figures and
the monthly budget for each program. The monthly budget is estimated and is often
not achieved due to unforeseen events or delays. It is therefore sensible to make this
reporting simple by selecting and amount and set this amount to $20,000.
CONSULTATION/COMMUNICATION:
N/A
STATUTORY/LEGAL IMPLICATIONS:
Financial Management Regulation 34
POLICY IMPLICATIONS:
Nil
FINANCIAL IMPLICATIONS:
Nil
STRATEGIC IMPLICATIONS:
Nil
PROPONENT: Shire of Wagin
OWNER: Shire of Wagin
LOCATION/ADDRESS:
AUTHOR OF REPORT: Manager Finance and Corporate Services
SENIOR OFFICER: Chief Executive Officer
DATE OF REPORT: 24th September 2013
PREVIOUS REPORT(S): 28th August 2013
DISCLOSURE OF INTEREST: N/A
FILE REFERENCE: N/A
ATTACHMENTS: Nil
10.1 REPORTING MONTHLY VARIANCES
Minutes of the Ordinary Council Meeting 24 September 2013
26
VOTING REQUIREMENTS:
Simple Majority
2271 OFFICERS RECOMMENDATION & COUNCIL DECISION
Moved: Cr. I C Cumming Seconded: Cr. E N Pugh
That Council;
Adopt a material variance of +/- $20,000 by program from the base figure for the financial
year 2013/2014 and report these variances by way of supporting note in the ‘Monthly
Statement of Financial Activity’.
Carried 10/0
Minutes of the Ordinary Council Meeting 24 September 2013
27
BRIEF SUMMARY:
A Statement of Financial Activity is attached for Council to adopt.
BACKGROUND:
A Statement of Financial Activity is attached for Council to adopt.
COMMENT:
The Local Government (Financial Management) Regulations 1996 requires the
Council is to be presented with a Statement of Financial Activity each month.
CONSULTATION/COMMUNICATION:
Nil
STATUTORY/LEGAL IMPLICATIONS:
Local Government (Financial Management) Regulations.
POLICY IMPLICATIONS:
Nil
FINANCIAL IMPLICATIONS:
Nil
STRATEGIC IMPLICATIONS:
Nil
VOTING REQUIREMENTS:
Simple Majority
PROPONENT: Manager Finance & Corporate Services
OWNER: Shire of Wagin
LOCATION/ADDRESS: Shire of Wagin
AUTHOR OF REPORT: Manager Finance & Corporate Services
SENIOR OFFICER: Chief Executive Officer
DATE OF REPORT: 24 September 2013
PREVIOUS REPORT(S): 23 July 2013
DISCLOSURE OF INTEREST: N/A
FILE REFERENCE: N/A
ATTACHMENTS: Monthly Financial Report
10.2 STATEMENT OF FINANCIAL ACTIVITY – JULY 2013
Minutes of the Ordinary Council Meeting 24 September 2013
28
2272 OFFICERS RECOMMENDATION & COUNCIL DECISION
Moved: Cr. D C Lloyd Seconded: Cr. J G Shaw
That Council adopts the Statement of Financial Activity for the period ending
31st July 2013.
Carried 10/0
Minutes of the Ordinary Council Meeting 24 September 2013
35
BRIEF SUMMARY:
A Statement of account and other payments is enclosed for Council to adopt.
BACKGROUND:
The Local Government (Financial Management) Regulations 1996 requires that
Council is to be presented with a Statement of payments each month.
COMMENT:
A copy of the Statement of Payments has been compiled for the month of July 2013
for Council to peruse and adopt.
CONSULTATION/COMMUNICATION:
Nil
STATUTORY/LEGAL IMPLICATIONS:
Local Government (Financial Management) Regulations
POLICY IMPLICATIONS:
Nil
FINANCIAL IMPLICATIONS:
Nil
STRATEGIC IMPLICATIONS:
Nil
VOTING REQUIREMENTS:
Simple Majority
PROPONENT: Manager Finance & Corporate Services
OWNER: Shire of Wagin
LOCATION/ADDRESS: Shire of Wagin
AUTHOR OF REPORT: Manager Finance & Corporate Services
SENIOR OFFICER: Chief Executive Officer
DATE OF REPORT: 24 September 2013
PREVIOUS REPORT(S): 23 July 2013
DISCLOSURE OF INTEREST: N/A
FILE REFERENCE: N/A
ATTACHMENTS: Municipal Account List of Payments
10.3 STATEMENT OF PAYMENTS – JULY 2013
Minutes of the Ordinary Council Meeting 24 September 2013
36
2273 OFFICERS RECOMMENDATION & COUNCIL DECISION
Moved: Cr. J G Shaw Seconded: Cr. R C Walker
That Council adopts the Statement of Payments for the month of July 2013 showing the
following payment totals –
Municipal cheque payments totalling $ 27,494.37
Municipal electronic payments totalling $ 355,840.37
Trust cheque payments totalling $ 18,595.20
Carried 10/0
Minutes of the Ordinary Council Meeting 24 September 2013
37
Municipal Account List Payments
July 2013
Chq/EFT Date Name Description Amount
EFT300 02/07/2013 Midalia Steel Pty Ltd Wedgecarrup Fire Station shed and other materials -12954.83
EFT301 02/07/2013 Wagin Motel Accommodation for IT consultant -480.00
EFT302 02/07/2013 Arborwest Tree Farm Ulmus Parvifolia - Trees -550.00
EFT303 02/07/2013 Benara Nurseries Trees -1407.69
EFT304 02/07/2013 Courier Australia Postage and Freight -69.07
EFT305 02/07/2013 Department Of Finance Shared Services Recoup of Direct Costs -252.02
EFT306 02/07/2013 Fuel Distributors of WA Pty Ltd Fuel - Unleaded and Diesel -16190.80
EFT307 02/07/2013 John Case Phone Bill Reimbursement -99.95
EFT308 02/07/2013 Narrogin Betta Electrical Home Living Fridge for Library -324.00
EFT309 02/07/2013 Narrogin Glass Hack and Glaze Window -159.96
EFT310 02/07/2013 Narrogin Technology Solutions New computer and Setup - Dual Screen -2091.95
EFT311 02/07/2013 Narrogin Toyota 10,000 Service on Toyota Kluger -288.56
EFT312 02/07/2013 Opus International Consultants Roman Roads System Mentoring 4WDL VROC -
Charged to all shires
-7425.00
EFT313 02/07/2013 Wagin Panel & Paint Replace Window on Community Bus -165.00
EFT314 02/07/2013 Wagin Plumbing Renew/replace and repair showground standpipe -512.05
EFT315 08/07/2013 Australian Services Union Payroll deductions -68.70
EFT316 08/07/2013 Child Support Agency Payroll deductions -200.43
EFT317 08/07/2013 HIF Insurance Payroll deductions -25.25
EFT318 08/07/2013 LGRCEU Payroll deductions -19.40
Minutes of the Ordinary Council Meeting 24 September 2013
38
EFT319 08/07/2013 Shire of Wagin Payroll deductions -60.00
EFT320 08/07/2013 WALGSP Superannuation contributions -5987.55
EFT321 08/07/2013 Westscheme Superannuation contributions -410.26
EFT355 11/07/2013 Baileys Fertilisers GT Green fertiliser -1095.60
EFT356 11/07/2013 Beaurepaires Repair Puncture on Tractor -183.13
EFT357 11/07/2013 Midalia Steel Pty Ltd Patio Steel and Brackets -360.80
EFT358 11/07/2013 Australia Post Postage -215.50
EFT359 11/07/2013 Cooks Tours Caravan Park Advertising -1420.00
EFT360 11/07/2013 Courier Australia Postage -12.23
EFT361 11/07/2013 Cr Ian Cumming Sitting Fees -463.76
EFT362 11/07/2013 Cr Phillip Blight Sitting Fees Jan - June 2013 -4442.18
EFT363 11/07/2013 Daycrest Pty Ltd Fuel -467.97
EFT364 11/07/2013 Doms Delicatessen of Wagin Refreshments and groceries -119.65
EFT365 11/07/2013 Ewen-Foley Agencies Fertliser and chemicals -1350.80
EFT366 11/07/2013 Fitz Gerald Strategies Meeting with MOW and CEO regarding Staff Issues -579.74
EFT367 11/07/2013 Great Southern Waste Disposal Waste Removal -13021.32
EFT368 11/07/2013 Hart Sport Sporting Equipment for Active After School -600.40
EFT369 11/07/2013 In2Balance Pty Ltd Ratebook Conversion to Synergy for new IT
Accounting system
-3905.00
EFT370 11/07/2013 Landgate - Midland Interim Valuations -118.05
EFT371 11/07/2013 Main Roads Western Australia Bridge Structure Investigations -22000.00
EFT372 11/07/2013 McGuffie Transport Freight for June 2013 -1020.25
EFT373 11/07/2013 Meals on Wheels Wagin Meals on Wheels Quarterly Return -2257.23
Minutes of the Ordinary Council Meeting 24 September 2013
39
EFT374 11/07/2013 Narrogin Packaging and Motorcycles Tablecloth -24.00
EFT375 11/07/2013 O’Neill’s Service Centre 50mm Cast Iron Trailer Hitch -65.00
EFT376 11/07/2013 PPC Worldwide Employee Assistance Program May 2013 - April
2014
-92.40
EFT377 11/07/2013 Palace Hotel Alcohol for Council Meeting -118.97
EFT378 11/07/2013 Peter Webster Reimbursement for fuel -126.63
EFT379 11/07/2013 RiskID Strategic Community Plan Finalisation -2810.72
EFT380 11/07/2013 Staples Australia Pty Limited Supplies, refreshments, admin -374.14
EFT381 11/07/2013 Synergy Electricity Bills -4809.75
EFT382 11/07/2013 UTS Geotechnical Samples for Swimming Pool Change Rooms -350.00
EFT383 11/07/2013 Wagin Community Resource Centre Photocopying -1.80
EFT384 11/07/2013 Wagin District Farmers Co-op Groceries and refreshment supplies -817.03
EFT385 11/07/2013 Wagin Gas Electrics Repairs to Power issue on Oval, replace HWS at
Medical Centre, light repairs at CEO house, install
lights in Trotting Club Stalls, new HWS and pump
repairs.
-10426.13
EFT386 11/07/2013 Wagin Mechanical Repairs Service on Holden Commodore -302.60
EFT387 11/07/2013 Fuel Distributors of WA Pty Ltd Diesel and Unleaded Fuel -13190.00
EFT388 17/07/2013 Alexander Galt and Co Pty Ltd Water Tank for Wedgecarrup Fire Station -7759.27
EFT389 17/07/2013 Express Print Window Faced Envelopes -456.50
EFT390 17/07/2013 Greenline 2x Chainsaws -1778.00
EFT391 17/07/2013 LG People Progress payment for development of Workforce
Plan
-11000.00
EFT392 17/07/2013 Landgate - Midland Landgate Enquiries -72.00
Minutes of the Ordinary Council Meeting 24 September 2013
40
EFT393 17/07/2013 Midalia Steel Pty Ltd White Trimdec Sheets -293.53
EFT394 17/07/2013 Rural Press Regional Media WA PtyLtd. Rural Press Advertising -559.09
EFT395 17/07/2013 Star Track Express PTY LTD Postage and Frieght -301.83
EFT396 17/07/2013 State Library of WA Lost books -7.70
EFT397 17/07/2013 Urban Rural Perspectives Town Planning Consulting Services -440.73
EFT398 17/07/2013 Investec Asset Finance & Leasing Pty Ltd Lease of Kyocera Photocopier -608.30
EFT399 17/07/2013 BOC Gases Oxygen gas -363.53
EFT400 17/07/2013 Central Country Zone WALGA Annual Subscription 2013.2014 -3740.00
EFT401 17/07/2013 Fuel Distributors of WA Pty Ltd Fuel and Diesel -9105.00
EFT402 17/07/2013 IT Vision Annual License Fees 13/14 -17856.30
EFT403 17/07/2013 Local Government Supervisors Association 2013.2014 Membership -38.50
EFT404 17/07/2013 Recharge-It Toner Cartridge -66.00
EFT405 17/07/2013 Wagin Community Resource Centre Traineeship Expenses 2012.2013 -8000.00
EFT406 17/07/2013 White Building Co. Pty. Ltd Claim #7 for Works at Well Aged Homes in Khedive
Street
-66750.75
EFT407 17/07/2013 Wilson Machinery Slasher Blades, and parts -389.53
EFT408 22/07/2013 Shire of Wagin Payroll deductions -60.00
EFT409 22/07/2013 Australian Services Union Payroll deductions -73.32
EFT410 22/07/2013 Australian Super Administration Superannuation contributions -768.88
EFT411 22/07/2013 Child Support Agency Payroll deductions -200.43
EFT412 22/07/2013 HIF Insurance Payroll deductions -27.75
EFT413 22/07/2013 LGRCEU Payroll deductions -19.40
EFT414 22/07/2013 WALGSP Superannuation contributions -6631.46
Minutes of the Ordinary Council Meeting 24 September 2013
41
EFT415 22/07/2013 Westscheme Superannuation contributions -418.72
DD137.1 17/07/2013 National Bank Loan Repayment -6472.30
DD153.1 01/07/2013 Department of Transport Daily Licensing Takings 27/06/13 -11339.75
DD155.1 02/07/2013 Department of Transport Daily Licensing Takings 28/06/13 -4955.45
DD155.2 15/07/2013 Department of Transport Daily Licensing Takings 11/07/13 -3917.55
DD155.3 16/07/2013 Department of Transport Daily Licensing Takings 12/07/13 -2332.45
DD155.4 17/07/2013 Department of Transport Daily Licensing Takings 15/07/13 -3354.60
DD155.5 18/07/2013 Department of Transport Daily Licensing Takings 16/07/13 -2508.55
DD155.6 19/07/2013 Department of Transport Daily Licensing Takings 17/07/13 -807.20
DD155.7 22/07/2013 Department of Transport Daily Licensing Takings 18/07/13 -1719.90
DD155.8 23/07/2013 Department of Transport Daily Licensing Takings 19/07/13 -4692.05
DD155.9 24/07/2013 Department of Transport Daily Licensing Takings 22/07/13 -1393.55
DD157.1 30/07/2013 Department of Transport Daily Licensing Takings 26/07/13 -2613.70
DD157.2 31/07/2013 Department of Transport Daily Licensing Takings 29/07/13 -3508.95
DD155.10 25/07/2013 Department of Transport Daily Licensing Takings 23/07/13 -1085.85
DD155.11 26/07/2013 Department of Transport Daily Licensing Takings 24/07/13 -2700.95
DD155.12 03/07/2013 Department of Transport Daily Licensing Takings 01/07/13 -3510.90
DD155.13 29/07/2013 Department of Transport Daily Licensing Takings 29/07/13 -3790.55
DD155.14 04/07/2013 Department of Transport Daily Licensing Takings 02/07/13 -3174.15
DD155.15 05/07/2013 Department of Transport Daily Licensing Takings 03/07/13 -2248.65
DD155.16 08/07/2013 Department of Transport Daily Licensing Takings 04/07/13 -3838.10
DD155.17 09/07/2013 Department of Transport Daily Licensing Takings 05/07/13 -4527.95
DD155.18 10/07/2013 Department of Transport Daily Licensing Takings 08/07/13 -2204.90
Minutes of the Ordinary Council Meeting 24 September 2013
42
DD155.19 11/07/2013 Department of Transport Daily Licensing Takings 09/07/13 -3305.85
DD155.20 12/07/2013 Department of Transport Daily Licensing Takings 10/07/13 -1164.75
-355840.37
3484 02/07/2013 Telstra Phone Bill -223.53
3485 08/07/2013 Concept One The Industry Superannuation
Fund
Superannuation contributions -181.86
3486 08/07/2013 Australian Super Administration Superannuation contributions -599.80
3487 08/07/2013 Colonial First State Superannuation contributions -111.40
3488 08/07/2013 Hesta Super Fund Superannuation contributions -345.45
3489 08/07/2013 Hostplus Superannuation contributions -222.70
3490 08/07/2013 Rest Administration Superannuation contributions -484.93
3491 08/07/2013 Shire of Wagin Footy Tipping Payroll deductions -44.00
3492 08/07/2013 Telstra Superannuation Fund Superannuation contributions -289.80
3493 08/07/2013 Virgin Money Super Superannuation contributions -168.34
3494 10/07/2013 Telstra Phone Bill -859.39
3495 10/07/2013 Australian Taxation Office Penalty for Failure to lodge activity statement on
time
-340.00
3496 10/07/2013 CASH Petty Cash -444.45
3497 10/07/2013 Darkan Roadhouse Fuel -58.10
3498 10/07/2013 Gerard Terance Hegarty Sitting Fees -300.00
3499 10/07/2013 Kath Kellow Morning Tea Catering -400.00
3500 10/07/2013 Origin LP Gas Facility Fees -58.00
Minutes of the Ordinary Council Meeting 24 September 2013
43
3501 10/07/2013 Perfect Computer Solutions Pty Ltd Update CEO Computer and Councillor Emails -155.00
3502 10/07/2013 Wagin Historical Village Subsidy Historic Village -8150.00
3503 17/07/2013 Telstra Telstra Phone Bills -1465.18
3504 17/07/2013 Great Southern Concert Band Donation for the Great Southern Concert Band -400.00
3505 17/07/2013 Mark Swinfield Mini Excavator Hire -630.00
3506 17/07/2013 Fitz Gerald Strategies IR and HR Services 2013.2014 -2894.50
3507 17/07/2013 Keynote Conferences Waste and Recycling Conference -1640.00
3508 17/07/2013 Mark Dudenhoeffer Vehicle Usage Reimbursement - Wedgecarrup Fire
Station
-500.63
3509 17/07/2013 Mark Swinfield Reimbursement parts purchased with private credit
card
-186.92
3510 17/07/2013 Quick Corporate A4 Copy Paper -224.40
3511 17/07/2013 Water Corporation water -2645.01
3512 22/07/2013 Concept One The Industry Superannuation
Fund
Superannuation contributions -181.86
3513 22/07/2013 Colonial First State Superannuation contributions -140.84
3514 22/07/2013 Hesta Super Fund Superannuation contributions -388.51
3515 22/07/2013 Hostplus Superannuation contributions -222.70
3516 22/07/2013 Rest Administration Superannuation contributions -484.93
3517 22/07/2013 Shire of Wagin Footy Tipping Payroll deductions -44.00
3518 22/07/2013 Telstra Superannuation Fund Superannuation contributions -289.80
3519 22/07/2013 Virgin Money Super Superannuation contributions -168.34
3520 25/07/2013 Gregory Robert Ball Deputy Presidents Allowance -1550.00
-27494.37
Minutes of the Ordinary Council Meeting 24 September 2013
44
Trust Account List of Payments
July 2013
Chq/EFT Date Name Description Amount
416 26/07/2013 Shire of Wagin TRANSFER OF END OF YEAR TRANSPORT TO MUNI -16295.20
2144 10/07/2013 CJ South & CO REFUND BOND HIRE OF COMMUNITY BUS 7TH JUNE 2013 -150.00
2145 10/07/2013 Wagin Returned Serviceman’s League REFUND BOND HIRE OF COMMUNITY BUS 26TH MAY 2013 -150.00
2146 10/07/2013 Woodanilling Primary School REFUND BOND HIRE OF COMMUNITY BUS 13TH JUNE 2013 MARK OAKLEY
-150.00
2147 10/07/2013 Wagin Volunteer Fire Brigade REFUND BOND HIRE OF RECREATION CENTRE FOR AGM 29TH JUNE 2013
-800.00
2148 29/07/2013 Cameron Peter Forrest REFUND BOND HIRE OF COMMUNITY BUS 20TH JUNE 2013 -150.00
2149 29/07/2013 Dawsons Funeral Home REFUND BOND HIRE OF TOWN HALL AMANDA WALLAM 12TH JULY 2013 -150.00
2150 29/07/2013 Howard Melvin Ward REFUND BOND HIRE OF ERIC FARROW PAVILION 17TH JULY 2013 -300.00
2151 29/07/2013 Roslyn Garlett REFUND BOND HIRE OF TOWN HALL 26TH JULY 2013 -300.00
2152 29/07/2013 Wagin Dart Association REFUND BOND HIRE OF COMMUNITY BUS 28TH JUNE 2013 -150.00
Total Cheques /EFT -18595.20
Minutes of the Ordinary Council Meeting 24 September 2013
45
Credit Card List of Payments
July 2013
Type Date Num Name Description Amount
Credit Card - Chief Executive Officer Peter Webster
Credit Card Charge 4/07/2013 40713 BBQ Galore Bunbury Heater for CEO's House 3,392.00
Credit Card Charge 8/07/2013 80713 Godfreys Bunbury Bag and Filters for Recreation Centre Vacuum Cleaner 59.80
Credit Card Charge 8/07/2013 80713 BBQ Galore Bunbury Heater for CEO's House 302.00
Credit Card Charge
15/07/2013 150713 Card Fee
Card Fees 9.00
TOTAL 3,762.80
Credit Card - Manager of Works
Credit Card Charge
17/06/2013
170613
Shire of Wagin
Drivers License - Troy Leary 39.50
Credit Card Charge
17/06/2013
170613
Palace Hotel
Drinks for Toolbox Meeting 79.98
Credit Card Charge
17/06/2013
170613
Wagin Co-op
Groceries for Toolbox Meeting 52.72
Credit Card Charge
20/06/2013
200613
Shire of Wagin
Drivers License - John Murray 39.50
Credit Card Charge
20/06/2013
200613
Tru Blu Hire
Hire of Lift for Wedgcarrup Shed Construction 883.58
Credit Card Charge 27/06/2013 270613
Office Works
Receipt Books for Meals on Wheels 44.65
Credit Card Charge 1/07/2013 10713
Palace Hotel
Drinks for Toolbox Meeting 53.39
Credit Card Charge 2/07/2013 20713
Shire of Wagin
Drivers License - Allen Hicks & William Stephens 79.00
Credit Card Charge 5/07/2013 50713
Sullivans Hotel
Meals for staff attending training course 166.00
Credit Card Charge 8/07/2013 80713
Breve Café and Bar
Meals for staff attending training course 18.90
Minutes of the Ordinary Council Meeting 24 September 2013
46
Credit Card Charge 8/07/2013 80713
Wentworth Plaza Hotel
Accommodation & Meals - MOW Attending Footpaths Conference
183.90
Credit Card Charge 8/07/2013 80713
Sullivans Hotel - Refund Refund of Excess amount charged on the Card -100.00
Credit Card Charge 15/07/2013 150713
Card Fee
Card Fee 9.00
TOTAL 1,550.12
Credit Card - Manager of Community and Regulatory Services
Credit Card Charge
19/06/2013 190613 Palace Hotel Southern Inland Health Initiative Working Lunch 40.50
Credit Card Charge
20/06/2013 200613 Paypal - Jastradepty Transaction Wrongly charged to card Amount fully recouped 6.99
Credit Card Charge
1/07/2013 10713 BP Williams Fuel for Vehicle - MCRS Vehicle 64.59
Credit Card Charge
1/07/2013 10713 BP Armadale Fuel for Vehicle - MCRS Vehicle 51.92
Credit Card Charge
4/07/2013 40713 CSIRO Publish Internet Australian Native Plants for Street trees 48.95
Credit Card Charge
5/07/2013 50713 BP Williams Fuel for Vehicle - MCRS Vehicle 58.18
Credit Card Charge
15/07/2013 150713 Card Fee Card Fee 9.00
TOTAL 280.13
Credit Card - Chief Executive Officer - Len Calneggia
Credit Card Charge
24/06/2013
240613
Brayco Pty Ltd
Kitchen Sink and Bench for Works Depot 1,510.00
Credit Card Charge
8/07/2013
80713
Westnet
Shire's Internet 403.73
Credit Card Charge
15/07/2013
150713
Card Fee
Card Fee 9.00
TOTAL 1,922.73
Minutes of the Ordinary Council Meeting 24 September 2013
47
OPENING: 7.00pm
ATTENDANCE: Cr R C Walker
Cr G K West
Cr D C Lloyd
Ms S Dimmock
Ms J McGregor
Mr G Harvey
Mr D Bishop
STAFF: Mr P R Webster Chief Executive Officer
Ms C A Webster Manager of Community and Regulatory
Services
1. The Chief Executive Officer opened the meeting stating that we were looking for
achievable outcomes, attention seeking ideas that reflect on the uniqueness of
Wagin and its opportune location. Members and Councillors were then asked to
outline some of their ideas / objectives for the Committee.
1.1 Councillor Walker
Sees the Committee reflecting the intentions of the Economic Development Strategy
Assured Council support
Dennis Bishop
Make Wagin unique and or interesting
Re-develop the Historical Village into a living history type museum
Build on the capacity to capture the Arts
Explore opportunities for our Lakes
Look at the possibility of an Arts Festival – Artist in Residence
Embrace touring Arts and Tourist Trail from Brookton to Albany Highway
11. REPORTS OF COMMITTEES
11.1 TOURISM AND PROMOTION COMMITTEE MEETING – 17 SEPTEMBER
2013
Minutes of the Ordinary Council Meeting 24 September 2013
48
Councillor West
Tourism is a large growing industry
Town needs a Bakery
Set old “relics” in concrete paths
Q R Code application for smart phones
Excellent opportunity, for a fish farm development currently under consideration
Create circuit travel
Improve signage
Jean McGregor
Get dialogue happening
Highlight Care and Share and Little Gem
Increase Argus contributions
Linkage of like – tourist attractions
Market to a broader place
Engage people “physically”
Stephanie Dimmock
Establish a commercial (private) Art Gallery
Conduct community art exhibitions
Convert Town Hall into Library / Gallery
Councillor Lloyd
Announced the CRC will no longer run Spring and Autumn markets
Concerns about volunteering capacity of the town
Enhance facilities at the CRC
Consider various areas of interest based on age
Little Gem to increase its potential
Against Shire purchasing Mitchell Hall
Support Argus or we will lose it
Look at Social Media opportunities
Re-introduce Emu’s
Graeme Harvey
Convert the Historical Village into a “Micro – nation”.
Carolyn Webster
Tourism and Economic Development are integral
Initiatives need to be sustainable and within the volunteer capacity of the town
All levels of our history to be illustrated – Natural – Aboriginal – European
Build on existing Assets
Get serious about signage and street scapes
Important role of Jesse Brampton and Sally Malone in making the town an interesting and appealing place
Minutes of the Ordinary Council Meeting 24 September 2013
49
Adopt some / few strategies activities that are achievable.
1. Membership of Committee
Confirmed as those present.
Rotary – Events Central to be asked to join the Committee.
2. Terms of Reference
MCRS to draw up draft Terms of Reference to present to next meeting.
3. Transfer of Funds
MCRS to contact previous Tourism Committee Chairperson and arrange for that
organisation to disband and monies held to transfer to the Shire of Wagin.
4. Linkage to WEDAC
Re affirmed by CEO, MCRS and Councillor Walker.
5. Brochures – Tourist of Wagin
Councillor West and Jean McGregor will work with MCRS to rewrite out of date
brochure, maps etc.
6. Signage – Significant Places
These where acknowledged as important aspects of improving Tourism and
Promotion.
7. General Business
(ref 1.1) There was a repetitive requirement throughout this meeting for a dedicated
space to accommodate Gallery, Library, Exhibitions, visiting Artists and more.
Serious consideration needs to be given to the possibly of modifying our existing
Town Hall and Lesser Hall as one option to house these services.
8. Closure
The meeting closed at 8.30pm.
NEXT MEETING – OCTOBER 2013
I certify that this copy of the Minutes is a true and
correct record of the meeting held on
17 September 2013.
Signed: ...............................................................
Presiding Elected Member
Date: ...............................................................
Minutes of the Ordinary Council Meeting 24 September 2013
50
BRIEF SUMMARY:
This report recommends that:
i) a planning application submitted by J Morton on behalf of Springview Pty Ltd,
being Morton Seed and Grain Merchants Pty Ltd, and T & S Parsons to construct
a small Bioenergy Cogeneration Facility for the conversion of oak husks to
electricity and steam on Lot 200 (No.31) Stewart Road and a portion of Lot 3
Wagin-Dumbleyung Road, Wagin be conditionally approved; and
ii) Council acknowledge all submissions received in respect of the application and
authorise the Shire administration to respond accordingly advising of Council’s
final decision.
BACKGROUND:
As Council is aware a planning application has previously been received in which
approval is being sought for the construction of a small Bioenergy Cogeneration
Facility which will provide for the conversion of oak husks to electricity and steam on
Lot 200 (No.31) Stewart Road and a portion of Lot 3 Wagin-Dumbleyung Road,
Wagin.
The application proposes to burn a by-product from the existing oat processing
industry on the site (i.e. the oak husks) in boilers which generate steam to drive a
turbine. The turbine generates power to feed back into the machinery that processes
oats.
PROPONENT: J Morton on behalf of Springview Pty Ltd being
Morton Seed and Grain Merchants Pty Ltd and T &
S Parsons
OWNER: J Morton
LOCATION/ADDRESS: Lot 200 (No. 31) Stewart Road, Wagin & Part Lot 3
Wagin Dumbleyung Road Wagin
AUTHOR OF REPORT: J Douglas and S Pandevski – Consultant Town
Planners (Urban and Rural Perspectives)
SENIOR OFFICER: Chief Executive Officer
DATE OF REPORT: 19 September 2013
PREVIOUS REPORT(S): July 2013
DISCLOSURE OF INTEREST: N/A
FILE REFERENCE: 1569
ATTACHMENTS: Plans 1 to 6 & Attachment 1
12. AGENDA ITEMS
12.1 PLANNING APPLICATION – PROPOSED BIOENERGY COGENERATION
FACILITY
Minutes of the Ordinary Council Meeting 24 September 2013
51
The majority of the process takes place within an existing 20 metre x 15 metre shed
which is proposed to be increased in length from 20 metres to 30 metres and its wall
height raised to a maximum of 7.5 metres in order to accommodate the additional
machinery.
Two (2) components of the process are located outside of the shed: the cooling tower
(approximately 7 metres wide x 7 metres deep x 4.2 metres high) and the
evaporation pond /blowdown dam (approximately 30metres long x 30metres wide x
1metre deep).
Under the terms of the information and plans submitted in support of the application
and presented to Council for consideration in July 2013 the following is proposed:
i) Additions and extensions to an existing shed by: a) increasing its length from 20 metres to 30 metres; and
b) increasing its wall height to a maximum of 7.5 metres;
ii) Fitting out the shed with boilers, turbine, ash storage area, chemical storage area, small water desalination plant (if required) and creation of an additional storage area;
iii) Construction of a new cooling tower (dimensions previously provided) in a location abutting the existing sheds; and
iv) Construction of an evaporation pond/blowdown dam (approximate dimensions previously provided) to deal with water discharged from the boilers and cooling towers. The proposed dam traverses the boundary and enters adjoining Lot 3. The owner of Lot 3 has consented in writing to the dam being partially located within the boundaries of Lot 3, whilst the final stage of a land rationalisation process referred to previously is completed (see Plans 1 to 6)
The proposed new infrastructure is critical to the implementation and realisation of
the Wagin Integrated Food Fibre Processing Hub (WIFFPH) which is an integrated
processing facility incorporating the bioenergy cogeneration plant, a desalination
plant and recirculating aquaculture facility.
The applicant has confirmed that the proposed facility has already received a works
approval from the Environmental Protection Authority as a Category 87 Prescribed
Premises as defined in Schedule 1 of the Environment Protection Regulations 1987.
At its Ordinary Meeting held on 23 July 2013 (Item 12.2) Council unanimously
resolved to conditionally approve the application subject to no objections to the
proposal being received by the Shire at the completion of the required public
advertising process.
The application was subsequently advertised for a period of not less than 21 days in
accordance with the specific requirements of Clause 6.3 of the Shire of Wagin Town
Planning No.2 by:
forwarding a notice to all landowners within 500 metres of the proposed development;
publishing a notice in the Wagin Argus; and
forwarding correspondence to the Water Corporation requesting comment.
Minutes of the Ordinary Council Meeting 24 September 2013
52
COMMENT / CONCLUSION:
At the close of the public advertising period, being Friday 23 August 2013, two (2)
submissions had been received by the Shire.
One submission was from the Water Corporation. The other was from a nearby /
adjoining landowner in which a number of issues and concerns were raised (see
Attachment 1 – Schedule of Submissions).
In light of the submission received from the nearby/adjoining landowner and pursuant
to Council’s previous resolution in July, the matter is now presented to Council for
further consideration and final determination.
The following is a brief summary of all comments received during public advertising:
Submission No.1 – Nearby / Adjoining Landowner
In summary this submission was concerned that the proposal, if approved, will:
- rely on mains water to the detriment of other users; - generate significant vibrations to the detriment of their amenity; and - generate additional liquid discharge that may have a propensity to de-stabilise
existing boundary fencing and waterlog the roots of large trees causing them to topple over and potentially cause injury and/or damage.
Submission No.2 – Water Corporation
In summary this submission:
- supports the principle of protecting the mains water service; and - cannot provide any further meaningful comments as it does not have details of
the private water main that services the subject land and connects to the Corporation’s water main in Tudhoe Street.
It is concluded from a detailed assessment of the application and the submissions
received during public advertising that the proposal to construct a Bioenergy
Cogeneration Facility on Lot 200 (No.31) Stewart Road and a portion of Lot 3 Wagin-
Dumbleyung Road, Wagin is be capable of being implemented in a proper and
orderly manner without any negative impacts on the environment, existing essential
service infrastructure and the general amenity and safety of the immediate locality
subject to compliance with a number of conditions that specifically address the
matters raised by the nearby/adjoining landowner and the Water Corporation.
CONSULTATION/COMMUNICATION:
Undertaken for a minimum period of twenty one (21) days in accordance with the
specific requirements of Clause 6.3 of TPS No.2. As previously mentioned two (2)
submissions were received by the Shire, the details of which are provided in
Attachment 1 entitled ‘Schedule of Submissions’.
STATUTORY/LEGAL IMPLICATIONS:
Shire of Wagin Town Planning Scheme No.2
Planning and Development Act 2005 (as amended)
Environmental Protection Act 1986
Minutes of the Ordinary Council Meeting 24 September 2013
53
Environmental Protection Regulations 1987
Environmental Protection (Noise Regulations) 1997
POLICY IMPLICATIONS:
Nil
FINANCIAL IMPLICATIONS:
Nil
STRATEGIC IMPLICATIONS:
Council’s approval to the proposed development and use of the land for the intended
purpose will provide for the implementation of the Wagin Integrated Food Fibre
Processing Hub (WIFFPH) which can be expected to contribute to the diversification
of the local economy including the creation of additional employment opportunities.
VOTING REQUIREMENTS:
Simple Majority
Minutes of the Ordinary Council Meeting 24 September 2013
54
2274 OFFICERS RECOMMENDATION & COUNCIL DECISION
Moved: Cr. J G Shaw Seconded: Cr. J L C Ballantyne
1. That Council acknowledge the submissions received in respect of the application for planning approval submitted by J Morton on behalf of Springview Pty Ltd, being Morton Seed and Grain Merchants Pty Ltd, and T & S Parsons to construct a Bioenergy Cogeneration Facility on Lot 200 (No.31) Stewart Road and a portion of Lot 3 Wagin-Dumbleyung Road, Wagin.
2. That the application for planning approval submitted by J Morton on behalf of Springview Pty Ltd, being Morton Seed and Grain Merchants Pty Ltd, and T & S Parsons to construct a Bioenergy Cogeneration Facility on Lot 200 (No.31) Stewart Road and a portion of Lot 3 Wagin-Dumbleyung Road, Wagin be APPROVED by Council subject to the following conditions and advice notes:
Conditions: 1. The evaporation pond / blowdown dam shall be constructed to the satisfaction of the
Shire of Wagin with construction details to be provided and approved by the Shire prior to lodgement of a Building Permit application.
2. All process fluid discharge is to be uncontaminated and directed towards and into the evaporation pond / blowdown dam identified in Condition 1 above.
3. The premises shall be kept in a neat and tidy condition at all times to the satisfaction of the Shire of Wagin.
4. The proposed development is required to secure and connect to a suitable water source to service the proposed cooling tower prior commencement of the use.
5. The proposed development is not permitted to compromise the existing reticulated water supply service in the locality.
6. The proposed development is not permitted to connect to the existing reticulated water service in the locality without first obtaining written approval to do so from the Water Corporation.
7. All stormwater produced on the site shall be disposed of on-site to the satisfaction of the Shire of Wagin.
8. No fluid, other than uncontaminated stormwater, is to enter any stormwater drain without prior approval from the Shire of Wagin and the Environmental Protection Authority.
9. All processes and operations associated with the proposed facility shall be managed so as to not have any detrimental impacts upon the amenity of any adjoining residential property in terms of noise, dust, odour and/or vibration.
10. All rubbish and waste generated on-site shall be managed and disposed of to the specifications and satisfaction of the Shire of Wagin.
11. The applicant / owner shall obtain approval from the Department of Mines and Petroleum for the storage of chemicals / dangerous goods on the land in accordance with the Dangerous Goods Regulations.
12. Any open storage area, utilitarian area or any other space used in connection with the development which, by virtue of its location and use is likely to detract from the visual amenity of the surrounding area, shall be screened from public view by a closed wall or fence no less than 1.8 metres in height, or screen-type landscaping approved by the Shire of Wagin.
13. Any additional development and/or use of the land not in accordance with the details and plans submitted in support of the application will require the further approval of Council.
Minutes of the Ordinary Council Meeting 24 September 2013
55
Advice Notes:
1. The development is to be substantially commenced within a period of two (2) years from the date of this approval. If the development is not substantially commenced within this period the approval will lapse and be of no further effect. Where an approval has lapsed, no development shall be carried out without the further approval of the Shire of Wagin having first been sought and obtained.
2. Development may be carried out only in accordance with the terms of the application as approved herein and any approved plans.
3. This approval is not an authority to ignore any constraint to development on the land, which may exist through contract or on title, such as an easement or restrictive covenant. It is the responsibility of the applicant and not the Shire to investigate any such constraints before commencing development. This approval will not necessarily have regard to any such constraint to development, regardless of whether or not it has been drawn to the Shire's attention.
4. Provision must be made for access and facilities for use by people with disabilities in accordance with provisions of the Building Code of Australia and AS 1428.1.
5. In accordance with the Building Act 2011 a Building Permit application must be submitted to and approved by the Shire of Wagin prior to any construction or earthworks commencing on the site.
6. When developing and using the land for the intended purpose/s the applicant shall have due regard for the relevant provisions and standards of the Shire of Wagin Health Local Laws 1997.
7. The noise (including vibrations) generated by activities on-site, including machinery motors or vehicles is not to exceed the levels as set out under the Environmental Protection (Noise) Regulations 1997.
Carried 10/0
Minutes of the Ordinary Council Meeting 24 September 2013
64
Cr Lloyd left the meeting at 7.19pm.
BRIEF SUMMARY:
A request that the policy regarding outbuildings in the town-site of Wagin be varied to
allow a shed with a greater height than that permitted.
BACKGROUND:
Council has a policy regarding the development of outbuildings in the town-site of
Wagin (Policy 16 Health, Building and Planning) attached, that limits the sizes of
outbuildings within the town-site of Wagin.
Part viii) of the policy states “the wall height of any outbuilding shall not exceed 3
metres or 3.9 metres at the apex of a pitched roof unless otherwise approved by
Council”
The request by the applicant is that Council approves a shed with a wall height of
4200mm and an apex height or 4727mm.
COMMENT:
The property in question is on the corner of Arnott and Ware Streets and is 4321m² in
size.
The proposed shed will be 8m x 6m (48m²) and constructed out of colorbond® steel.
It is proposed to erect this shed against the side of an existing 36m² shed, leaving a
bare minimum distance between the two for construction purposes (site diagram
attached).
The reason given for the request for the higher shed is to house a mobile home that
might have additional equipment stored on the roof of the vehicle (letter attached).
Council is required to approve the application before a building permit can be issued.
PROPONENT: A & W Pederick
OWNER: A & W Pederick
LOCATION/ADDRESS: Lot 61 (14) Arnott Street
AUTHOR OF REPORT: Health and Building Officer
SENIOR OFFICER: Chief Executive Officer
DATE OF REPORT: 19th September 2013
PREVIOUS REPORT(S): N/A
DISCLOSURE OF INTEREST: Nil
FILE REFERENCE: 1839
ATTACHMENTS: Nil
12.2 PLANNING APPLICATION OUTBUILDINGS IN THE TOWN SITE OF WAGIN
Minutes of the Ordinary Council Meeting 24 September 2013
65
Council has previously approved sheds larger than that permitted, both for overall
size and increased height.
As the letter accompanying the application states, there are numerous trees and
screening shrubs between the proposed shed site and the road (Arnott Street), and
as long as this vegetation remains, the shed will mostly be unseen.
CONSULTATION/COMMUNICATION:
N/A
STATUTORY/LEGAL IMPLICATIONS:
Shire of Wagin Town Planning Scheme, Policy manual
POLICY IMPLICATIONS:
The policy states a maximum wall height of 3 metres and a ridge height of 3.9 metres
but that if a good enough reason is given, Council will consider variations to the
policy.
It could be argued that if the vehicle did not store equipment on the roof it would not
need such a high shed, however the vehicles height alone means it won’t fit into the
shed if there are no dispensations allowed.
FINANCIAL IMPLICATIONS:
N/A
STRATEGIC IMPLICATIONS:
This shed will almost completely be invisible from the street if the vegetation as is
remains and the reasons given for the higher shed are valid.
It does not automatically set a precedence for higher sheds.
VOTING REQUIREMENTS:
Simple Majority
2275 OFFICERS RECOMMENDATION & COUNCIL DECISION
Moved: Cr. G K B West Seconded: Cr. J G Shaw
That the owners of Lot 61 (14) Arnott Street Wagin be permitted to erect a 6m x 8m x 4.7m ridge
height colorbond® clad shed on the property, in the position requested subject to
1. The issue of building permit and 2. The existing vegetation between the proposed shed and Arnott Street remain intact and
undisturbed. Carried 8/1
Minutes of the Ordinary Council Meeting 24 September 2013
66
Cr Lloyd returned to the meeting at 7.24pm.
Cr Walker left the meeting at 7.24pm.
BRIEF SUMMARY:
Approval was given to Mr G Ward in August 2010 to operate an Extractive Industry at
Location 11390 Piesse Rd Piesseville.
Condition 3 was that the approval be reviewed annually.
BACKGROUND/COMMENT:
Council imposed 6 conditions on this approval in 2010 and, in the main, these
conditions have been adhered to.
The CEO has spoken with the Manger of Works about the roading issues and these
appear to be under control with Mr Ward agreeing to supply and cart the gravel along
Sprigg Rd with the Shire spreading and compacting it.
Only one comment was received over the past 6 months regarding times of operation
and this was resolved.
CONSULTATION/COMMUNICATION:
Manager of Works
URP
STATUTORY/LEGAL IMPLICATIONS:
Nil
POLICY IMPLICATIONS:
Nil
FINANCIAL IMPLICATIONS:
Nil
PROPONENT: G Ward
OWNER: G Ward
LOCATION/ADDRESS: 11390 Piesse Road Piesseville
AUTHOR OF REPORT: Chief Executive Officer
SENIOR OFFICER: Chief Executive Officer
DATE OF REPORT: 20th September 2013
PREVIOUS REPORT(S): August 2010
DISCLOSURE OF INTEREST: Nil
FILE REFERENCE: A1223
ATTACHMENTS: Nil
12.3 EXTRACTIVE INDUSTRY – G WARD
Minutes of the Ordinary Council Meeting 24 September 2013
67
STRATEGIC IMPLICATIONS:
Nil
VOTING REQUIREMENTS:
Simple Majority
Cr Walker returned to the meeting at 7.26pm.
2276 OFFICERS RECOMMENDATION & COUNCIL DECISION
Moved: Cr. I C Cumming Seconded: Cr. G K B West
That Council note that the review of the condition imposed on Mr Ward for the extractive
Industry has been undertaken and noted and Mr Ward advised of the outcomes from the review.
Carried 9/0
Minutes of the Ordinary Council Meeting 24 September 2013
68
BRIEF SUMMARY:
The State Government has ceased payment of the Swimming Pool subsidies to local
government. The subsidy was $3,000. This subsidy has been at $3,000 for over 30
years, without any increases at all during that time.
BACKGROUND/COMMENT:
The State Government made available to Council who operate swimming pools a
grant of $3,000 to assist with the deficit in running a pool. This grant became
available to Council in the early 1970’s and there has never been any increase in the
grant during that time.
Councils who has applied for the grant prior to the 8th August 2013 will be paid. I
believe that the Shire of Wagin had submitted its operating statement prior to that
date.
Whilst the grant was not large it did help offset the cost of running the pool. I am
disappointed that it has been taken away however if it was to stay the figure should
have been increased to a more appropriate level
CONSULTATION/COMMUNICATION:
Other Local Governments
STATUTORY/LEGAL IMPLICATIONS:
Nil
POLICY IMPLICATIONS:
Nil
FINANCIAL IMPLICATIONS:
Small decrease in pool income for 2012/13
PROPONENT: Shire of Wagin
OWNER: Shire of Wagin
LOCATION/ADDRESS: Wagin Memorial Swimming Pool
AUTHOR OF REPORT: Chief Executive Officer
SENIOR OFFICER: N/A
DATE OF REPORT: 20 September 2013
PREVIOUS REPORT(S): N/A
DISCLOSURE OF INTEREST: Nil
FILE REFERENCE: GS.PR.16
ATTACHMENTS: Nil
12.4 PUBLIC SWIMMING POOL SUBSIDY
Minutes of the Ordinary Council Meeting 24 September 2013
69
STRATEGIC IMPLICATIONS:
Nil
VOTING REQUIREMENTS:
Simple Majority
2277 OFFICERS RECOMMENDATION & COUNCIL DECISION
Moved: Cr. G T Hegarty Seconded: Cr. G K B West
That Council write to the Premier of Western Australia Hon C Barnett expressing our
disappointment at the loss of the grant and the lack of consultation that occurred over this
matter.
Carried 10/0
Minutes of the Ordinary Council Meeting 24 September 2013
70
Cr Lloyd left the meeting at 7.27pm.
BRIEF SUMMARY:
Department of Lands is seeking comments from Council regarding the possible
renewal of a “Cropping & Grazing” license for Mr & Mrs English on Reserve 23474.
BACKGROUND/COMMENT:
The reserve in question was leased to Mr & Mrs English in 2009 for a 5 year period. I
have attached a copy of the letter from the Department of Lands that explain the
situation.
The reserve is near Lime Lake.
CONSULTATION/COMMUNICATION:
Manager of Works
STATUTORY/LEGAL IMPLICATIONS:
The land is zoned “Rural”
POLICY IMPLICATIONS:
Nil
FINANCIAL IMPLICATIONS:
Nil
STRATEGIC IMPLICATIONS:
Nil
VOTING REQUIREMENTS:
Simple Majority
PROPONENT: Mr & Mrs P L English
OWNER: Shire of Wagin
LOCATION/ADDRESS: Reserve 23474
AUTHOR OF REPORT: Chief Executive Officer
SENIOR OFFICER: N/A
DATE OF REPORT: 20 September 2013
PREVIOUS REPORT(S): N/A
DISCLOSURE OF INTEREST: Nil
FILE REFERENCE: R23474
ATTACHMENTS: Letter – Department of Lands
12.5 SECTION 91 LICENCE OVER RESERVE 23474 FOR THE PURPOSE OF
“CROPPING AND GRAZING”
Minutes of the Ordinary Council Meeting 24 September 2013
71
Cr Lloyd returned to the meeting at 7.28pm.
2278 OFFICERS RECOMMENDATION & COUNCIL DECISION
Moved: Cr. J G Shaw Seconded: Cr. E N Pugh
That Council does not have any objection to the extension of the lease for Reserve 23474 to Mr
& Mrs English for Cropping and Grazing.
Carried 9/0
Minutes of the Ordinary Council Meeting 24 September 2013
74
BRIEF SUMMARY:
At the 2013 WALGA AGM the following motion was put and carried by those
members there. This motion was then taken to State Council for ratification and
follow up. The motion reads: -
That WALGA condemns the removal of the “poll provisions” from Schedule 2.1
of the Local Government Act 1995 and the forced amalgamations of Local
Government Councils.
BACKGROUND:
Below is an email from Mr Stephen Tindale – CEO City of Subiaco outlining
concerns at what happened when this motion was voted on by State Council.
“Fellow CEOs one and all
You would be aware that the Minister for Local Government has foreshadowed the
removal of the existing poll provisions in the Local Government Act 1995 (for the
metropolitan area only) to make it easier for the Minister to achieve the State
Government's reform agenda. As I understand it, supporting legislation is to be
introduced to Parliament on September 12.
You may also be aware that at the recent AGM of WALGA the following motion was
passed as special urgent business with an overwhelming majority.
That WALGA condemns the removal of the “poll provisions” from Schedule 2.1
of the Local Government Act 1995 and the forced amalgamations of Local
Government Councils.
At Wednesday night's WALGA State Council meeting the following recommendation
was put before the State Council;
PROPONENT: Shire of Wagin
OWNER: Shire of Wagin
LOCATION/ADDRESS:
AUTHOR OF REPORT: Chief Executive Officer
SENIOR OFFICER: N/A
DATE OF REPORT: 20 September 2013
PREVIOUS REPORT(S): N/A
DISCLOSURE OF INTEREST: Nil
FILE REFERENCE: GV.AM.1
ATTACHMENTS: Nil
12.6 WALGA AGM MOTION – STATE COUNCIL- WALGA STATE COUNCIL
CAPITULATION
Minutes of the Ordinary Council Meeting 24 September 2013
75
That WALGA: 1. Oppose the State Government’s proposal to remove in perpetuity the poll provisions for the metropolitan area contained in Schedule 2.1 of the Local Government Act 1995; 2. Continue to advocate for the State Government to honour its commitment to fund the transition and implementation process of the Metropolitan Local Government Review; An amendment put by Cr Zelones, which was put without notice, saw the following motion being adopted without reference to any of the WALGA zones: That WALGA: 1. Oppose the State Government’s proposal to remove in perpetuity the poll provisions for the metropolitan area contained in Schedule 2.1 of the Local Government Act 1995; 2. Adopt a position to support an amendment to the Metropolitan poll provisions, where any poll petitioned will be of the entire districts involved in the amalgamation proposal with the following conditions;
a) For a poll to be held a petition will be required from 25% of electors of one local government
b) For an amalgamation to be rejected by the Minister, 50% of electors of all local governments proposed to be merged are required to vote, for it to be a valid poll.
c) A majority of votes at the poll against will defeat the amalgamation proposal
3. Continue to advocate for the State Government to honour its commitment to fund the transition and implementation process of the Metropolitan Local Government Review. 4. That WALGA request the Minister for Local Government to urgently develop legislation or regulations guiding the functions of the Local Implementation Committee and the appointment of an Interim CEO. The adopted motion means that WALGA now supports the State Government's original proposal to increase the threshold for the calling a poll from the existing 10% to 25% of electors of any local government affected by an amalgamation proposal. WALGA also now supports the State's proposal to make it impossible for any single local government electoral population to veto an amalgamation proposal with a 50% turnout. Instead, it will now require at least 50% of the total electoral population of all local governments affected by an amalgamation proposal to turn out in order to veto an amalgamation proposal - which is a far more onerous threshold to achieve. It seems to me that while WALGA has now paved the way for the State Government to back down on the "...removal of the “poll provisions” from Schedule 2.1 of the Local Government Act 1995 and the forced amalgamations of Local Government Councils" (an admirable achievement in itself), it has simultaneously opened the door for forced amalgamations by supporting changes to the existing poll provision thresholds. This is a truly outstanding achievement!
Minutes of the Ordinary Council Meeting 24 September 2013
76
It is not often that a peak organisation can effectively shoot itself in the foot. It is all the more remarkable as the WALGA State Council seems to have done it all on its own and without much effort at all. We now have the peak organisation of WA local governments supporting a scenario where smaller local governments can be swallowed up by larger local governments at the Minister's behest with much diminished community involvement. It also seems to me that the overwhelming support provided by regional and rural councils at the WALGA AGM to keep the existing poll provisions was completely discounted by State Council on Wednesday night. That support was premised on an understanding that what is good enough for the country should be good enough for the city and that we should all be united in this. The question that beggars itself is why didn't State Council support a universal increase in the poll provision thresholds? Didn't the AGM resolution indicate to State Council that we feel that we are all in this together? By State Council's actions on Wednesday night, it takes no huge stretch of the imagination to see the poll provisions being changed, against the will of a majority of local governments, if not now then in the future. A precedent will have been set. After all, on the 30th July Premier Barnett made it quite clear that country regional country centres were next and the smaller local governments would follow. WALGA appears to be making this a certainty. Stephen Tindale | CEO”
COMMENT:
The CEO believes that the actions of WALGA has effectively sided with the State
Government regarding the Local Government Reform / Amalgamation issue and
Council should advise WALGA that this Council does not support the adopted motion
and seek an explanation as to why the motion was changed from that supported by
members at the WALGA AGM.
I also believe that WALGA’s Central Zone representative Mayor Don Ennis should be
asked for an explanation as to how this important matter was amended is such
manner.
The voting at the WALGA State meeting was 16 to 6. The CEO has since been
informed that a Special Meeting of the WALGA State Council is being held on the
25th September 2013 to revisit this matter.
CONSULTATION/COMMUNICATION:
Shire President
Other WALGA Members
Zone Administration
STATUTORY/LEGAL IMPLICATIONS:
Nil – But you do wonder of the future implication of Local Government as we know it!
Minutes of the Ordinary Council Meeting 24 September 2013
77
POLICY IMPLICATIONS:
Nil
FINANCIAL IMPLICATIONS:
Nil – Perhaps review membership of WALGA
STRATEGIC IMPLICATIONS:
Nil
VOTING REQUIREMENTS:
Simple Majority
2279 OFFICERS RECOMMENDATION & COUNCIL DECISION
Moved: Cr. R C Walker Seconded: Cr. J G Shaw
a) That Council write to WALGA expressing our concern with the amendment to the motion that was adopted at the WALGA AGM regarding the removal to the Poll Provisions of the Local Government Act 1995 and request an explanation as to why this motion was altered.
b) That WALGA’s Central Zone representative Mayor Don Ennis be asked for an explanation as to how this important matter was amended in such a manner.
c) Further a copy of these letters be sent to the Central Country Zone members for their information.
Carried 10/0
Minutes of the Ordinary Council Meeting 24 September 2013
78
BRIEF SUMMARY:
At the close of adverting for the project a total of 8 EOI had been received.
Those received were are attached.
BACKGROUND/COMMENT:
The timetable of the EOI and Tender is as follows: -
20th September 2013 Expression of Interest (EOI) Closes
24th September 2013 Council considers EOI and selections those to
be invited to tender
After 25th September 2013 Preparation of working drawings. These will be
forwarded to those selected to tender once
working drawings have been completed
31st January 2013 Tenders close for construction of change rooms
25th February 2014 Tenders considered by Council
7th April 2014 Construction work to commence
31st October 2014 Construction to be completed
I believe that Council’s Asset Management committee should meet in the near future
to recommend to Council who should be invited to submit a tender and plans and
tender documents prepared.
Council will also need to resolve which plan it wishes to proceed with. Indications
from the EOI’s show that both buildings will cost about the same. The current
concept plans that have been used were prepared by Mr John De Snoo from Albany.
CONSULTATION/COMMUNICATION:
Council
Community
PROPONENT: Shire of Wagin
OWNER: Shire of Wagin
LOCATION/ADDRESS: Wagin Memorial Swimming Pool
AUTHOR OF REPORT: Chief Executive Officer
SENIOR OFFICER: N/A
DATE OF REPORT: 20 September 2013
PREVIOUS REPORT(S): N/A
DISCLOSURE OF INTEREST: Nil
FILE REFERENCE: PL.TE.1
ATTACHMENTS: Concept Plans – Option A & Option B
12.7 EXPRESSION OF INTEREST (EIO) – WAGIN MEMORIAL SWIMMING POOL
CHANGE ROOMS CONSTRUCTION
Minutes of the Ordinary Council Meeting 24 September 2013
79
STATUTORY/LEGAL IMPLICATIONS:
EOI called to select those to tender on project
POLICY IMPLICATIONS:
Nil
FINANCIAL IMPLICATIONS:
Cost of project Included in 2013/14 budget - $500,000.
STRATEGIC IMPLICATIONS:
Nil
VOTING REQUIREMENTS:
Simple Majority
Note: Reason for different in Officer Recommendation is that Council preferred to
select Companies from EOI’s submitted at the Ordinary Council Meeting in order to
expedite the tender process.
Cr Hegarty left the meeting at 7.45pm.
OFFICERS RECOMMENDATION
Moved: Seconded:
That Council Asset Management Committee be authorised to review the “Expressions of
Interest” received and to recommend to Councils October 2013 those preferred to submit a
tender for this project
2280 COUNCIL DECISION
Moved: Cr. C J Brockwell Seconded: Cr. E N Pugh
That Council invite;
White Building Co Pty Ltd
S & S Scardetta
Trevor Parsons Building
Design Construct Project Management
Solution 4 Building
Darren Smith
to submit tenders.
Carried 10/0
Minutes of the Ordinary Council Meeting 24 September 2013
80
Cr Hegarty returned to the meeting at 7.46pm.
2281 OFFICERS RECOMMENDATION & COUNCIL DECISION
Moved: Cr. J L C Ballantyne Seconded: Cr. J G Shaw
The preferred plan for construction is Option A
Carried 9/0
2282 OFFICERS RECOMMENDATION & COUNCIL DECISION
Moved: Cr. R C Walker Seconded: Cr. J G Shaw
Plans and tender documents for this option be prepared for this project by Mr John De
Snoo.
Carried 10/0
Minutes of the Ordinary Council Meeting 24 September 2013
81
Expressions of Interest
Wagin Memorial Swimming Pool - Change rooms - Construction
Company Location Option A Option B Concept Comments
White Building Co Pty Ltd Collie $463,636 $463,636 Recently completed Aged Units in Wagin
S & S Scardetta Wagin No price indicated
Eclat Building Dianella No Price indicated
Trevor Parsons Building Wagin $485,000 - $585,000*
$485,000 - $585,000*
Design Construct Project Management Perth $598,398 $598,398
Design Construct Project Management Perth $605,280 Alternate proposal by Clancy White
Solution 4 Building Cloverdale $420,000 $420,000
Darren Smith Wagin No Price indicated
Robinson Build-Tech O'Connor $1,400,000 $1,550,000
Note: - Prices exclude GST * - Not showing GST component
Minutes of the Ordinary Council Meeting 24 September 2013
86
BRIEF SUMMARY:
A Works Report is provided for Councils information.
BACKGROUND:
Council has previously requested that this information be presented at the Ordinary
Council meetings.
COMMENT:
Works Completed Description
COLLANILLING ROAD Clear widen gravel sheet 3km
FARROW ROAD Clear widen gravel sheet 2.5km
DONGOLOCKING ROAD Clear widen gravel sheet shoulders 3km
Future Works Description
PUNTAPIN PIPE LINE
Brookfield Rail sent the shire a works notice
to remove the pipe from there culvert and
place a steel sleave under the railway line.
WARUP SOUTH ROAD Clear widen gravel sheet 3km
NORRING/DELYANINE ROAD Clear widen gravel sheet 2.5km
On Going Works Description
PROPONENT: N/A
OWNER: N/A
LOCATION/ADDRESS: Shire of Wagin
AUTHOR OF REPORT: Manager of Works
SENIOR OFFICER: N/A
DATE OF REPORT: 19 September 2013
PREVIOUS REPORT(S): N/A
DISCLOSURE OF INTEREST: N/A
FILE REFERENCE: N/A
ATTACHMENTS: 1. Capital Works Program
2. Works Maintenance Program
3. Plant Report
13. REPORTS OF OFFICERS
13.1 WORKS REPORTS – SEPTEMBER 2013
Minutes of the Ordinary Council Meeting 24 September 2013
87
RURAL ROADS Bitumen Patching as time permits
MAINTENANCE GRADING Grading western side of shire
BITUMEN SHOULDERS 90% Completed as rain permits
Down Time Description
KOMATZU LOADER 1.5 Days repair damage to rear of machine
Other
CONSULTATION/COMMUNICATION:
N/A
STATUTORY/LEGAL IMPLICATIONS:
N/A
POLICY IMPLICATIONS:
N/A
FINANCIAL IMPLICATIONS:
N/A
STRATEGIC IMPLICATIONS:
N/A
VOTING REQUIREMENTS:
Simple Majority
2283 OFFICERS RECOMMENDATION & COUNCIL DECISION
Moved: Cr. I C Cumming Seconded: Cr. E N Pugh
That Council adopts the Works Management Report comprising of the Works Progress
Report for September 2013.
Carried 10/0
Minutes of the Ordinary Council Meeting 24 September 2013
88
BRIEF SUMMARY:
The following report details the activities of this Division for September 2013. This
month we have seen the development of a number of new and potentially exciting
community development activity. There is a growing undercurrent that this area of
Shire service is receiving increased attention by residents.
COMMENT:
PROPONENT: Manager of Community & Regulatory Services
OWNER: Manager of Community & Regulatory Services
LOCATION/ADDRESS:
AUTHOR OF REPORT: Carolyn Webster
SENIOR OFFICER: Chief Executive Officer
DATE OF REPORT: 20 September 2013
PREVIOUS REPORT(S): N/A
DISCLOSURE OF INTEREST: Nil
FILE REFERENCE: N/A
ATTACHMENTS: Nil
Item
Notes
Townscape Our local Noongar Hansen family have continued with their parks
and reserves clean up activity. Funding has now run out and we
continue to work with external advisor Adrian Colley as to where
additional funding can be sourced. Their recent work has been out
at the BBQ area at Puntapin Rock.
The works Crew have been hard at it with planting out new trees
and plants in and around town. More are on order and we look
forward to our next Townscape Enhancement Advisory Committee
meeting scheduled for 1st October. Sally Malone will consult with
the committee and also spend time in the two nominated locations
for her Townscape projects.
The final concept drawings have been received to re-introduce the
heritage building fronts, a meeting is to be convened in October for
all Tudhoe St property owners in the CBD to discuss these and
determine the way forward.
Economic
Development
Neil Butterworth met with the MCRS to discuss the opportunity to
engage John Stanley to present Ghost Town, Clone Town or Home
Town....What do you need to become? John will present in
Newdegate, Wagin and Narrogin. Audiences will be local retailers
13.2 MANAGER COMMUNITY AND REGULATORY SERVICES REPORT –
SEPTEMBER 2013
Minutes of the Ordinary Council Meeting 24 September 2013
89
and small business operators. He is described as magnetic and
challenging and will end the session with developing a strategy,
and how to implement the ideas. He will spend a day in Wagin
exploring the town before his presentation. We are so pleased to
secure him right before the Christmas retail period.
Please see later in this report comments following the inaugural
meeting of the Wagin Tourism and Promotion Advisory Committee
Meeting. This committee will be linked to our WEDAC.
The CEO and MCRS met with the SWLSC representatives. They
outlined the possible outcomes and opportunities emanating from
the recent land title settlement claim. They are hopeful to see
projects happen that will enhance the opportunity for aboriginal
people gaining training, skills and employment. We look forward to
working with them in the future.
We will also look to find work through the National Resource
Management Project, similar to Landcare and Job Search
Agencies.
Health and Aged
Care
The MCRS attended a final meeting with representatives from
across the Southern Wheatbelt to hear the findings and suggested
solutions for the future requirements to support better integrated
aged care services. (Wheatbelt Integrated Aged Support and Care
Solutions Project) Copy of the final report will be available next
month.
As pre-empted the findings indicate a substantial growth in the
numbers of older persons requiring services and accommodation in
the future. The potential impact on planning for these in Wagin is
very significant. From increase in the need for affordable housing,
to dementia care and accommodation, residential care as at
Waratah Lodge and of course the future of the 6 WACHS beds at
the Wagin Hospital. Additionally there will be more services
provided throughout the community which will allow them to stay in
their own homes.
Following this meeting I was approached by the Director of SIHI
who wishes to visit Wagin shortly and discuss many of these issues
with Council in the first instance. Wagin was also complimented in
the report and by the researchers in the work and services we
currently offer. They too are keen to see us explore a model of care
service that they have uncovered in Tasmania and which they
believe will suit our needs.
Asset Management
Expressions of interest have been called for the building of the new
amenities at the Aquatic Centre. (Ref. CEO Report)
CEO new house, see CEO Report.
The new Wedgecarrup Firetruck Shed is complete. Our casual
employee Mark Dudenhoeffer has done a great job in putting up
Minutes of the Ordinary Council Meeting 24 September 2013
90
this construction and also improving the guttering and water
collection off the Hall itself.
Some minor maintenance at both Ballagin St and Arnott St houses
have been completed. These will accommodate the new Manager,
Finance and Corporate Services and the Pool Manager. The
Finance Officer has moved to a rental unit in Ventnor St.
This Division has been working to upgrade the telephone system
for the Administration building. The current system is outdated and
the new one will greatly improve our efficiency.
Community
Development
We have placed articles in the Wagin Argus and Narrogin Observer
to seek expressions of interest from drivers wishing to undertake
Defensive Driver Training Courses for both private vehicles and
trucks.
The proposed Community Park planning will continue and grant
applications prepared so that we do have a “Bottom Drawer”
opportunity to pursue should funding become available.
A new online facility has been developed by Neighbourhood Watch
in collaboration with the Police department.E-watch is now active
and we are working with the OIC Wagin Police in setting up our
site.
The CEO and MCRS attended the School to observe the students
and teachers celebrate NAIDOC Day. Again the school hosted the
Wadumba Dance group and local Noongar elders welcomed
everyone at assembly and engaged with students throughout the
day. The backdrop to the performing area held some spectacular
posters developed by the students and their art/cultural officer
Gloria Bliss.
Tourism and
Promotion
Now that the Caravan Park has been extended and given the
difficulty in managing the outlying sporadic RV and Caravans up at
the Show Grounds we have decided to request all users to use our
Caravan Park. We are currently looking at how other Shires
manage their parks and the incentives they offer to those people
who are members of respective clubs. In the immediate future we
will offer a 50% discount to members of the Campervan and
Motorhome Club of Australia. Directional signs to the Sports
Grounds are to be removed. This area will be made available only
when large groups are unable to be accommodated in our Park.
First meeting of the Wagin Tourism and Promotion Advisory
Committee Meeting was held 15th September. (Ref, Report in the
main Agenda)
Local Government
Both MCRS and Sue Dowson attended the LGMA Women in Local
Government Conference 5-6th September. Acclaimed international
Minutes of the Ordinary Council Meeting 24 September 2013
91
speakers including Catherine DeVire, Rachael Green, Lisa
McInnes-Smith and Susan Jackson were all part of the program.
The two days were facilitated by Greg Mitchell who was brilliant.
Topics included Mentorship, Morale Building, Financial Planning,
Leadership for and by the Council, Emotional Intelligence,
Evolution of women in LG, Reform and how it Effects LG
Personnel, Women on Boards and what unique Infusion and
different Dynamics they bring. It was all about women, very
educational and inspirational. Just wish all the women we have
working here could have been there.
O S & H and
Ranger
The MCRS and Sue Dowson attended a meeting with the Local
Trotting Club representatives and the OSH Advisor from Racing
and Wagering WA. There are a number of suggested changes as a
result of that meeting and the report will go to the Sports Ground
Committee next month. In the mean time a general tidy up is
recommended. It is hoped that any upgrades will be funded through
RAWWA.
The Consultant Ranger Geoff Birkbeck has completed two visits to
Wagin. He has set up new Policy and Procedures manuals,
inducted the residents in matters concerning the Dog and Cat Acts.
He has attended to a number of complaints and during his latest
visit has mentored our newly nominated ranger Lee Mulholland.
Lee has commenced his training and is combining his duties with
that of Ranger and Town Crew. MOW continues as Deputy Ranger.
Library/Gallery
The Library and its busy group of volunteers are currently working
with the MCRS and Sue Dowson in organising its event for the
year! It is planning a book signing and presentation by international
author Anna Jacobs and lunch on 20th November 2013. Councillors
are encouraged to both attend and promote this great day out in
Wagin. Tickets will be $45 per head, the food very special and a
complimentary champagne. We are hoping for 100 people to
attend.
I would like Council to consider converting the Town Hall into the
Library / Art Gallery. Perhaps the Asset Management Committee
would look into this matter.
Local Emergency
Management
The CEO, MCRS and Sue Dowson completed their Bush Fire
Officers Course in Narrogin 28th September.
Sport and
Recreation
We hear that some Swimmers may be migrating from Katanning to
our local Wagin Swimming Club. Similarly some Basketballers are
looking at playing here as opposed to Narrogin. Watch this space!
Minutes of the Ordinary Council Meeting 24 September 2013
92
CONSULTATION/COMMUNICATION:
N/A
STATUTORY/LEGAL IMPLICATIONS:
N/A
POLICY IMPLICATIONS:
N/A
FINANCIAL IMPLICATIONS:
N/A
STRATEGIC IMPLICATIONS:
N/A
VOTING REQUIREMENTS:
Simple Majority
2284 OFFICERS RECOMMENDATION & COUNCIL DECISION
Moved: Cr. G K B West Seconded: Cr. C J Brockwell
That Council receiver and endorse the Manager of Community and Regulatory Services report
apart from Tourist and Promotion section.
Carried 10/0
2285 COUNCIL DECISION
Moved: Cr. G K B West Seconded: Cr. J G Shaw
Council by February 2014 review the camping and caravanning arrangements in the town
boundary and meanwhile restore status of the grassed area at showgrounds to RV parking with
signage and to refer to Asset Management Committee.
Carried 7/3
Minutes of the Ordinary Council Meeting 24 September 2013
93
1) COUNCIL ELECTIONS:
At the close of nominations seven (7) nominations had been received. These being: -
Geoffrey Kenneth B WEST
6 September 2013
Ian CUMMING
6 September 2013
Amanda Jane HOWELL
10 September 2013
Cliff John BROCKWELL
10 September 2013
James Lachlan Campbell BALLANTYNE
10 September 2013
Jason REED
11 September 2013
Gerard Terance HEGARTY
12 September 2013
A draw for terms was undertaken by Brian Roderick with the following results: -
Four Year Terms
Cliff Brockwell Lachlan Ballantyne
Amanda Howell Jason Reed
Ian Cumming Gerard Hegarty
Two Year Term
Geoffrey West
The swearing in of Councillors by Mr Jim Wallis and election of Council committees will take place at the October 2013 Council meeting. I would like to thank both Brian Roderick and Debbie Thompson for their work during this election period.
PROPONENT: Chief Executive Officer
OWNER: Chief Executive Officer
LOCATION/ADDRESS: Shire of Wagin
AUTHOR OF REPORT: Chief Executive Officer
SENIOR OFFICER: N/A
DATE OF REPORT: 20 September 2013
PREVIOUS REPORT(S): N/A
DISCLOSURE OF INTEREST: Nil
FILE REFERENCE:
ATTACHMENTS: 2014 Wheatbelt Conference
13.3 CEO REPORT – SEPTEMBER 2013
Minutes of the Ordinary Council Meeting 24 September 2013
94
2) REGIONAL WASTE:
No further news regarding the soil samples.
3) WHEATBELT CONFERENCE:
I have sent an “Expression of Interest” to Bruce Wittber regarding the hosting of the 2014 Wheatbelt Conference in Wagin. I have attached some information.
I believe we have the venues and accommodation could be handed in Wagin,
Narrogin and Katanning if needed. Further details will be known later in the year
4) MEETING WITH MINISTER FOR LOCAL GOVERNMENT – 15 OCTOBER 2013:
A meeting has been arranged with Hon A Simpson MLA, Minister for Local Government regarding the shire boundary between Shire of Wagin and the Shire of Narrogin with the view of moving the Wagin boundary further to the north.
5) CHRISTMAS LEAVE:
I realise this is early but a number of staff members have submitted leave requests for December / January period. At this time approval has been given to: -
Bethany Hollis 25th November 2013 – 6th December 2014 2 Weeks Peter Webster 28th November 2013 – 13th December 2014 2 weeks Daniel Irekpolo 17th December 2013 - 13th January 2014 4 weeks Debbie Thompson 2nd January 2014 – 3rd January 2014 2 Days Deb Stephens 3rd – January 2014 – 24th January 2014 3 Weeks Sue English 13th January 2014 – 24th January 2014 2 Weeks Outside staff 19th December for approx 1 month
6) CEO HOUSE – MARKS COURT WAGIN:
Work continues on the new CEO house. The house footings have been poured and
frames erected. The bricks should start being laid week starting 20th August 2013
Approval has been given for this subdivision and amalgamation. The conditions
imposed were that the easements needed to be created on the new titles and this is
being finalised.
September 2013.
Brick work now completed. Garage to be erected shortly and roof constructed. The
new titles are being created at this time by Documentary Services Perth.
Costs to Date: -
Item Budget Progress
Deposit $ 35,417.72 $ 35,417.72
Preliminaries $ 27,244.40 $ 27,244.40
Site Works $ 38,880.00 $ 38,880.00
Footings etc $ 84,880.00 $ 84,880.00
Brickwork completion $ 97,900.00 $ 97,900.00
Roof pitched $ 91,300.00
Prefix completed $ 84,818.00
Tiler & Cabinets $ 51,754.60
Practical Completion $ 32,693.28
Total $ 544,888.00 $ 284,322.12
Minutes of the Ordinary Council Meeting 24 September 2013
95
7) CONCEPT PLANNING – POOL / LIONS PARK AREA:
This project, along with the War Memorial Upgrade, is on hold during the “Caretaker Period” of Federal Government. Hopefully more will be known over the next month.
8) WASTE AND RECYCLING CONFERENCE – FREMANTLE 11TH – 13TH
SEPTEMBER 2013:
Cr Walker and the CEO will be attending the annual Waste & Recycling Conference in Fremantle in September 2013. The conference was very informative and well worth the attendance. The issue facing waste removal and disposal into the future is alarming. For example, in Europe most if not all refuse is burnt and it was suggested that old refuse sites will be mined into the future (50+years) for copper etc. 9) RANGER – CONTRACT:
The Ranger has again visited Wagin to follow up dog and cat issues. He was here for
3 days 16th – 18th September 2013. A report was available.
10) SOUTH WEST ABORIGINAL LAND AND SEA COUNCIL (SWALSC) MEETING:
A meeting between SWALSC representatives and Cr Ball and the CEO was held on the 4th September 2013. The meeting was to open dialog between the SWALSC and Council. There is a possibility they may be able to assist with funding for some indigenous worker programs
11) AGED HOMES OFFICIAL OPENING 6TH SEPTEMBER 2013:
This opening was held before some 50 people and the newly completed Aged Units. Hon T Waldron MLA opened the units.
12) LOCALEYE – WALGA APP:
This APP is available to anyone interested. 13) WA ENDURANCE RIDING ASSOCIATION – WAERA STATE CHAMPIONSHIPS
27 – 29 SEPTEMBER 2013
An invitation has been received for the Shire President or his Deputy and CEO to
accept a gift from this group on Friday 27 September 2013 at the pre race briefing. It
is a thank you for the support for this group leading up to the Tom Quilty ride next
year.
14) MEETING AND UPCOMING EVENTS
Shire of Wagin – Bush Fire AGM – 26th September 2013
This meeting is being held in the Council Chambers Wagin.
Airport Official Opening 12th October 2013 – 12noon
Official opening of the Wagin Airport is Saturday 12th October 2013 at 12noon at the Airport Invitations have been sent out. The opening has been advertised in aero club news and a number of planes are expected at the opening. The plaque for the opening has been ordered.
Minutes of the Ordinary Council Meeting 24 September 2013
96
2286 OFFICERS RECOMMENDATION
Moved: Cr. R C Walker Seconded: Cr. J G Shaw
That Council receive and endorse the Chief Executive Officers report.
Carried 10/0
Minutes of the Ordinary Council Meeting 24 September 2013
97
a) Elected Members
Cr West informed Council the new bitumen floor in the polling place at the
Showgrounds had been damage last weekend when “On your Bike” cycling group
camped in the shed.
CEO advised he and MOW Allen Hicks had inspected the floor and that mushrooms
have pushed through in about 6-7 spots on the edge of the bitumen. It was not
caused by tent pegs as suggested.
Cr Lloyd advised Council that the Wagin Community Resource Centre had held their
Annual General Meeting and he had been elected Chairperson.
Cr Cumming requested more information on Council Committees and their functions
be provided to Councillors before the next Council meeting and the election of new
Committees.
The Deputy Shire President thanked outgoing Councillors Pugh and Shaw for their
effort whilst being on Council.
Cr Walker provided the following report on the Waste and Recycling Conference he
had attended recently.
Report on 2013 Waste Conference
Conference opened for me with a visit to Henderson Waste Recovery Centre. Its
public recycling centre is very rudimentary. Open air, uneven clay based surface,
skip bins set up in a semi – circle, big puddles between. No cover for items dropped
off. Did however, a short distance away, have a profitable shop selling items
recovered.
Next was a visit to City of Canning transfer station. Big shed, split level concrete
floor. Residents drive in, back up to edge, unload main items (white goods – TV’s
etc) on this level and dump their general rubbish over the drop (.9m). Council
workers pull out certain items, the rest is the loaded onto purpose built trucks to go to
private industry processing.
The Southern Metro. Regional Council Regional Resource Recovery Facility
(S.M.R.C.R.R.R.F.) nearby in Canningvale was the next stop. Ultra modern, state of
the art technologies for automated separation of waste streams, was very interesting.
Speaking with the tour guide (Emily), about the chances of others councillors visiting
the venue out of interest, she said she would get back to me.
14. ANNOUNCEMENT OF PRESIDENT AND COUNCILLORS
Minutes of the Ordinary Council Meeting 24 September 2013
98
Breakfast Thursday morning was hosted by the Waste Authority, a panel of 5
members. Each member gave a short address on their respective backgrounds and
their roles on this board. Interestingly Neil Foley (planning) pointed out that prior to
1997 there was no mention of waste management in the state budget papers,
however there are now several pages applied, which indicates the sudden rise in its
importance.
Coincidently, WALGA released a paper at this conference, challenging the State
Government to strengthen the Waste Authority, who in their opinion was “statutory in
nature, and only an advisory body. This means the Authority has limited power to act
and expend funds without reference to the Minister. In addition the Authority is
housed within the D.E.C. This service arrangement is cause of potential confusion
and a perceived conflict of interest”. I found out about this paper during sessions later
in the conference and only got to read after the conference was finished. I would
definitely recommend reading it.
After breakfast, had presentations from a Frenchman and then an American, about
their experiences. Panel sessions followed for the rest of the day. In the main very
city centric – all about volumes.
Friday started with presenters from United Kingdom and a lady from America.
Followed by stream sessions covering a range of subject-
Selling recyclables to China
1, 2 or 3 Bins (green, red, yellow, Blue)
A.L.O.A. (Aust. Landfill Owners Assoc). Should we belong ?
The nightmares assoc. With rubbish collection in suburbia (cul-de-sacs)
Managing risks at landfill sites
Cheaper options for temporary covers at landfill sites. (plastic bag control)
Final speaker at the conference was the very polished Dr Karl Kruszelnicki who
amongst other interesting items expanded on “externalities” – the unforeseeable
outcomes you get when performing something wonderful.
My overarching observations
1. Australia wide confusion over bin lid colours and what goes in them. In fact the
confusion exists in France and USA.
2. Waste to Energy (WTE), Last year was Energy from Waste (EFW) is extremely
slowing moving. In USA a project began in 1994 commences operations next
year 2014 (physical structure started in 2012) 18 years of discussion and paper
shuffling. What about our WIFFHP?
3. Options to control waste management can have severe inflationary outcomes
(CDS – landfill tax etc).
Please note, DEC is no more. It has been broken up into
Minutes of the Ordinary Council Meeting 24 September 2013
99
1. DER Department of Environmental Regulations
2. DPaWL (I think) Department of Parks and Wildlife.
Ron Walker
Cr. Shire of Wagin
14th September 2013.
b) Officer’s
Nil
Nil
Nil
The meeting closed at 8.37pm.
15. URGENT BUSINESS INTRODUCED BY DECISION OF THE MEETING
16. CONFIDENTIAL BUSINESS AS PER LOCAL GOVERNMENT ACT s5.23(2)
17. CLOSURE
I certify that this copy of the Minutes is a true and
correct record of the meeting held on
24 September 2013.
Signed: ...............................................................
Presiding Elected Member
Date: ...............................................................