Shipment Tracking (In Transits)

RLM System

Shipment Tracking Records

• Shipment Tracking records (“In Transits”) are posted to the system to apprise the Warehouses of what POs and styles they will receive

• Related (Owned) Factories generate their In Transits when they ship and bill. Non-Related Factory POs must have In Transits entered by Jordache

• The Warehouse cannot receive styles unless the In Transit is entered into the system

• NOTE: Some of the following slides will have different screen colors (browns and blues), but the screens you will see will all have the blue colors.

Glossary of Training Terms

• The following terms will be used throughout this training program:– Field: A box on the screen into which you enter

information– Value: The information (data) being entered in the

field. Example: Division number, FGPO number– Icon: An image you may click to perform a function

such as select, submit or exit– (Single-)Click: Also “Select.” Hitting the left mouse

button once. This will activate an icon or select a row in a list of values

– Double-click: Hitting the left mouse button twice o the same part of the screen. Used only to select and return a value from a list.

Using the RLM System

• These are the primary RLM icons you will use:– Search: Located next to entry fields. Clicking this

icon brings up a pop-up window with a list of all possible values for the field (for example, the next to the Division field will show a list of all divisions) (Shift-F9 keys or F21 key)

– Select: Located on the Search pop-up windows. You may click on a line and click Select to return its value to the main screen

– OK (Submit): Located in the bottom right corner of each screen. Processes the information on screen and brings you to the next screen

– Return (Back): Located at the top of each screen. Click this icon to go back one screen (F2 key)

– Exit: Located at the top of each screen. Click this icon to return to the menu or close a pop-up (F3 key)

Enter your User ID and

Password here

Note: User ID and Password are assigned by MIS. The fields are NOT case-sensitive.

Sign On

Click the check (or hit the Enter key) to proceed

Welcome

Enter “01” in the Company

field

If you don’t enter a Company or enter the wrong number, you will receive this

error: Click OK

Select Application

Enter the application number for the menu

or click the correct button in the menu at

left

Enter the application number for the PO menu or click the

correct button in the menu at left

Click “Entry functions” to

enter a new PO

FGPO Menu

Click “Post Production/Shipment

Tracking…”

FGPO Menu 2

Enter Shipment Tracking Header

Click “Shipment “

Enter Shipment Tracking Header

To Select a Vendor (Factory) click the

icon

Double-click a Factory to select it, or single-click and hit the

button

Enter the Vendor (Factory) number

here

Enter Shipment Tracking Header

To Select a Division click the icon

You may enter the Division number here

(optional)

Click OK

Select Styles on POs

A list of styles on all open POs for the selected factory (and division) appears. There will be one

line for each color on each PO

Enter S in each style line listed

on the Shipment Advice to post

information

Click the Change button to proceed

Click the arrow to scroll down the

list

Create New Shipment

A screen with no style lines appears. This is normal, as you have not

created the shipment.

Enter the new Shipment

Number here Click “Add New Shipment”

Warning: PO not Costed and Approved

Click Return to close the warning

If the PO has not been costed AND approved, you will not be able to

add it to the shipment

Return to the list of POs and unselect the PO that has not been

costed

Warning: PO on Multiple Shipments

If the PO has already been added to a shipment, you will get this warning.

Click OK to continue

Enter Shipment Header

Enter “O” for Ocean or “A” for

Air shipments

Note: The screen is divided into two sections: The top is the Header info for the entire shipment.

The bottom is the info for a single style line on the shipment.

Enter the Container # or Master Airway Bill #

here

Click the icon to select the Check point

Double-click a line to select it, or single-

click and hit the button

Enter Shipment Header

Enter the flight or vessel number

Enter the total number of units on the

shipment

Type “SHP” here

Enter Shipment Header

Enter the following dates: Entry Checkpoint, ETD, ETA, In

Whse, Ex Whse or click the icon to select a date

Enter Shipment Details

Match the style and color listed in the bottom section to the packing list

If necessary, update the Total

Ship and PP fields with the quantity of

this style on the shipment

Click OK

Enter Shipment Details

Notice that the bottom section has

changed to the next style selected for the shipment

If necessary, update the Total

Ship and PP fields with the quantity of

this style on the shipment

Click OK each time until finished

Enter Shipment Details: 00A

For Open Stock (00A) styles,

update the total units shipped if

necessary

If total ship is changed, you must also update each

individual size quantity that has changed. The total of the size quantities must

equal the Total ship value

Shipment Tracking Complete

When finished, you will return to this screen. You may enter another In Transit or edit an

existing Shipment

To edit a Shipment, type the shipment

number and click OK

Edit Existing Shipment

Click “Maintenance”

Select a line for editing. Drag the mouse down to select multiple

lines

Edit Shipment Header/Details

Make your changes on this screen

As before, clicking OK will bring up the next selected style in the bottom half of the

screen