The Evolution of SharePoint Project

Governance

Presented by

Ant Clay (21apps) & Tim Cermak (Innovative-e)

Lessons Learned and Best Practices

for Today

@Soulsailor @timcermak #SPExecs

Presentation Objectives

What SharePoint Governance Used to

Mean

Governing IT

Governing Information

What SharePoint Governance Means

Today

Governing People’s Practices

Governing Project Information

Part 2: The Evolution of SharePoint Project

Governance

Governing the Business

Governing and Strategy

@Soulsailor @timcermak #SPExecs

Meet Ant

Chief Strategy Officer, 21apps

An Innovation Games® Qualified Instructor, Trained

Facilitator, Tummeler and one of a new breed of

SharePoint 'business technology consultants'.

Working with clients to innovate and align technology

investments to organisational outcomes whilst changing

the way they work through facilitation, visualisation,

Serious Games and organisational storytelling.

Connect with Ant

Ant@21apps.com

@Soulsailor

@Soulsailor @timcermak #SPExecs

Meet Tim

Managing Partner PPM, Innovative-e

Project Management Professional and Microsoft Project V-TSP

Specialize in Project, Program, Portfolio Management (PPM)

Practice and Technology Solutions

Connect with Tim

Tim.cermak@innovative-e.com

@timcermak

@Soulsailor @timcermak #SPExecs

About Innovative-e

Focused on maximizing SharePoint and Microsoft Project technologies to help

clients deliver business value and organizational success through

Consulting

Mentoring

Custom Solutions Development

Training

Support

Recognized thought leaders in the SharePoint and

Project Management communities

For more info: http://innovative-e.com

@Soulsailor @timcermak #SPExecs

About 21apps

Inspiring people to change the way they work

Focused on aligning technology projects to organisational goals and maximizing

the business value delivered for our clients SharePoint and collaboration platforms

through:

Consulting

Mentoring

Training

Specializing in Governance, Requirements, IA and Cultural Change

Recognized thought leaders in the SharePoint, Social Business and Serious Games

communities

For more info: http://www.21apps.com

@Soulsailor @timcermak #SPExecs

Share Roundtables

http://www.shareconference.com/us

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The 5 Deadly Sins

Failing to educate and engage executives

IT leadership abdicating responsibility for information architecture and road

mapping

Treating governance as a one-time event

Treating user adoption & training as an after thought

Underestimating human resource implications

@Soulsailor @timcermak #SPExecs

So, What is Governance?

@Soulsailor @timcermak #SPExecs

What SharePoint Governance Used to

Mean

General IT Governance

Adequate Information Governance

Governance as one-time event (SharePoint)

A large, often ignored document

Divergent thinking across the organisation

SharePoint Celery

@Soulsailor @timcermak #SPExecs

What SharePoint Governance Means Today

You can’t download a version of the governance and edit to your desire

It’s not just a document, it is also the way things should be done

Governance Boards

Signposts

Centre of Excellence / SharePoint Tummeler

Multiple lifecycles simultaneously within technology stack

Inflicting or Encouraging Change:

Governing Human Practices and Work Habits

Governing ‘The Work’: Projects

The 21apps “5 Pillars of SharePoint Governance”

@Soulsailor @timcermak #SPExecs

Part 2: Threading Technical Platform with

the Business

Start with “WHY?”

Balance and Leverage

Organic Results

Measurable and Traceable

Can an organization move from the antiquated form of SharePoint

governance to a modern form of SharePoint governance that provides

true business value?

@Soulsailor @timcermak #SPExecs

Part 2: Who? … What?

Defined and implicit roles

Ownership

Engagement and Education

Alignment to Organisational Vision and Goals

Governing the Business

@Soulsailor @timcermak #SPExecs

Part 2: Enforcement vs. Empowerment

Approach

Cultural approach for success

External factors (market, compliance, etc.)

Strategic alignment

Ongoing

Scale, adopt realize

Integrated and supported

Funded: Tied to Bottom-line

Facilitation versus Analysis

Governing the Strategy

@Soulsailor @timcermak #SPExecs

Looking Ahead -- Additional Strategies

Start with the 21apps “Governance Kickstart” Service

Look outside the IT domain to help you change the way you work

Engage a “SharePoint Tummeler” for ongoing adoption and value

Consider Innovation Games® techniques for your workshops

@Soulsailor @timcermak #SPExecs

Innovative-e Resources

A Practical Framework for SharePoint Metrics

5 Reasons Why Executive SharePoint Ignorance is Not Bliss

Three Tips for Securing Executive Buy-In When Implementing SharePoint

How to Prioritize Business Needs When Implementing SharePoint

@Soulsailor @timcermak #SPExecs

21apps Resources

Governance 3.0

www.21apps.com/governance/sharepoint-governance-3-0/

Video: The 5 Pillars of SharePoint Governance

www.21apps.com/governance/video-the-5-pillars-of-sharepoint-governance

The Missing Link in all SharePoint Projects

www.21apps.com/sharepoint/the-missing-link-in-all-sharepoint-projects

SharePoint Serious Games in the Wild

www.21apps.com/innovation-games/sharepoint-serious-games-in-the-wild

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Innovative-e Special Offers

Get 25% off when you register with the code “EXEC2012” by [date] for our

90 minute, online session:

“Executive Briefing: Empowering Your Organization with SharePoint”

Contact us to get 15% off our empowerment programs around:

Executive Briefing

Eduneering

SharePoint EASY

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21apps Special Offers

Contact us by 4th May 2012 for 15% off of our “Governance Kickstart”:

www.21apps.com/what-we-do/governance-kickstart

Contact us by 4th May 2012 for 15% off of our “Requirements Kickstart”:

www.21apps.com/what-we-do/sharepoint-requirements-kickstart

Download our free eBook – The ROI of SharePoint Social Features

(Measuring the Intangible)

www.21apps.com/governance/roi-of-sharepoint-social-features

@Soulsailor @timcermak #SPExecs

Don’t Miss These Webcasts

5 Risky SharePoint Training Temptations, Apr 27, 2012 at 2 pm EST

5 Risky SharePoint Human Resource Temptations, May 23, 2012 at 2 pm EST

Executives Beware: 5 Risky SharePoint Temptations for Executives, Jun 21, 2012 at

2 p.m. EST

@Soulsailor @timcermak #SPExecs

Questions?

Tim.cermak@innovative-e.com

@timcermak

Ant@21apps.com

@Soulsailor

Thank You

for Attending

http://innovative-e.com

http://www.21apps.com