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SharePoint Site Collections
SharePoint Taxonomy Introduction By QuontraSolutionsEmail :
[email protected] : 404-900-9988WebSite :
www.quontrasolutions.comWhat is Metadata?Metadata is information
that describes, classifies or identifies a piece of information.
Metadata is typically described as a set of attributes that help to
describe or classify an object.22This is Metadata
3This is Metadata4
This is
Metadata5Governance/Standards/NameVersionStandard_v01_20090416.doc
Advanced Metadata Synonyms6Blue = Bleu = Blau =Each of these terms
point to the same conceptAdvanced Metadata - Hierarchies7What is a
Taxonomy?The science dealing with the description, identification,
naming, and classification of organisms. A classification into
ordered categories.8Why is Metadata Important?Identification of
unique recordsAggregating content based on common attributes or
typesSearch indexes metadataFiltered viewsBrowseSecurity and
permissionsWorkflow and Document Lifecycle
9Taxonomy Tools in SharePointWhich Ones Do We Use?10Content
TypesSite HierarchySecurityTerm TreesCollaborationFolksonomy /
SocialSearchPublishingSocial / PersonalSite TemplatesSite
CollectionsStructureConsumptionViewsBrowseTaxonomyLifecycleRecords
ManagementClassificationContent TypesReusable collection of
settings that you want to apply to a certain category of
contentContent types are inherited Content type
defines:MetadataNew, edit and display formsWorkflowsDocument
templateContent types are scoped to a site and then available to
sub-sites and child listsUpdating content types push changes down
to the childrenContent types drive information management policies
for retention and document routingContent types live in Site
Collections but can be syndicated11Site ColumnsCan be added to
Lists, Document Libraries or Content TypesSite columns scoped to a
site and then available to sub-sites and child listsSite Column
type can be Managed Metadata
12
Managed MetadataCollections of centrally managed terms (term
sets)Shared across site collections and web applicationsTerms Sets
are:Hierarchical sets of termsLocal to Site Collection or
globalOpen (users can add terms) or Closed (users cannot add
terms)Terms support synonymsEnterprise keywords used for
folksonomy
13Document
Lifecycle14CreateReviewRevisePublishUpdateDeleteDeclare as
RecordDisposeArchive
Thank you!15
