ShareTheRide Spotlight:Custom Subsites

Transportation Coordinator (TC) Webinar

May 22, 2019

• Your microphone is muted. You can ask questions and give input using the controls on your screen.

• Click on Handout to open the PDF and access live links or print to take notes.

• The symbol indicates an audience poll. means we’ll ask for a show of hands. Get ready to share your input!

• Webinar will be recorded and a link emailed.

Tech Tips

2

Overview

• Welcome and Introductions

• ShareTheRide Spotlight: Custom Subsites

• TC News

Your Feedback

Webinar registration question: Does your organization have a ShareTheRide custom subsite?

• Yes

• No

• I don’t know 0

5

10

15

20

25

30

35

40

45

Yes No IDK

Have Custom Subsite?

ShareTheRide.com DefinedThree main functions:

• Commute matching and tracking

• Contests to reward alternative mode use

• Custom subsite allows communicating and documenting Travel Reduction Program (TRP) incentives

Benefits to TCs

• Communicate and track TRP incentives

• Manage contests

• Reach users, document mode use, handle special contests with reporting features

“Create all of your contests for the year ahead. Also schedule time to run the

contests monthly.” Anonymous TC survey response

Survey Says

We asked administrators: Which function do you most often use in your ShareTheRide Custom subsite?

• Alternative Mode User (AMU) contests

• Communicating Travel Reduction Program (TRP) incentives and policies

• Creating reports

• Other

0

5

10

15

20

25

30

35

40

RES

PO

NSE

S

FUNCTIONS USED

We Asked – You Said

What is your best tip for managing ShareTheRide contests?

• “Create and schedule your contests for the year ahead. Also schedule time to run the contests and report the winners to stay on track.”

• “We have a very limited budget, so I give smaller prizes rather than just one or two larger prizes. The more winners, the better!”

• “Promote the contest before selectinga winner to get more participants.”

• “Keep it simple.”

Commute Calendar Contests

• Reward trips taken on specified date(s) using specified mode(s)

• May be set up in advance

• Can auto-enter employees

• Videos:

• How to create a Commute Calendar contest in ShareTheRide

• How to copy a ShareTheRide contest

User Action Contests

• User actions: • Create new account

• Contact potential matches

• Join a challenge team

• Make social media posts

• Video: How to Create a New Alternative Mode User contest

Custom Contests

High Pollution Advisory (HPA)

and Best Alternative Mode User

(AMU) contests:

• Use Reports function to pull

Commute Tracker Data

• Export to Excel

• Refine report and use random

number generator or other

criteria

Video: How to Export ShareTheRide Reports to Microsoft Excel

Communicate Incentives

• The TRP ordinance

requires clear

communication of

perks to employees

• Paper notices or emails

• ShareTheRide custom

subsite Benefits page:

Accessible 24/7, easy

to update Video: How to Update the Benefits Page of your STR custom subsite

Reports

Available queries:

• Commute Tracker Data – individual or aggregate

• Contest Winners

• Contest Entries

• Emails sent

Video: How to Export ShareTheRide Reports to Microsoft Excel

TC FeedbackQ: What worked well for you to get employees to use

ShareTheRide.com? (Anonymous TC survey responses)

A: “Using different types of media to get the information out (printed

copies, email, mass email with links, intranet, etc.)”

A: “Being consistent on the communication and sharing the winners in

our weekly newsletter.”

A: “The first time sign up incentive works really well.”

A: “It's the only way my employees can qualify for our company

monthly drawings.”

A: “A ShareTheRide ‘fair’ with refreshments and handouts with

instructions on how to register and prizes for new registrations on the

website.” Pro tip: Have laptops available so people can sign up on

the spot.

Engaging Employees

• Not enough interest? Employees don’t want a new system? We have giveaways!

• ShareTheRide tees: Small, Medium, Large, XL

• Key fob lights, car chargers, note pads, pens, lanyards.

• Contact your Commute Solutions coordinator to discuss promotions.

Make it Pop!

• Customize your subsite with your organization’s colors and logos.

• Tag onto existing programs in your organization.

Engage Employees

Check out this great videoproduced by Rob White, www.whitelilyfilms.com, for Fox Restaurant Concepts featuring employee alternative mode users!

Is It Right for You?

• Desire to reduce paper and streamline operations

• Most employees have internet access

• Most employees have work email addresses

• TRP plan includes prize drawings

Your Feedback

6

12

68

0

10

20

30

40

50

60

70

80

A few Some Most or all

Internet/Email Access Webinar registration

question: How many

of your employees

have internet access

and work email

addresses?

• A few

• Some

• Most or all

TCs Weigh InQ: What questions do you have about ShareTheRide?

A: “Want to be able to change status to deactivate so that

EVERY single past contest does not continue to show in the

Administrator site. We used to be able to do this and now we

can't!”

Video: How to Deactivate a ShareTheRide Contest

A: “I wish there was a contest that could be created for HPA

Days and fueling after dark contests (submit receipt data to

ShareTheRide instead of turning receipts in to me).”

Video: How to Export ShareTheRide Reports to Excel

A: “I would like more training on how to edit users and delete

accounts when they are no longer employed with us.” Video:

How to Disassociate a User from a ShareTheRide subsite

A: “I wish it could display the company logo to make it more

personalized.” Email ShareTheRide for assistance

For Potential Sponsors

• Outstanding visibility • More than 43,000 active users• Promoted via email to more than 2,000 subscribers• Approximately 1,000 entries per contest

• Contest displays your logo, links to your site

• Minimum prize value $25

• Maximize your impact with cross-promotion and social media!

Resources

• Online training library

• Giveaways and educational items

• Lunch and Learnsessions, recorded webinars

• Vendor-provided training materials(Must be logged in as Administrator to view)

Getting Started

• Establish internal support.

• Complete the request form. ShareTheRide may not be a good fit for all companies; not all requests can be accommodated.

• Review the videos and discuss specifics with Valley Metro staff.

• Start checking TRP tasks off your list!

Valley Bike Month Wrap Up• Valley Bike Month was April 1 –

30

• More than 10,000 people participated in fun events region wide

• See more event photos here!

Team Challenge Stats

• Eleven teams competed for prizes inthe Valley Bike Month Team Challenge

• Congrats to the winners

• Thanks to Short Leash Hotdogs, Z’Tejas Paradise Valley, and Phoenix Ale Brewery for hosting victory parties

• See the full results here

Team Name Confirmed

Participants

Trips Distance

Miles

Calories

Burned

Fuel Saved

Gallons

Greenhouse

Gases

Saved

(Pounds)

Team

Members

Logging

Trips

Honeywell Cyclists 20 1,109 6,945 368,854 325 6,385 100.0 %

AZ Single Speed 15 589 2,462 130,767 115 2,264 100.0 %

All I Do Is Schwinn 10 345 2,514 133,496 117 2,309 100.0 %

50th Street Station

The 50th Street Station opened for service April 25!

• In attendance were Phoenix Mayor Kate Gallego,

Councilmember Laura Pastor, and Congressman

and former Phoenix Mayor, Greg Stanton.

• Provides an easy and accessible stop for

visitors of the Ability360 Center and neighboring

businesses

• Funded by Phoenix T2050 funds

• Click here to learn more

Design a Transit WrapContest Results

Congratulations to the 2019 Design a Transit Wrap winner, CeLyn Evans from Marcos de Niza high.

• CeLyn’s design, “A New Journey Everyday” will be featured on a light rail train and bus for one year.

• More than 100 entries were received; thanks to all who entered.

• Learn more about this year’s winner.

Second place – Maggie Schira

Third place – Lyndzi Ramos

Transit wrap winner – CeLyn Evans

Clean Air Campaign Awardsand Luncheon

The date and location have been set!

• Wednesday, October 30, 2019, 11 a.m. – 1:30 p.m.

• Pointe Hilton Tapatio Cliffs Resort, 11111 N. 7th Street, Phoenix

• Nomination packets coming in early July

• Submit your nominations!

Clean Air Campaign Awardsand Luncheon

Master of Ceremonies:

• Sean McLaughlin,CBS 5 News

• Nine-time Emmy Award winner

Entertainment:

• Craig Chaquico

• Founding member, Jefferson Starship/Starship

Clean Air Campaign Awardsand Luncheon

Keynote speaker:

• Mark Kelly

• Astronaut, Navy Combat Pilot, Engineer, Author

Vanpool Promotion

Looking for a way to save money and time on your commute? Check out our Sweet Deal!

• Start a new vanpool and get one month FREE!

• Promotion runs June-August

• Promo code: FirstMonthFree

• Click here for more info

TRP 30th Anniversary

Thank you to all who joined Maricopa County Air Quality and TRP staff at the 30th Anniversary celebration on April 30. Since its start, the program has:

• Prevented 22.3 billion drive-alone miles

• Saved 252,264 tons of pollution

• Equaling 88,269 single trips to the moon!

• Click here for more info

• ShareTheRide Spotlight – Custom Subsites

• Upcoming webinars

• Special session June 19, 10 a.m. – The Facts and Future of Light Rail by Valley Metro CEO Scott Smith

• June 26,10 a.m. – Telework Programs PLUS New TRP Plan format

• July 24, 10 a.m. – Writing an Effective Clean Air Campaign award nomination

• Access recorded webinars and slide shows

Can’t make it during a scheduled webinar? Register anyway; we’ll email you the recording!