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On-the-JobTrainingPortfolio
College of Technology
Diploma in Office Management
Technology with specialization in
Medical Office Practicum II
Republic of the Philippines
POLYTECHNIC UNIVERSITY OF THE PHILIPPINESQUEZON CITY CAMPUS
Tel no. 428-91-44
SHANNIE B. CHAUDHRY
________________________________________TRAINEE
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Republic of the Philippines
POLYTECHNIC UNIVERSITY OF THE PHILIPPINESQUEZON CITY CAMPUS
Tel no. 428-91-44
A NARRATIVE REPORT ON THE JOB TRAINING
UNDERTAKEN AT
Valmores and Valmores Law Offices
A Report Submitted to the Faculty of
COLLEGE OF TECHNOLOGY
Polytechnic University of the Philippines
Quezon City Campus
In Partial Fulfillment of the Requirements for the
Diploma in Office Management Technology
Medical Office Practicum
Shannie B. Chaudhry
_________________________________________Name of Student
June 13, 2013
__________________________________
Date Submitted
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POLYTECHNIC UNIVERSITY OF THE PHILIPPINES
Vision
Clearing the paths while laying new foundations to transform the Polytechnic University of the Philippinesinto an epistemic community.
MissionReflective of the great emphasis being given by the country's leadership aimed at providing appropriate atten-
tion to the alleviation of the plight of the poor, the development of the citizens, and of the national economy to
become globally competitive, the University shall commit its academic resources and manpower to achieve itsgoals through:
1. Provision of undergraduate and graduate education which meet international standards of quality and ex-
cellence;2. Generation and transmission of knowledge in the broad range of disciplines relevant and responsive to the
dynamically changing domestic and international environment;3. Provision of more equitable access to higher education opportunities to deserving and qualified Filipinos;
and
4. Optimization, through efficiency and effectiveness, of social, institutional, and individual returns and bene-fits derived from the utilization of higher education resources.
Philosophy
As a state university, the Polytechnic University of the Philippines believes that:
Education is an instrument for the development of the citizenry and for the enhancement of nation build-ing;
Meaningful growth and transformation of the country are best achieved in an atmosphere of brotherhood,
peace, freedom, justice and a nationalist-oriented education imbued with the spirit of humanist internation-alism.
Strategic Objective: 8-Point Agenda:1. Pursuing Academic Excellence through Disciplinal Integrity.
2. Embedding a Culture of Research
3. Insuring Transparency and Participatoriness in Giving Rewards and Sanctions4. Modernizing and Upgrading of Physical Facilities, Equipment, Library, and Campus
Development
5. Academic Freedom
6. Institutionalizing Civil Society Engagement and Involved Extension Service Program7. Assuring Transparency in Fiscal Responsibility
8. Assessing Institutional Processes and Reviewing Critically and Rationally the Organization
Shared Values
God-Fearing
Love for Humanity and Democracy
Collegiality
Integrity and Credibility
Transparency and Accountability
Passion for Learning
Humanist Internationalism
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I. ACKNOWLEDGMENT
Allow me to thank the people first behind the success of being here at
Valmores and Valmores Law Offices and for making my OJT a possible one.
Fist and foremost to our Almighty God, for giving me strength everyday,
for the graces and blessings that helped me to perform my task as a part of my
OJT.
To our Professor Sheryl Morales for guiding and instructing us for our OJT.
Your guidance will help us achieve our aspirations as we go along with our
journey in life.
To my scholarship sponsor Atty. Romulo Valmores and Commissioner Jose
Waldemar Valmores for giving me a chance to explore the real world of our
course. I have learned a lot from their company. This time they really made methis OJT as a challenging one.
And lastly, to my parents and guardian, my deepest gratitude and ap-
preciation for being with me all through the way from the very beginning for
showing your unconditional love and unending support financially, emotionally
and spiritually.
I. INTRODUCTION
Generally, an internship consist of an exchange of services for
experience between the student and an organization. Students can also use
an internship to determine if they have an interest in a particular career, cre-
ate a network of contacts, or gain school credit. Some interns find perma-
nent, paid employment with the organizations with which they interned. This
can be a significant benefit to the employer as experienced interns often
need little or no training when they begin regular employment. Unlike atrainee program, however, employment at the completion of an internship is
not guaranteed.
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III. COMPANY PROFILE
Name of Company: Valmores and Valmore Law Offices
Address: Rm. 14, 5th flr., Royal Bay Terrace Bldg., United Nations Avenue
cor. A. Mabini Street, Ermita, Manila
Contact Number: 5249368
Contact Person: Ms. Elvie AlcomendasDepartment/Division/Section: Legal Section
Inclusive Dates of Training: From April 22 to June 14, 2013
Mission
Valmores and Valmores Law Offices committed to providing a wide
range of the highest quality legal services for clients across at a reason-
able cost and in an atmosphere for professional fulfillment, economic ad-vancement and security for all employees as a law firm, we assist our cli-
ents who are mostly Filipino overseas seafarer and/or their families in their
claims for disability and death benefits against abusive and indifferent em-
ployers.
We are committed to the highest ethical standards. We act with pro-
fessionalism and civility in all our endeavors. We exceed our clients expec-
tations for quality and service. We share our talents with the communities
we serve and organizations we support. We are an equal opportunity em-
ployer dedicated to maintaining a divers work force.
Vision
This firm is founded by a common faith in God and his goodness, and
the faith of its members in one another to pursue a practice of law that is
Christ-centered and perpetually inspaired by what is true, just and fair.
Believing that it is enabled by the wisdom, experience and integrity
of its members and staff, the firm endeavors to render services with utmost
dedication, and competence, thus affirming, for God and country, itsmodest contribution to reainin the nobility of the law profession and the re-
spect it deserves.
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Pictures of the Company (physical structures)
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IV. OBSERVATIONS IN THE COMPANY
What I have observed at Valmores and Valmores Law Office is that
they have cooperation with each other, they are friendly, kind, good and
they are not selfish. They have a unity, they help each other and they are
very hardworking employees.
The strength and challenges of this company is that they have a unity
and at the same time they have faith to our Almighty God. Sometimes they
encountered challenges in there company, the clients that are brain
washed by the other company or competitors.
I think the best practice of this company is to socialize and entertain
with others such us the clients and new clients coming in there office/
company.
My over-all observation in there company (Valmores and ValmoresLaw Office) is they are very joyful and happy even if there are many papers
to prepare and to pass to the supreme court, post office and many more.
V. PERIODIC REPORTS (daily, weekly, monthly)
What we do daily are the following:
Filing the folders of clients and answering calls
Photocopying any documents needed for the clients
Encoding the special power of Atty.
What we do weekly are the following:
Fax some documents
Arranging the annexes and photocopying it and passing it at
the supreme court.
What we do monthly are the following:
Analyzing the position paper for the annexes to be well
arranged.
During my whole training in Valmores and Valmores Law Office, I think
the problem/s that I have encountered at there company are when some
clients had changed their mindset because of the companys competitors.
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Tasks performed were based on the diary checked and uploaded
Date Checked by the adviser:________________________
Total no. of hours 109hrs,3mins Signed by the Supervisor:__________________________Date:
Month: AprilThe following tasks were
performed:
Week No. 1 (Weekly)
Date: 22
Time In: 8:00
Time Out: 5:00
Hours Spent: 9hrs
Date: 24
Time In: 7:49
Time Out: 5:43
Hours Spent: 9hrs,54mins
Date: 25
Time In: 9:08
Time Out: 5:40
Hours Spent: 8hrs,22mins
Date: 26Time In: 10:05
Time Out: 5:06
Hours Spent: 7hrs,1min
Date:
Time In:
Time Out:
Hours Spent:
Date:
Week No. 2
Date: 29
Time In: 7:17
Time Out: 5:00
Hours Spent: 9hrs,43mins
Date: 30
Time In: 8:31
Time Out: 5:05
Hours Spent: 8,34mins
Date:
Time In:
Time Out:
Hours Spent:
Date:
Time In:Time Out:
Hours Spent:
Date:
Time In:
Time Out:
Hours Spent:
Date:
Month: MayThe following tasks were
performed:
Week No. 2 (Weekly)
Date: 2
Time In: 8:09
Time Out: 5:00
Hours Spent: 8hrs,51mins
Date: 3
Time In: 11:15
Time Out: 5:22
Hours Spent: 6hrs,4mins
Date:
Time In:
Time Out:
Hours Spent:
Date:Time In:
Time Out:
Hours Spent:
Date:
Time In:
Time Out:
Hours Spent:
Date:
Week No. 3
Date: 6
Time In: 7:15
Time Out: 5:25
Hours Spent: 10hrs,10mins
Date: 7
Time In: 9:43
Time Out: 5:41
Hours Spent: 7hrs,58mins
Date: 8
Time In: 8:09
Time Out: 5:11
Hours Spent: 9hrs,2mins
Date: 9
Time In: 8:14Time Out: 5:19
Hours Spent: 9hrs,5mins
Date: 10
Time In: 12:52
Time Out: 5:57
Hours Spent: 5,5mins
Date:
VI. SUMMARY OF ACTIVITIES (Weekly)
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Tasks performed were based on the diary checked and uploaded
Date Checked by the adviser:________________________
Total no. of hours 115hrs,8mins Signed by the Supervisor:__________________________Date:
Month: MayThe following tasks were
performed:
Week No. 4 (Weekly)
Date: 15
Time In: 9:37
Time Out: 5:09
Hours Spent: 7hrs,32mins
Date: 16
Time In: 9:27
Time Out: 3:20
Hours Spent: 5hrs,53mins
Date: 17
Time In: 8:52
Time Out: 5:13
Hours Spent: 8hrs,21mins
Date:Time In:
Time Out:
Hours Spent:
Date:
Time In:
Time Out:
Hours Spent:
Date:
Week No. 5
Date: 20
Time In: 7:25
Time Out: 5:13
Hours Spent: 9hrs,58mins
Date: 21
Time In: 7:42
Time Out: 5:11
Hours Spent: 9hrs,29mins
Date: 22
Time In: 8:01
Time Out: 5:13
Hours Spent: 8hrs,12mins
Date: 23
Time In: 7:46Time Out: 5:12
Hours Spent: 9hrs,26mins
Date: 24
Time In: 7:40
Time Out: 4:38
Hours Spent: 9hrs,58mins
Date:
Month: MayThe following tasks were
performed:
Week No. 6 (Weekly)
Date: 27
Time In: 7:41
Time Out: 5:22
Hours Spent: 9hrs,4mins
Date: 28
Time In: 7:47
Time Out: 5:13
Hours Spent: 9hrs,26mins
Date: 29
Time In: 7:50
Time Out: 5:46
Hours Spent: 9hrs,56mins
Date: 30Time In: 7:56
Time Out: 5:17
Hours Spent: 8hrs,21mins
Date: 31
Time In: 7:47
Time Out: 5:16
Hours Spent: 9hrs,29mins
Date:
VI. SUMMARY OF ACTIVITIES (Weekly)
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Tasks performed were based on the diary checked and uploaded
Date Checked by the adviser:________________________
Total no. of hours 41hrs,4mins Signed by the Supervisor:__________________________Date:
Month: JuneThe following tasks were
performed:
Week No. 7 (Weekly)
Date: 3
Time In: 8:17
Time Out: 5:00
Hours Spent: 8hrs,43mins
Date: 4
Time In: 8:07
Time Out: 5:29
Hours Spent: 9hrs,23mins
Date: 5
Time In: 7:57
Time Out: 6:09
Hours Spent: 10hrs,12mins
Date: 6Time In: 9:07
Time Out: 5:00
Hours Spent: 7hrs,5mins
Date: 7
Time In: 11:00
Time Out: 5:00
Hours Spent: 6hrs
Date:
Week No. 2
Date:
Time In:
Time Out:
Hours Spent:
Date:
Time In:
Time Out:
Hours Spent:
Date:
Time In:
Time Out:
Hours Spent:
Date:
Time In:Time Out:
Hours Spent:
Date:
Time In:
Time Out:
Hours Spent:
Date:
Month: _________________The following tasks were
performed:
Week No. 3 (Weekly)
Date:
Time In:
Time Out:
Hours Spent:
Date:
Time In:
Time Out:
Hours Spent:
Date:
Time In:
Time Out:
Hours Spent:
Date:Time In:
Time Out:
Hours Spent:
Date:
Time In:
Time Out:
Hours Spent:
Date:
Week No. 4
Date:
Time In:
Time Out:
Hours Spent:
Date:
Time In:
Time Out:
Hours Spent:
Date:
Time In:
Time Out:
Hours Spent:
Date:
Time In:Time Out:
Hours Spent:
Date:
Time In:
Time Out:
Hours Spent:
Date:
VI. SUMMARY OF ACTIVITIES (Weekly)
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VII. SELF-ASSESSMENT
A. Skills and current technology learned/enforced:
I learned how to analyze the position paper and I also learned how
to arrange the annexes.
B. Equipment, tools, testing apparatus handled (software used included)
- Xerox Machine
- Fax Machine
- Blood Pressure Kit
- Computer
-Telephone
C. Strong points versus weak points
Strong Points
- Approachable,
- Can easily socialize with others
- Follows Instructions
Weak Points
- Punctuality- Confidence
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VII. SELF-ASSESSMENT
D. Best experiences on the job:
My best experience in my OJT is all what I'm doing because Ive en-
joy doing it, no worries, no doubts, I do it with joy and happiness.. :)
E. Evidence of Background preparation:Faults committed (its causes and suggestion given by the supervisor)
- Punctuality
Personal relationship (integration with the company, attendance and
punctuality, and commitment)
Comment from co-worker (at least 3 person)
Person 1: Shannie is extremely dependable with regards to her atten-
dance and regularly exhibits punctuality. She has the ability to effectively
communicate and she always display positive attitude when working to-wards her work or job.
Dr. Rolly Adina
Signature over printed name: _____________________________________
Person 2: Nice to be with and easy to approach.
Ms. Joan F. Balatero
Signature over printed name: _____________________________________
Person 3 : Ms. Shannie Chaudhry in the duration of her OJT in this law firm
has shown satisfactory performance of all the tasks give to her. She has ex-
cellent attendance and demonstrates willingness and ability to expand
her knowledge through research on areas related to her course. She has
the potential for higher level of works then she was exposed to do in our
office.
Mr. Reynaldo M. Magnaye
Signature over printed name: _____________________________________
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VIII. APPENDICES (please attached)
A. Curriculum Vitae
Shannie B. ChaudhryCity Add: 195 Don Fabian St. Brgy. Commonwealth Quezon CityContact No.: 427-30-75 / 09184894250
E-mail: [email protected]
OBJECTIVE
To obtain a position in your company that will challenge and strengthen my education, skills and ability.
SKILLS
Computer skills such as Microsoft Word, Excel, PowerPoint, Adobe Photoshop, Adobe Flash, how to assem-
ble the system unit, and other computer applications.
SEMINARS ATTENDED...
Career Success Begins Now - August 31, 2011
Polytechnic University of the Philippines
Software Freedom Day 2011 - September 17, 2011Polytechnic University of the Philippines
PERSONAL INFORMATION
Age : 18
Civil Status : Single
Gender : Female
Birth date : September 30, 1994
Birth place : Pasay City
Religion : Roman Catholic
Nationality : Filipino
EDUCATIONAL BACKGROUND
Tertiary: Polytechnic University of the PhilippinesDiploma in Office Management Technology 2011Present
Don Fabian St. Brgy. Commonwealth Quezon City
Secondary: Commonwealth High SchoolEcol St. Brgy. Commonwealth Quezon City
2007 - 2011
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CHARACTER REFERENCES
Ma. Nelia B. Ignacio 09266464431
Michelle B. Boleo 09276654654
Nieves B. Caranza 09202503560
I hereby certify that the above information is true and correct to the best of my knowledge and belief.
Shannie B. Chaudhry
Applicant
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VIII. APPENDICES (please attached)
B. OJT Endorsement Letter
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VIII. APPENDICES (please attached)
C. OJT Training Memorandum
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VIII. APPENDICES (please attached)
D. Monthly Task Performance Sheet
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VIII. APPENDICES (please attached)
D. Monthly Task Performance Sheet
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VIII. APPENDICES (please attached)
D. Monthly Task Performance Sheet
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VIII. APPENDICES (please attached)
F. Final Evaluation Sheet
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VIII. APPENDICES (please attached)
E. Trainees Personal Data
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VIII. APPENDICES (please attached)
G. Copy Certificate of Completion
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VIII. APPENDICES (please attached)
J. Facilities, equipment, Tools handled (pictures)
Computer Telephone
Blood Pressure Kit sXerox Machine
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VIII. APPENDICES (please attached)
K. OJT photos (minimum size 3R)Note: photo printed only (printing from CIS not allowed)
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VIII. APPENDICES (please attached)
K. OJT photos (minimum size 3R)Note: photo printed only (printing from CIS not allowed)
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VIII. APPENDICES (please attached)
K. OJT photos (minimum size 3R)Note: photo printed only (printing from CIS not allowed)
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VIII. APPENDICES (please attached)
M. URL of you blog/s
Which includes your resume and weekly diaries checked