SHIR E OF NAREMBEEN · PDF file1.30pm Afternoon Tea with Student ... area currently occupied by the Apex Cake Stall Shed and timber ... options for the project. Report presented to

COUNCIL CALENDAR Date Time Meeting Monday 30th October 2017 5.00pm Special Council Meeting Thursday 2nd November 2017 6.00pm Electors Meeting Wednesday 15th November 2017 2.30pm Ordinary Council Meeting Wednesday 20th December 2017 2.30pm Ordinary Council Meeting Wednesday 15th February 2018 2.30pm Ordinary Council Meeting

WEDNESDAY 18TH OCTOBER MEETING PROGRAMME1.00pm Audit Committee Meeting 1.30pm Afternoon Tea with Student Councillors & Teachers –

NDHS 2.00pm – 2.15pm Shire Councillor/Student Councillor Discussion Time 2.30pm Ordinary meeting of Council 6pm Council Dinner (Partners invited)

MEETING GUESTS Student Councillors & Teachers – Narembeen District High School

18th October 2017

SHIRE OF NAREMBEENConfirmed Minutes for the 634th Ordinary Council Meeting

Our Mission: A rural community working together to create a great place to live, attain a safe, healthy and creative environment, which achieves sustainable and innovative development and economic opportunities.

Our Values: Respect, Inclusiveness, Fairness & Equity, Communication

Shire of Narembeen - Minutes - Ordinary Council Meeting - 18th October 2017 1 of 142

Contents

1.0 Opening & Welcome ............................................................................................. 3 2.0 Attendance & Apologies ........................................................................................ 3 3.0 Declarations of Interest ......................................................................................... 3 4.0 Announcements .................................................................................................... 3

4.1 Application for Leave of Absence .......................................................................... 3 5.0 Public Question Time & Deputations ..................................................................... 3 6.0 Minutes from Previous Meetings ........................................................................... 4 7.0 Status Report ........................................................................................................ 4 8.0 Reports ............................................................................................................... 11

8.1 Manager Environment Health/Building ................................................................ 11 8.2 Works Manager ................................................................................................... 12 8.3 Building Supervisor ............................................................................................. 14 8.4 Chief Executive Officer ........................................................................................ 16 8.5 Executive Manager Corporate Services .............................................................. 53

9.0 Councillor Reports – Including Other Councillor Business ................................. 131 10.0 Urgent Business as Permitted by Council ......................................................... 132 11.0 Date, Time & Place of Next Meeting ................................................................. 142 12.0 Closure ............................................................................................................. 142 13.0 Certification of Meeting Minutes......................................................................... 142


1.0 Opening & Welcome

2.0 Attendance & Apologies

Shire President - Presiding PersonMemberMemberMemberMemberMemberMember

Chief Executive OfficerExecutive Manager Corporate ServicesWorks Manager (present for report to Council)Community & Economic Development Officer (minute taker)

Member

Attendance

CouncillorsCr Rhonda Cole Cr Gina DeLuis Cr Syd Parsons Cr Bevan Thomas Cr Kellie Mortimore Cr Bill Cowan Cr Stephen PadfieldCr Amy Hardham

StaffMr Chris Jackson Miss Bonnie Cole Mr Arthur CousinsMrs Sheree Thomas

Apologies Klint Stone

Approved leave of absence Nil

3.0 Declarations of Interest

4.0 Announcements

4.1 Application for leave of absence

5.0 Public Question Time & Deputations (15 min)

Nil

MINUTES

Shire of Narembeen Ordinary Council Meeting Wednesday 18th October 2017, commencing at 2.30pm

2.30pm - The Shire President welcomed everyone to the meeting and declared the meeting open.

The Shire President acknowledged the final Council meeting for Cr S Padfield, Cr S Parsons and Cr R DeLuis and thanked Cr G DeLuis for 12 years of service, Cr S Parsons for 8 years of service and Cr S Padfield for 31 years of service to the Narembeen community.

Nil

Nil


6.0 Minutes of Previous Meetings

6.1 Confirmation of Minutes of Ordinary Meeting of Council

6.1.1 Confirmation of Minutes

Confirmation of Minutes from the Shire of Narembeen Ordinary Meeting held on Wednesday 20th September 2017.

RECOMMENDATION:

That the Minutes of the Meeting of the Shire of Narembeen held Wednesday 20th September 2017 be confirmed as a true and accurate record of the proceedings.

COUNCIL RESOLUTION

MIN 6511/17 MOTION - Moved Cr. R DeLuis 2nd Cr. B Thomas

That the minutes of the meeting of the Shire of Narembeen held Wednesday 20th September 2017 be confirmed as a true and accurate record of the proceedings.

CARRIED 8/0 6.1.2 Business Arising

Business Arising from the Minutes of the Shire of Narembeen Ordinary Meeting held Wednesday 20th September 2017.

Nil

7.0 Status Report

2nd Cr. B Cowan

RECOMMENDATION:

That the Status Report for October 2017 be received.

COUNCIL RESOLUTION

MIN 6512/17 MOTION - Moved Cr. K Mortimore

That the Status Report for October 2017 be received.

CARRIED 8/0


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e O

ffice

r.3.

App

rove

that

the

new

sec

tion

of R

oad

be n

amed

Lat

ham

Roa

d as

it w

ill re

plac

e th

e ex

istin

gse

ctio

n of

Lat

ham

Roa

d an

d th

at S

oldi

ers

Roa

d w

ould

then

inte

rsec

t with

Fric

ker R

oad

afte

rcr

ossi

ng th

e ne

w ra

il cr

ossi

ng.(r

efer

atta

ched

pla

n m

arke

d in

yel

low

)

Ref

er M

otio

n 64

98/1

7S

uper

sede

dC

EO

6441

/17

21-J

un-1

7N

arem

been

R

ecre

atio

n C

entre

Sta

ff en

gage

a q

ualif

ied

cons

ulta

nt to

exa

min

e th

e us

e of

the

gas

in th

e N

arem

been

Rec

reat

ion

Cen

tre a

nd p

rovi

de a

full

repo

rt ba

ck to

Cou

ncil.

To b

e in

vest

igat

ed.

Ong

oing

CE

O/E

MC

S

6459

/17

19-J

ul-1

7A

DM

467

Leas

e of

C

row

n La

nd –

A

von

Loca

tion

2195

2,

Res

erve

180

80

Nar

embe

en

Airf

ield

That

Cou

ncil

inst

ruct

the

CE

O to

inve

stig

ate

a ne

w le

ase

that

dea

ls w

ith is

sues

suc

h as

rent

, are

a of

spa

ce u

sed

and

utilit

y ch

arge

s, a

s w

ell a

s ot

her m

atte

rs th

at m

ay a

rise.

Dis

cuss

ion

com

men

ced

with

M

r Rep

acho

li.O

ngoi

ngC

EO

6461

/17

19-J

ul-1

7A

DM

616

Wat

er

Cor

pora

tion

Wat

erw

ise

Cou

ncil

Pro

gram

That

Cou

ncil

ente

rs in

to a

Mem

oran

dum

of U

nder

stan

ding

with

the

Wat

er C

orpo

ratio

n an

d th

e D

epar

tmen

t of W

ater

to b

ecom

e a

Wat

erw

ise

Cou

ncil.

Sig

ned

MO

U re

ceiv

ed.

Sta

ff to

form

ulat

e S

hire

of

Nar

embe

en W

ater

wis

e A

ctio

n P

lan

Ong

oing

CE

O

6471

/17

19-J

ul-1

7N

AFu

ture

Pro

ject

- C

ombi

ned

Turf

Fiel

d

Cou

ncil

crea

te a

wor

king

gro

up a

nd in

stru

ct s

taff

to c

omm

ence

a fe

asib

ility

stud

y o

n a

com

bine

d te

nnis

, hoc

key

synt

hetic

sur

face

. Cr.

Thom

as, C

r. C

ole,

Cr.

Pad

field

and

Cr.

DeL

uis

plus

mem

bers

of

the

club

s be

par

t of t

he W

orki

ng C

omm

ittee

.

Firs

t mee

ting

held

.O

ngoi

ngC

EO


Min

ute

No.

Min

ute

Dat

eFi

le N

oSu

bjec

tM

inut

e Ite

mC

omm

ents

Stat

usSt

aff M

embe

r Al

loca

tion

6478

/17

16-A

ug-1

7A

DM

044

Ani

mal

E

nviro

nmen

t N

uisa

nce

Loca

l La

w 2

016

Join

t S

tand

ing

Com

mitt

ee

Res

pons

e R

equi

ring

an

Am

endm

ent t

o th

e Lo

cal

Law

That

Cou

ncil

reso

lves

to:-

1.A

ccep

t the

cor

resp

onde

nce

from

the

Cha

ir of

the

Join

t Sta

ndin

g C

omm

ittee

on

Del

egat

edLe

gisl

atio

n, T

he H

onou

rabl

e M

s E

mily

Lou

ise

Ham

ilton

MLA

in re

latio

n to

the

Shi

re o

f Nar

embe

enA

nim

al, E

nviro

nmen

t and

Nui

sanc

e Lo

cal L

aw 2

016;

2.U

nder

take

the

requ

irem

ent t

o de

lete

sub

clau

ses

3.9(

c) a

nd 4

.12(

1) a

nd th

at t

he s

ubcl

ause

s of

clau

se 2

.15

is re

form

atte

d fro

m s

ubcl

ause

1(b

)(iii)

to (1

)(c)

and

sub

clau

se 1

(b)(

iv) t

o (1

)(d)

as

prov

ided

in A

TTA

CH

ME

NT

A a

nd a

ny s

uch

cons

eque

ntia

l am

endm

ents

aris

ing

from

the

unde

rtaki

ngs

be c

ompl

eted

with

in s

ix m

onth

s of

the

date

of t

he le

tter o

f ATT

AC

HM

EN

T A

or l

onge

ras

app

rove

d by

the

Cha

ir of

the

Join

t Sta

ndin

g C

omm

ittee

on

Del

egat

ed L

egis

latio

n if

so re

ques

ted

by C

ounc

il an

d gi

ving

goo

d ca

use;

3.U

nder

take

the

follo

win

g re

quire

men

ts b

eing

:a)

that

unt

il cl

ause

3.9

(c) i

s de

lete

d, a

not

ice

will

be p

oste

d on

the

Shi

re's

web

site

nex

t the

Shi

re o

fN

arem

been

Ani

mal

, Env

ironm

ent a

nd N

uisa

nce

Loca

l Law

201

6 al

ertin

g re

side

nts

to th

e er

ror a

ndth

e fa

ct th

at th

e C

omm

onw

ealth

now

regu

late

s th

is fi

eld

thro

ugh

a lic

ensi

ng s

yste

m;

b)th

at th

e S

hire

of N

arem

been

Ani

mal

, Env

ironm

ent a

nd N

uisa

nce

Loca

l Law

201

6 w

ill no

t be

enfo

rced

in a

man

ner c

ontra

ry to

the

unde

rtaki

ngs

give

n in

as

deta

iled

in A

TTA

CH

ME

NT

A;

c)th

at w

here

the

Shi

re o

f Nar

embe

en A

nim

al, E

nviro

nmen

t and

Nui

sanc

e Lo

cal L

aw 2

016

is m

ade

publ

icly

ava

ilabl

e in

har

d co

py a

nd/o

r ele

ctro

nic

form

, it s

hall

be a

ccom

pani

ed b

y a

copy

of t

heC

ounc

ils c

omm

itmen

t to

the

unde

rtaki

ngs.

d)th

at S

hire

of N

arem

been

will

furn

ish

a co

py o

f the

min

utes

of t

his

Ord

inar

y M

eetin

g of

Cou

ncil

date

d 16

Aug

ust 2

017

to th

e Jo

int S

tand

ing

Com

mitt

ee o

n D

eleg

ated

Leg

isla

tion

whe

re th

e C

ounc

ilof

the

Shi

re o

f Nar

embe

en h

as re

solv

ed to

pro

vide

thes

e un

derta

king

s;4.

Aut

horis

e th

e C

hief

Exe

cutiv

e O

ffice

r to:

a)P

rovi

de C

ounc

il th

e re

port

that

add

ress

es th

e pr

epar

atio

n of

a fu

ture

Shi

re o

f Nar

embe

enA

men

dmen

t Ani

mal

, Env

ironm

ent a

nd N

uisa

nce

Loca

l Law

201

6; a

ndb)

Adv

ise

the

Cha

ir of

the

Join

t Sta

ndin

g C

omm

ittee

on

Del

egat

ed L

egis

latio

n of

the

Shi

re o

fN

arem

been

com

mitm

ent t

o th

e re

quire

d un

derta

king

s as

sta

ted

in th

is C

ounc

il R

esol

utio

n.

Lette

r sen

t to

Cha

ir of

Joi

nt

Sta

ndin

g C

omm

ittee

on

Del

egat

ed L

egis

latio

n.

Ong

oing

CE

O/E

HO

6483

/17

16-A

ug-1

7A

DM

617

Lot 1

6240

N

arem

been

S

outh

Roa

d (P

ony

Clu

b G

roun

ds)

That

the

item

lay

on th

e ta

ble

pend

ing

Sta

te b

udge

t im

plic

atio

ns a

nd S

hire

of N

arem

been

bud

get

impl

icat

ions

. Pro

perty

not

to b

e le

ased

in th

e cu

rren

t con

ditio

n.

Rea

son

for C

hang

e: C

ounc

il ar

e co

ncer

ned

abou

t the

bud

get c

onst

rain

ts g

iven

redu

ctio

ns in

fu

ndin

g an

d th

e un

expe

cted

cos

ts o

f som

e pr

ojec

ts.

No

actio

n re

quire

d.Ite

m to

lay

on th

e ta

ble.

CE

O

6498

/17

20-S

ep-1

7A

DM

500

Nar

embe

en

Tow

nsite

P

roje

ct

The

Chi

ef E

xecu

tive

Offi

cer t

o co

ntin

ue to

dis

cuss

the

Lice

nce

Agr

eem

ent b

etw

een

the

Shi

re o

f N

arem

been

and

Arc

Infra

stru

ctur

e, p

revi

ousl

y B

rook

field

Rai

l with

Civ

ic L

egal

, LG

IS, M

ain

Roa

ds

and

othe

r par

ties

with

a v

iew

to p

rese

ntin

g a

revi

sed

agre

emen

t to

Arc

Infra

stru

ctur

e fo

r co

nsid

erat

ion

prio

r to

bein

g re

-sub

mitt

ed to

Cou

ncil

for f

orm

al e

ndor

sem

ent.

Lega

l dis

cuss

ion

com

men

ced

with

Arc

Infra

stru

ctur

e, fo

rmal

ly

Bro

okfie

ld R

ail.

WA

LGA

as

sist

ing.

CE

O


Min

ute

No.

Min

ute

Dat

eFi

le N

oSu

bjec

tM

inut

e Ite

mC

omm

ents

Stat

usSt

aff M

embe

r Al

loca

tion

6499

/17

20-S

ep-1

7A

DM

594

Nar

embe

en

Com

mun

ity

Pre

cinc

t P

roje

ct

That

Cou

ncil:

-1)

App

rove

the

callin

g of

Ten

ders

for t

he N

arem

been

Com

mun

ity P

reci

nct P

roje

ct T

ende

r Num

ber

RFT

4/2

017.

2)A

ppro

ve th

e ev

alua

tion

met

hodo

logy

in re

spec

t to

the

tend

er a

s:-

•Ten

ders

are

to b

e ch

ecke

d fo

r com

plet

enes

s an

d co

mpl

ianc

e. T

ende

rs th

at d

o no

t con

tain

all

info

rmat

ion

requ

este

d (e

.g. c

ompl

eted

Offe

r for

m a

nd A

ttach

men

ts) m

ay b

e ex

clud

ed fr

om

eval

uatio

n;•T

ende

rs a

re a

sses

sed

agai

nst t

he S

elec

tion

Crit

eria

;•T

he m

ost s

uita

ble

tend

erer

s m

ay b

e sh

ort-l

iste

d an

d m

ay b

e re

quire

d to

cla

rify

thei

r ten

der.

Ref

eree

s m

ay a

lso

be c

onta

cted

prio

r to

the

sele

ctio

n of

the

succ

essf

ul te

nder

er; a

nd•A

Con

tract

may

then

be

awar

ded

to th

e Te

nder

er(s

) who

se T

ende

r is

cons

ider

ed th

e m

ost

adva

ntag

eous

Ten

der(

s) to

the

Shi

re.

3)A

ppro

ve th

e fo

llow

ing

Com

plia

nce

Crit

eria

;•C

ompl

ianc

e w

ith th

e C

ondi

tions

of T

ende

ring

•Com

plia

nce

with

Spe

cific

atio

n•C

ompl

ete

Pric

ing

Sch

edul

e•C

ompl

ianc

e w

ith th

e D

ate

for P

ract

ical

Com

plet

ion

dead

line

4)A

ppro

ve th

e fo

llow

ing

Wei

ghte

d Q

ualit

ativ

e C

riter

ia:-

•Dem

onst

rate

d ex

perie

nce

in c

ompl

etin

g si

mila

r pro

ject

s –

Wei

ghtin

g 20

%•S

kills

and

exp

erie

nce

of k

ey p

erso

nnel

and

sub

/con

tract

ors

– W

eigh

ting

15%

•A d

emon

stra

ted

unde

rsta

ndin

g of

the

requ

ired

task

s - W

eigh

ting

10%

•Ten

dere

d pr

ice

– W

eigh

ting

55%

5)A

ppro

ve th

e no

min

ated

tim

elin

e fo

r the

tend

er p

roce

ss.

6)A

ppro

ve th

e ou

tsou

rce

of c

ontra

ct a

dmin

istra

tion

to s

uppo

rt S

hire

sta

ff to

ens

ure

that

all

wor

kpe

rform

ed is

to th

e st

anda

rds

deem

ed n

eces

sary

by

the

rele

vant

cod

es, t

o as

sist

in li

aisi

ng w

ithbo

th th

e S

hire

and

bui

lder

, to

issu

e va

riatio

ns a

nd to

issu

e pa

ymen

t aut

horis

atio

n, p

ract

ical

com

plet

ion

certi

ficat

es a

nd o

ther

rele

vant

bui

ldin

g re

quire

men

ts.

Tend

er a

dver

tised

7/1

0/17

.Te

nder

s cl

ose

25/1

0/17

.O

ngoi

ng

CE

O

6500

/17

20-S

ep-1

7A

DM

619

Tow

n P

lann

ing

- A

ppoi

ntm

ent o

f O

ffice

r

That

Cou

ncil:

-1.

End

orse

the

Mem

oran

dum

of U

nder

stan

ding

and

Sha

red

Ser

vice

s A

gree

men

t bet

wee

n th

e C

ity

of K

alam

unda

and

the

Shi

re o

f Nar

embe

en fo

r Bui

ldin

g S

ervi

ce p

rovi

sion

.2.

Aut

horis

e th

e C

hief

Exe

cutiv

e O

ffice

r to

exec

ute

the

Agr

eem

ent a

s re

quire

d.3.

Ack

now

ledg

es th

e co

st s

truct

ure

of C

ity o

f Kal

amun

da B

uild

ing

Ser

vice

pro

visi

on to

the

Shi

re o

fN

arem

been

.

MO

U s

igne

d an

d re

turn

ed to

C

ity o

f Kal

amun

da.

Com

plet

eC

EO

6501

/17

20-S

ep-1

7A

DM

466

Cur

rall

Stre

et -

Stre

etsc

ape

Pla

n

That

Cou

ncil:

-

1.In

stru

ct s

taff

to o

btai

n qu

otes

to a

ddre

ss th

e w

orks

requ

ired

to tr

ees

in C

urra

ll S

treet

as

per t

heTr

ee S

urve

y R

epor

t und

erta

ken

by P

aper

bark

Tec

hnol

ogie

s P

ty L

td in

Jun

e 20

17.

2.In

stru

ct s

taff

to o

btai

n qu

otes

to e

ngag

e a

Tow

nsca

pe P

lann

er to

ass

ist w

ith p

rovi

ding

adv

ice

onm

ovin

g th

e pr

ojec

t for

war

d to

add

ress

the

Cur

rall

Stre

et V

erge

Pla

n an

d en

try s

tate

men

t int

o to

wn

from

Mer

redi

n.

Rec

omm

ende

d ite

m b

e de

ferr

ed to

Feb

201

8 B

udge

t R

evie

w.

On

Hol

dC

EO

6505

/17

20-S

ep-1

7N

ALe

sser

Hal

l D

raug

ht H

orse

Cou

ncil

appr

ove

that

Jor

dan

Spr

igg

be a

dvis

ed th

at h

e m

ay d

ispl

ay th

e Le

sser

Hal

l Dra

ught

Hor

se

Scu

lptu

re a

t the

Inte

rnat

iona

l Pol

o C

arni

val i

n S

ydne

y on

the

basi

s th

at J

orda

n S

prig

g ta

kes

out

adeq

uate

insu

ranc

e on

the

scul

ptur

e. S

hire

of N

arem

been

to b

e ac

know

ledg

ed a

s th

e C

omm

issi

oner

of t

he a

rtwor

k w

hils

t on

disp

lay

in S

ydne

y.Fu

rther

that

on

retu

rn, t

he S

culp

ture

be

plac

ed o

n di

spla

y in

the

Shi

re g

arde

ns p

rior t

o it

bein

g m

oved

to th

e ne

w L

esse

r Hal

l Int

erpr

etiv

e A

rea.

Jord

an S

prin

g ad

vise

d.C

ompl

eted

CE

O


Min

ute

No.

Min

ute

Dat

eFi

le N

oSu

bjec

tM

inut

e Ite

mC

omm

ents

Stat

usSt

aff M

embe

r Al

loca

tion

6508

/17

20-S

ep-1

7N

AW

orks

Sta

ff E

nter

pris

e B

arga

inin

g A

gree

men

t

That

Cou

ncil:

-

1.E

ndor

se th

e ac

tions

of t

he C

EO

in n

egot

iatio

n of

the

2017

Wor

ks S

taff

Ent

erpr

ise

Bar

gain

ing

Agr

eem

ent f

or a

thre

e ye

ar te

rm.

2.A

ppro

ves

of th

e w

ages

incr

ease

s of

0.6

0c in

201

7, 0

.50c

in 2

018

and

0.70

c in

201

9.3.

App

rove

s th

at th

e ag

reem

ent i

nclu

des

an in

crea

se in

the

Hou

sing

Allo

wan

ce to

$60

and

a p

air o

fw

ellin

gton

boo

ts.

4.A

utho

rise

the

CE

O to

sig

n th

e 20

17 W

orks

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8.0 Reports

8.1 Manager Environment Health/Building

No Report.Mr Will Pearce commences employment Monday 16th October 2017.


8.2 Works Manager’s Report

AGENDA ITEM: 8.2.1 - Work’s Manager’s Report – October 2017

Subject: Works Manager’s Report Applicant: Arthur Cousins File Ref: NA Disclosure of Interest (Staff): Nil Disclosure of Interest (Member): Nil Author: Arthur Cousins Date: 10th October 2017 Attachments: Nil

SUMMARY

Monthly reports by the Works Manager are now presented in the agenda template format to allow a clear set of information to be presented to Council and to assist in the decision making process.

COMMENT

Winter Re-grades Full winter re-grades including culverts, white post offshoots and where necessary back slopes have taken place on the following roads:-

• Butler Rd• Wilson Rd• Hedges East Rd• Dixon Rd• Slade Rd• Abbott Rd• Cramphorne Rd North• Hyden North Rd• Smith Rd• Emu Hill East Rd• Potter Rd• Mt Walker North Rd

Wogarl Muntadgin - Black Spot Funding The following has taken place to date on the Wogarl Muntadgin Rd:-

• Set out and align road• Clear overhanging trees• Remove into A Starcevich paddock• Remove and replace existing culvert and end walls• Gravel carting• Gravel spreading compacting and water binding

Bruce Rock Narembeen Rd Remove overhanging branches work by Dave’s tree services. Programmed works to take place following the completion of Wogarl Muntadgin Rd.

2.40pm - Cr B Thomas exited the meeting2.40pm - Cr B Thomas returned to the meeting2.40pm - Mr A Cousins entered the meeting


Miscellaneous • White lines completed on Merredin Narembeen, Mt Walker and Bruce Rock Rd by

Main Roads.• J Wilson pushing up gravel in Mortimore’s pit, Wadderin for Fricker Rd extension.• Isaac Fitch has commenced work as a Truck Driver.• Dave’s Tree Services are pruning the town trees.

CONSULTATION

Nil

STATUTORY IMPLICATIONS

Nil

FINANCIAL IMPLICATIONS

As per budget requirements or as reported above.

POLICY IMPLICATIONS

Work policies to be reviewed in line with current work practices as and when required.

STRATEGIC PLAN REFERENCE

2. Connected Communities through a safe and efficient transport network throughout the

CARRIED 8/0

Shire

RELATED PARTY TRANSACTIONS

Nil

OFFICER RECOMMENDATION

That the Works Manager's Report for October 2017 be received and actions endorsed.

COUNCIL RESOLUTION

MIN 6513/17 MOTION - Moved Cr. Cr B Cowan 2nd Cr. R DeLuis

That the Works Manager's Report for October 2017 be received and actions endorsed.

Arthur Cousins thanked the retiring Councillors for their support over the years.

2.57pm - Mr A Cousins exited the meeting


Mr A Cousins also updated Council on the purchase of the budgeted mower and his recent attendance at a Main Roads Heavy Haulage RAV Network Workshop.1

8.3 Building Supervisor

AGENDA ITEM: 8.3.1 - Building Supervisor’s Report

Subject: Building Supervisors Report – October 2017 Applicant: N/A File Ref: N/A Disclosure of Interest (Staff): N/A Disclosure of Interest (Member): N/A Author: Klint Stone Date: 11 October 2017 Attachments: Nil

SUMMARY

Council is to consider this report from the Building Supervisor for October 2017.

BACKGROUND

Each month the Building Supervisor will present to Council the activities and issues at hand and provide progress on matters undertaken for Council’s information.

COMMENT

The following is an overview of the Building Supervisor's activities for the past month:

Men’s Shed A split air conditoning system was installed at the Men’s Shed. Additional plumbing work was also done on the storm water drain to assist in directing water away from the workshop to alleviate the workshop flooding.

Emergency Services Facility The Emergency Services Facility internal works are tracking along nicely with ceiling fixers on site fitting and flushing all the walls and ceilings. The workmanship is of a high standard. The shed erectors have been off site for two weeks. They have assured me they will be back the week of the 16th October to continue with the sheeting of the fire shed along with the erection of the bus shelter.

Recreation Centre The Recreation Centre has been the victim of an array of vandalism from broken doors, ripped flyscreens and a bent screen. All damage has been repaired and reported to the police.

Netball Courts The netball/basketball courts have also been vandalised with a snapped netball ring and glitter glue has been dispersed across the basketball court. Luckily the glue product is water based product and will be easily removed. The netball ring has been repaired.

Town Properties Some general works have been tended to on our properties.


CARRIED 8/0

CONSULTATION

Chief Executive Officer

Community & Economic Development Officer


Compliance with the Residential Tenancies Act and Commercial Tenancies Act.


As per the 17/18 Budget.

POLICY IMPLICATIONS

Nil


Strategic Community Plan

9.2 Manage the organisation in a responsible, accountable and consultative manner


Nil


That the Building Supervisor's Report for October 2017 be received and actions endorsed.

COUNCIL RESOLUTION

MIN 6514/17 MOTION - Moved Cr. K Mortimore 2nd Cr. A Hardham

That the Building Supervisor's Report for October 2017 be received and actions endorsed.


8.4 Chief Executive Officer

AGENDA ITEM: 8.4.1 - Chief Executive Officer’s Report

Subject: Chief Executive Officer’s Report Applicant: N/A File Ref: N/A Disclosure of Interest (Staff): Nil Disclosure of Interest (Member): Nil Author: Chris Jackson Date: 11th October 2017 Attachments: WALGA State & Local Partnership Agreement,

WALGA New Councillor Seminar Program, Wheatbelt South Regional Road Group Minutes, Preferred Supplier Program

SUMMARY

To provide Council with updates on various projects and other matters.

BACKGROUND

Monthly reports by the CEO are presented in the agenda template format to allow a clear set of information to be presented to Council and to assist in the decision making process.

COMMENT

Narembeen Townsite Project

At the September meeting of Council it was resolved as follows.

“The Chief Executive Officer to continue to discuss the Licence Agreement between the Shire of Narembeen and Arc Infrastructure, previously Brookfield Rail with Civic Legal, LGIS, Main Roads and other parties with a view to presenting a revised agreement to Arc Infrastructure for consideration prior to being re-submitted to Council for formal endorsement.”

Advice received from Civic Legal included the following statement.

"The draft licence is a non-standard agreement and contains some unusual clauses for this type of agreement. It has clearly been drafted to protect the position of Arc Infrastructure, previously Brookfield Rail and contains clauses that are against the Shire's interests. We have suggested amendments to clauses to strike better balance between the rights of the parties and ensure that the interests of the Shire are better protected. It will be a matter for the Shire to decide whether it has the desire or capacity to negotiate terms better than those currently offered by Arc Infrastructure, previously Brookfield Rail and/or otherwise enter into the licence agreement."

Extensive discussion has taken place with Mal Shervill of WALGA who has agreed to assist the Shire in the negotiation process. A strategy meeting is planned for Tuesday 17 October 2017 with WALGA and Civic Legal to discuss the best approach to the negotiation process with ARC Infrastructure. It is planned to conclude this process by mid-November with a view to having a revised agreement to the November Council meeting. This is a complex process and every effort will be made to ensure that the Shires interests are protected.


Narembeen Community Precinct Project

Following Council’s approval at the September Council meeting to proceed to Tender on this project, an advertisement was placed in The West Australian on Saturday 7 October 2017. The Tender for Construction, Alterations and Additions to the Narembeen Community Precinct Lot 36 & Part Lot 35 Churchill Street, Narembeen closes 12.00 Noon Wednesday 25th October 2017. A report will then be prepared and presented to a Special Meeting of Council to be held on Monday 30 October 2017.

Thank you to Sheree Thomas for the hard working in pulling together all the required documents. The documents can be accessed via Councils webpage https://www.narembeen.wa.gov.au/council/tenders/

Local Government Act Review

Cr Cole, Cr Mortimore, EMCS and CEO all recently attended a workshop in Merredin facilitated by the Zone and WALGA to formulate a Zone response to the WALGA discussion paper on the Local Government Act Review.

The Minister for Local Government, Sport and Cultural Industries David Templeton has announced a review of the Local Government Act 1995 (the Act) and Regulations. The process will be in two (2) stages.

The focus of phase 1 is modernising Local Government. This will include:

• Electronic availability of information• Meeting public expectations for accountability, including gift disclosures• Meeting community expectations of standards, ethics and performance• Regional subsidiaries• Building capacity through reducing red tape

The Department of Local Government, Sport and Cultural Industries (the Department) has released fact sheets on each of the above issues.

The focus of phase 2 is positioning local government to deliver for the community. This will include:

• Increasing participation and public confidence in local government elections• Increasing community participation in local government decision-making• Improving financial management, including through local government enterprises• Building capacity through reducing red tape

The current round of legislative review is concentrating on the issues detailed in phase 1 because it is the Government’s view that some aspects of the Act are easier to review or require urgent attention. Other matters are more complicated and require more detailed consideration of the options available. It is the State Government’s view that conducting the review in two phases will ensure that priority areas are addressed as quickly as possible.

The final collated feedback will be prepared as a State Council Agenda Item for the Zones to consider during the November/December 2017 round of meetings. State Council will determine its position at its meeting on Wednesday 6 December 2017.


https://www.narembeen.wa.gov.au/council/tenders/

It should also be noted that the Department will release its own consultation paper related to phase one in November 2017. The Department will hold workshops across the State to gain input from local government, community and industry to help shape its views on the future of the Act and any legislative amendment following completion of phase one of the review.

In correspondence received by the Shire of Merredin on 13 September 2017, the Department advised that on Wednesday 29 November it intends to hold two, two-hour long workshops. Separate workshops will be held for:

• Elected members and staff nominated by yourself and CEOs of neighbouring localgovernments; and

• The general public and other interested parties.

Events

A big thank you and well done to Leanne and all the CRC staff for the recent John Curtin weekend. A lot of time and effort goes into planning and conducting the weekend.

Congratulations to everyone in involved in the Ladies Long Lunch. From all reports the event went off with great success. Well done.

WALGA – State & Local Partnership Agreement (Attachment 2) A copy of the signed State & Local Partnership Agreement was provided by WALGA, attached is a copy for Council’s information.

WALGA – New Councillor Seminar (Attachment 1) WALGA is holding a New Councillor Seminar following the October Local Government Elections and would welcome the attendance of new and existing Elected Members.

The seminar will focus on the essential elements of:

• Good Governance & Professional Development• The Relationship between Mayor & CEO• Integrated Strategic Planning• Planning• Leadership

Date: Friday, 17 November Time: 9.00am – 3.15pm Venue: Perth Convention & Exhibition Centre Cost: Complimentary RSVP: Friday, 10 November

The program is attached for Council’s information.

Wheatbelt South Regional Road Group (Attachment 3) The minutes from the Wheatbelt South Regional Road Group are attached for Council’s information.

Preferred Supplier Program (Attachment 4)Following a visit by Dale Chapman and Craig Grant of WALGA to Narembeen to meet with RoeROC CEO's, the attached WALGA Preferred Supplier Program report was presented. You will note that Narembeen has used the program far more than the other three Shires, particularly in relation to WANDRRA. The reports provide an interesting breakup of the suppliers that we have been using.


Date Function Venue 20th December 2017 Councillors Christmas Function

following Ordinary Council Meeting

Shire Chambers

22nd December 2017 Staff Christmas Function Shire Chambers 26th January 2018 Australia Day Breakfast &

Awards Ceremony Narembeen Aquatic Centre

17th February 2018 Retired Councillors Function Narembeen Recreation Centre

Narembeen Volunteer Bushfire BrigadeThe CEO presented copies of the minutes of the Narembeen Volunteer Bushfire Brigade AGM and Narembeen/Mt Walker Bushfire Meeting for Councillor's information.

WANDRRA UpdateThe CEO provided Council with a progress report on the WANDRRA works. Update to go into Fencepost and on website next week.

Function Dates

CEO/Council Key Meeting/Appointment Dates

Date Meeting/Appointment 25th October 2017 Request For Tender 04/17 – Narembeen

Community Precinct Closes 12 noon 30th October 2017 Special Meeting of Council including

Swearing In of New Councillors & President/Deputy President Election

31st October 2017 Nominations close for Citizen of the Year Awards

6th November 2017 – 9th November 2017 National Local Roads & Transport Congress

CONSULTATION

N/A


Nil



POLICY IMPLICATIONS

N/A


9 Provide good strategic decision making, governance, leadership and professional management.

9.1 Develop leadership skills and behaviours that enhance the knowledge, skills and experience of the Shire staff and Council.

9.2 Manage the organisation in a responsible, accountable and consultative manner.

9.3 Deliver services that meet the current and future needs and expectations of the community, whilst maintaining statutory compliance.


CARRIED 8/0


Nil


That the Chief Executive Officer's Report for October 2017 be received and actions endorsed.

COUNCIL RESOLUTION

MIN 6515/17 MOTION - Moved Cr. A Hardham 2nd Cr. S Padfield

That the Chief Executive Officer's Report for October 2017 be received and actions endorsed including receiving and endorsing the minutes from the Annual General Meeting of the Narembeen Volunteer Bushfire Brigade and the General Meeting for the Narembeen/Mt Walker Bushfire Brigade.


2017 New Councillor SeminarFriday, 17 NovemberRiverview Room 5, PCEC9:00am – 3:15pm

8:30am Arrival and Registration

9:00am Seminar Opening & Welcome Cr Lynne Craigie, President, WALGA

9:10am Hon David Templeman MLA, Minister for Local Government; Heritage; Culture and the Arts

9:25am Ricky Burges, Chief Executive Officer, WALGA

9:35am Good Governance and Professional Development – WALGA Perspective Tony Brown, Executive Manager- Governance & Organisational Services, WALGA

10:05am Elected Member Legal Responsibilities Anthony Quahe, Civic Legal

10:35am Morning Tea

10:55am The Role of DLGSC in Governance and Compliance Jenni Law, Department of Local Government, Sport and Cultural Industries (invited)

11:25am Partnership – The Relationship Between Mayor & CEO Mayor Dennis Wellington, and Andrew Sharpe, CEO, City of Albany

12:05pm Creating Community Connections – the experience of being a new Councillor Cr Christine Cunningham, City of Canning

12:25pm The Role of LGIS Jonathan Seth, Chief Executive Officer, LGIS

12.45pm Lunch & Networking

1:30pm The Role of the Public Sector Commission and Ethical Decision Making Mal Wauchope AO, Public Sector Commissioner

2.00pm Introduction to Town Planning (including DAPs) Charles Johnson, Principal, Planning Context

2:40pm The Essentials in Leadership Linton Reynolds

3.10pm Closing Remarks 3:15pm Close

Attachment 1


Attachment 2







WHEATBELT SOUTH REGIONAL ROAD GROUP

MINUTES Meeting of the Wheatbelt South Regional Road Group held at the Shire of

Wickepin Community Centre, Wickepin Tuesday, 9 August 2017 commencing 9:30am

22/08/2017 Minutes 9 August 2017 WBS RRG meeting 1

1 Distribution List:

RRG Chairperson, Cr L. Baker, Shire of Corrigin RRG Deputy Chairperson, Cr K. Crute, Shire of Brookton

Sub Group Elected RRG Delegates (8)

Cr K. Murray, Shire of Beverley, Hotham-Dale SG (confirmed to 2017) Cr S. Lange, Shire of Pingelly, Hotham-Dale SG (confirmed to 2017) Cr G. Davidson, Shire of Dumbleyung, Lakes SG (confirmed to 2017) Cr J. De Landgrafft, Shire of Lake Grace, Lakes SG (confirmed to 2017) Cr M. Conley, Shire of Cuballing, Narrogin SG (confirmed to 2017) Cr K. King, Shire of West Arthur, Narrogin SG (confirmed to 2017) Cr I. Dolton, Shire of Bruce Rock, Roe SG (confirmed to 2017) Cr R. Cole, Shire of Narembeen, Roe SG (confirmed to 2017)

LOCAL GOVERNMENT CEOs (18), Secretariat to State Advisory Committee (1) WALGA (1) MRWA Wheatbelt, Narrogin (1)

Please note that as soon as practical after the Local Government Elections to be held during October 2017, and prior to the WBS RRG meeting held in April the following year, the four sub groups will be required to elect for a term of two years their preferred two elected delegate to the WBS RRG. The eight delegates will then be required to elect the WBS RRG Chairperson.

2 Welcome address by Chairman, Record of Attendance and Apologies

Attendance as per register:

Cr Lyn Baker Chairperson WBS RRG Robert Paull Shire of Corrigin John Read Chief Executive Officer Shire of Kondinin Nicole Wasmann Chief Executive Officer Shire of West Arthur Aaron Cook Chief Executive Officer Shire of Narrogin Torre Evans Observer Shire of Narrogin Cr Nathan Wallier Observer Shire of Narrogin Keenan Wening Tech Officer Shire of Narrogin Mal Shervill Observer WALGA Gary Sherry Chief Executive Officer Shire of Cuballing Garrick Yandle Observer Shire of Dandaragan Ron Walker Shire of Wagin Brian Roderich A/CEO Shire of Wagin Allen Hicks Works Manager Shire of Wagin Cr Rhonda Cole Voting Delegate Roe SG

Attachment 3



Bonnie Cole Shire of Narembeen Kevin Pethick MBP MRWA Amanda O’Halloran Chief Executive Officer Shire of Wandering Cr Julie Russell Shire President Shire of Wickepin Mark Hook Chief Executive Officer Shire of Wickepin Grant Robins Shire of Kulin Barry West Shire of Kulin Noel Mason Chief Executive Officer Shire of Kulin Barry Gibbs Shire of Pingelly Geoff McKeown Chief Executive Officer Shire of Williams Stephen Gollan Shire of Beverley Cr Keith Murray Voting Delegate Hotham-Dale SG Cr Bill Mulroney Observer Shire of Pingelly Cr Shirley Lange Voting Delegate Hotham-Dale SG Cr Kevin King Voting Delegate Narrogin SG Cr Mark Conley Voting Delegate Narrogin SG Ian Dalton Shire of Bruce Rock Denise Gobbart Chief Executive Officer Shire of Lake Grace Cr Gordon Davidson Voting Delegate Lakes SG Cr Jeanette De Landgrafft Voting Delegate Lakes SG Janet Hartley-West A/Regional Manager MRWA Cathy Morey CSM MRWA Allison Hunt CON MRWA

Apologies:

Cr Katrina Crute Voting Delegate/Deputy Chair Hotham-Dale SG Peter Webster Chief Executive Officer Shire of Wagin Glenn Casley Observer Shire of Bruce Rock Cr Johnson Shire of Williams Ian D’Arcy Chief Executive Officer Shire of Brookton Chris Jackson Shire of Narembeen Cr Leigh Ballard Shire of Narrogin Matt Gilfellon Shire of Dumbleyung Cr Steve Jones Shire of Kondinin Brendan Whitley

Declaration of Interest:

Lyn Baker – Item 8.3 Honorarium

3 Confirmation of minutes

The minutes of the Wheatbelt South Regional Road Group meeting held 4 April 2017 are provided at AGENDA PAGES 1 -14.



That the minutes of the WBS RRG meeting held 4/4/2017 be accepted as a true and correct record with the following amendments:

P10 – Motion moved by Cr Crute, Seconded Cr Cole Carried 8/0 regarding co-contributions. Add words in red:

Wheatbelt South Regional Road Group, in support of the Secondary Freight Route, explore the ramification of taking co-contribution from 2018/19 and advancing to 2017/18. Only to be used if no other funding available. No change in 2017/18 project funding.

The meeting referred to did not happen so request that be removed from the minutes.

Move that minutes be accepted with these amendments.

Moved: Cr. Davidson Seconded: Cr. Cole Carried 8/0

4 Business arising from previous minutes

Please refer to PAGES 11 - 13 of the WBS RRG minutes 4 April 2017 meeting (as included at PAGES 1 - 14) of the agenda supporting documentation.

Lakes Sub Group meeting 22 February 2017

That the Lakes Sub Regional Road Group give in-principle support to the method noting that:

1. Allowances need to be made by Main Roads WA to be flexible in releasingfunds when works are completed but statutory requirements currently preventthe release of the funds.

2. That a simplified flow chart or dot point version of the methodology be presentedfor approval by the Wheatbelt South Regional Road Group and if approved, theflow chart or dot point version be inserted in to the MCA User Manual.

Moved: Cr. Davidson, seconded: CR. De Landgrafft Carried 5/0

Motion: That the above motion from the Lakes sub-group be supported by theWBS RRG.

Moved: Cr. Crute, seconded: Cr. De Landgrafft Carried 8/0

ACTION: MRWA Secretariat

A flow chart has not yet been developed, but subject to be below draft revision of the WBS RRG Policy and Procedures Manual being accepted, and with possible amendments, this can be incorporated.



Please refer to DRAFT REVISION of WBS RRG Policy and Procedures Manual as attached at PAGES 26 - 66 emailed to all councils and WBS RRG Chairperson 10 July 2017 requesting opinions/comments by 21 July 2017.

The above draft includes the road project funding determination process for Local Government councils.

5 Correspondence

Outwards:

AGENDA PAGES 15-16: letter dated 10 April 2017 from WBS RRG Chairperson toHon Member for Durack on AGRN 743 and the use of LOCAL GOVERNMENT daylabour for re-instatement works

AGENDA PAGES 17-18: email dated 8 June 2017 to all Wheatbelt Councils onCertificates of Completion and statements on a projects total incurredexpenditure.

Inwards:

PAGES 19 - 20: email dated 13 April 2017 from the office of Mr Rick Wilson(MP) Federal Member for O’Connor in response to WBS RRG Chairperson’semail dated 10 April 2017 with letter attachment on AGRN 743, and the use ofLOCAL GOVERNMENT day labour.

PAGES 21: letter dated 1 June 2017 from Hon Minister for Justice, Mr MichaelKeenen to WBS RRG Chairperson in response to correspondence from WBS RRGChairperson on the use of LOCAL GOVERNMENT day labour for AGRN 743.

PAGES 22 – 25: letter dated 8 June 2017 from the Roadside ConservationCommittee to The Chair, WBS RRG on Wheatbelt Secondary Freight Routes andConservation

Moved: Cr. De Landgrafft, Seconded: Cr. King Carried 8/0

6 Technical Working Group Representatives are: Mr S. Gollan, CEO Shire of Beverly for Hotham-Dale SG Ms A. O’Halloran, Shire of Wandering for Hotham-Dale SG Mr P. Webster, CEO Shire of Wagin for Lakes SG Mr M. Hook, Shire of Wickepin for Lakes SG Mr A. Cook, CEO Shire of Narrogin for Narrogin SG Mr G. McKeown, CEO Shire of Williams for Narrogin SG Mr J. Read, CEO Shire of Kondinin for Roe SG Mr G. Fardon, CEO Shire of Quairading Roe SG

No actions or deliberations from the TWG since the assessment and prioritisation of the 2017/18 WBS RRG road project funding MCA .



7 WBS RRG Internal Reports

7.1 WBS RRG Chairperson’s Report

Verbal Report given

Regional Road Group Chairs met at WA LOCAL GOVERNMENT week. Financial results for 16/17 State wide resulted in $14 million under expenditure (8% of budget). Wheatbelt South RRG achieved 89% of budget spent against a benchmark of 90%.

7.2 2017/18 WBS RRG Direct Grants, Road Projects (including severe weather events) Black Spots, Commodity Route & State Initiatives funding

Current listing of LOCAL GOVERNMENT projects based ONLY on ACTUAL 2017/18 grant funding, including a summarised report based on sub group allocation

Please refer to a condensed WBS RRG 2017/18 Funding and Recoup Register and auto summary report at PAGES 67 – 88, and 89. The current listing does not include funding re-programmed from 2016/17. The summary includes grants prior to the 42% cut to Direct Grants.

The register will then for 2017/18 include all available funding and will be provided to all WBS RRG councils at the start of each month, and will show allocated funding and claims made against the above listed funding sources.

The register does not record federal R2R funded projects nor funding for local roads bridge projects.

General discussion held on possible future cuts for the Wheatbelt and the effect this will have on the death records for the Wheatbelt which is currently the worst in the State. Discussion covered the State Road Agreement between local government and State Government and the fact that the State have reneged on the previous 27% of all revenue from vehicle licencing agreement.

Motion: Chair to write to Rita Saffioti, Mark McGowan, Alanah McTiernan, WALGA, Opposition and National Party.

Moved Cr Gordon, Seconded Cr Davidson. Accepted: 8/0



7.3 Report on Severe Weather Event Estimates and Claims – WANDRRA and Abnormal A report is not currently available due to AGRN 743.

7.4 FINAL 2016/17 Funding and Payments to WBS Local Government Authorities as at 30 June 2017, and including a summarised report based on sub groups Please refer to PAGES 100 – 121, and 122 for the final WBS RRG 2016/17 Funding and Recoup Register reports.

7.5 Summary of WBS RRG 2016/17 Road Projects NOT COMPLETED or FUNDING NOT CLAIMED or COMPLETED WITH SURPLUS FUNDS as at 30 June 2017 Please refer to PAGES 123 - 129.

7.6 State Road Funds to Local Government Agreement Advice Only – For 2018/19, there has been no indication or advice of any alteration to the existing funding formula of 75/25 for road project funding distribution to all regional road groups.

7.7 Road Project Funding – Sub Group approved Funding Adjustments and Transfers for 2017/18 No funding adjustments to-date.

8 Agenda Items on Notice

8.1 Administrative – maximising 2016/17 road project expenditure as at 30 June 2017. Please refer to PAGES 123 – 129 under 7 above; 7.5 refers.

An anomaly exists whereby MRWA has yet to bill road project funding for LRM works either undertaken or due soon for re-instatement. These funds totalled $15 965.

General discussion on the MRWA Line Marking Contracts and requirements to get programs in early. Request that a copy of the rates be provided to Shires for their information.

8.2 Administrative – Wheatbelt Region Freight Plan. Discussion on progress to-date by Mr Garrick Yandle, Shire of Dandaragan.

Deferred to end of meeting.

8.3 Administrative – WBS RRG Chairperson Honorarium. That the WBS RRG Chairperson be paid an honorarium of $1 800 per year

Chairperson Lyn Baker left the room 10.23am while item discussed. Janet Hartley-West took the Chair in her absence.

Each Shire contribute $100 per year to fund the honorarium.



Suggested that the Shire the Chair represents would invoice other shires for their contribution.

Motion: Request member councils to contribute $100 each to pay an Honorarium of $1800 annually to the Chairperson of the WBS RRG.

Moved: Cr Cole Seconded: Cr Gordon Carried 8/0

NB: To be effective immediately. Then annually thereafter.

Cr Lyn Baker returns and resumes the Chair at 10.53am

8.4 WBS Policy & Procedures Manual - P26 send out so a decision could be made at this meeting. Sent out a month ago for comment. No comment received.

Motion: Adopt policy and procedures manual with updated table

Moved: CR: Lange. CR De Landgrafft. Accepted: 8/0

Request for final document to be distributed. Please destroy old documents.

9 Administrative - External Presentations, Reports and State Advisory Committee (SAC) Minutes

State Advisory Committee (SAC) The minutes of the 5 April 2017 meeting are provided at PAGES 130 - 140.

Moved: Cr De Landgrafft Seconded: Cr Gordon Carried 8/0

WALGA Roadwise Report Mal Shervill

Local roads closed for an emergency or significant event are placed on the Main Roads WA public maps webpage

Some Local Governments have expressed an interest in having closed local roads placed on the Main Roads WA pubic map webpage. WALGA has met with Main Roads WA. The following options were offered by Main Roads WA:

Option 1 All local roads closed for an emergency/incident or large scale event are placed on the Main Roads public map – this option will require each Local Government to enter into a contractual agreement with Main Roads requiring that Local Government accept liability/responsibility for the timely provision of and accuracy of the information.

Option 2 The Main Roads website contains a page with hyperlinks to each Local Government website – this option will require a Local Government to have an updated roads information webpage which the Local Government is responsible for the accuracy



and maintenance of that information. It will also require each Local Government to enter into a contractual agreement with Main Roads requiring that Local Government accept liability/responsibility for the timely provision of and accuracy of the information

Option 3 Maintain the status quo - for local roads that are closed and such closure adversely impacts on the a state road e.g. interrupts traffic flow on the state road, the Local Government liaises with its local Main Roads regional office to have the relevant information uploaded to the Main Roads public map. This option will require the Local Government accept liability/responsibility for the timely provision of and accuracy of the information.

Local Governments were asked to consider and determine their position on which option they want and convey it to the Wheatbelt South RRG at next meeting.

Survey by WALGA Roadwise of Elected Members on a RRG and LG CEOs and officers involved in State and Federal Blackspot applications

The Blackspot Program management guidelines allows for Roadwise Road Safety Advisors to assist Local Governments in the application process. WALGA Roadwise intends to survey Elected Members on RRGs, CEOs and officers involved in Blackspot applications to gain information on:

Role of Roadwise Program in supporting/assisting RRGs and LGs with therequirements of the Blackspot Programs

Impact of recent changes to the requirements for road safety audits

The survey will be administered by Survey Monkey in September after the Blackspot application process has closed; and all feedback will be aggregated and contain no individual identification or responses.

Model policy for heavy vehicle charging on sealed roads now available on the WALGA website

WALGA currently developing model policy for assessing RAV applications – model policy will inform and assist Local Governments using the Main Roads RAV application process.

WANDRRA - Currently there are 16 LGs proposing to use their own labour and equipment to undertake WANDRRA related work. WALGA seeks advice as to which Local Governments in the Wheatbelt South Region are using own source labour and equipment under the WANDRRA provisions. The Local Governments of Narrogin, Williams, Wandering, Wagin, Kondinin, Pingelly and West Arthur advised at the meeting they are using own source labour and equipment.

CBH advice of preferred routes – WALGA advised that according to CBH they wrote to Local Governments in May advising of their (CBH) preferred routes to empty bins. WALGA asks if Local Governments could respond to CBH regarding the proposed



routes and cc to WALGA. Some Local Governments are the meeting stated they have not received such a letter other than the monthly advice from CBH.

10 WBS RRG Sub Groups – Minutes and Reports

Hotham-Dale Sub Group (Secretary Stephen Gollan) Meeting held in May – no minutes.

Lakes Sub Group (Secretary Matthew Gilfellon) No minutes have been received.

Narrogin Sub Group (Secretary Geoff McKeown) No minutes have been received.

Roe Sub Group (Secretary Chris Jackson) No minutes have been received.

11 General Business

WANDRRA Torre Evans from Shire of Narrogin raised concern regarding WANDRA claims and the concern of inconsistencies between contractor vs own resource submissions with regard to assessment criteria.

Reallocation of Funds Shire of Pingelly requested approval to reallocate funds from one approved road project to another road not approved. This has been discussed with the secretary of sub group and they are in agreeance. Formal submission to and approval required from the RRG.

Acknowledgements Thanks and best wishes to Greg Willis for his efforts. Thanks to Wickepin for use of the venue.

12 Next Meeting Date It is proposed to hold the next meeting of the WBS RRG on 26 February 2018. Venue to be Wickepin Community Centre.

13 Meeting Close: 12.35 PM


Attachment 4











AGENDA ITEM: 8.4.2 - Waste Collection and Disposal Contract

Subject: Waste Collection and Disposal Contract Applicant: Chris Jackson File Ref: ADM165 Disclosure of Interest (Staff): Nil Disclosure of Interest (Member): Nil Author: Chris Jackson Date: 10 October 2017 Attachments: Waste Cost 2016/17 & Waste Data-Avon Waste

SUMMARY

Review of Waste Collection and Disposal Contract and discussion on current recycling process.

BACKGROUND

The RoeROC CEO’s recently met in Narembeen to discuss various matters including the need to review the current waste collection and disposal contract that is in place with Avon Waste and expires on the 30 June 2018. Dale Chapman and Craig Grant of WALGA also attended the meeting to discuss how the WALGA Preferred Supplier Program can support looking at future waste contracts.

COMMENT

Each of the four Shires are currently collecting waste data that includes the volumes collected and the costs associated with providing the full waste collection and disposal service. This information will then be produced as a report and presented to RoeROC and each of the Shires to show the total picture across the ROC.

At present RoeROC Shires are paying for a service through Avon Waste that includes kerb side collection of household waste on a weekly basis, a fortnightly kerb side collection of recyclable materials, collection of cardboard and collection of waste from the Narembeen Transfer Station. Avon Waste also operates the Bendering Landfill site located in the Shire of Kondinin which is owed by the four Shires.

The report prepared by the CEO’s will look at the current total costs of operating the service across the ROC and will look at options that will include the opportunities to reduce the cost of the service and consider if a RoeROC operated service could be a viable option. A recommendation may also be made that an eQuote be obtained through the WALGA Preferred Supplier Program sooner rather than latter to test the market to get a reasonable understanding of what is in the marketplace.

The WALGA representatives, who specialise in procurement, indicated at the recent meeting that the Waste market is very competitive at the moment and all the major players including Avon Waste are on the Preferred Supplier Program.

The Shire of Narembeen also needs to take in to consideration the other components of our local waste and recyclable collection processes which includes;

• The Narembeen Lions Club collection of paper and cans included the collection areaopposite the roadhouse

• The Narembeen Men’s Shed collection of aluminium cans• Operation of the Waste Transfer Station under contract with Peter Miller which was

renewed as at the 1st August 2015, expiring 31st July 2019.


Other matters that will need to be taken into account include the introduction of the Container Deposit Scheme which is planned to be introduced in 2019 and how this impacts on the recyclable materials collected by Avon Waste, the Men’s Shed and the Lions Club. Recent discussions with some members of the Lions Club regarding the collection of glass has indicated significant concern regarding the dumping of household rubbish at the collection station, the need to separate the glass from this contaminated materials and the dwindling membership of the Lions Club which is making it harder and harder to undertake the task. The Lions Club is currently paid $1,800 each year by the Shire to provide this service.

The glass is taken to the transfer station, stored and then crushed using a glass crasher purchased by the RoeROC Shires. Only Narembeen and Corrigin have in recent times used the crusher and recently Corrigin have indicated that they will not be using the crusher citing safety concerns and lack of suitable uses for the crushed material. Narembeen has only ever used the material in some road base as the material is contaminated with paper etc and very small volumes are produced.

It has been suggested to the Narembeen Lions Club that the collection of the glass by the Lions Club could cease with the glass and paper going out via Avon Waste as part of the kerb side recyclable collection process. A bank of yellow bins could be located in the same location as the current town glass recycling area or an alternative location and collected fortnightly by Avon Waste. The current process is a double up of the service with some glass and paper going out through the yellow bins and some being collected by the Lions Club. If the service by the Lions Club was to cease then an alternative fund raising activity could be proposed by the Shire which could include maintenance of the cemetery so that the funds currently raised could be retained by the Lions Club.

CONSULTATION

RoeROC CEO’s WALGA


Avon Waste Contract Agreement


See attached spread sheet and full report to follow detailing future financial cost implications.

POLICY IMPLICATIONS

Nil


8 A protected and valued natural environment 8.2 Sustainable waste management focusing on waste minimization and resource recovery 8.2.1 Continue to participate in the RoeROC Environmental Health Officer and Building Control services, subject to the budget 8.2.2 Provide power and water services to the Narembeen Waste Transfer Site 8.2.3 Maintain Waste Transfer Site 8.2.4 Maintain the plant and equipment at the waste transfer site 8.2.5 Continue to support the Bendering Regional Waste Site (RoeROC) 8.26 Continue to provide a waste pick up and recycling service 8.2.7 Continue to provide commercial waste services 8.2.8 Continue to promote the community’s involvement in Drum Muster


8.2.9 Conduct public campaigns on littering, waste management and recycling


Nil


That Council:-

1. Endorse the actions of the RoeROC CEO’s in review of the current Waste Collection andDisposal Contract.

2. Enter into discussions with the Narembeen Lions Club regarding the glass and paperrecycling work undertaken by the club and if changes to the current arrangements shouldbe made.

COUNCIL RESOLUTION

MIN 6516/17 MOTION - Moved Cr. Cr R DeLuis 2nd Cr. B Thomas

CARRIED 8/0

1. Endorse the actions of the RoeROC CEO’s in review of the current Waste Collection andDisposal Contract.

2. Enter into discussions with the Narembeen Lions Club regarding the glass and paperrecycling work undertaken by the club and if changes to the current arrangements shouldbe made.

That Council:-


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8.5 Executive Manager Corporate Services

AGENDA ITEM: 8.5.1 - Executive Manager Corporate Services Report

Subject: Executive Manager Corporate Services Report Applicant: N/A File Ref: N/A Disclosure of Interest (Staff): Nil Disclosure of Interest (Member): Nil Author: Bonnie Cole, Executive Manager Corporate Services Date: 11 October 2017 Attachments: Nil

SUMMARY

Council are to consider the report from the Executive Manager Corporate Services and endorse any actions as appropriate.

BACKGROUND

Provide monthly reports in a format that provides information with a view to assist in the decision making process.

COMMENT

Comment from the Department Following the adoption of the 2017/2018 Annual Budget, as per requirements a copy was sent to the Department of Local Government, Sport and Cultural Industries on 20th July 2017. On 13th September I received an email from Alan Carmichael at the department querying a number of comparative differences between last year’s Annual Budget and this year’s annual budget. I have had an extensive conversation with Alan. I had been using the revised adopted budget in the comparative figures when regulation states that the original budget must be used in both the Annual Report and the Annual Budget. He advised that while there is no penalty for this, he did want the matter to be brought to the attention of the Audit Committee. This will be done at the October Audit Committee Meeting.

Long Service Leave As you are all aware, I am going on leave for 6 weeks commencing on 6th November 2017. During this time Mrs Sheree Thomas will be acting in my role with the assistance of Ms Megan Shirt who will be handling the financial reporting during my absence. Chris, Sheree and I spoke with Megan via teleconference late in September to discuss the arrangement. At this stage it is not envisaged that Megan will need to be on site to do the financials as she can log in remotely. I would like to thank Council for the opportunity to have leave for this amount of time, it is really appreciated.

Local Government Act Review On Thursday 28th September 2017, Chris, Cr Cole, Cr Mortimore and I attended a Local Government Review Meeting in Merredin with other representatives from the Great Eastern Country Zone. I am hopeful that getting our opinions through to the Department and the Minister as part of this review will enable the industry to operate more smoothly into the future. There are pros and cons to many of the changes discussed at the time and it will be interesting to see how our organisation will have to change to accommodate them.

Ladies Long Lunch Earlier this year I nominated to be a part of the Ladies Long Lunch Committee. This event occurred on the 7th October 2017. Women from around the regions descended on the


Narembeen Hall to what was in deed a very long lunch. I thoroughly enjoyed the day and I am sure everyone else did as well.

It was frustrating to see the delay in the approval for the Occasional Liquor License, given the feedback we had following the issues during the Mt Arrowsmith Tennis Club application. Council may wish to again write to the Department of Racing, Gaming and Liquor in an attempt to get them to sharpen their procedures with regard to this matter.

Enterprise Bargaining Agreement Council is aware that staff and management have reached an agreement for the new EBA 2017-2020. One of the changes agreed upon was for the Housing Allowance to be increased from $50 per week to $60 per week. To ensure equity across the organisation, it is requested that Council Policy 4.3.26 Housing Allowance be amended to reflect the $60 as referenced in the EBA.

Narembeen Netball Club Shed Extension Request

The Narembeen Netball Club has requested permission from Council to extend the shed. The cost of approximately $4,500 will be covered by the netball club. The extension will take the shed at its current width to the end of the first court. It is hoped this will enable a better use of the current covered area by repairing drainage issues in the shed and also allow for more people to be under cover whilst watching the games.

CONSULTATION

Nil


Nil



POLICY IMPLICATIONS

Nil


Narembeen Strategic Community Plan 9. Provide good strategic decision making, governance, leadership and professionalmanagement.


Nil



That Council:-

1. Amend Council Policy 4.3.26 Housing Allowance to $60 per week for eligible staff notliving in Council owned properties.

2. Back date this allowance to commence as at 1st July 2017.

COUNCIL RESOLUTION

MIN 6517/17 MOTION – Moved: Cr. A Hardham 2nd: Cr. B Cowan

CARRIED 8/0


That Council allows the Narembeen Netball Club to complete the extension of their clubhouse, subject to getting all necessary permits etc and working in conjunction with Council’s Building Supervisor, Mr Klint Stone where possible to assist with the installation of the new fencing.

COUNCIL RESOLUTION

MIN 6518/17 MOTION – Moved: Cr. B Cowan 2nd: Cr. S Padfield

1. Amend Council Policy 4.3.26 Housing Allowance to $60 per week for eligible staff notliving in Council owned properties.

2. Back date this allowance to commence as at 1st July 2017.

That Council:-

That Council allows the Narembeen Netball Club to complete the extension of their clubhouse, subject to getting all necessary permits etc and working in conjunction with Council’s Building Supervisor, Mr Klint Stone where possible to assist with the installation of the new fencing.

CARRIED 8/0


The Executive Manager Corporate Service's Report for October 2017 be received and all actions endorsed.

COUNCIL RESOLUTION

MIN 6519/17 MOTION – Moved: Cr. G DeLuis 2nd: Cr. B Cowan

CARRIED 8/0

The Executive Manager Corporate Services Report for October 2017 be received and all actions endorsed.


AGENDA ITEM: 8.5.2- Shire of Narembeen 2016/2017 Annual Report

Subject: Shire of Narembeen 2016/2017 Annual Report Applicant: Shire of Narembeen File Ref: ADM477 Disclosure of Interest (Staff): Nil Disclosure of Interest (Member): Nil Author:

Date: Attachments:

Miss Bonnie Cole, Executive Manager Corporate Services 11th October 2017 Shire of Narembeen Annual Report for the Year ending 30 June 2017 includes Independent Auditors Financial Report & Management Report, CRC Annual Financial Report (separate attachments)

SUMMARY

To review Council’s Annual Report as required by regulation.

BACKGROUND

Local Governments are required to produce an audited annual financial report each year (Local Government Act 1995 s6.4) for audit.

COMMENT

The audited Annual Financial Report for the 2016/2017 financial year has been received together with the Independent Auditor’s Report and Management Report and has been presented to the Audit Committee for consideration and recommendation to Council.

Council’s auditor reported that in his opinion the Shire of Narembeen’s Financial Report complies with the Local Government Act and associated Regulations and gives a true and fair view of the Shire’s financial position and its financial performance and cash flows as at 30 June 2017 and complies with Australian Accounting Standards. This means the audit is a clean (unqualified) audit report.

The Management Report again made comment on Council’s ratios. Whilst a number are still below target it is refreshing to see that all but one of the ratios have improved compared to the trend of the last four years where they were getting worse.

While this is good news, it will take a lot of planning and strategy to ensure that this continues and the Shire does not fall into its old trends. It is anticipated that once the Community Strategic Plan is completed by Caroline Robinson, the Long Term Financial Plan and Asset Management Plans will be refreshed to assist in guiding the necessary direction to move the Council forward towards a more sustainable culture.

CONSULTATION

Chief Executive Officer Executive Manager Corporate Services Auditors, Moore Stephens Middleton Accountants Griffin Valuation Services


Local Government Act 1995, Part 6 Financial Management


s6.4. Financial report

(1) A local government is to prepare an annual financial report for the precedingfinancial year and such other financial reports as are prescribed.

(2) The financial report is to —(a) be prepared and presented in the manner and form prescribed; and(b) contain the prescribed information.

(3) By 30 September following each financial year or such extended time as theMinister allows, a local government is to submit to its auditor —

(a) the accounts of the local government, balanced up to the last day of thepreceding financial year; and

(b) the annual financial report of the local government for the precedingfinancial year.

Local Government (Financial Management) Regulations 1996, Part 4 Financial Reports

r36. Annual financial report, content of (Act s. 6.4(2)) r37. Trust fund, information about in annual financial report r38. Reserve accounts, information about in annual financial report r39. Rates, information about in annual financial report r40. Service charges, information about in annual financial report r41. Fees and charges, information about in annual financial report r42. Discounts for early payment etc., information about in annual financial report r43. Interest charges etc., information about in annual financial report r44. Fees etc. to council members, information about in annual financial report r45. Trading undertakings, information about in annual financial report r46. Major land transactions, information about in annual financial report r47. Completed major land transactions, information about in annual financial report r48. Borrowings, information about in annual financial report r49. Invested money, information about in annual financial report r50. Financial ratios to be included in annual financial report r51. Annual financial report to be signed etc. by CEO and given to Department


Costs associated with the audit will be charged to Account 4111300 audit fees, in the Shire of Narembeen Annual Budget 2017/2018 as per agreement with Moore Stephens.

POLICY IMPLICATIONS

There are no known policy implications in considering this item.


Shire of Narembeen Corporate Business Plan, Part 2, Financial Management.


There are no known related party transactions associated with this item.



That Council:-

1. Receive the Shire of Narembeen audited Annual Financial Report for the 2016/2017financial year, including the Annual Financial Report of the Narembeen CommunityResource Centre;

2. Adopt the Annual Report, including the Annual Financial Report, Auditor’s Report andManagement Report as recommended by the Audit Committee; and

3. Advertise the Annual Electors Meeting to be held at 6.00pm on Thursday 2nd November2017 in Council Chambers.

COUNCIL RESOLUTION

MIN 6520/17 MOTION - Moved Cr. K Mortimore 2nd Cr. B Thomas

CARRIED 8/0

That Council:-

1. Receive the Shire of Narembeen audited Annual Financial Report for the 2016/2017financial year, including the Annual Financial Report of the Narembeen CommunityResource Centre;

2. Adopt the Annual Report, including the Annual Financial Report, Auditor’s Report andManagement Report as recommended by the Audit Committee; and

3. Advertise the Annual Electors Meeting to be held at 6.00pm on Thursday 2nd November2017 in Council Chambers.


AGENDA ITEM: 8.5.3 - Council Meetings 2018

Subject: Council Meeting Dates and Times - 2018 Applicant: Shire of Narembeen File Ref: ADM195 Disclosure of Interest (Staff): Nil Disclosure of Interest (Member): Nil Author: Bonnie Cole, Executive Manager Corporate Services Date: 19th September 2017 Attachments: Nil

SUMMARY

Council is requested to consider Ordinary Council Meeting dates and times for 2018.

BACKGROUND

Council is required by statutory processes to consider and adopt the Ordinary Council and Committee meeting dates for 2018 including venue, time and place and the advertising of this information to the public.

COMMENT

Council policy 4.2.13 stipulates when Council holds its Ordinary Meetings, being the third Wednesday of every month, except for January, commencing at 2.30pm.

CONSULTATION

Nil


LOCAL GOVERNMENT ACT 1995 (as amended) Section 5.25. Regulations about council and committee meetings and committees

(1) Without limiting the generality of section 9.59, regulations may make provisionin relation to —g) the giving of public notice of the date and agenda for council or committee

meetings;

LOCAL GOVERNMENT (Administration) REGULATIONS 1996 Regulation 12. Public notice of council or committee meetings — s. 5.25(1)(g) (1) At least once each year a local government is to give local public notice of the dates on

which and the time and place at which —(a) the ordinary council meetings; and(b) the committee meetings that are required under the Act to be open to members of

the public or that are proposed to be open to members of the public, are to be heldin the next 12 months.


Nil


POLICY IMPLICATIONS

Policy 4.2.13

The ordinary meeting of Council will be held on the third Wednesday of each month commencing at 2.30pm, unless varied by Council for a specific purpose from time to time. Council meetings will not be held in January of each year, unless a Special meeting is arranged.


Nil


Nil


That Council resolves to hold its Ordinary Council Meetings for 2018 on the third Wednesday of every month with the exception of the month of January, commencing at 2.30pm and to be held at the Council Chambers, 1 Longhurst Street Narembeen.

COUNCIL RESOLUTION

MIN 6521/17 MOTION - Moved Cr. B Thomas 2nd Cr. A Hardham

CARRIED 8/0

That Council resolves to hold its Ordinary Council Meetings for 2018 on the third Wednesday of every month with the exception of the month of January, commencing at 2.30pm and to be held at the Council Chambers, 1 Longhurst Street, Narembeen.


AGENDA ITEM: 8.5.4- Shire Council & Community Resource Centre Office Opening & Closure over Christmas/New Year Holiday period 2017

Subject: Shire Council & Community Resource Centre Office Opening & Closure over Christmas/New Year Holiday Period 2017

Applicant: Shire of Narembeen File Ref: ADM150 Disclosure of Interest (Staff): Nil Disclosure of Interest (Member): Nil Author: Bonnie Cole, Executive Manager Corporate Services Date: 19 September 2017 Attachments: Nil

SUMMARY

Council to discuss office opening hours over the December Holiday period.

BACKGROUND

In previous years, the Shire of Narembeen and the Narembeen Community Resource Centre offices have closed for a period between Christmas and New Year. This closure did not present any difficulty during the 2016/2017 closure period.

COMMENT

Western Australia Public Holidays for 2016/2017 are as follows:

• Monday 25th December 2017 – Boxing Day• Tuesday 26th December 2017 – Christmas Day Public Holiday• Monday 1st January 2018 – New Year’s Day Public Holiday

The following office opening and closing dates are proposed:

• Closed – Saturday 23rd December 2017 (Weekend)• Closed – Sunday 24th December 2017 (Weekend)• Closed – Monday 25th December 2017 (Public Holiday)• Closed – Tuesday 26th December 2017 (Public Holiday)• Closed – Wednesday 27th December 2017 (Public Service Day)• Closed – Thursday 28th December 2017• Closed – Friday 29th December 2017• Closed – Saturday 30th December 2017 (Weekend)• Closed – Sunday 31st December 2017 (Weekend)• Closed – Monday 1st January 2018 (Public Holiday)• Re-opening – 8.30 am Tuesday 2nd January 2018

Staff will be required to take RDO’s or annual leave for the work days not covered by public holidays or public service days.

The CEO will ensure that arrangements are in place and staff are available to undertake required tasks during this period and in the event of an emergency within the Shire.

CONSULTATION

Office Staff



Local Government Act 1995

Section 2.7. The role of Council (1) The Council –

a. Directs and controls the local government’s affairs; andb. Is responsible for the performance of the local government’s functions.

(2) Without limiting subsection (1), the Council is to –a. Oversee the allocation of the local government’s finances and resources; andb. Determine the local government’s policies.

Section 3.1. General Function

(1) The general function of a local government is to provide for the good government ofpersons in its district.

(2) The scope of the general function of a local government is to be construed in the contextof its other functions under this Act or any other written law and any constraints imposedby this Act or any other written law on the performance of its functions.


Nil

POLICY IMPLICATIONS

Nil


Nil


Nil


That Council approves the following:-

1. The Shire of Narembeen and the Narembeen Community Resource Centre offices beclosed to the Public over the Christmas/New Year period, commencing at 4.30pm onFriday 22nd December 2017 and re-open to the public at 8.30 am on Tuesday 2nd

January 2018.2. The office closure be advertised in the Fencepost, the Shire website and on appropriate

notice boards.3. The CEO ensure arrangements are in place and staff are available to undertake required

tasks during this period in the event of an emergency within the Shire.

3.52pm - C Jackson exited the meeting


1. The Shire of Narembeen and the Narembeen Community Resource Centre offices beclosed to the Public over the Christmas/New Year period, commencing at 4.30pm onFriday 22nd December 2017 and re-open to the public at 8.30 am on Tuesday 2nd

January 2018.2. The office closure be advertised in the Fencepost, the Shire website and on appropriate

notice boards.3. The CEO ensure arrangements are in place and staff are available to undertake required

tasks during this period in the event of an emergency within the Shire.

CARRIED 8/0

COUNCIL RESOLUTION

MIN 6522/17 MOTION - Moved Cr. B Cowan

That Council approves the following:-

2nd Cr. S Parsons


AGENDA ITEM: 8.5.5 - Review Policy 3.1.14 Purchasing Policy

Subject: Review Policy 3.1.14 Purchasing Policy Applicant: Shire of Narembeen File Ref: N/A Disclosure of Interest (Staff): Miss Bonnie Cole, Mr Chris Jackson Disclosure of Interest (Member): Nil Author: Miss Bonnie Cole, Executive Manager Corporate

Services Date: 11 October 2017 Attachments: Draft Policy 3.1.14 Purchasing Policy

SUMMARY

Council to review the Purchasing Policy 3.1.14 and amend to more accurately reflect the operations of the Shire of Narembeen.

BACKGROUND

Senior Staff have recently decided that the Community and Economic Development Officer should have purchasing authority. To allow this to occur, the policy needs to be changed. Whilst reviewing the current policy, it has been made apparent that the processes outlined in Council’s purchasing policy do not reflect that which is currently being undertaken within the Shire of Narembeen with regard to some aspects of procurement.

COMMENT

Council purchasing policy was last reviewed in mid 2016 when the regulations were changed to increase the limit for tenders from $100,000 to $150,000. At that time the following changes were also authorised:

• Purchasing authority for the Senior Finance Officer position be included up to $10,000.This is to allow the SFO to authorise payment for office products and utility invoices.

• Increase purchasing authority for the Works Manager to $100,000.• Change the purchasing authority for the Chief Executive Officer to $150,000 from

unlimited, as per Regulation.• Remove Executive Support Officer as this position no longer exists.

Since that time, we have again had some changes occur within the office and the following need to be amended.

• Remove the reference to the Senior Finance Officer as the position no longer exists.• Include purchasing authority for the Community and Economic Development Officer with

a delegation limit of $10,000.• Remove all references to Regional Price Referencing.• Include an exception list which includes the following:

o Purchasing the following items locally (Shire of Narembeen) up to $5,000 in valuedoes not require quotes to be received and recorded.

o Office and Council consumables including but not limited to the following:

- Stationery and paper supplies- Refreshments such as milk, coffee and biscuits- Cleaning items such as detergent, bin bags and other items.

3.54pm - C Jackson returned to the meeting.3.55pm - C Jackson exited the meeting.3.56pm - C Jackson entered the meeting


o Various parts and tools for use at the depot.

o Engaging local contractors to undertake routine and emergency repairs onCouncil owned properties. These can include the following:

o Plumberso Electricianso Carpet Cleanerso Panel Beaterso Vehicle Tyre Repairso Vehicle servicingo Transport/Freight Serviceso Earthmoving requirements

o All Purchases totalling in excess of $500 will require a purchase order to becompleted.

CONSULTATION

Chief Executive Officer Executive Manager Corporate Services Works Manager WALGA


Local Government Act 1995 Section 2.7

2.7. Role of council

(1) The council —(a) governs the local government’s affairs; and(b) is responsible for the performance of the local government’s functions.

(2) Without limiting subsection (1), the council is to —(a) oversee the allocation of the local government’s finances and resources;

and(b) determine the local government’s policies.

[Section 2.7 amended by No. 17 of 2009 s. 4.]

Local Government (Functions and General) Regulations 1996

11. When tenders have to be publicly invited

(1) Tenders are to be publicly invited according to the requirements of this Divisionbefore a local government enters into a contract for another person to supply goodsor services if the consideration under the contract is, or is expected to be, more, orworth more, than $150 000 unless subregulation (2) states otherwise.


Nil


POLICY IMPLICATIONS

Policy 3.1.14 Purchasing Policy


Relevant policies will assist Council in setting and reviewing corporate plans and documents associated with the Integrated Planning and Reporting Framework.

9. Provide good strategic decision making, governance, leadership and professionalmanagement

9.3 Deliver services that meet the current and future needs and expectations of the community, whilst maintaining statutory compliance

9.3.2 Adhere to the Community Engagement policy

9.3.6 Develop and implement the Shire of Narembeen Customer Service Charter


Nil


That Council:-

1. Adopt the amended Purchasing Policy 3.1.14 as presented.2. Present the Policy to local businesses at a Business After Hours in November 2017 for

input and buy in by the local business community.

COUNCIL RESOLUTION

MIN 6523/17 MOTION - Moved Cr. S Parsons 2nd Cr. B Thomas

CARRIED 8/0

That Council:-

1. Adopt the amended Purchasing Policy 3.1.14 as presented.2. Present the Policy to local businesses at a Business After Hours in November 2017 for

input and buy in by the local business community.


POLICY SECTION: Finance POLICY NUMBER: 3.1.14 POLICY TITLE: PURCHASING POLICY

POLICY The Shire of Narembeen is committed to delivering best practice in the purchasing of goods, services and works that align with the principles of transparency, probity and good governance. Procurement processes and practices to be complied with are defined within this Policy.

OBJECTIVES

• To ensure best practice policies and procedures are followed in relation to internalpurchasing for the Shire of Narembeen.

• To ensure compliance with the Local Government Act 1995 (“the Act”) and the LocalGovernment Act (Functions and General) Regulations 1996 (“the Regulations”).

• To ensure compliance with the State Records Act 2000 and associated recordsmanagement practices and procedures of the Local Government.

• To undertake purchasing processes that ensures value for money for the LocalGovernment by delivering the most advantageous outcome possible.

• To ensure openness, transparency, fairness and equity through the purchasing processto all potential suppliers.

• To ensure efficient and consistent purchasing processes are implemented andmaintained across the organisation

• To ensure local businesses are given the opportunity to supply goods and services.

SCOPE

PRINCIPLES

Code of Conduct

All officers and employees of the Local Government undertaking purchasing activities must have regard for the Code of Conduct requirements and shall observe the highest standards of ethics and integrity. All officers and employees of the Local Government must act in an honest and professional manner at all times which supports the standing of the Local Government.

The following principles, standards and behaviours must be observed and enforced through all stages of the purchasing process to ensure the fair and equitable treatment of all parties:

• Full accountability shall be taken for all purchasing decisions and the efficient, effectiveand proper expenditure of public monies based on achieving value for money;


• All purchasing practices shall comply with relevant legislation, regulations, andrequirements consistent with the Local Government policies and Code of Conduct;

• Purchasing is to be undertaken on a competitive basis where all potential suppliers aretreated impartially, honestly and consistently. Local business are entitled to certainconcessions to ensure that they are also competitive within the markets;

• All processes, evaluations and decisions shall be transparent, free from bias and fullydocumented in accordance with applicable policies, audit requirements and relevantlegislation;

• Any actual or perceived conflicts of interest are to be identified, disclosed andappropriately managed; and

• Any information provided to the Local Government by a supplier shall be treated ascommercial-in-confidence and should not be released unless authorised by the supplieror relevant legislation.

1. VALUE FOR MONEY

1.1 Policy

Value for money is an overarching principle governing purchasing which allows the bestpossible outcome to be achieved for the Local Government. It is important to note thatcompliance with the purchasing specification is more important than obtaining the lowestprice, particularly taking into account user requirements, quality standards, sustainability,life cycle costing and service benchmarks as well as the ability of local suppliers toprovide the good or service.

1.2 Application

An assessment of the best value for money outcome for any purchasing process should consider:

• All relevant Total Costs of Ownership (TCO) and benefits including transaction costsassociated with acquisition, delivery, distribution, as well as other costs such as butnot limited to holding costs, consumables, deployment, maintenance and disposal;

• The technical merits of the goods or services being offered in terms of compliancewith specifications, contractual terms and conditions and any relevant methods ofassuring quality, including but not limited to an assessment of levels and currency ofcompliances, value adds offered, warranties, guarantees, repair and replacementpolicies, ease of inspection, ease of after sales service, ease of communications etc.

• Financial viability and capacity to supply without risk of default (competency of theprospective suppliers in terms of managerial and technical capabilities andcompliance history); and

• A strong element of competition in the allocation of orders or the awarding ofcontracts. This is achieved by obtaining a sufficient number of competitive quotationswherever practicable.

2. PURCHASING THRESHOLDS AND PROCESSES

2.1 Legislative / Regulatory Requirements

The requirements that must be complied with by the Local Governments, includingpurchasing thresholds and processes, are prescribed within the Local Government(Functions and General) Regulations 1996 and this Purchasing Policy.


2.2 Policy

Purchasing that is below $150,000 in total value (excluding GST) must use the process as set out in the Guidelines of this Policy.

Purchasing that exceeds $150,000 in total value (excluding GST) must be put to public Tender unless a regulatory Tender exemption is utilised by the Local Government. Tender exemptions apply in the following instances:

• An emergency situation as defined by the Local Government Act 1995;• The purchase is from a WALGA Preferred Supply Contract or Business Service. All

WALGA Preferred Supply Contracts have been established utilising a competitivepublic procurement process to pre-qualify suppliers that meet compliancerequirements and offer optimal value for money to the Local Government sector.

• The purchase is from a Department of Finance Common Use Arrangements (whereLocal Government use is permitted), a Regional Local Government or another LocalGovernment;

• The purchase is under auction that has been authorised by Council;• The contract is for petrol, oil, or other liquid or gas used for internal combustion

engines; or• Any of the other exclusions under Regulation 11 of the Local Government (Functions

and General) Regulations 1996 apply.

Determining purchasing value is to be based on the following considerations:

1. The actual or expected value of a contract over the full contract period (including alloptions to extend); or

2. The extent to which it could be reasonably expected that the Local Government willcontinue to purchase a particular category of goods, services or works and whattotal value is or could be reasonably expected to be purchased.

GUIDELINES

Below is the purchasing process that must be followed based on the actual or expected value of each purchase by the Local Government:

Purchases Up to $5,000

Obtain at least two (2) verbal or written quotations from suppliers supported by evidence of the quotation (eg email, fax or record of quotation) in each instance.

OR

Obtain quotations directly from a pre-qualified panel of suppliers which include WALGA Preferred Supply Contracts. It is recommended that wherever possible, the Local Government source multiple competitive quotations (at least two Preferred Suppliers) using a simple quotation process either through eQuotes or directly in writing.

Exceptions to Requirements

Purchasing the following items locally within the Shire of Narembeen up to $5,000 in value does not require quotes to be received and recorded.

• Office and Council consumables including but not limited to the following:


- Stationery and paper supplies- Refreshments such as milk, coffee and biscuits- Cleaning items such as detergent, bin bags and other items.

• Various parts and tools for use at the depot.

• Engaging local contractors to undertake routine and emergency repairs on Councilowned properties, plant and equipment. These can include the following:

- Plumbers- Electricians- Carpet Cleaners- Panel Beaters- Vehicle Tyre Repairs- Vehicle servicing- Transport/Freight Services- Earthmoving requirements

These arrangements will be made with local businesses.

• All Purchases totalling in excess of $500 will require a purchase order to be completed..

Purchases $5,001 to $50,000

Obtain at least three (3) written quotations (eg email, fax or original copy).

OR

Obtain quotations directly from a pre-qualified panel of suppliers which include WALGA Preferred Supply Contracts. It is recommended that wherever possible, the Local Government source multiple competitive quotations (at least three Preferred Suppliers) using a simple quotation process either through eQuotes or directly in writing.

Purchases $50,000 to $150,000

Obtain at least three (3) written quotations (eg email, fax or original copy) from suppliers containing price and specification of goods and services.

OR

Obtain quotations directly from a pre-qualified panel of suppliers which include WALGA Preferred Supply Contracts. It is recommended that wherever possible, the Local Government source multiple competitive quotations (at least three Preferred Suppliers) using a formal Request for Quotation process either through eQuotes or directly in writing.

The procurement decision is to be based on all value for money considerations in accordance with the definition stated within this Policy.

Note, the purchasing of items relating to plant and machinery or any item that carries a warranty within the above set limits up to $150,000 can be made from the sole provider ie: Westrac, John Deere.


Purchases above $150,000

Conduct a public Tender process in accordance with the Local Government Act 1995 section 3.57 Tender for Providing Goods or Services, the Local government (Functions & General) Regulations 1996 Part 4 Provision of Goods and Services and this policy under Public Tender.

Anti- Avoidance

The Shire of Narembeen will not enter two or more contracts of a similar nature for the purpose of splitting the value of the contracts to take the value of consideration below the level of $150,000 thereby avoiding the need to publicly tender.

eQuotes

eQuotes through the WALGA Preferred Supply Contracts can be used by staff within the set limits up to $150,000 for purchases as approved by the Chief Executive Officer and via formal motion of Council for all expenditure over the $150,000 threshold.

eQuotes is a secure, web-based procurement tool that streamlines and simplifies the Request for Quotation process with WALGA Preferred Suppliers at the same time as facilitating purchasing compliance, probity and control over all aspects of purchasing.

All WALGA Preferred Supply Contracts are available on eQuotes and all necessary contract information is preloaded to enable informed procurement choices, including contract details, insurances, pricing (where applicable) etc. Local Governments can also upgrade eQuotes to include their local suppliers.

Plant Working Group All items of plant and equipment are to be referred to the Plant & Working Group for advice. Note, formal approval to proceed will be dependent on the CEO or Council approval.

Public Tender

Tender Criteria The Shire of Narembeen shall, before tenders are publicly invited, determine in writing the criteria for deciding which tender should be accepted.

Advertising Tenders Tenders are to be advertised in a state wide publication e.g. “The West Australian” newspaper, Local Government Tenders section, preferably on a Wednesday or Saturday.

The tender must remain open for at least 14 days after the date the tender is advertised. Care must be taken to ensure that 14 full days are provided as a minimum.

The notice must include:

• A brief description of the goods or services required;• Information as to where and how tenders may be submitted;• The date and time after which tenders cannot be submitted; and• Particulars identifying a person from who more detailed information as to tendering may

be obtained.

Detailed information shall include:

• Such information as the Shire of Narembeen decides should be disclosed to thoseinterested in submitting a tender;


• Detailed specifications of the goods or services required;• The criteria for deciding which tender should be accepted;• Whether or not the Shire of Narembeen has decided to submit a tender; and• Whether or not tenders can be submitted by facsimile or other electronic means, and if

so, how tenders may so be submitted.

Issuing Tender Documentation Tenders will not be made available (counter, mail, internet, referral, or other means) without a robust process to ensure the recording of details of all parties who acquire the documentation.

This is essential as if clarifications, addendums or further communication is required prior to the close of tenders, all potential tenderers must have equal access to this information in order for the Shire of Narembeen not to compromise its duty to be fair.

Tender Deadline A tender that is not received in full in the required format by the advertised Tender Deadline shall be rejected.

Opening of Tenders No tenders are to be removed from the tender box, or opened (read or evaluated) prior to the Tender Deadline.

Tenders are to be opened in the presence of the Chief Executive Officer’s delegated nominee and preferably at least one other Shire Officer. The details of all tenders received and opened shall be recorded in the Tenders Register.

Tenders are to be opened in accordance with the advertised time and place. There is no obligation to disclose or record tendered prices at the tender opening, and price information should be regarded as commercial-in-confidence to the Shire of Narembeen. Members of the public are entitled to be present.

The Tenderer’s Offer form, Price Schedule and other appropriate pages from each tender shall be date stamped and initialled by at least two Shire of Narembeen Officers present at the opening of tenders.

No Tenders Received Where the Shire of Narembeen has invited tenders, however no compliant submissions have been received; direct purchases can be arranged on the basis of the following:

• A sufficient number of quotations are obtained;• The process follows the guidelines for seeking quotations between $50,000 & $150,000

(listed above);• The specification for goods and/or services remains unchanged;• Purchasing is arranged within 6 months of the closing date of the lapsed tender.

Addendum to Tender If, after the tender has been publicly advertised, any changes, variations or adjustments to the tender document and/or the conditions of tender are required, the Shire of Narembeen may vary the initial information by taking reasonable steps to give each person who has sought copies of the tender documents notice of the variation.

Minor Variation If after the tender has been publicly advertised and a successful tenderer has been chosen but before the Shire of Narembeen and tenderer have entered into a Contract, a minor variation may be made by the Shire of Narembeen


A minor variation will not alter the nature of the goods and/or services procured, nor will it materially alter the specification or structure provided for by the initial tender.

Notification of Outcome Each tenderer shall be notified of the outcome of the tender following Council resolution. Notification shall include:

• The name of the successful tenderer• The total value of consideration of the winning offer• The details and total value of consideration for the winning offer must also be entered

into the Tenders Register at the conclusion of the tender process.

Purchase Orders - Officer Thresholds (included in Delegated Authority Register)

Purchase order expenditure limits apply to the following staff:

Chief Executive Officer Limit $150,000 Executive Manager Corporate Services Limit $100,000 Works Manager Limit $100,000 Buildings Supervisor Limit $10,000 Community and Economic Development Officer Limit $10,000 Community Resource Centre Manager Limit $10,000 Shire Mechanic Limit $5,000 Administration Officer (Receptionist) Limit $500

RECORDS MANAGEMENT

Policy

Records of all Tenders and Requests for Quotation must be Retained in compliance with the State Records Act 2000 (WA) and the Local Government’s internal Records Management Policy.

Application

All records associated with the Tender or the Quotation process must be recorded and retained.

For a Tender process, this includes:

• Tender documentation.• Internal documentation.• Evaluation documentation.• Enquiry and response documentation.• Approval documentation.• Notification and award documentation.

For a for Quotation process, this includes:

• Quotation documentation• Internal documentation.• Approval documentation.• Order forms and requisitions.

PURCHASING FROM WA DISABILITY ENTERPRISES


Pursuant to State Government policy, Local Governments are encouraged to consider the option of purchasing goods and services from registered WA Disability Enterprises. This is contingent on the provision of fair value and quality.

Local Governments are encouraged to invite relevant WA Disability Enterprises to respond to a Request for Quotation or Tender for goods or services. Determining the purchasing process to be followed is based on the actual or expected value of each purchase by the Local Government as outlined above in Section 5 (Purchasing Thresholds and Processes) of this Policy. There are seven (7) Disability Enterprises registered in Western Australia.

A complete list of approved organisations is available from the following website: www.wade.org.au

DELEGATED AUTHORITY

REVIEW EMCS

HISTORY

Adopted: 19/03/2014 MIN: 5668/14 Reviewed: 18/02/2015 MIN: 5896/15 Reviewed: 18/05/2016 MIN: 6194/16 Reviewed: 15/02/2017 MIN: 6367/17 Reviewed: 18/10/2017 MIN:


http://www.wade.org.au/

AGENDA ITEM 8.5.6 - Narembeen Community Resource Centre Report – October 2017

Subject: Narembeen Community Resource Centre Report Applicant: N/A File Ref: N/A Disclosure of Interest (Staff): Nil Disclosure of Interest (Member): Nil Author: Leanne Brooke-Mee Date: 11 October 2017 Attachments: Nil

SUMMARY

Council is to consider the Community Resource Centre Report for October 2017.

BACKGROUND

The Narembeen Community Resource Centre (CRC) provides a report to Council each month highlighting events, projects and activities undertaken by them during the preceding month and any upcoming events, projects and activities.

COMMENT

The report has been prepared for Council with a view to reporting on the Outcome Areas associated with the Department of Regional Development’s funding for the CRC’s Business and Action Plans.

The Outcome Areas are specified in the CRC’s Action Plan and identify a range of funded activities.

The report is set out below for Council’s consideration.

Community Training The CRC has had an influx of requests for a wide range of training for the community. We will continue to source trainers that can deliver these services to a high level.

Narembeen Fencepost The Narembeen CRC continues to assist with the production of the local community newspaper and to provide the required support to the Fencepost volunteers.

Facebook Page – Social Media Tool The CRC is utilising their Facebook page with status updates and photos on a regular basis, which continues to keep the community and Facebook readers informed. We find that Facebook is our biggest asset in reaching the community and we are constantly seeking new ways to keep the community interested in what we do.

Business Training The CRC continues to provide training opportunities for the business community. We recently held a truck licence course.


School Holiday Activities The School holiday activities have continued to grow in popularity. We had 17 kids attended a popsicle craft day and a movie day. These days give parents the opportunity to have appointments in town as well giving kids something to do that’s a little different outside of school.

Scam Aware Ivo Da Silva (Consumer Protection), Di Pollard (Bankwest) Sergeant Richie Conkling (Narembeen Police) conducted a Scam Aware Workshop. With over 35 people attending it showed that it was needed in the community. The feedback was very good and we will be looking at more workshops targeting more groups.

John Curtin Weekend 18 John Curtin Volunteers came to Narembeen on the weekend of the 30th of September. They helped set up for the Ladies’ Long Lunch as well as helping at Wadderin Wildlife Sanctuary clearing water drains. As always the volunteers were polite and very helpful. I look forward to welcoming them back to Narembeen next year.

Ladies’ Long Lunch The now Biannual Ladies’ Long Lunch was held on the 7th of October, this year’s focus was on mental health and ensuring we as women are taking times out our day to enjoy life. From all accounts this was a success and feedback has been fantastic.

Coming up: Fremantle Camera Club Visit, Linda Bettenay Author Talk, Market Day and Seniors Week

Annual Report The CRC’s annual report has been completed and submitted to the Department, this is available for viewing at the Shire offices or CRC.

CONSULTATION

Sheree Thomas, Community & Economic Development Officer


Nil


Nil

POLICY IMPLICATIONS

Nil


1 A sense of place and pride in who we are 1.1 An inclusive, safe, considerate and welcoming community 1.2 A community that supports and provides opportunities for our families 1.3 A creative community accompanied by engaging and innovative events and celebrations 6 Access to lifelong learning for all stages of life


6.1 The local economy is growing and prosperous, offering a diverse range of job opportunities


Nil OFFICER RECOMMENDATION

That the Narembeen Community Resource Centre Co-ordinator's Report for October 2017 be received and all actions endorsed.

COUNCIL RESOLUTION

MIN 6524/17 MOTION - Moved Cr. B Thomas 2nd Cr. R DeLuis

CARRIED 8/0

That the Narembeen Community Resource Centre Co-ordinators Report for October 2017 be received and all actions endorsed.


AGENDA ITEM: 8.5.7 – September 2017 Schedule of Account

Subject: September 2017 Schedule of Accounts Applicant: Shire of Narembeen File Ref: N/A Disclosure of Interest (Staff): Nil Disclosure of Interest (Member): Nil Author: Ashlyn Savin, Administration Officer Date: 10th October 2017 Attachments: List of Payments and Credit Card Statements

SUMMARY

For Council to review the payments made in September 2017.

BACKGROUND

A schedule of accounts paid during the month of September 2017 is provided as follows:

Municipal Cheque Account $984,170.04 Trust Cheque Account $0.00

COMMENT

The following payments >$5,000.00 were made during the month of August 2017:

EFT10203 14/09/2017 Department Of Fire And Emergency Services (FESA)

2017/2018 ESL Quarter 1

13,860.00 EFT10217 14/09/2017 PC & JE Kennedy Shire carpark install and

replace Shire Depot gutters 18,520.00

EFT10224 14/09/2017 WA Regional Plumbing

Replace Solahart at 26 Hilton Way, replace Solahart hot water unit at 10 Hilton Way, Repair water leak at Rec Centre and Install the Men's Shed with a storm water overflow 10,105.92

EFT10225 14/09/2017 WALGA Local Government Week full delegate registration, gala dinner, parking, partner attendees and breakfasts

10,573.09 EFT10226 14/09/2017 Western Australian

Treasury Corporation Loan No. 129 Interest payment - Solar Panels

7,850.84 EFT10230 15/09/2017 J.R & V.J Sprigg Gravel from Trevor Sprigg's

gravel pit from 26/05/2017 to 02/06/2017 - 6212m3

6,837.60 EFT10232 21/09/2017 Leeuwin Civil Pty Ltd Road Repairs WANDRRA

Claim AGRN743 558,491.56

EFT10236 28/09/2017 Ampac Debt Recovery (WA) Pty Ltd

Rate recovery costs for August 2017

1,757.25


EFT10237 28/09/2017 Antip Engineering Solutions

Mechanical design Narembeen Community Precinct 12,320.00

EFT10243 28/09/2017 Carrington Associates Hydraulic services consultancy for Narembeen Community Precinct upgrade 6,050.00

EFT10244 28/09/2017 Chris Bray Electrics Pty Ltd

Progress claim for Emergency Services Building Construction. Disconnect underground power from site switchboard. Install conduits in concrete slab. Start pre wiring the emergency centre 11,770.00

EFT10247 28/09/2017 Core Business Australia Pty Ltd

WANDRRA AGRN743 - Claim 7 43,713.73

EFT10250 28/09/2017 Fowler Surveys Line marking on Bruce Rock Narembeen Rd, Mt Walker Rd and Merredin Narembeen Rd 16,616.44

EFT10262 28/09/2017 Parmelia Hilton Accommodation at Parmelia Hotel from 01/08/2017 to 05/08/2017 for Local Government Week. Councillors, partners and CEO 7,815.55

EFT10264 28/09/2017 Precise Property Maintenance

Pool refurbishment 31,240.00

EFT10266 28/09/2017 Southern City Sheds Payment 3 for Emergency Services Facility shed construction 89,436.80

EFT10272 28/09/2017 Western Australian Treasury Corporation

Loan No. 128 Interest payment - Rec Centre

32,570.63 10960 15/09/2017 Synergy - Western

Power Electricity charges for Narembeen from 10th July 2017 to 6th September 2017

13,538.75 10963 28/09/2017 Shire of Capel Russell John's - Long

Service Leave contribution as per letter signed by Frank Peczka 01/08/2013 9,416.22

DD9174.1 07/09/2017 WA Local Government Superannuation Plan

Payroll deductions 8,453.72

DD9191.1 21/09/2017 WA Local Government Superannuation Plan

Payroll deductions 8,761.36

CONSULTATION

Nil



Local Government (Financial Management) Regulations 1996 (FMR) Reg 11. Payment of accounts

1. A local government is to develop procedures for the authorisation of and the payment ofaccounts to ensure that there is effective security for and properly authorised use of:

(a) cheques, credit cards, computer encryption devices and passwords, purchasing cardsand any other devices or methods by which goods, services, money or other benefitsmay be obtained; and

(b) Petty cash systems.

2. A local government is to develop procedures for the approval of accounts to ensure thatbefore payment of an account a determination is made that the relevant debt was incurredby a person who was properly authorised to do so.

3. Payments made by a local government

(a) subject to sub regulation (4), are not to be made in cash; and(b) are to be made in a manner which allows identification of -

(i) the method of payment;(ii) the authority for the payment; and(iii) the identity of the person who authorised the payment.

4. Nothing in sub regulation (3) (a) prevents a local government from making payments in cashfrom a petty cash system.

Reg 12. Payments from municipal fund or trust fund 1. A payment may only be made from the municipal fund or the trust fund –

(a) if the local government has delegated to the CEO the exercise of its power to makepayments from those funds by the CEO; or

(b) otherwise, if the payment is authorised in advance by a resolution of the council

2. The council must not authorise a payment from those funds until a list prepared underregulation 13(2) containing details of the accounts to be paid has been presented to thecouncil.

Reg 13. Lists of accounts 1. If the local government has delegated to the CEO the exercise of its power to make

payments from the municipal fund or the trust fund, a list of accounts paid by the CEO is tobe prepared each month showing for each account paid since the last such list wasprepared

(a) the payee’s name;(b) the amount of the payment;(c) the date of the payment; and(d) sufficient information to identify the transaction.


http://www.austlii.edu.au/au/legis/wa/consol_reg/lgmr1996434/s13.html

2. A list of accounts for approval to be paid is to be prepared each month showing:

(a) for each account which requires council authorisation in that month -

(i) the payee’s name;(ii) the amount of the payment; and(iii) sufficient information to identify the transaction; and

(b) the date of the meeting of the council to which the list is to be presented.

3. A list prepared under sub regulation (1) or (2) is to be -

(a) presented to the council at the next ordinary meeting of the council after the list isprepared; and

(b) recorded in the minutes of that meeting.


Shire of Narembeen 2017/2018 Operating Budget.

POLICY IMPLICATIONS

Nil


9 Provide good strategic decision making, governance, leadership and professional management

9.1 Develop leadership skills and behaviours that enhance the knowledge, skills and experience of the Shire staff and Council 9.2 Manage the organisation in a responsible, accountable and consultative manner 9.3 Deliver services that meet the current and future needs and expectations of the

community, whilst maintaining statutory compliance


There are no known related party transactions at this time.


That Council:-

1. Receive the Schedule of Accounts for September 2017; and2. Receive the Credit Card Statements for September 2017

COUNCIL RESOLUTION

MOTION - Moved Cr. B Cowan 2nd Cr. A Hardham

CARRIED 8/0

MIN 6525/17

That Council:-

1. Receive the Schedule of Accounts for September 2017; and2. Receive the Credit Card Statements for September 2017


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OU

NC

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8 O

CTO

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20

17


EFT1

02

11

14

/09

/20

17

Nar

emb

een

En

gin

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ng

An

d S

teel

Su

pp

lies

2 x

cre

am f

en

ce p

ost

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ay (

EMC

S)4

8.4

0

EFT1

02

12

14

/09

/20

17

Nar

emb

een

Har

dw

are

and

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1,1

57

.54

EFT1

02

13

14

/09

/20

17

Nar

emb

een

Ru

ral N

ewsa

gen

cyN

ewsp

aper

s fo

r A

ugu

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01

7 a

nd

no

teb

oo

ks4

8.3

0

EFT1

02

14

14

/09

/20

17

Nar

emb

een

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rvic

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nd

ro

tati

on

on

Ske

leto

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eed

To

yota

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dcr

uis

er5

13

.00

EFT1

02

15

14

/09

/20

17

No

rdic

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nes

s Eq

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men

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od

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ft F

un

ctio

nal

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iner

HFT

3,3

45

.65

EFT1

02

16

14

/09

/20

17

P M

Ser

vice

s N

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bee

nW

aste

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nsf

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tati

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man

ned

ho

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fro

m A

ugu

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6th

to

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tem

ber

8th

20

17

2,4

96

.00

EFT1

02

17

14

/09

/20

17

PC

& J

E K

enn

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rpar

k in

stal

l an

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lace

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ire

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18

,52

0.0

0

EFT1

02

18

14

/09

/20

17

Pre

cise

Pro

per

ty M

ain

ten

ance

Re-

bed

& r

ep

oin

t ri

dge

cap

pin

g at

5 C

hu

rch

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t (N

um

bat

s)

3,0

00

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EFT1

02

19

14

/09

/20

17

Shir

e O

f K

on

din

inR

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bu

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oe

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c d

inn

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@ 1

05

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mb

urs

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inn

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W -

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tert

ain

men

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@

10

01

,15

9.4

0

EFT1

02

20

14

/09

/20

17

Star

Tra

ck E

xpre

ssFr

eigh

t fr

om

Ken

wo

rth

Fo

rres

tfie

ld t

o N

arem

bee

n D

epo

t

35

.39

EFT1

02

21

14

/09

/20

17

The

Ro

yal L

ife

Savi

ng

Soci

ety

Of

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stra

liaP

oo

l lif

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ard

re

qu

alif

icat

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tra

inin

g fo

r A

my

Har

dh

am a

nd

Sara

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uh

ne-

Mu

nro

e4

30

.00

EFT1

02

22

14

/09

/20

17

Toll

Ipec

Pty

Ltd

Frei

ght

for

libra

ry e

xch

ange

, un

ifo

rms

and

en

velo

pes

71

.84

EFT1

02

23

14

/09

/20

17

WA

Co

ntr

act

Ran

ger

Serv

ice

sR

ange

r se

rvic

es t

hro

ugh

ou

t N

arem

bee

n 1

6/0

8/2

01

7 &

24

/08

/20

17

88

8.2

4

EFT1

02

24

14

/09

/20

17

WA

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ion

al P

lum

bin

gR

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ce s

ola

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t at

26

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on

Way

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lace

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art

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t

wat

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nit

at

10

Hilt

on

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wat

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Rec

Ce

ntr

e

and

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all t

he

Men

's S

hed

wit

h a

sto

rm w

ate

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verf

low

10

,10

5.9

2

EFT1

02

25

14

/09

/20

17

WA

LGA

Loca

l Go

vern

me

nt

We

ek f

ull

del

egat

e re

gist

rati

on

, gal

a d

inn

er,

par

kin

g, p

artn

er a

tten

dee

s an

d b

reak

fast

s1

0,5

73

.09

EFT1

02

26

14

/09

/20

17

Wes

tern

Au

stra

lian

Tre

asu

ry C

orp

ora

tio

nLo

an N

o. 1

29

Inte

rest

pay

men

t -

Sola

r P

anel

s7

,85

0.8

4

EFT1

02

27

14

/09

/20

17

Wu

rth

Au

stra

lia P

ty L

td6

x t

ar r

emo

ver,

4 x

HSP

14

00

sp

ray

and

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ear

24

9.8

1

EFT1

02

28

15

/09

/20

17

Hen

dy

Joh

n C

ow

an1

82

7m

3 g

rave

l tak

en f

rom

hen

dy

Co

wan

's g

rave

l pit

fro

m

27

/07

/20

17

to

03

/08

/20

17

2,0

09

.70


EFT1

02

29

15

/09

/20

17

Ian

& C

amill

e M

etca

lf1

24

9.5

m3

gra

vel f

rom

Ian

Met

calf

's g

rave

l pit

fro

m

04

/08

/20

17

to

18

/08

/20

17

fo

r C

ulle

n R

d2

,74

8.9

0

EFT1

02

30

15

/09

/20

17

J.R

& V

.J S

pri

ggG

rave

l fro

m T

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r Sp

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's g

rave

l pit

fro

m 2

6/0

5/2

01

7 t

o

02

/06

/20

17

- 6

21

2m

36

,83

7.6

0

EFT1

02

31

15

/09

/20

17

Trev

or

Way

ne

Co

leG

rave

l fro

m T

revo

r C

ole

's g

rave

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fro

m 1

9/0

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o

07

/07

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17

22

68

m3

4,6

43

.10

EFT1

02

32

21

/09

/20

17

Lee

uw

in C

ivil

Pty

Ltd

Ro

ad r

ep

airs

WA

ND

RR

A C

laim

AG

RN

74

35

58

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1.5

6

EFT1

02

33

21

/09

/20

17

Lib

erty

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Ru

ral P

ty L

td4

00

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tres

of

die

sel @

1.1

52

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4,6

08

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EFT1

02

34

28

/09

/20

17

Ag

Imp

lem

ents

Qu

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din

gD

rug

& a

lco

ho

l te

stin

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r 2

em

plo

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63

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EFT1

02

35

28

/09

/20

17

All

Way

s Fo

od

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off

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uga

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aper

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dto

we

l, ki

lbac

an

d C

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clea

ner

fo

r th

e N

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bee

n C

arav

an P

ark

66

3.5

4

EFT1

02

36

28

/09

/20

17

Am

pac

Deb

t R

eco

very

(W

A)

Pty

Ltd

Rat

e r

eco

very

co

sts

for

Au

gust

20

17

1,7

57

.25

EFT1

02

37

28

/09

/20

17

An

tip

En

gin

eeri

ng

Solu

tio

ns

Mec

han

ical

des

ign

Nar

emb

een

Co

mm

un

ity

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cin

ct1

2,3

20

.00

EFT1

02

38

28

/09

/20

17

Au

stra

lia D

ay C

ou

nci

l Of

WA

Au

stra

lia D

ay m

erch

and

ise

34

5.4

0

EFT1

02

39

28

/09

/20

17

Au

stra

lian

Ser

vice

s U

nio

nP

ayro

ll d

edu

ctio

ns

51

.70

EFT1

02

40

28

/09

/20

17

Au

stra

lian

Tax

atio

n O

ffic

e C

hild

Su

pp

ort

Age

ncy

Pay

roll

ded

uct

ion

s

37

4.6

3

EFT1

02

41

28

/09

/20

17

BG

C Q

uar

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54

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to

n o

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etal

du

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70

.57

EFT1

02

42

28

/09

/20

17

Bra

nd

Co

nn

ect

10

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off

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wit

h S

hir

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rin

ted

on

mu

g1

,11

5.4

0

EFT1

02

43

28

/09

/20

17

Car

rin

gto

n A

sso

ciat

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ser

vice

s co

nsu

ltan

cy f

or

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emb

een

Co

mm

un

ity

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cin

ct u

pgr

ade

6,0

50

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EFT1

02

44

28

/09

/20

17

Ch

ris

Bra

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Ltd

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aim

fo

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pre

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emer

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cen

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11

,77

0.0

0

EFT1

02

45

28

/09

/20

17

Co

dy

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ress

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nsp

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rin

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th

e N

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bee

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oo

l7

4.7

5

EFT1

02

46

28

/09

/20

17

Co

pie

r Su

pp

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Pri

nti

ng

for

adm

in o

ffic

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ano

n f

rom

03

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/20

17

to

20

/09

/20

17

1,0

66

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EFT1

02

47

28

/09

/20

17

Co

re B

usi

nes

s A

ust

ralia

Pty

Ltd

WA

ND

RR

A A

GR

N7

43

- C

laim

74

3,7

13

.73

EFT1

02

48

28

/09

/20

17

DX

Pri

nt

Gro

up

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Ltd

Shir

e lo

go w

ind

ow

fac

ed e

nve

lop

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50

00

59

4.0

0

EFT1

02

49

28

/09

/20

17

Easi

flee

tP

ayro

ll d

edu

ctio

ns

65

1.7

4

EFT1

02

50

28

/09

/20

17

Fow

ler

Surv

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ng

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emb

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ker

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an

d

Mer

red

in N

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bee

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d1

6,6

16

.44


EFT1

02

51

28

/09

/20

17

Gre

at S

ou

ther

n F

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Su

pp

lies

Fuel

fo

r C

EO's

car

fo

r A

ugu

st 2

01

71

67

.03

EFT1

02

52

28

/09

/20

17

Hen

ry S

chei

n R

egi

on

al P

ty L

tdD

enti

st s

enso

r ki

t3

5.0

0

EFT1

02

53

28

/09

/20

17

Ixo

m1

x 7

0K

G c

hlo

rin

e fo

r p

oo

l4

2.2

8

EFT1

02

54

28

/09

/20

17

Ke

y2 C

reat

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Up

grad

e se

curi

ty t

o w

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te3

08

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EFT1

02

55

28

/09

/20

17

Lan

dga

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nd

en

qu

iry

10

1.2

0

EFT1

02

56

28

/09

/20

17

Lop

ez A

g C

on

trac

tin

gC

on

cret

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stin

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r FE

SA b

uild

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47

9.6

0

EFT1

02

57

28

/09

/20

17

Med

ical

an

d S

cien

tifi

c Se

rvic

es

Pty

Ltd

Co

mp

lian

ce c

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fica

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or

Nar

emb

een

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tal

38

5.0

0

EFT1

02

58

28

/09

/20

17

Mer

red

in T

oyo

ta (

avn

No

rth

am P

ty L

td)

10

,00

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se

rvic

e o

n E

MC

S To

yota

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ger

23

4.9

5

EFT1

02

59

28

/09

/20

17

Mid

lan

d P

ho

togr

aph

ers

16

x20

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to p

rin

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a D

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ou

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e"7

0.0

0

EFT1

02

60

28

/09

/20

17

Nar

emb

een

P &

C A

sso

ciat

ion

Shir

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ou

nci

l mee

tin

g ca

teri

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for

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e, J

uly

an

d A

ugu

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01

74

50

.00

EFT1

02

61

28

/09

/20

17

Nar

emb

een

Ru

ral N

ewsa

gen

cyN

ewsp

aper

s fr

om

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/20

17

an

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1.8

9

EFT1

02

62

28

/09

/20

17

Par

mel

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cco

mm

od

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arm

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01

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to

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17

fo

r Lo

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. Co

un

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and

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15

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EFT1

02

63

28

/09

/20

17

Per

fect

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mp

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luti

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com

pu

ters

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erv

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5.0

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EFT1

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64

28

/09

/20

17

Pre

cise

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per

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ten

ance

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hm

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31

,24

0.0

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EFT1

02

65

28

/09

/20

17

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of

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nd

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3.1

5

EFT1

02

66

28

/09

/20

17

Sou

ther

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ity

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89

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6.8

0

EFT1

02

67

28

/09

/20

17

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sse

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fo

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om

mu

nit

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5.0

0

EFT1

02

68

28

/09

/20

17

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no

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end

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62

6.4

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EFT1

02

69

28

/09

/20

17

Var

ley

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spo

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or

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17

1,4

73

.09

EFT1

02

70

28

/09

/20

17

WA

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ntr

act

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ger

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r se

rvic

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3/0

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nd

18

/09

/20

17

58

4.3

7

EFT1

02

71

28

/09

/20

17

WA

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WA

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ple

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ult

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se

min

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25

0.0

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EFT1

02

72

28

/09

/20

17

Wes

tern

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stra

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asu

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EFT1

02

73

28

/09

/20

17

Win

sto

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nd

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visi

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far

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l5

4.0

0


EFT1

02

74

28

/09

/20

17

Wu

rth

Au

stra

lia P

ty L

td3

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Tota

l fo

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EMCSDate Store Description Amount1/09/2017 Shire of Narembeen Licence renewal 41.40$ 2/09/2017 Esplanade Hotel Women in LG Conference 673.86$ 2/09/2017 Esplanade Hotel Women in LG Conference 756.83$ 15/09/2017 Department of Racing and Gaming Lliquor Licence - LLL 53.00$ 15/09/2017 Middleton Accountants Report and Audit 2016 - 2017 2,922.86$ 26/09/2017 Dunnings Toodyay Fuel NB01 69.08$

EMCS Credit Card Payments 4,517.03$ CEODate Store Description Amount5/09/2017 Shire of Narembeen Licence renewals x3 127.50$ 10/09/2017 Canning Bridge Superwash Car Wash 1NB 18.00$

CEO Credit Card Payments 145.50$

Credit Card Purchases 1 September 2017 - 1 October 2017




AGENDA ITEM: 8.5.8 - Financial Report September 2017

Subject: Financial Report September 2017 Applicant: Shire of Narembeen File Ref: N/A Disclosure of Interest (Staff): N/A Disclosure of Interest (Member): N/A Author: Bonnie Cole, Executive Manager Corporate Services Date: 3 October 2017 Attachments: September 2017 Financial Report, Bank

Reconciliation for September 2017, CRC Financial Report and Outstanding Rates Report

SUMMARY

To review Council finances as required by legislation.

BACKGROUND

The attached Financial Reports (including Statement of Financial Activity) are submitted on behalf of the Shire of Narembeen for the period ending 30 September 2017.

COMMENT

Council's closing position at 30 September 2017 amounts to $3,749,633 with current assets of $6,137,465 and $2,052,467 which is restricted cash.

CONSULTATION

Finance Officer Admin Officer Senior Staff


Local Government (Financial Management) Regulations Reg 34 Financial Activity Statement


Shire of Narembeen 2017/2018 Budget

POLICY IMPLICATIONS

Nil


Nil


Nil

4.10pm - S Thomas exited the meeting4.14pm - S Thomas returned to the meeting4.15pm - A Hardham exited the meeting



That Council:

1. Receive the Shire of Narembeen's Financial Report for the month of September 2017;2. Receive the bank reconciliation for the month of September 2017 for the all Shire Bank

Accounts;3. Receive the Narembeen Community Resource Centre Financial Report for the Month of

September 2017; and4. Receive the Outstanding Rates Report as at 2 October 2017.

COUNCIL RESOLUTION

MOTION - Moved Cr. S Parsons 2nd Cr. R DeLuis

CARRIED 7/0

MIN 6526/17

That Council:-

1. Receive the Shire of Narembeen's Financial Report for the month of September 2017;2. Receive the bank reconciliation for the month of September 2017 for the all Shire Bank

Accounts;3. Receive the Narembeen Community Resource Centre Financial Report for the Month of

September 2017; and4. Receive the Outstanding Rates Report as at 2 October 2017.

4.18pm - Cr A Hardham returned to the meeting



SHIRE OF NAREMBEEN

MONTHLY FINANCIAL REPORT

For the Period Ended 30 September 2017

LOCAL GOVERNMENT ACT 1995

LOCAL GOVERNMENT (FINANCIAL MANAGEMENT) REGULATIONS 1996

TABLE OF CONTENTS

Compilation Report

Monthly Summary Information

Statement of Financial Activity by Program

Statement of Financial Activity By Nature or Type

Statement of Capital Acquisitions and Capital Funding

Statement of Budget Amendments

Note 1 Significant Accounting Policies

Note 2 Explanation of Material Variances

Note 3 Net Current Funding Position

Note 4 Cash and Investments

Note 5 Budget Amendments

Note 6 Receivables

Note 7 Cash Backed Reserves

Note 8 Capital Disposals

Note 9 Rating Information

Note 10 Information on Borrowings

Note 11 Grants and Contributions

Note 12 Trust

Note 13 Capital Purchases


Report PurposeThis report is prepared to meet the requirements of Local Government (Financial Management)

Regulations 1996, Regulation 34 .

Overview

Summary reports and graphical progressive graphs are provided on page 3, 4 and 5.

No matters of significance are noted.

Statement of Financial Activity by reporting program Is presented on page 6 and shows a surplus as at 30 September 2017 of $3,749,633.

Note: The Statements and accompanying notes are prepared based on all transactions

recorded at the time of preparation and may vary.

PreparationPrepared by: Bonnie Cole

Reviewed by:

Date prepared: 3-Oct-17

Shire of NarembeenCompilation Report



Cash and Cash Equivalents

as at period end

Unrestricted 3,153,041$

Restricted 2,052,477$

5,205,519$

Receivables

Rates 380,024$

Other 519,358$

899,382$

Comments

This information is to be read in conjunction with the accompanying Financial Statements and notes.

Shire of NarembeenMonthly Summary Information


0

1,000

2,000

3,000

4,000

5,000

6,000

Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun

Am

ou

nt

$ (

'0

00

s)

Liquidity Over the Year (Refer Note 3)

2015-16

2016-17

2017-18

Current

1%

30 Days

18%

60 Days

79%

90+Days

2%

Accounts Receivable Ageing (non- rates)

(Refer Note 6)

0

200

400

600

800

1,000

1,200

1,400

1,600


Am

ou

nt

$('

00

0s)

Rates Receivable (Refer Note 6)

Month 2016-17

Month 2017-18


Comments




-$4,500,000 -$4,000,000 -$3,500,000 -$3,000,000 -$2,500,000 -$2,000,000 -$1,500,000 -$1,000,000 -$500,000 $0

Land and Buildings

Infrastructure Assets - Roads

Infrastructure Assets - Public Facilities

Infrastructure Assets - Footpaths

Infrastructure Assets - Drainage

Heritage Assets

Plant and Equipment

Furniture and Equipment

Capital Expenditure Program YTD (Refer Note 13)

YTD Actual Total

Amended YTD Budget

$0 $200,000 $400,000 $600,000 $800,000 $1,000,000 $1,200,000 $1,400,000 $1,600,000

Leave Reserve

Plant Replacement Reserve

Infrastructure Reserve

Avoca Reserve

Recreation Reserve

Housing Reserve

Land Development Reserve

Year To Date Reserve Balance to End of Year Estimate (Refer Note 7)

Actual YTD Closing Balance

Amended Budget Closing Balance


Revenues

Expenditure

Comments




0

2,000

4,000

6,000

8,000

10,000

12,000

14,000


Am

ou

nt

$ (

'0

00

s)

Month ending

Budget Operating Expenses -v- YTD Actual (Refer Note 2)

Budget 2017-18

Actual 2017-18

0

1,000

2,000

3,000

4,000

5,000

6,000

7,000

8,000

9,000

10,000


Am

ou

nt

$ (

'0

00

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Month ending

Budget Operating Revenues -v- Actual (Refer Note 2)

Budget 2017-18

Actual 2017-18

0

1,000

2,000

3,000

4,000

5,000

6,000

7,000

8,000


Am

ou

nt

$ (

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Month ending

Budget Capital Expenses -v- Actual (Refer Note 2)

Budget 2017-18

Actual 2017-18

0

500

1,000

1,500

2,000

2,500

3,000

3,500

4,000

4,500

5,000

Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May JunA

mo

un

t $

( '

00

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Month ending

Budget Capital Revenue -v- Actual (Refer Note 2)

Budget 2017-18

Actual 2017-18


Var. $

(b)-(a)

Var. %

(b)-(a)/(a) Var.

Note

Operating Revenues $ $ $ $ %

Governance 43,500 10,869 6,715 (4,154) (38.22%) �

General Purpose Funding - Rates 9 1,555,560 1,555,650 1,647,537 91,887 5.91% General Purpose Funding - Other 1,162,170 779,040 226,174 (552,866) (70.97%) �

Law, Order and Public Safety 77,300 131,820 176,430 44,610 33.84% �

Health 0 119,298 0 (119,298) (100.00%) �

Education and Welfare 0 0 0 0

Housing 79,881 19,965 25,695 5,730 28.70% �

Community Amenities 527,175 279,384 130,021 (149,363) (53.46%) �

Recreation and Culture 56,942 40,989 8,784 (32,205) (78.57%) �

Transport 4,386,699 2,103,681 185,498 (1,918,183) (91.18%) �

Economic Services 242,800 60,693 188,088 127,395 209.90%

Other Property and Services 102,601 25,632 42,022 16,390 63.94% �

Total Operating Revenue 8,234,627 5,127,021 2,636,964 (2,490,057)

Operating Expense

Governance (321,196) (80,232) (244,319) (164,087) (204.52%) �

General Purpose Funding (105,342) (26,328) (3,530) 22,798 86.59% �

Law, Order and Public Safety (167,768) (41,928) (18,489) 23,439 55.90% �

Health (162,978) (40,716) (28,636) 12,080 29.67% �

Education and Welfare 0 0 0 0

Housing (169,376) (42,243) (50,346) (8,103) (19.18%)

Community Amenities (725,590) (181,320) (79,885) 101,435 55.94% �

Recreation and Culture (1,202,210) (300,447) (147,900) 152,547 50.77% �

Transport (8,800,628) (2,200,101) (1,132,906) 1,067,195 48.51%

Economic Services (436,438) (109,068) (56,030) 53,038 48.63% �

Other Property and Services (141,859) (35,367) 88,450 123,817 350.09% �

Total Operating Expenditure (12,233,385) (3,057,750) (1,673,590) 1,384,160

Funding Balance Adjustments

Add back Depreciation 3,516,500 879,105 0 (879,105) (100.00%) �

Adjust (Profit)/Loss on Asset Disposal 8 44,000 (6,818) (6,818) �

Adjust Provisions and Accruals 0 0

Net Cash from Operations (438,258) 2,948,376 956,556 (1,991,820)

Capital Revenues

Grants, Subsidies and Contributions 11 5,652,723 1,241,296 1,241,296 0 0.00%

Proceeds from Disposal of Assets 8 99,000 6,818 6,818 0 0.00%

Total Capital Revenues 5,751,723 1,248,114 1,248,114 0

Capital Expenses

Land Held for Resale 0 0 0 0

Land and Buildings 13 (2,236,385) (350,007) (350,007) 0 0.00%

Infrastructure - Roads 13 (3,993,010) (61,640) (61,640) 0 0.00%

Infrastructure - Public Facilities 13 0 0 0 0

Infrastructure - Footpaths 13 0 0 0 0

Infrastructure - Drainage 13 0 0 0 0

Heritage Assets 13 0 0 0 0

Plant and Equipment 13 (403,000) 0 0 0

Furniture and Equipment 13 (50,500) (16,363) (16,363) 0 0.00%

Total Capital Expenditure (6,682,895) (428,010) (428,010) 0

Net Cash from Capital Activities (931,172) 820,104 820,104 0

Financing

Proceeds from New Debentures 0

Proceeds from Advances 0 0

Self-Supporting Loan Principal 7,701 20,000 20,000

Transfer from Reserves 7 0 0 0

Advances to Community Groups 0 0

Repayment of Debentures 10 (66,066) (40,343) (40,343)

Transfer to Reserves 7 (683,630) (5,207) (5,207)

Net Cash from Financing Activities (741,995) (25,550) (25,550)

Net Operations, Capital and Financing (2,111,425) 3,742,930 1,751,110

Opening Funding Surplus(Deficit) 3 2,111,425 2,111,425 1,998,523

Closing Funding Surplus(Deficit) 3 0 5,854,355 3,749,633

Indicates a variance between Year to Date (YTD) Budget and YTD Actual data as per the adopted materiality threshold.

Refer to Note 2 for an explanation of the reasons for the variance.

This statement is to be read in conjunction with the accompanying Financial Statements and notes.

SHIRE OF NAREMBEEN

STATEMENT OF FINANCIAL ACTIVITY

(Statutory Reporting Program)


Amended YTD

Budget

(a)

YTD

Actual

(b)

Amended

Annual Budget


Var. $

(b)-(a)

Var. %

(b)-(a)/(a) Var.

Note

Operating Revenues $ $ $ %

Rates 9 1,603,936 1,612,489

Operating Grants, Subsidies and 0

Contributions 11 7,044,732 734,268 734,268 �

Fees and Charges 593,023 268,992 268,992 �

Service Charges 0 0 0

Interest Earnings 55,300 14,397 14,397 �

Other Revenue 0 0 0

Profit on Disposal of Assets 8 5,000 6,818 6,818

Total Operating Revenue 9,301,991 2,636,964 1,024,475 �

Operating Expense

Employee Costs (1,207,716) (492,658) (492,658) �

Materials and Contracts (6,944,061) (1,015,186) (1,015,186) �

Utility Charges (247,900) (44,366) (44,366) �

Depreciation on Non-Current Assets (3,516,500) 0 0 �

Interest Expenses (59,056) (8,581) (8,581) �

Insurance Expenses (180,587) (108,936) (108,936) �

Other Expenditure (28,565) (3,863) (3,863) �

Loss on Disposal of Assets 8 (49,000) 0 0

Total Operating Expenditure (12,233,385) (1,673,590) (1,673,590) �


Add back Depreciation 3,516,500 0 0 �

Adjust (Profit)/Loss on Asset Disposal 8 44,000 (6,818) (6,818) �


Net Cash from Operations 629,106 956,556 (655,933)

Capital Revenues

Grants, Subsidies and Contributions 11 4,585,359 1,241,296 1,241,296 �

Proceeds from Disposal of Assets 8 99,000 6,818 6,818 �

Total Capital Revenues 4,684,359 1,248,114 1,248,114

Capital Expenses

Land Held for Resale 0 0 0

Land and Buildings 13 (2,236,385) (350,007) (350,007) �

Infrastructure - Roads 13 (3,993,010) (61,640) (61,640) �

Infrastructure - Public Facilities 13 0 0 0 �

Infrastructure - Footpaths 13 0 0 0

Infrastructure - Drainage 13 0 0 0

Heritage Assets 13 0 0 0

Plant and Equipment 13 (403,000) 0 0 �

Furniture and Equipment 13 (50,500) (16,363) (16,363) �

Total Capital Expenditure (6,682,895) (428,010) (428,010)

Net Cash from Capital Activities (1,998,536) 820,104 820,104

Financing



Self-Supporting Loan Principal 7,701 20,000 20,000

Transfer from Reserves 7 0 0


Repayment of Debentures 10 (66,066) (40,343) (40,343)

Transfer to Reserves 7 (683,630) (5,207) (5,207)

Net Cash from Financing Activities (741,995) (25,550) (25,550)

Net Operations, Capital and Financing (2,111,425) 1,751,110 138,621

Opening Funding Surplus(Deficit) 3 2,111,425 1,998,523 (112,902) (5.35%)

Closing Funding Surplus(Deficit) 3 0 3,749,633 25,719

Indicates a variance between Year to Date (YTD) Budget and YTD Actual data as per the adopted materiality

threshold. Refer to Note 2 for an explanation of the reasons for the variance.

This statement is to be read in conjunction with the accompanying Financial Statements and notes.

SHIRE OF NAREMBEEN

STATEMENT OF FINANCIAL ACTIVITY

(By Nature or Type)


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Governance 43,500 43,500

General Purpose Funding - Rates 1,603,936 1,603,936

General Purpose Funding - Other 1,113,794 1,113,794

Law, Order and Public Safety 77,300 77,300

Health 0 0

Education and Welfare 0 0

Housing 79,881 79,881

Community Amenities 457,175 457,175

Recreation and Culture 64,005 64,005

Transport 5,517,000 5,517,000

Economic Services 242,800 242,800

Other Property and Services 102,600 102,600

Total Operating Revenue 9,301,991 0 9,301,991 0

Operating Expense

Governance (321,196) (321,196)

General Purpose Funding (105,342) (105,342)

Law, Order and Public Safety (167,768) (167,768)

Health (162,978) (162,978)

Education and Welfare 0 0

Housing (169,376) (169,376)

Community Amenities (725,590) (725,590)

Recreation and Culture (1,202,210) (1,202,210)

Transport (8,800,628) (8,800,628)

Economic Services (436,438) (436,438)

Other Property and Services (141,859) (141,859)

Total Operating Expenditure (12,233,385) 0 (12,233,385) 0


Add back Depreciation 3,516,500 3,516,500

Adjust (Profit)/Loss on Asset Disposal 44,000 44,000


Net Cash from Operations 629,106 0 629,106 0

Capital Revenues

Grants, Subsidies and Contributions 4,585,359 4,585,359

Proceeds from Disposal of Assets 99,000 99,000

Proceeds from Sale of Investments 0 0

Total Capital Revenues 4,684,359 0 4,684,359 0

Capital Expenses

Land Held for Resale 0 0 0

Land and Buildings (2,236,385) (2,236,385)

Infrastructure - Roads (3,993,010) (3,993,010)

Infrastructure - Public Facilities 0 0

Infrastructure - Footpaths 0 0

Infrastructure - Drainage 0 0

Heritage Assets 0 0

Plant and Equipment (403,000) (403,000)

Furniture and Equipment (50,500) (50,500)

Total Capital Expenditure (6,682,895) 0 (6,682,895) 0

Net Cash from Capital Activities (1,998,536) 0 (1,998,536) 0

Adopted Budget

Amendments

(Note 5)

Amended Annual

Budget

SHIRE OF NAREMBEEN

STATEMENT OF BUDGET AMENDMENTS

(Statutory Reporting Program)


Adopted Budget

Amended YTD

Budget

(a)


Financing



Self-Supporting Loan Principal 7,701 7,701

Transfer from Reserves 0 0

Purchase of Investments 0 0


Repayment of Debentures (66,066) (66,066)

Transfer to Reserves (683,630) 0 (683,630)

Net Cash from Financing Activities (741,995) 0 (741,995) 0

Net Operations, Capital and Financing (2,111,425) 0 (2,111,425) 0

Opening Funding Surplus(Deficit) 2,111,425 2,111,425 2,111,425

Closing Funding Surplus(Deficit) 0 0 0 2,111,425

Indicates a variance between Year to Date (YTD) Budget and YTD Actual data as per the adopted materiality threshold.


1. SIGNIFICANT ACCOUNTING POLICIES

(a) Basis of Accounting

This statement comprises a special purpose financial report which has been prepared in accordance

with Australian Accounting Standards (as they apply to local governments and not-for-profit entities),

Australian Accounting Interpretations, other authoritative pronouncements of the Australian Accounting

Standards Board, the Local Government Act 1995 and accompanying regulations. Material accounting

policies which have been adopted in the preparation of this statement are presented below and have been

consistently applied unless stated otherwise.

Except for cash flow and rate setting information, the report has also been prepared on the accrual basis

and is based on historical costs, modified, where applicable, by the measurement at fair value of selected

non-current assets, financial assets and liabilities.

Critical Accounting Estimates

The preparation of a financial report in conformity with Australian Accounting Standards requires

management to make judgements, estimates and assumptions that effect the application of policies and

reported amounts of assets and liabilities, income and expenses.

The estimates and associated assumptions are based on historical experience and various other factors

that are believed to be reasonable under the circumstances; the results of which form the basis of making

the judgements about carrying values of assets and liabilities that are not readily apparent from other

sources. Actual results may differ from these estimates.

(b) The Local Government Reporting Entity

All Funds through which the Council controls resources to carry on its functions have been included in

this statement.

In the process of reporting on the local government as a single unit, all transactions and balances

between those funds (for example, loans and transfers between Funds) have been eliminated.

All monies held in the Trust Fund are excluded from the statement, but a separate statement of those

monies appears at Note 12.

(c) Rounding Off Figures

All figures shown in this statement are rounded to the nearest dollar.

(d) Rates, Grants, Donations and Other Contributions

Rates, grants, donations and other contributions are recognised as revenues when the local government

obtains control over the assets comprising the contributions. Control over assets acquired from rates is

obtained at the commencement of the rating period or, where earlier, upon receipt of the rates.

(e) Goods and Services Tax

Revenues, expenses and assets are recognised net of the amount of GST, except where the amount of

GST incurred is not recoverable from the Australian Taxation Office (ATO).

Receivables and payables are stated inclusive of GST receivable or payable.

The net amount of GST recoverable from, or payable to, the ATO is included with receivables or payables

in the statement of financial position.

Cash flows are presented on a gross basis. The GST components of cash flows arising from investing or

financing activities which are recoverable from, or payable to, the ATO are presented as operating

cash flows.

SHIRE OF NAREMBEEN

NOTES TO THE STATEMENT OF FINANCIAL ACTIVITY



1. SIGNIFICANT ACCOUNTING POLICIES (Continued)

(f) Cash and Cash Equivalents

Cash and cash equivalents include cash on hand, cash at bank, deposits available on demand with

banks and other short term highly liquid investments that are readily convertible to known amounts of

cash and which are subject to an insignificant risk of changes in value and bank overdrafts.

Bank overdrafts are reported as short term borrowings in current liabilities in the statement of financial

position.

(g) Trade and Other Receivables

Trade and other receivables include amounts due from ratepayers for unpaid rates and service charges

and other amounts due from third parties for goods sold and services performed in the ordinary course

of business.

Receivables expected to be collected within 12 months of the end of the reporting period are classified

as current assets. All other receivables are classified as non-current assets.

Collectability of trade and other receivables is reviewed on an ongoing basis. Debts that are known to be

uncollectible are written off when identified. An allowance for doubtful debts is raised when there is

objective evidence that they will not be collectible.

(h) Inventories

General

Inventories are measured at the lower of cost and net realisable value.

Net realisable value is the estimated selling price in the ordinary course of business less the estimated

costs of completion and the estimated costs necessary to make the sale.

Land Held for Resale

Land held for development and sale is valued at the lower of cost and net realisable value. Cost includes

the cost of acquisition, development, borrowing costs and holding costs until completion of development.

Finance costs and holding charges incurred after development is completed are expensed.

Gains and losses are recognised in profit or loss at the time of signing an unconditional contract of sale if

significant risks and rewards, and effective control over the land, are passed on to the buyer at this point.

Land held for sale is classified as current except where it is held as non-current based on Council’s

intentions to release for sale.

(i) Fixed Assets

All assets are initially recognised at cost. Cost is determined as the fair value of the assets given as

consideration plus costs incidental to the acquisition. For assets acquired at no cost or for nominal

consideration, cost is determined as fair value at the date of acquisition. The cost of non-current assets

constructed by the local government includes the cost of all materials used in the construction, direct

labour on the project and an appropriate proportion of variable and fixed overhead.

Certain asset classes may be revalued on a regular basis such that the carrying values are not materially

different from fair value. Assets carried at fair value are to be revalued with sufficient regularity to ensure

the carrying amount does not differ materially from that determined using fair value at reporting date.

SHIRE OF NAREMBEEN





(j) Depreciation of Non-Current Assets

All non-current assets having a limited useful life are systematically depreciated over their useful

lives in a manner which reflects the consumption of the future economic benefits embodied in

those assets.

Depreciation is recognised on a straight-line basis, using rates which are reviewed each reporting

period. Major depreciation rates and periods are:

Buildings 25 to 50 years

Construction other than Buildings (Public Facilities) 5 to 50 years

Furniture and Equipment 4 to 10 years

Plant and Equipment 5 to 15 years

Heritage Assets 25 to 50 years

Roads 25 years

Footpaths 50 years

Sewerage Piping 75 years

Water Supply Piping and Drainage Systems 75 years

(k) Trade and Other Payables

Trade and other payables represent liabilities for goods and services provided to the Council prior to the

end of the financial year that are unpaid and arise when the Council becomes obliged to make future

payments in respect of the purchase of these goods and services. The amounts are unsecured, are

recognised as a current liability and are normally paid within 30 days of recognition.

(l) Employee Benefits

The provisions for employee benefits relates to amounts expected to be paid for long service leave,

annual leave, wages and salaries and are calculated as follows:

(i) Wages, Salaries, Annual Leave and Long Service Leave (Short-term Benefits)

The provision for employees’ benefits to wages, salaries, annual leave and long service leave expected to

be settled within 12 months represents the amount the Shire has a present obligation to

pay resulting from employees services provided to balance date. The provision has been calculated at

nominal amounts based on remuneration rates the Shire expects to pay and includes related on-costs.

(ii) Annual Leave and Long Service Leave (Long-term Benefits)

The liability for long service leave is recognised in the provision for employee benefits and measured as the

present value of expected future payments to be made in respect of services provided by employees up to

the reporting date using the project unit credit method. Consideration is given to expected future wage

and salary levels, experience of employee departures and periods of service. Expected future payments

are discounted using market yields at the reporting date on national government bonds with terms to

maturity and currency that match as closely as possible, the estimated future cash outflows. Where the

Shire does not have the unconditional right to defer settlement beyond 12 months, the liability is

recognised as a current liability.

SHIRE OF NAREMBEEN





(m) Interest-bearing Loans and Borrowings

All loans and borrowings are initially recognised at the fair value of the consideration received less

directly attributable transaction costs.

After initial recognition, interest-bearing loans and borrowings are subsequently measured at amortised

cost using the effective interest method. Fees paid on the establishment of loan facilities that are

yield related are included as part of the carrying amount of the loans and borrowings.

Borrowings are classified as current liabilities unless the Council has an unconditional right to defer

settlement of the liability for at least 12 months after the balance sheet date.

Borrowing Costs

Borrowing costs are recognised as an expense when incurred except where they are directly attributable

to the acquisition, construction or production of a qualifying asset. Where this is the case, they are

capitalised as part of the cost of the particular asset.

(n) Provisions

Provisions are recognised when: The council has a present legal or constructive obligation as a result of

past events; it is more likely than not that an outflow of resources will be required to settle the obligation;

and the amount has been reliably estimated. Provisions are not recognised for future operating losses.

Where there are a number of similar obligations, the likelihood that an outflow will be required in settlement

is determined by considering the class of obligations as a whole. A provision is recognised even if the

likelihood of an outflow with respect to any one of item included in the same class of obligations may be

small.

(o) Current and Non-Current Classification

In the determination of whether an asset or liability is current or non-current, consideration is given to the

time when each asset or liability is expected to be settled. The asset or liability is classified as current

if it is expected to be settled within the next 12 months, being the Council's operational cycle. In the

case of liabilities where Council does not have the unconditional right to defer settlement beyond 12 months,

such as vested long service leave, the liability is classified as current even if not expected to be settled

within the next 12 months. Inventories held for trading are classified as current even if not expected to be

realised in the next 12 months except for land held for resale where it is held as non current based on

Council's intentions to release for sale.

SHIRE OF NAREMBEEN





(p) Nature or Type Classifications

Rates

All rates levied under the Local Government Act 1995. Includes general, differential, specific area

rates, minimum rates, interim rates, back rates, ex-gratia rates, less discounts offered. Exclude

administration fees, interest on instalments, interest on arrears and service charges.

Operating Grants, Subsidies and Contributions

Refer to all amounts received as grants, subsidies and contributions that are not non-operating grants.

Non-Operating Grants, Subsidies and Contributions

Amounts received specifically for the acquisition, construction of new or the upgrading of non-current

assets paid to a local government, irrespective of whether these amounts are received as capital grants,

subsidies, contributions or donations.

Profit on Asset Disposal

Profit on the disposal of assets including gains on the disposal of long term investments.

Losses are disclosed under the expenditure classifications.

Fees and Charges

Revenues (other than service charges) from the use of facilities and charges made for local government

services, sewerage rates, rentals, hire charges, fee for service, photocopying charges, licences, sale

of goods or information, fines, penalties and administration fees. Local governments may wish to disclose

more detail such as rubbish collection fees, rental of property, fines and penalties, other fees and charges.

Service Charges

Service charges imposed under Division 6 of Part 6 of the Local Government Act 1995. Regulation 54

of the Local Government (Financial Management) Regulations 1996 identifies the These are television

and radio broadcasting, underground electricity and neighbourhood surveillance services. Exclude

rubbish removal charges. Interest and other items of a similar nature received from bank and investment

accounts, interest on rate instalments, interest on rate arrears and interest on debtors.

Interest Earnings

Interest and other items of a similar nature received from bank and investment accounts, interest on rate

instalments, interest on rate arrears and interest on debtors.

Other Revenue / Income

Other revenue, which can not be classified under the above headings, includes dividends, discounts,

rebates etc.

Employee Costs

All costs associate with the employment of person such as salaries, wages, allowances, benefits such

as vehicle and housing, superannuation, employment expenses, removal expenses, relocation expenses,

worker's compensation insurance, training costs, conferences, safety expenses, medical examinations,

fringe benefit tax, etc.

Materials and Contracts

All expenditures on materials, supplies and contracts not classified under other headings. These include

supply of goods and materials, legal expenses, consultancy, maintenance agreements, communication

expenses, advertising expenses, membership, periodicals, publications, hire expenses, rental, leases,

postage and freight etc. Local governments may wish to disclose more detail such as contract services,

consultancy, information technology, rental or lease expenditures.

Utilities (Gas, Electricity, Water, etc.)

Expenditures made to the respective agencies for the provision of power, gas or water. Exclude

expenditures incurred for the reinstatement of roadwork on behalf of these agencies.


SHIRE OF NAREMBEEN




(q) Nature or Type Classifications (Continued)

Insurance

All insurance other than worker's compensation and health benefit insurance included as a cost of employment.

Loss on asset disposal

Loss on the disposal of fixed assets.

Depreciation on non-current assets

Depreciation expense raised on all classes of assets.

Interest expenses

Interest and other costs of finance paid, including costs of finance for loan debentures, overdraft

accommodation and refinancing expenses.

Other expenditure

Statutory fees, taxes, provision for bad debts, member's fees or levies including WA Fire Brigade

Levy and State taxes. Donations and subsidies made to community groups.

(r) Statement of Objectives

Council has adopted a 'Plan for the future' comprising a Strategic Community Plan and Corporate

Business Plan to provide the long term community vision, aspirations and objectives.

Based upon feedback received from the community the vision of the Shire is:

"A wonderful place to live, work, invest and visit with the community working together

to achieve shared objectives"

The Strategic Community Plan defines the key objectives of the Shire as:

"Economic: A strong, resilient and balanced economy.

Environment: Our unique natural and built environment is protected and enhanced.

Social: Our community enjoys a high quality of life.

Civic Leadership: A collaborative and engaged community."

(s) Reporting Programs

Council operations as disclosed in this statement encompass the following service orientated

activities/programs:

GOVERNANCE

Expenses associated with provision of services to members of council and elections. Also included are costs

associated with computer operations, corporate accounting, corporate records and asset management. Costs

reported as administrative expenses are redistributed in accordance with the principle of activity based

costing (ABC).

GENERAL PURPOSE FUNDING

Rates and associated revenues, general purpose government grants, interest revenue and other

miscellaneous revenues such as commission on Police Licensing. The costs associated with raising the

above mentioned revenues, eg. Valuation expenses, debt collection and overheads.

LAW, ORDER, PUBLIC SAFETY

Enforcement of Local Laws, fire prevention, animal control and provision of ranger services.

HEALTH

Health inspection services, food quality control, mosquito control and contributions towards provision of

medical health services.

SHIRE OF NAREMBEEN





(s) Reporting Programs (Continued)

HOUSING

Provision and maintenance of rented housing accommodation for pensioners and employees.

COMMUNITY AMENITIES

Sanitation, sewerage, stormwater drainage, protection of the environment, public conveniences, cemeteries

and town planning.

RECREATION AND CULTURE

Parks, gardens and recreation reserves, library services, television and radio re-broadcasting, swimming

facilities, walk trails, youth recreation, Shark Bay World Heritage Discovery and Visitor Centre, boat ramps,

foreshore, public halls and Shark Bay Recreation Centre.

TRANSPORT

Construction and maintenance of roads, footpaths, drainage works, parking facilities, traffic control, depot

operations, plant purchase, marine facilities and cleaning of streets.

ECONOMIC SERVICES

Tourism, community development, pest control, building services, caravan parks and private works.

OTHER PROPERTY & SERVICES

Plant works, plant overheads and stock of materials.

SHIRE OF NAREMBEEN




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Note 3: NET CURRENT FUNDING POSITION

Note

YTD 30 Sep

2017 Previous Period

Same Period

Last year

$ $ $

Current Assets

Cash Unrestricted 4 3,153,041 3,001,032 3,023,135

Cash Restricted 4 2,052,477 2,052,477 1,795,981Receivables - Rates 6 391,208 662,456 347,614Receivables -Other 6 525,132 1,444,175 100,142Inventories 15,607 15,607 19,457

6,137,465 7,175,747 5,286,329

Less: Current Liabilities

Payables (70,498) (133,631) (245,070)Provisions (302,889) (302,889) (243,257)

(373,387) (436,520) (488,328)

Less: Cash Reserves 7 (2,052,467) (1,873,668) (1,795,981)

Net Adjustment for Borrowings. 38,022 51,496 36,734

Net Current Funding Position 3,749,633 4,917,055 3,038,754

Comments - Net Current Funding Position

SHIRE OF NAREMBEEN



Positive=Surplus (Negative=Deficit)

0

1,000

2,000

3,000

4,000

5,000

6,000


Am

ou

nt

$ (

'0

00

s)

Note 3 - Liquidity Over the Year

2017-18

2016-17

2015-16


No

te 4

: C

AS

H A

ND

IN

VE

ST

ME

NT

S

Inte

rest

Un

rest

rict

ed

R

est

rict

ed

Tru

stC

RC

To

tal

Inst

itu

tio

nM

atu

rity

Ra

te$

$$

$A

mo

un

t $

Da

te

(a)

Ca

sh D

ep

osi

ts

Mu

nic

ipa

l Acc

ou

nt

0.0

1%

1,0

64

,22

31

,06

4,2

23

Ba

nkW

est

At

Ca

ll

Op

era

tin

g A

cco

un

t0

.01

%4

6,3

31

46

,33

1B

an

kwe

stA

t C

all

Tru

st B

an

k A

cco

un

t0

.01

%1

9,7

47

19

,74

7B

an

kWe

stA

t C

all

Re

serv

e A

cco

un

t1

.25

%2

,05

2,4

67

2,0

52

,46

7B

an

kWe

stA

t C

all

Ca

sh M

an

ag

em

en

t A

cco

un

t1

.25

%4

04

,79

14

04

,79

1B

an

kWe

stA

t C

all

0

(b)

Te

rm D

ep

osi

ts0

Go

ld T

erm

De

spo

sit

2.5

0%

65

,00

06

5,0

00

Ba

nkW

est

23

-Ju

n-1

7

To

tal

1,4

69

,01

42

,05

2,4

67

19

,74

71

11

,33

13

,65

2,5

59

Co

mm

en

ts/N

ote

s -

Inv

est

me

nts

SH

IRE

OF

NA

RE

MB

EE

N

NO

TE

S T

O T

HE

ST

AT

EM

EN

T O

F FI

NA

NC

IAL

AC

TIV

ITY

For

the

Pe

rio

d E

nd

ed

30

Se

pte

mb

er

20

17


Note 5: BUDGET AMENDMENTS

Amendments to original budget since budget adoption. Surplus/(Deficit)

GL Account

Code Description Council Resolution Classification

Non Cash

Adjustment

Increase in

Available Cash

Decrease in

Available Cash

Amended

Budget Running

Balance

$ $ $ $

Budget Adoption Opening Surplus 0

Permanent Changes 0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0

0 0 0

SHIRE OF NAREMBEEN




No

te 5

(a

): B

UD

GE

T A

ME

ND

ME

NT

S -

CO

RP

OR

AT

E B

US

INE

SS

PLA

N L

INK

AG

E

A n

um

be

r o

f a

dd

itio

na

l op

era

tin

g a

ctio

ns

we

re f

ore

cast

to

be

un

de

rta

ken

du

rin

g t

he

cu

rre

nt

pe

rio

d o

f th

e C

orp

ora

te B

usi

ne

ss P

lan

CB

P w

hic

h r

esu

lt in

ad

dit

ion

al o

pe

rati

ng

exp

en

dit

ure

or

reve

nu

e.

Th

e a

dd

itio

na

l act

ivit

ies

for

the

cu

rre

nt

yea

r a

re s

um

ma

rise

d b

elo

w a

lon

g w

ith

th

e a

mo

un

t in

clu

de

d w

ith

in t

he

bu

dg

et

an

d b

ud

ge

t a

me

nd

me

nts

.

Str

ate

gy

Re

f

Str

ate

gy

A

ctio

n R

ef

Act

ion

20

15

-16

pe

r C

BP

Ad

op

ted

Bu

dg

et

Am

en

de

d

Bu

dg

et

YT

D E

xpe

nd

itu

re

To

tal

- -

- -

SH

IRE

OF

NA

RE

MB

EE

N

NO

TE

S T

O T

HE

ST

AT

EM

EN

T O

F FI

NA

NC

IAL

AC

TIV

ITY

For

the

Pe

rio

d E

nd

ed

30

Se

pte

mb

er

20

17


No

te 6

: R

EC

EIV

AB

LES

Re

ceiv

ab

les

- R

ate

s R

ece

iva

ble

YT

D 3

0 S

ep

20

17

30

Ju

ne

20

17

Re

ceiv

ab

les

- G

en

era

lC

urr

en

t3

0 D

ays

60

Da

ys9

0+

Da

ys

$$

$$

$$

Re

ceiv

ab

les

- G

en

era

l6

,15

59

0,8

62

40

9,9

41

12

,40

0

Op

en

ing

Arr

ea

rs P

revi

ou

s Y

ea

rs8

7,3

32

87

,33

2

Levi

ed

th

is y

ea

r(1

,61

2,4

89

)T

ota

l R

ece

iva

ble

s G

en

era

l O

uts

tan

din

g5

19

,35

8

Less

Co

lle

ctio

ns

to d

ate

1,1

45

,13

3

Eq

ua

ls O

uts

tan

din

g(3

80

,02

4)

87

,33

2A

mo

un

ts s

ho

wn

ab

ov

e i

ncl

ud

e G

ST

(w

he

re a

pp

lica

ble

)

Ne

t R

ate

s C

oll

ect

ab

le(3

80

,02

4)

87

,33

2

% C

olle

cte

d7

5.0

8%

0.0

0%

Co

mm

en

ts/N

ote

s -

Re

ceiv

ab

les

Ra

tes

Co

mm

en

ts/N

ote

s -

Re

ceiv

ab

les

Ge

ne

ral

SH

IRE

OF

NA

RE

MB

EE

N

NO

TE

S T

O T

HE

ST

AT

EM

EN

T O

F FI

NA

NC

IAL

AC

TIV

ITY

For

the

Pe

rio

d E

nd

ed

30

Se

pte

mb

er

20

17

0

20

0

40

0

60

0

80

0

1,0

00

1,2

00

1,4

00

1,6

00

Jul

Au

gSe

pO

ctN

ov

De

cJa

nFe

bM

ar

Ap

rM

ay

Jun

Amount $('000s)

No

te 6

-R

ate

s R

ece

iva

ble

20

16

-17

20

17

-18

Cu

rre

nt

1%

30

Da

ys

18

%

60

Da

ys

79

%

90

+D

ays

2%

No

te 6

-A

cco

un

ts R

ece

iva

ble

(n

on

-ra

tes)


No

te 7

: C

ash

Ba

cke

d R

ese

rve

20

17

-18

Na

me

Op

en

ing

Ba

lan

ce

Am

en

de

d

Bu

dg

et

Inte

rest

Ea

rne

d

Act

ua

l

Inte

rest

Ea

rne

d

Am

en

de

d

Bu

dg

et

Tra

nsf

ers

In

(+)

Act

ua

l

Tra

nsf

ers

In

(+)

Am

en

de

d

Bu

dg

et

Tra

nsf

ers

Ou

t

(-)

Act

ua

l

Tra

nsf

ers

Ou

t

(-)

Tra

nsf

er

ou

t

Re

fere

nce

Am

en

de

d

Bu

dg

et

Clo

sin

g

Ba

lan

ce

Act

ua

l Y

TD

Clo

sin

g

Ba

lan

ce

$$

$$

$$

$$

$

Lea

ve R

ese

rve

15

2,7

71

03

90

01

52

,77

11

53

,16

0

Pla

nt

Re

pla

cem

en

t R

ese

rve

43

0,7

22

01

,09

82

62

,38

60

69

3,1

08

43

1,8

20

Infr

ast

ruct

ure

Re

serv

e1

,13

9,9

45

02

,90

63

49

,24

41

,48

9,1

89

1,1

42

,85

1

Avo

ca R

ese

rve

43

,77

30

11

20

43

,77

34

3,8

84

Re

cre

ati

on

Re

serv

e8

9,2

41

02

28

35

,00

00

12

4,2

41

89

,46

8

Ho

usi

ng

Re

serv

e1

65

,31

10

42

10

16

5,3

11

16

5,7

33

Lan

d D

eve

lop

me

nt

Re

serv

e2

0,4

97

05

20

20

,49

72

0,5

49

He

rita

ge

Re

serv

e5

,00

00

22

,00

02

7,0

00

5,0

00

Me

dic

al S

erv

ice

Su

pp

ort

Re

serv

e0

01

5,0

00

15

,00

00

2,0

47

,26

00

5,2

07

68

3,6

30

00

00

2,7

30

,89

02

,05

2,4

67

SH

IRE

OF

NA

RE

MB

EE

N

NO

TE

S T

O T

HE

ST

AT

EM

EN

T O

F FI

NA

NC

IAL

AC

TIV

ITY

For

the

Pe

rio

d E

nd

ed

30

Se

pte

mb

er

20

17

0

20

0,0

00

40

0,0

00

60

0,0

00

80

0,0

00

1,0

00

,00

0

1,2

00

,00

0

1,4

00

,00

0

1,6

00

,00

0

Lea

ve R

ese

rve

Pla

nt

Re

pla

cem

en

t

Re

serv

e

Infr

ast

ruct

ure

Re

serv

eA

voca

Re

serv

eR

ecr

ea

tio

n R

ese

rve

Ho

usi

ng

Re

serv

eLa

nd

De

velo

pm

en

t

Re

serv

e

He

rita

ge

Re

serv

e

No

te 7

-Y

ea

r T

o D

ate

Re

serv

e B

ala

nce

to

En

d o

f Y

ea

r E

stim

ate

Am

en

de

d B

ud

ge

t C

losi

ng

Ba

lan

ce

Act

ua

l YT

D C

losi

ng

Ba

lan

ce


No

te 8

CA

PIT

AL

DIS

PO

SA

LS

Co

stA

ccu

m D

ep

rP

roce

ed

s

Pro

fit

(Lo

ss)

Am

en

de

d A

nn

ua

l

Bu

dg

et

Pro

fit/

(Lo

ss)

Act

ua

l P

rofi

t/(L

oss

)V

ari

an

ceC

om

me

nts

$$

$$

$$

$

0P

lan

t a

nd

Eq

uip

me

nt

0

0C

om

mu

nit

y B

us

(5,0

00

)0

5,0

00

0N

B1

75

Fo

rd R

an

ge

r(2

2,0

00

)0

22

,00

0

0N

B8

06

- F

ord

Ra

ng

er

(22

,00

0)

02

2,0

00

0N

B2

70

- 2

00

9 C

ase

Tra

cto

r5

,00

00

(5,0

00

)

00

0

00

0

00

0

00

0

00

0

00

00

00

0(4

4,0

00

)0

44

,00

0

Co

mm

en

ts -

Ca

pit

al

Dis

po

sal/

Re

pla

cem

en

ts

SH

IRE

OF

NA

RE

MB

EE

N

NO

TE

S T

O T

HE

ST

AT

EM

EN

T O

F FI

NA

NC

IAL

AC

TIV

ITY

For

the

Pe

rio

d E

nd

ed

30

Se

pte

mb

er

20

17

Act

ua

l Y

TD

Pro

fit/

(Lo

ss)

of

Ass

et

Dis

po

sal

Dis

po

sals

Am

en

de

d C

urr

en

t B

ud

ge

t

YT

D 3

0 0

9 2

01

7


No

te 9

: R

AT

ING

IN

FOR

MA

TIO

NR

ate

in

Nu

mb

er

Ra

tea

ble

Ra

teIn

teri

mB

ack

To

tal

Am

en

de

d B

ud

ge

tA

me

nd

ed

Bu

dg

et

Am

en

de

d B

ud

ge

tA

me

nd

ed

Bu

dg

et

$o

fV

alu

eR

ev

en

ue

Ra

tes

Ra

tes

Re

ve

nu

eR

ate

Inte

rim

Ba

ckT

ota

l

Pro

pe

rtie

s$

$$

$$

Re

ve

nu

eR

ate

Ra

teR

ev

en

ue

RA

TE

TY

PE

$$

$$

Ge

ne

ral

Ra

te

GR

V

0.1

18

92

18

1,7

21

,36

42

04

,73

40

02

04

,73

42

04

,73

40

02

04

,73

4

UV

0

.01

45

33

39

7,4

20

,50

01

,41

6,5

94

00

1,4

15

,23

01

,41

6,5

91

00

1,4

16

,59

1

UV

Min

ing

0.0

14

51

40

,98

86

22

00

62

26

22

00

62

2

Su

b-T

ota

ls5

52

99

,18

2,8

52

1,6

21

,95

00

01

,62

0,5

86

1,6

21

,94

70

01

,62

1,9

47

Min

imu

m

Min

imu

m P

ay

me

nt

$

GR

V

44

5.0

01

89

,36

58

,01

00

08

,01

08

,01

00

08

,01

0

UV

4

45

.00

40

53

1,0

00

17

,35

50

01

7,3

55

17

,80

00

01

7,8

00

UV

Min

ing

44

5.0

01

31

06

,01

95

,78

50

5,7

85

5,7

85

00

5,7

85

Su

b-T

ota

ls7

16

46

,38

43

1,1

50

00

31

,15

03

1,5

95

00

31

,59

5

1,6

51

,73

61

,65

3,5

42

Dis

cou

nt

(49

,60

7)

(49

,60

7)

Am

ou

nt

fro

m G

en

era

l R

ate

s 1

,60

2,1

29

1,6

03

,93

5

Spe

cifi

ed

Are

a R

ate

s

To

tals

1,6

02

,12

91

,60

3,9

35

Co

mm

en

ts -

Ra

tin

g I

nfo

rma

tio

n

SH

IRE

OF

NA

RE

MB

EE

N

NO

TE

S T

O T

HE

ST

AT

EM

EN

T O

F FI

NA

NC

IAL

AC

TIV

ITY

For

the

Pe

rio

d E

nd

ed

30

Se

pte

mb

er

20

17


10

.IN

FOR

MA

TIO

N O

N B

OR

RO

WIN

GS

(a)

De

be

ntu

re R

ep

aym

en

ts

Pri

nci

pa

lN

ew

Pri

nci

pa

lP

rin

cip

al

Inte

rest

1-J

ul-

17

Loa

ns

Re

pa

ym

en

tsO

uts

tan

din

gR

ep

ay

me

nts

Pa

rtic

ula

rsA

ctu

al

Am

en

de

d

Bu

dg

et

Act

ua

l

Am

en

de

d

Bu

dg

et

Act

ua

l

Am

en

de

d

Bu

dg

et

$$

$$

$$

Loa

n 1

27

Ho

me

s fo

r th

e A

ge

d (

SS

L)9

3,6

48

20

,00

07

,70

17

3,6

48

85

,94

71

,24

9

3,8

81

Loa

n 1

25

Sw

imm

ing

Po

ol

23

5,7

53

17

,23

22

35

,75

32

18

,52

11

5,4

65

Loa

n 1

28

Re

cre

ati

on

Ce

ntr

e7

26

,10

51

3,4

74

27

,30

37

12

,63

16

98

,80

21

9,0

97

37

,83

9

Loa

n 1

29

So

lar

Pa

ne

ls

73

,00

06

,86

91

3,8

30

66

,13

15

9,1

70

98

2

1,8

71

1,1

28

,50

60

40

,34

36

6,0

66

1,0

88

,16

31

,06

2,4

40

21

,32

85

9,0

56

All

de

be

ntu

re r

ep

aym

en

ts w

ere

fin

an

ced

by

ge

ne

ral p

urp

ose

re

ven

ue

.

(b)

Ne

w D

eb

en

ture

s

Th

e p

rop

ose

d n

ew

loa

n w

ill a

ssis

t in

th

e e

xte

nsi

on

of

the

Co

mm

un

ity

Ce

ntr

e.

Th

is lo

an

will

on

ly b

e d

raw

n u

po

n if

oth

er

gra

nt

fun

sin

g is

re

ceiv

ed

fo

r th

e p

roje

ct.

SH

IRE

OF

NA

RE

MB

EE

N

NO

TE

S T

O T

HE

ST

AT

EM

EN

T O

F FI

NA

NC

IAL

AC

TIV

ITY

For

the

Pe

rio

d E

nd

ed

30

Se

pte

mb

er

20

17


Pro

gra

m/D

eta

ils

Gra

nt

Pro

vid

er

Ap

pro

va

l2

01

7-1

8V

ari

ati

on

sO

pe

rati

ng

Ca

pit

al

Re

cou

p S

tatu

s

GL

Am

en

de

dA

dd

itio

ns

Re

ceiv

ed

No

t R

ece

ive

d

Bu

dg

et

(De

leti

on

s)

(Y/N

)$

$$

$$

$

GE

NE

RA

L P

UR

PO

SE

FU

ND

ING

Gra

nts

Co

mm

issi

on

- G

en

era

lW

ALG

GC

Y4

21

,97

50

42

1,9

75

42

1,9

75

Gra

nts

Co

mm

issi

on

- R

oa

ds

WA

LGG

CY

61

2,4

12

06

12

,41

26

12

,41

2

Ex

Gra

tia

Ra

tes

CB

H1

3,9

07

13

,90

71

3,9

07

Inst

alm

en

t Fe

es

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00

2,2

00

2,2

00

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, O

RD

ER

, P

UB

LIC

SA

FET

Y0

FESA

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Note 12: TRUST FUND

Funds held at balance date over which the Shire has no control and which are

not included in this statement are as follows:

Opening

Balance Amount AmountClosing

BalanceDescription 1 Jul 17 Received Paid 30/09/2017

$ $ $ $

Wadderin Reserve 0 0 0

Sundry Deposits 1,400 480 1,880

Gym Card Bonds 5,300 1,150 (150) 6,300

Nominations 0 240 240

BCITF Levy 0

Building Services Levy 829 829

Joint Venture Bonds 2,508 2,508

Wheatbelt Railway Retention Alliance 8,981 8,981

19,018 1,870 (150) 20,738

SHIRE OF NAREMBEEN




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Narembeen Community Resource CentreUnit 2

19 Churchill StreetNarembeen 6369

Balance Sheet

As of September 201711/10/201710:28:36 AM

AssetsTrading Cheque Account $49,589.49Petty Cash $100.00Cash Sale Float $50.00Undeposited Funds $39.70Term Deposit 917 $65,000.00Withholding Credits

Trade Debtors $3,010.32Total Withholding Credits $3,010.32Leasehold Improvements

Electronic Clearing Account $0.00Total Leasehold Improvements $0.00

Total Assets $117,789.51

LiabilitiesTrade Creditors $2,537.17Gym Bonds (Trust) $1,100.00Gym Memberships $1,080.01GST Liabilities

GST Collected $8,976.50GST Paid -$8,753.67

Total GST Liabilities $222.83Total Liabilities $4,940.01

Net Assets $112,849.50

EquityRetained Earnings $98,034.41Prior Year Adjustment $40.63Current Earnings $14,774.46

Total Equity $112,849.50


Narembeen Community Resource CentreUnit 2

19 Churchill StreetNarembeen 6369

Profit & Loss Statement

July 2017 through September 201711/10/201710:28:56 AM

IncomeGrants and Funding

Service Contract FundingDRD Govt & Community Info $9,559.42DRD Economic & Business Dev $9,667.04DRD Hot Office Service $454.55DRD Social Development $4,545.45Dept Human Services $4,881.90

Total Service Contract Funding $29,108.36Project/Event Funding

Other Grants $2,209.09Ladies Long Lunch $8,018.22

Total Project/Event Funding $10,227.31Merchandise Sales

Souvenirs $123.82Directory Sales $727.37Customer Merchandise $2,272.95

Total Merchandise Sales $3,124.14Total Grants and Funding $42,459.81Operational Income

Memberships IncomeMembership $4,680.00

Total Memberships Income $4,680.00Project Income

Ladies Long Lunch $8,449.89Country Arts WA Shows $1,672.70Community Markets $154.53

Total Project Income $10,277.12Service Income

Credit Card Charges $27.18Calendar Sales $9.09Printing/Photocopying $2,035.73Fax Service $49.09Internet/Computer $202.74Room Hire/Hot Office $367.27Customer Postage $8.19Binding $43.19Staff Assistance $291.15Desktop Publishing $648.55Laminating $365.87Equipment Hire $320.00Photo Lab $15.27Large Format Printing $334.08Miscellaneous $559.16Donations $22.40Interest Income $226.77

Total Service Income $5,525.73Workshop Income

Adult Workshops $6,522.17Seniors Movie Days $584.09Children's Workshops $104.56

Total Workshop Income $7,210.82Total Operational Income $27,693.67

Total Income $70,153.48

Cost of Sales

Gross Profit $70,153.48

ExpensesShire of Narembeen - Minutes - Ordinary Council Meeting - 18th October 2017 127 of 142

Narembeen Community Resource Centre

Profit & Loss Statement

July 2017 through September 201711/10/201710:28:57 AM

Grant and Funding ExpensesOperational Expenses

Staff Training $312.36Traineeship $747.50

Total Operational Expenses $1,059.86Capital Funding Purchases

Equipment Purchase $3,383.71Project/Event Expenses

Other Grant Costs $1,957.74Ladies Long Lunch $6,181.17Networking Events $68.36Country Arts WA Shows $3,482.27

Total Project/Event Expenses $11,689.54Merchandise Purchases

Directory Purchases $1,452.00Customer Merch Purchases $1,396.27

Total Merchandise Purchases $2,848.27Total Grant and Funding Expenses $18,981.38Operational Expenses

Photocopying & Printing Costs $2,561.85Laminating Costs $18.56Workshop Expenses

Adult Workshops $5,786.33Children's Workshops $23.23Seniors Movie Day $506.04

Total Workshop Expenses $6,315.60Administrative Expenses

Bank Charges $368.43Electricity $1,273.23Postage $156.15Repairs & Maintenance $2,274.70Stationery $54.03Internet Costs $286.23Telephone/Fax $572.90Amenities $62.64Newspapers $7.27Licences $82.78

Total Administrative Expenses $5,138.36Staff Expenses

Wages & Salaries $19,820.32Superannuation $2,542.95

Total Staff Expenses $22,363.27Regional Price Index Costs

Total Operational Expenses $36,397.64Total Expenses $55,379.02

Net Profit/(Loss) $14,774.46


Property Ass Address Outstanding Amount Notes

A1003 6 Longhurst Street $ 1,312.97 Final notice sent A1006 36 Longhurst Street $ 940.32 Final notice sent - part payment made A1022 4 Doreen Street $ 1,192.78 Final notice sentA1052 33 Thomas Street 15,849.90$ 3 years unpaid. No sale at Auction. No further action

A1058 17 Doreen Street 3,510.52$

Owner rang on 22/11/16 advising to set up weekly repayments of $100. No repayments demand letter sent 10/02/17 Contact made payments recommenced

A1066 29 Churchill Street 1,607.25$ Payment plan $300 p/w

A1069 28 Thomas Street 1,731.45$ Agreed to pay $50 per fornight. 14/01/17 sent final noticeA1075 5 Doreen Street 4,671.38$ In Estate - Caveat on propertyA1076 Lot 2 Latham Road 4,399.25$ In Estate - Caveat on propertyA1077 10 Longhurst Street 1,040.84$ Final notice sent

A1084 11 Thomas Street 1,556.18$ Reminder Letter sent 25/10/16, 17/01/17 sent final notice, Payment plan $50 per fortnight 20/01/17

A1089 1 Northmore Street 3,251.84$

Owner has spoken to CEO with intention to set up repayment plan, Payed $550 to date - 17/01/17 sent final notice - no contact to date

A1094 Lot 200 Currall 5,766.75$ Final notice sentA1096 4 Churchill 1,454.81$ Final notice sentA1099 45 Thomas Street 10.20$ Late instalment - interest onlyA1100 53 Churchill Street 1,176.91$ Final notice sentA1101 15 Churchill Street 4.11$ Late instalment - interest onlyA1116 15 Doreen 1,211.49$ Final notice sentA1120 45 Churchill 1,061.76$ Final notice sentA1124 41 Currall 699.20$ Final notice sentA1138 Telstra 1,348.75$ Final notice sentA1143 42 Churchill 1,186.54$ Final notice sentA1151 4 Northmore Street 665.86$ Final notice sentA1157 13 Doreen 1,248.92$ Final notice sentA1172 19 Currall 1,169.49$ Final notice sentA1182 17 Currall Street 1,373.70$ Final notice sentA1185 3 Ada Street 1,136.63$ Final notice sentA1197 23 Doreen 1,223.97$ Final notice sentA1217 33 Doreen Street 1,201.64$ Final notice sentA1243 20 Thomas Street 861.82$ Final notice sent

A1249 11 Wakeman Street 2,323.91$

Reminder Letter sent 25/10/16, 17/01/17 sent final notice - 10/11/16 payment plan- no paymentsDemand letter sent 10/02/17Sent to Ampac 09/03/1715/05/17 plan to pay $100 per fortnight


Reminder Letter sent 25/10/16, 17/01/17 sent final notice10/02/17 sent to AMPAC02/03/2017 contacted to advise will email a payment plan 02/03/17 agreement to pay $100 per fortnight -

A1259 23 Currall 1,149.11$ Final notice sent


Reminder Letter sent 25/10/16, 17/01/17 sent final notice- 01/02/17 advised will pay $500 per fortnighReminder of plan sent 22/03/17Final notice 04/04/17Sent to AMPAC.Skip trace done - not locatedAddress obtained from WaterCorp - Final notice sent

A1266 2 Northmore 18.75$ Support queryA1309 46 Cheetham 520.00$ Final notice sentA2825 11 Doreen Street 8.24$ Interest onlyA2015 Coverley Road 8,434.66$ sent to AMPAC. Agreement entered intoA2048 Dixon Road 9,292.60$ sent to AMPAC. Agreement entered intoA2054 Wogarl East Road 27.89$ Interest onlyA2085 Wogarl East Road 25.21$ Interest only

Shire of NarembeenOutstanding Rates as at 3 October 2017


A2086 Dixon Road 5,419.97$

SFO has emailed owner advising of incorrect payment amount, 17/01/17 sent final noticeEmail received 26/09/17 informing of payment

A2092 1287 Wadderin-Graball Road 13,161.57$ Sent to AMPAC. Agreement entered intoA2805 Sloss Road 6,338.26$ Final notice sentA2819 South Kumminin East Road 10.63$ Instalment interestA3036 Sloss Road 1,747.16$ Final notice sentA3069 Mt Walker Road 137.90$ Paid late no discount applied

A3075 2792 Dixon Road 5,988.72$

SFO has emailed owner advising of incorrect payment amount, 17/01/17 sent final noticeEmail received 26/09/17 informing of payment

A3083 Soldiers Road 15,057.48$ Sent to AMPAC. Agreement entered intoA3091 Sloss Road 1,439.13$ Final notice sentA3098 Soldiers Road 11,050.70$ Sent to AMPAC. Agreement entered intoA3114 Graball 520.00$ Final notice sentA3115 Soldiers Road 520.00$ Final notice sentA4026 South Kumminin East Road 11.60$ Interest only

A4047 Narembeen Boundary Road 3,430.14$

Reminder Letter sent 25/10/16 - Email received After harvest payment, email sent requesting payment plan03/03/17 emailed regarding commencment of payment plan - confirmed payments to commence

A4072 Narembeen Boundary Road 2,392.56$ Final notice sentA4076 Triangle Road 19.53$ Late paymentA4127 1387 Calzoni Road 205.09$ Final notice sentA4148 Narembeen South Road 520.00$ Final notice sentA4149 Mt Walker South Road 520.00$ Final notice sentA4152 94 Cavanagh Road 52.93$ Final notice sentA5039 Soldiers Road 12.92$ Short paymentA5086 Kondinin Narembeen Road 93.08$ Short instalment paymentA5097 285 Cusack Road 423.79$ Final notice sentA5114 Narembeen 10,154.78$ sent to AMPAC. Agreement entered intoA5122 Narembeen 294.83$ sent to AMPAC. Agreement entered intoA5124 Narembeen 3,210.55$ sent to AMPAC. Agreement entered intoA5126 Yeomans Road 149.15$ sent to AMPAC. Agreement entered intoA5128 Soldiers Road 177.50$ sent to AMPAC. Agreement entered intoA5186 Lot 28381 520.00$ Final notice sentA5187 2656 Calzoni Road 10,709.37$ Final notice sentA5195 Narembeen South Road 6,408.64$ Waiting to hear from owner regarding dispute over saleA5197 Lot 18341 Narembeen 22,191.50$ sent to AMPAC. Agreement entered intoA5212 Kondinin Narembeen Road 21.06$ Short paymentA5247 2275 Corrigin - Narembeen Road 520.00$ Dispute over ownership

214,789.21$

With AMPAC 104,620.44$ Repayment Plan 8,405.40$ Other 101,763.37$ Deferred Rates -$ Instalments

214,789.21$


9.0 Councillor’s Reports – including other Councillor business

Cr R Cole - Attended John Curtin Weekend dinner.- Attended Ladies Long Lunch, great work by Leanne.- Attended LG Act Review meeting- Attended Eastern Wheatbelt Biosecurity Group meeting in Merredin

Cr R DeLuis- Ladies Long Lunch - well done, enjoyable day, good reflection on Narembeen,

showcases our town.- Good luck to Councillors for the future. Cr W Cowan - Thanked Syd, Gina & Stephen on advice received whilst on Council. All of your skills will be missed.

Cr S Padfield- Nil

Cr K Mortimore- Attended LG Act Review Meeting.- Town Hall ramp, perhaps not needed but a rail could be put onto the building instead.

Cr B Thomas- Attended Roe Tourism meeting- Nominated Mr Garry Gregan as the Shire of Narembeen's representative on RoeTourism, he will remain as President of Roe Tourism.- Quairading has withdrawn from the Roe Tourism Association.

Cr A Hardham- Attended John Curtin Weekend dinner, lucky to have Leanne!- Attended Ladies Long Lunch.- RV short term stay - good to see it being used.- Old Ampol building - needs attention. Process has commenced with EHO & Ranger. Will be followed up when new EHO commences.

Cr Parsons- Plant Committee meeting.- Has enjoyed time on Shire, meeting people that he would have had little to do withotherwise.- Roads need more attention.


10.0 Urgent business as permitted by Council

COUNCIL RESOLUTION

MIN 6527/17 MOTION - Moved Cr. S Padfield 2nd Cr. R DeLuis

CARRIED 8/0

That Council receive a late item relating to the Shire of Narembeen's Strategic Community Plan 2017-2027.


LATE AGENDA ITEM: 10.1.1 – Review of the Strategic Community Plan 2017-2027

Subject: Review of the Strategic Community Plan 2017-2027 Applicant: Chris Jackson File Ref: ADM171 Disclosure of Interest (Staff): Nil Disclosure of Interest (Member): Nil Author: Sheree Thomas Date: 16th October 2017 Attachments: Strategic Community Plan 2017-2027

SUMMARY

The Local Government (Administration) Regulations 1996 explains that the “Plan for the Future” referred to in Section 5.56 of the Local Government Act 1995 is made up of the 10 year Strategic Community Plan and a 4 year Corporate Business Plan.

This report seeks Council’s approval for the adoption of the Shire of Narembeen’s Strategic Community Plan 2017-2027.

BACKGROUND

All Western Australian Local Governments are required to prepare a “Plan for the Future” for their district Under Section 5.56 (1) of the Local Government Act 1995. The “Plan for the Future” comprises the following two key strategic documents which a Local Government is required to have regard for when forming its annual budget.

Strategic Community Plan - Council’s principal 10 year strategy and planning tool. It is the principal guiding document for the remainder of the Shire’s strategic planning as community engagement is central to this plan.

Corporate Business Plan – Council’s 4 year planning document. The core components of this Plan include a 4 year delivery program, aligned to the Strategic Community Plan and accompanied by 4 year financial projections.

Development of the Strategic Community Plan and Corporate Business Plan is undertaken in accordance with the Integrated Planning and Reporting Framework and Guidelines. An essential element of the Integrated Planning and Reporting process is to enable community members and stakeholders to participate in shaping the future of the community and in identifying issues and solutions. It is designed to articulate the community’s vision, aspirations, outcomes and priorities for the future of the district.

The Strategic Community Plan and the Corporate Business Plan are informed by several other key plans and processes. The connection between the community and the Shire’s Strategic Plans, Annual Budget and Corporate documents developed to guide the Shire in delivering services to the community are show in the diagram below. The term of each key plan is shown in blue circles.

The Shire of Narembeen Strategic Community 2013-2023 must be reviewed at least once every four years and a desktop review should be carried out every two years. Council adopted its 10 year Strategic Community Plan in February 2016 and a desktop review was undertaken in December 2015.

Council’s Strategic Community review is required by 31st December 2017.


Diagram: Integrated Planning and Reporting Cycle Department of Local Government and Communities Integrated Planning and Reporting Framework and Guidelines, September 2016

COMMENT

Council engaged Caroline Robinson, Solum Wheatbelt Business Solutions to conduct a full review of the Shire of Narembeen’s Strategic Community Plan that complies with Section 19C and 19DA of the Local Government (Administration) Regulations 1996. Caroline has conducted an extensive community engagement program and sought to obtain the community’s priorities for the future as well as obtaining feedback in relation to Council’s services and facilities.

A summary of Caroline’s community engagement is below:-

Total number of consultations:

• 53 survey respondents• Random phone calls to ratepayers across all parts of the Shire (20) answering a series

of set questions• Community leaders (17) of local clubs and associations separate to online and hard copy

survey• Business owners in town site separate to any other consultation (9)• Advisors to the district (3) – outside of the Shire of Narembeen• Shire Councillors one on one meetings (5) plus (2) who attended the first Council

workshop• Outside Works Crew toolbox meeting (15)• Administration Staff (5)• Community members that have been approached or have approached C Robinson

informally to discuss forward planning (in person and phone) separate to all other groupsabove (47)

• Councillor & Staff workshop

Total engagement: 173 (21.3% of total population residing in the Shire of Narembeen, excludes advisors to the district)


Based on the above community engagement, Caroline Robinson has developed the draft Strategic Community Plan which sets out the vision for the Shire of Narembeen’s future and captures the community’s aspirations and values. A copy of the draft Strategic Community Plan 2017-2027 is attached.

The 2017-2027 Community strategic Plan has been developed on what we can achieve in the first two years of the new plan with longer broader 10 year outcomes also included. The plan would be to reset the short term goals, Council Strategy and Measurement of Performance every two years whilst still having a 10 year outlook in accordance with the required regulations.

The plan is a clear departure from the 2013-2023 plan which focused on the four areas of Social, Economic, Environment and Civic Legal. Whilst these core areas are the Shire focus the review is a reset to enable achievable goals to be realised in a 2 year period whilst still focusing on the longer term outcomes.

The vision developed for where will the Shire be in 5yrs time? Together we create the opportunity to grow How will we get there?

Council Priorities:-

I. Growing our community and visitor populationII. Creating and capturing positive economic opportunitiesIII. Our partnerships and networks return us tangible financial, economic, social and

environmental benefits

The adoption of the Strategic Community Plan 2017-2027 will have a direct impact on the Corporate Business Plan. The Corporate Business Plan will require a full review to ensure that it is in line with the objectives within the Strategic Community Plan 2017-2027. This review will commence upon the adoption of the Strategic Community Plan and will be presented to Council for adoption in November 2017.

Other plans that will be reviewed include:-

• Long Term Financial Plan;• Asset Management Plan;• Forward Capital Works Plan;• Workforce Plan; and• Risk Management Plan.

It is anticipated that the above plans will be presented to Council for adoption over the next few months.

In accordance with the Local Government (Administration) Regulations 1996 Section 19D, Council is required to give public notice on the adoption of the Strategic Community Plan and its availability for inspection.

CONSULTATION

Chris Jackson, Chief Executive Officer Caroline Robinson, Solum Wheatbelt Business Solutions Sheree Thomas, Community & Economic Development Officer

4.40pm - Cr R DeLuis exited the meeting.4.43pm - Cr R DeLuis returned to the meeting.4.59pm - Cr B Thomas exited the meeting.5.00pm - Cr B Thomas returned to the meeting.



Local Government Act 1995, Section 5.56. Section 5.56(1) and (2) of the Local Government Act requires that each local government is to “plan for the future of the district”, by developing plans in accordance with the Regulations. The Local Government Administration Regulations 1996 were amended to require each local government to adopt a Strategic Community Plan and a Corporate Business Plan.

Local Government (Administration) Regulations sections:- 19C – Strategic community plans, requirements for (Act s.5.56) 19D – Adoption of plan, public notice of to be given.,


Future expenditure to meet the Strategic Community Plan objectives.

POLICY IMPLICATIONS

Nil.


Nil.


That Council:-

1. Adopts the Shire of Narembeen Strategic Community Plan 2017-2027.

2. Endorses the Shire President to approve the final proof of the Shire of NarembeenStrategic Community Plan 2017-2027 prior to printing and distribution.

3. Pursuant to Local Government (Administration) Regulations 1996 Section 19D, givepublic notice on the adoption and availability of the Shire of Narembeen’s StrategicCommunity Plan 2017 – 2027.

2nd Cr. B Cowan

COUNCIL RESOLUTION

MIN 6528/17 MOTION - Moved Cr. R DeLuis

ABSOLUTE MAJORITY CARRIED 8/0

That Council:-1. Adopts the Shire of Narembeen Strategic Community Plan 2017-2027.

2. Endorses the Shire President to approve the final proof of the Shire of NarembeenStrategic Community Plan 2017-2027 prior to printing and distribution.

3. Pursuant to Local Government (Administration) Regulations 1996 Section 19D, givepublic notice on the adoption and availability of the Shire of Narembeen’s StrategicCommunity Plan 2017 – 2027.


Shire of Narembeen

Strategic Community Plan

2017 – 2027

Where is our Shire now?

<graphic snapshot of Shire>

Where will the Shire be in 10 years’ time?

Our Vision: Together we create the opportunity to grow

How will we get there?

Council Priorities

I. Growing our community and visitor populationII. Creating and capturing positive economic opportunities

III. Our partnerships and networks return us tangible financial, economic, social andenvironmental benefits

Goals and Strategies to Achieve Council Priorities

What we must achieve in 1 – 2 years to achieve our 10 year plan

Goal Council Strategy Measurement of our Performance

1. Focus upon ourlocal economicdrivers to retainand growexistingbusinesses,employmentand to attractnew industry

1.1 Performance and structure of roads are included in our annual road management plan, communicated to Council and the community 1.2 We have a long term local gravel sourcing strategy 1.3 We investigate group purchasing power on our plant equipment and road materials to benefit from financial discounts

Clear road service standards are to be developed that focus on Asset Preservation and will include km’s of winter grades achieved, gravel re-sheeting and reseals. When data has been collected benchmarks will be set Plant Inventory life is recorded and benchmarks set on minimum machinery operating hours. At least one successful (cost reduced) plant group purchasing achieved (RoeROC/Other) Local gravel strategy adopted

1.4 We find partners to help investigate and seek innovative telecommunication solutions to benefit the majority and to ensure that solutions are not

Detailed assessment of our resident and business


cost prohibitive telecommunications needs is conducted Telecommunications solution is developed in partnerships

1.5 Vacant land that will achieve our strategic goals is identified for specific purposes and industries 1.6 It is zoned and rated appropriately in light of future industry development as well as for complementary infrastructure and services 1.7 Shire assets are prepared for commercial and population increases

Rate base is diversified (measure to be developed) 10 blocks of industrial land is planned by 2021 Increase in population by 0.1% annually

1.8 We support the local childcare centre with resources that enable continuous service delivery for our families 1.9 We will work with our local businesses to plan significant central business district improvements including beautification, access and activation activities 1.10 We will adopt a local purchasing policy that supports our local businesses to the best of our capacity

Narembeen Numbats service is retained at least 3 days a week CBD improvements include streetscape developments. Shire owned vacant buildings are 100% occupied throughout the year 10% of our local procurement is sourced from within the Shire Unemployment rate is below the Region average

2. Internal andexternalrelationshipsactively growour Shirepopulation andpositivefinancialposition

2.1 Our organisational model is responsive to economic conditions, the delivery of core services and infrastructure so too the successful pursuit of economic opportunities that benefit our community 2.2 We review our role and participation in current sub regional and regional groups against the achievement of our strategic goals 2.3 We are less reliant on government grants and will work regionally or embrace reforms to identify new income streams that are sound and equitable

Council and staff can articulate our organisational model, relationships and reporting Alternative income streams are increased by 5% (over a 4 year period).

2.4 Council will initiate new working relationships beyond traditional Shire boundaries for our key organisations and their leadership teams to benefit from

We facilitate an annual meeting of key organisations and their leadership teams

2.5 Council recognises the opportunity of partnering with Go Narembeen, works closely and supports them to help achieve their economic development projects and our strategic goals

Joint priorities are identified in a formal plan between Go Narembeen and the Shire


Joint project plan for at least two projects are developed and adopted by both organisations

2.6 We articulate in our organisational plans and service delivery model the role of the Narembeen CRC as a community hub, providing library, community activities, skill development, connections and business initiatives in turn helping to help achieve our strategic goals

Narembeen CRC is retained despite any State Government funding announcements Shire organisational plan is developed with the CRC and articulated to Council, all senior staff Clear economic and community roles Increase in visitation numbers by 5%

2.7 We link the public service organisations to the community so that they are used, they remain, they are relevant and help achieve our goals for the community

Public service organisations meet biannually with Council Police, DHS and Hospital are retained Positive feedback from public service organisations regarding Shire facilities and services

3. We contributeto a healthycommunity

3.1 We can provide leadership and networks to our local community groups to help them achieve their goals, identify common priorities and to provide opportunities for active participation in our community

The goals of our community groups are articulated in a community plan and communicated to the CRC and Council Number of unpaid roles in the community is costed and measured.

3.2 Shire owned sport and recreation facilities enable access to competitive competitions, leisure activities for all ages and help us be physically and mentally fit 3.3 We will investigate major improvements to our sport and recreation facilities following considered cost benefit analysis models

Number of play and recreation opportunities. Club participation for all sporting clubs grows by .5% annually Club governance is improved. KidSport figures are recorded Number of


emergency responses (trying to cover suicide, road accidents, health emergencies etc) Feasibility study completed on the Narembeen tennis and hockey surfaces

3.4 We enable and support medical and emergency services to serve in our community

GP, Dentist services and Allied Health Services are retained Emergency services are co-located in new centre and VFES is established Emergency service planning and ‘Shire response after the fact’ scenario conducted annually (focus is on the Shire response during and after the emergency) Volunteer emergency services are retained Increase in Health Services patronage.

3.5 We investigate sub regional waste strategies that reduce costs on our community and environment

80% of household waste recycled etc (Avon Waste can provide these reports) Number of waste solutions that involve more than our Shire Shire energy cost reduces annually (solar panels etc)


Our 10 Year Outcomes

Goal 1: Focus upon local economic drivers to retain and grow existing businesses, employment and to attract new industry After 10 years, we will have achieved:

Current road infrastructure is maintained and continually improved upon to meet community and business needs Improved telecommunications data capacity and mobile coverage through innovative partnerships and advocacy Shire assets are ready for opportunities to grow local employment The Shire and local businesses communicate and work together to capture opportunities We will demonstrate best practice local purchasing practices

Goal 2: Internal and external relationships actively grow our Shire population and positive financial position After 10 years, we will have achieved:

Our organisational structure and partnerships deliver tangible economic results, environmental and social benefits to our community and Shire’s financial position Significant tourist, historical and the environmental projects are achieved in partnership with community groups Our permanent and visiting population grows through our partnership with Go Narembeen Shire service delivery is enhanced through a recognised and formal partnership with the Narembeen CRC All public services are retained, used, relevant and have a permanent place in our community

Goal 3: We contribute to a healthy community

After 10 years, we will have achieved:

Shire and community owned health infrastructure and services complement the public and private health systems in the Shire. They support all life stages and attract new patronage into our community. Sport, recreation and leisure facilities are of a high standard and traditional sporting activities and seasons are extended We own and participate in best practice waste management


11.0 Date, time & place of next meeting

Wednesday 15th November 2017 at Narembeen Shire Council Chambers.

12.0 Closure

The Presiding Person again thanked Cr Parsons, Cr DeLuis and Cr Padfield for outstanding service to the Narembeen community and invited Councillors, partners and staff to celebrate the contributions made following the closure of the meeting.

There being no further business the Presiding Person declared the meeting closed at 5.15pm.

13.0 Certification of Meeting Minutes

I, Cr Rhonda Cole, Shire President, certify that the Minutes of the meeting held on 18th October 2017, as shown on page numbers 3 to 142 are confirmed as a true and correct record of the meeting.

________________________________Date

__________________________________ Cr Rhonda Cole PRESIDING PERSON


Documents

SHIR E OF NAREMBEEN · PDF file1.30pm Afternoon Tea with Student ... area currently occupied by the Apex Cake Stall Shed and timber ... options for the project. Report presented to