SFHA_Commission Book-Final_040612

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SAN FRANCISCO HOUSING AUTHORITY

Rev. Amos Brown, President

Mirian Saez, Vice President

Micah Allen, Commissioner

Dr. Veronica Hunnicutt, Commissioner

Ahsha Safai, Commissioner

Matthew Schwartz, Commissioner

Dorothy Smith, Commissioner

BOARD AGENDA

April 12, 2012

4:00 pm

Board of Commissioners Room

440 Turk Street

San Francisco Ca. 94102

(415) 715-3280

Henry A. Alvarez III

Executive Director

.The Mission of the S

“

The Mission of the San Francisco Housing Authority is to deliver safe and decent

housing for low income households and integrate economic opportunity for

residents.”

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Table of Contents MEETING NOTICE .................................................................................................................................. 3

PUBLIC COMMENTS ON ....................................................................................................................... 6

ITEMS NOT ON THE AGENDA: LIMITED MINUTES ..................................................................... 6

TENANT REPRESENTATIVE REPORT: ........................................................................................... 19

REGULAR BUSINESS AGENDA: ......................................................................................................... 20

COMMISSIONER’S COMMENT .......................................................................................................... 50

CLOSED SESSION ................................................................................................................................ 100

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EDW I N M. L E E , MA Y O R

SA N F R A N C I S C O HO U S I N G AU T H O R I T Y RE V . AM O S C BR OW N , PR E S I D E N T


Mirian Saez, Vice President


Dr. Veronica Hunnicutt, Commissioner Ahsha Safai, Commissioner

Matthew Schwartz, Commissioner


Henry A. Alvarez III, Executive Director

440 TURK STREET

SAN FRANCISCO, California 94102 www.sfha.org

MEETING NOTICE

Thursday, April 12, 2012·4:00 p.m.

1. The San Francisco Housing Authority holds its meetings at 440 Turk Street, San Francisco, California 94102.

2. Disability Access: 440 Turk Street is accessible to persons using wheelchairs and others with disabilities. Assistive listening devices

are available upon request. Agendas are available in large print. Materials in alternative formats and/or American Sign Language

interpreters will be made available upon request. Please make your request for alternative format or other accommodations to the Office of the Ombudsman and Communication (415) 715-3232 (V); (415) 715-3280 (“TTDY”) at least 72 hours prior to the meeting

to help ensure availability.

3. The closest accessible BART station is Civic Center, three blocks from City Hall. Accessible MUNI lines serving this location are:

#47 Van Ness, #49 Van Ness, #71 Haight/Noriega, #5 Fulton, #21 Hayes, 36 Parnassus, #7 Haight, the F Line to Market and Van

Ness and any line serving the Metro Stations at Van Ness and Market and at Civic Center. For more information about MUNI accessible services, call 415-673-6142. There is accessible parking across the street from City Hall at Civic Center Garage as well as

across the street from the Federal Building on Larkin.

4. Agenda, minutes and attachments are available at www.sfha.org as well as the San Francisco Housing Authority Administrative

Office located at 1815 Egbert Avenue, San Francisco, California 94124. If any materials related to an item on this agenda have been

distributed to the San Francisco Housing Authority Board of Commission after distribution of the agenda packet, those materials are available for public inspection during normal office hours at the San Francisco Housing Authority at 1815 Egbert Street San Francisco

CA 94124

5. In order to assist the San Francisco Housing Authority’s efforts to accommodate persons with severe allergies, environmental illness, multiple chemical sensitivity or related disabilities, attendees at public meetings are reminded that other attendees may be sensitive to

various chemical based products. Please help the San Francisco Housing Authority accommodate these individuals.

6. The use of electronic sound-producing devices at/during public meetings is prohibited. Please be advised that the meeting President

may remove any person(s) responsible for the ringing or use of cell phones, pagers and similar sound-producing electronic devices

from the meeting room.

7. Requests for public comment may be heard on items not on the agenda as well as after staff presentation on any Regular Agenda Item.

Speakers at Board meetings are requested, but not required, to identify themselves and fill out cards placed on the table at the entrance door. When the Board considers policy, which has not been considered by a committee, testimony is welcome during the Public

Comment portion of the meeting. Testimony is not permitted when an opportunity has been given at a committee hearing for

testimony on an item. The public may address the Board for up to two minutes or four minutes for speakers who require an interpreter, or unless otherwise approved by the Board of Commissioners. The President, or the Board, may limit the total testimony

to 30 minutes. A speaker may not yield his or her time to another speaker. The Board may not take action on a new proposal, which is

not on the agenda.

http://www.sfha.org/


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AGENDA -------------------------------------------------------------------------------------------------------------------------------

ORDER OF BUSINESS

1. Call to order and roll call

2. Approval of agenda

3. Public comments on items not on the agenda: limited minutes

Note: This portion of the agenda is not intended for debate or discussion with the Commission or staff.

Please simply state your business or the matter you wish the Commission or staff to be aware of. It is not

appropriate for commissioners to engage in a debate or respond on issues not properly set in a publicly

noticed meeting agenda. If you have questions or would like to bring a matter to the Commissions’

attention, please contact the Executive Office of the San Francisco Housing Authority at [email protected].

4. Secretary’s Report

a. Response to Public Comments

b. Report on Healani Ting (Section 8 Recipient at Park Merced)

c. 2012 Annual Plan Process: Update

d. SFHA Recycling and Energy Sufficient Programs and Capital Improvements: Update

5. Tenant representative report:

a. City Wide Council - senior/disabled (“CCSD”)

b. Public Housing Tenants Association (“PHTA”)

6. Regular Business: Public comment will be taken after staff presentation on each agenda item. Speakers

are encouraged to complete a comment card. Speakers will be limited to two minutes or four minutes for

speakers who require an interpreter.

a. Consent items

1) Approval of Minutes: March 22, 2012 Meeting

Public Comment

b. Action item

1) [Informational Presentation on CDBG Funding Recommendations and HOPE SF

Investments.] Presented by Kyle Pederson, Governmental Affairs Officer, Executive

Office

Public Comment

mailto:[email protected]

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2) [Informational Presentation by Office of Economic & Workforce Development on

Workforce Strategies and Investments Pertaining to SFHA Sites and Residents.]

Presented by Kyle Pederson, Governmental Affairs Officer, Executive Office

Public Comment

3) [Authorization to create weekend work in partnership with CCSF DPW.] Presented

by Kyle Pederson, Governmental Affairs Officer, Executive Office

Public Comment

4) [Resolution for two (2) two-year contracts with (1) K2A Architecture + Interiors and

(2) Tectonics Architects/Planners/Engineers to provide architectural services for an

amount not to exceed $50,000 each in CFP 2011 and $100,000 each for next year CFP

2012.] Presented by James Mark, Senior Project Manager, Housing Development &

Modernization Department

Public Comment

5) [Pursue and Apply for Funding Opportunities for Sunnydale and Potrero HOPE SF

Revitalization Projects with the Development Teams and City Partners.] Presented by

Barbara T. Smith, Administrator, Housing Development &Modernization

Public Comment

7. Commissioner’s comment

8. Closed session

A closed session is scheduled to discuss pending litigation.

Public Comment

9. Adjournment

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PUBLIC COMMENTS ON

ITEMS NOT ON THE AGENDA: LIMITED MINUTES

Note: This portion of the agenda is not intended for debate or discussion with the

Commission or staff. Please simply state your business or the matter you wish the

Commission or staff to be aware of. It is not appropriate for commissioners to engage in

a debate or respond on issues not properly set in a publicly noticed meeting agenda. If

you have questions or would like to bring a matter to the Commissions’ attention, please

contact the Executive Office of the San Francisco Housing Authority at [email protected].

mailto:[email protected]

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SECRETARY’S REPORT

a. Response to Public Comments

b. Report on Healani Ting (Section 8 Recipient at Park Merced)

c. 2012 Annual Plan Process: Update

d. SFHA Recycling and Energy Sufficient Programs and Capital

Improvements

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EDW I N M. L E E , MA Y O R

S A N F R A N C I S C O HO U S I N G AU T H O R I T Y RE V . AM O S C. BR OW N , PR E S I D E N T


Date: Friday, March 30, 2012

To: Board of Commissioners

From: Henry A. Alvarez III, Executive Director

Re: Responses to Public Comment at Commission Meeting on March 22, 2012

Public Comment Regarding Tenants’ Associations:

Commenter Carol Flowra, President of the Tenant Association Board at 491 31st Avenue

indicated that she would like to see that Ms. Raimey be allowed to continue working with the

tenants in the building because Ms. Raimey has forged excellent rapport with them when she was

President of CCSD.

In addition, Commenter, Paul Currier, also spoke regarding Tenant Elections. He stated that

there have been many complaints about the Tenants’ Association (TA), including lack of proper

prior notification, lack of communication generally, and speculated that perhaps financing the

CCSD endeavor is questionable.

Staff Response:

On an ongoing basis, the Office of the General Council has overseen the legal requirements

and logistics to execute a fair election for the Tenants’ Association. The Housing Authority

investigates promptly any allegation of misconduct related to tenant association elections.

Tenant associations are also advised to contact Ms. Pamela Palpallatoc as she is responsible

for the overall operations of the Tenants’ Associations and liaises on behalf of Mr. Larsen,

General Council.

Public Comment Regarding Park Merced:

Commenter Helani Ting indicated that she is concerned that Park Merced Property Management

and Park Merced Owners are targeting low income tenants for eviction due to an upcoming

redevelopment of the property. She also stated that she thinks excellent progress has been made

by the SFHA management related to these aforementioned issues.

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Commenter Lynn, resident of Park Merced inquired as to when the public might be able to

review information/documents related to Park Merced. How will members of the public be

informed and able to review associated documents and information?

Staff Response:

Management of the Authority met with Park Merced Management on Tuesday, March 6,

2012 and again on Friday, March 16, 2012 to review Ms. Ting’s file. In the meantime, Ms.

Ting is in no danger of an eviction and has a rent credit of $7,618. Park Merced denies that

their redevelopment will result in the eviction of any Section 8 recipient in good standing.

Lynn, however, is in the process of being evicted from Park Merced for failure to pay her

utilities. The Housing Authority provides Lynn with a utility allowance, so it does not cost

her anything to pay her utilities; she just needs to pass on the allowance to Park Merced,

which she has failed to do.

Public Comment Regarding Resident Advisory Board (RAB) Meetings:

Commenter Uzuri Green, secretary of the Public Housing Tenants Association, (PHTA),

indicated that the Resident Advisory Board Meetings (RAB that she has attended are very

informative. She inquired as to whether or not various Community Based Organizations,

(CBO’s) and other stakeholders are invited to participate in the RAB process.

Staff Response:

SFHA Management welcomes participation in the RAB process by CBO’s, other relevant

stakeholders, and appropriate external audiences that would enhance the RAB meetings.

Immediately after the Commission Meeting, SFHA Management contacted Ms. Green and

asked her to provide suggestions on potential stakeholders that can participate in

upcoming RAB meetings.

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San Francisco

Housing Authority

Memo

To: Henry Alvarez

From: Roger Crawford

Date: 4/6/2012

Re: Report on Healani Ting (Section 8 Recipient at Park Merced)

Issue

Ms. Healani Ting, a resident at Park Merced and a Section 8 recipient, has attended recent

Housing Authority commission meetings to complain that she was being charged too much

in rent by Park Merced. Ms. Ting believes that she is being charged too much in rent

because she is part of a group that has been vocal against Park Merced’s redevelopment

plans.

In particular, Ms. Ting believes that she is being charged too much in rent so that Park

Merced can evict her if she does not pay. Ms. Ting further believes that Park Merced would

like to remove and replace her with a tenant capable of paying higher rent when the

redevelopment is complete.

I was assigned to look into this issue.

Background

On January 26, 2012: Park Merced sent a letter to both the Housing Authority and Ms. Ting

regarding Ms. Ting’s rent.

According to the letter sent to the Housing Authority, Park Merced was indeed charging Ms.

Ting too much rent in error. Ms. Ting was improperly charged this amount for

approximately one year. Ms. Ting’s rent was therefore adjusted down from $1,308 per

month to $229. $229 is the amount Ms. Ting should pay.

On February 3, 2012: I met with management at Park Merced to discuss Ms. Ting.

According to management, Ms. Ting’s rent was adjusted retroactively. As Ms. Ting was

actually paying the $1308 per month for over twelve months, this left her with a credit in her

account of $7,618.

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I sent a letter to Ms. Ting to inform her that her rent was being adjusted and I invited her to

contact me if needed.

Recent Developments

March 6, 2012: I met with Ms. Ting to discuss her rent credit. Ms. Ting insisted that the

amount of the credit in her account was too low and that Park Merced owed her more money.

Ms. Ting attempted to produce documentation to support her claims, but was unable to do so

during this meeting.

March 16, 2012: As a further accommodation to Ms. Ting, I again met with Park Merced

management regarding the rent credit in her account. Christina Zsolnay, an accountant for

Park Merced, was able to provide me with a detailed accounting that supports Ms. Ting is

owed only $7,618.

April 4, 2012: I again met with Ms. Ting. I let her know that Park Merced has detailed

documents supporting the amount of her rent credit. Ms. Ting believes that her rent credit

should be approximately $13,000. I let Ms. Ting know that she must provide documentation

to support her claim. We ended the meeting with Ms. Ting once again agreeing to search for

any records she has that support that she is owed $13,000, not $7,618.

If Ms. Ting is able to produce records that support she is owed $13,000, I will refer her back

Park Merced for the issue to be resolved.

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OF F I C E O F T H E OM B U D S M A N EDW I N M. L E E , MA Y O R SA N F R A N C I S C O HO U S I N G A U T H O R I T Y RE V . AM O S C. BR OW N , R E S I D E N T

Memo

To: Henry Alvarez III, Secretary, Board of Commissioners, the San Francisco Housing Authority

From: Linda Martin-Mason, Ombudsman

Date: April 12, 2012

Re: Annual Plan Process: Update

On March 22, 2012 the Board of Commissioners of the San Francisco Housing Authority (“Board”) was

provided with an overview of the 2012 Annual Plan Process. This memo is provided as an update and

response as requested by the Board:

1. Who are the various groups involved in the Annual Plan Process?

A. Public Housing Resident Advisory Board

Armstrong, Joyce

Darty, Reggie

Gans, Neola

Givant Tatiana

Givant Tatiana

Goodall, Fred

Green, Uzuri

Johnson, Annette

Jones, Elizabeth

Katz, Peter

Kellom Frank

Ramey, Dorothy

Saba, Beverly

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Shaw, Lavelle

Smith, Deidra

Tam, Elaine

Watkins, Solomon

B. Housing Choice Voucher Resident Advisory Board

Abramson Stanley

Ahmed Sahar

Allen Marla

Battipaglia Thomas

Brown Leroy

Bui Christine

Cheung Wai

Cockett Eric

Demetrius Socrates

Francis Gilbert

Hayes Geraldine

Huang Bisi

Linares Gloria

Markham Brenda

Martinez Rosa

Mui Maggie

Nae Carl

Nguyen Loc

Nguyen Nhung

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Russell Judy

Schlotterbeck Gary

Seneris Pilar

Si Alex

Smith Mary

Taylor Cheryl

Trikuzova Lyudmila

Viar Judith

Warren Linda

White Barry

Williams Kerriann

*This list includes participant(s) of the traditional Tenant Based Voucher Program, Project Based

Voucher Program, Veterans Affairs Supportive Housing Program (“VASH”), Housing

Opportunities for People with AIDS Program (“HOPWA”) and Moderate Rehabilitation Program

(“Mod Rehab”).

C. Community Partners

Bay Area Legal Aid

Housing Rights Committee

AIDS Legal Referral Panel

San Francisco Human Rights Commission

AIDS Housing Alliance/ SF

Woman Inc.

National Housing Law Project

City & County of San Francisco

Homeless Prenatal Program

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Episcopal Community Services

Independent Living Resource Center



La Casa de las Madres

Asian Pacific Islander Family Resource Network

Bayview Hunters Point Family Resource Center

Chicano/Latino Family Resource System

Oceanview/Merced/Ingleside Family Resource

Center

Potrero Hill Family Resource Center

Support for Families with Children with Disabilities

TalkLine Family Support Center

Family Eviction Prevention

Eviction Defense Collaborative

Season of Sharing

The Department of Aging and Adult Services

Mercy Housing California

AIDS Legal Referral Panel

Arab Culture & Community Center

Asian Law Caucus

Asian Pacific Community Center

CARECEN

Community Youth Center-San Francisco

Dolores Street Community Services

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Donaldina Cameron House

Filipino Community Center

Hearing And Speech Center of Nor Cal

Instituto Laboral De La Raza

La Razo Centro Legal

La Raza Community Resource Center

API Legal Outreach

The Arc

Samoan Community Development Center

Swords to Plowshares

Mission Asset Fund

Mission Economic Development Agency

Mission SF Community Financial Center

Northeast Community Federal Credit Union

Asian Neighborhood Design

Charity Cultural Services

Friends of the Urban Forest

In Home Support Service Consortium

Mission Language and Vocational School

Self Help For The Elderly

Booker T. Washington Community Service Center

Conscious Youth Media Crew

LYRIC

Mission Neighborhood Centers

Opportunity Impact

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Together, United, Recommited, Forever

United Playaz

YMCA Urban Services

APA Family Support Services

Arriba Juntos

Central City Hospitality House

Chinese for Affirmative Action

LGBT Community Center

Goodwill Industries

Mission Hiring Hall

Mujeres Unidas Y Activas

Positive Resource Center

Toolworks

Upwardly Global

Young Community Developers Inc.

2. Preferences

The following is a list of preferences that have been suggested to the San Francisco Housing Authority

as of April 6, 2012:

No Preference

Persons age 71 and up

People with disabilities and children

Single parents and children

Severe Allergy documented

Disabled veterans

Anyone with severe health problems at risk of becoming homeless and homeless

may cause death

Disability

Domestic Violence

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Homelessness

Senior Homeless

Families residing in HSA-funded shelter or on the centralized intake agency

waitlist for family shelter

3. Meeting Location

The San Francisco Housing Authority will host one meeting in Hunter’s View. As soon as

the date, time and specific location is confirmed, the Board will be notified of the updated

information.

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TENANT REPRESENTATIVE REPORT:

a. City Wide Council - Senior/Disabled (“CCSD”)

b. Public Housing Tenants Association (“PHTA”)

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REGULAR BUSINESS AGENDA: Public comment will be taken after staff presentation on each agenda item. Speakers are encouraged to

complete a comment card. Speakers will be limited to two minutes or four minutes for speakers who

require an interpreter.

a. Consent items

1) Approval of Minutes: March 22, 2012 Meeting

Public Comment

b. Action item

1) [Informational Presentation on CDBG Funding Recommendations and

HOPE SF Investments.] Presented by Kyle Pederson Governmental Affairs

Officer

Public Comment

2) [Informational Presentation by Office of Economic & Workforce

Development on Workforce Strategies and Investments Pertaining to SFHA

Sites and Residents.] Presented by Kyle Pederson Governmental Affairs Officer

Public Comment

3) [Authorization to create weekend work in partnership with CCSF DPW.]

Presented by Kyle Pederson Governmental Affairs Officer

Public Comment

4) [Resolution for two (2) two-year contracts with (1) K2A Architecture +

Interiors and (2) Tectonics Architects/Planners/Engineers to provide

architectural services for an amount not to exceed $50,000 each in CFP 2011

and $100,000 each for next year CFP 2012.] Presented by James Mark, Senior

Project Manager, Housing Development & Modernization Department

Public Comment

5) [Pursue and Apply for Funding Opportunities for Sunnydale and Potrero

HOPE SF Revitalization Projects with the Development Teams and City

Partners.] Presented by Barbara T. Smith, Housing Development &

Modernization Administrator

Public Comment

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MINUTES


BOARD OF COMMISSIONERS MEETING

March 22, 2012

SCHEDULED: 4:00 p.m. at 440 Turk Street, San Francisco, CA 94102

COMMISSIONERS PRESENT: COMMISSIONERS ABSENT:

Rev. Amos C. Brown, Chair

Mirian Saez, Vice Chair Rev. Amos C. Brown, Chair

Matthew Schwartz, Commissioner arr: 4:11

Ahsha Safai, Commissioner arr: 4:09



Dr. Veronica Hunnicutt, Commissioner

Item 1: Meeting called to order

President Rev. Amos Brown called meeting to order at 4:03pm

Item 2: Approval of Agenda

Motion: Commissioner Hunnicut: Motioned to approve agenda

Commissioner Allen: Seconded motion

Vote: All approved

Item 3: Public Comments on items not on the agenda

Commenter, Carol Flowra, President of the Tenant Association board at 491 31st Avenue

requested that Dorothy Ramey continue working with their complex because Ms. Raimey

established a good relationship with her development while acting as President of CCSD.

Commenter, Paul Currier, resident at JFK stated that there have been many complaints

made regarding the tenants association including why the tenants are not being noticed

for elections, lack of proper communication, and questioned why the tenant association

pays anything to CCSD.

Commenter, Helani Ting, resident at Park Merced stated that progress is being made with

the Park Merced issues.

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Commenter, Lynn, stated that the Park Merced is in violation of her rights as a disabled

person. Further, commenter stated that Park Merced has stopped accepting rent.

Commenter mentioned that she needs help getting all of the documentation requested for

trial regarding utilities.

Commenter, Michael Lyons, member of the San Francisco Grey Panthers stated that his

organization is very upset with what is happening to the tenants of Park Merced. Mr.

Lyons stated that he submitted a PRA last year that he has not received a response to.

Item 4: Secretary’s Report

Henry A. Alvarez III, Secretary, stated that he was in Washington D.C. discussing

options for Hope SF and the transformation of the properties involved with Hope SF with

the Assistant Secretary Sandra Henriquez. The Secretary added that he will be returning

to Washington D.C. for the legislative conference. The Secretary announced that the

Authority received a security grant for $250,000 and that there is currently a request for

proposal out for security.

Item 5: Tenant Representative Report

1. Citywide Council Senior Disabled (CCSD)

Beverly Saba, President of CCSD commended Tim Larsen, James Ferry and Bill Ford

for addressing the security concerns Ms. Saba also thanked Barbara Smith, Anthony

Ihejeto and Twima Early for their assistance. Ms. Saba thanked Rufus Davis for

assistance with the ROSS grant to attempt to get service coordinators at sites that don’t

have one. Ms. Saba also thanked Anthony Ihejeto and Twima Early for attending a

tenant meeting at 430 Turk and responding to various concerns.

2. Public Housing Tenants Association (PHTA)

Joyce Armstrong, President of PHTA stated that the Annual Plan is being handled

differently than in previous years. Ms. Armstrong requested that PHTA and CCSD

stay informed with any progress made to the annual plan process. Ms. Armstrong also

stated that the PHTA has not received any information regarding the 2012 Summer

Lunch Program. PHTA believes that they are being forced into censorship by the

SFHA. Ms. Armstrong stated that she believes that the minutes should not be

summarized but should report exactly what has been stated verbatim. Ms. Armstrong

further reported that the PHTA is working closely with their attorney on bylaws and

will begin the election process shortly.

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Item 6: Regular Business

A. Consent Items

Minutes

o Minutes of regular Board meeting held on March 8, 2012

Motion: Commissioner Schwartz: Moved to accept minutes of March 8, 2012

Commissioner Allen: Seconded the motion

Vote: All approved

B. Action Items

2. [Informational Presentation: Public Housing Annual Plan Process.] Presented

by: Linda Martin-Mason, Ombudsman, Office of the Ombudsman and

Communication

Linda Martin-Mason presented a Power Point Presentation explaining the annual plan

process.

Commissioner Saez asked Ms. Martin-Mason to list the stakeholders that would be

included under community advocates as well as the City departments and how does

that differ from the community based organization.

Ms. Martin-Mason provided examples of organizations that have been contacted in

addition to the differences between the various partners.

Commissioner Safai asked what was done differently with the City-Wide Council for

the tenants from previous years.

Mrs. Martin-Mason responded that in the past for both the Public Housing and

Section 8 whoever wanted to attend RAB meetings were the RAB. However, HUD

recommends that if the PHA has a jurisdiction-wide council, the council should be

the RAB, which is what was done for the 2012 RAB.

Commissioner Safai asked why weren’t any of the RAB locations in the South-East

side of San Francisco where the majority of the Housing Authority residents reside.

Mrs. Martin-Mason replied that it was not intentional and that will be considered in

the future.

Commissioner Safai asked if there were any complaints received regarding locations

of meetings.

Mrs. Martin-Mason responded that they have not received any complaints regarding

location.

President Rev. Amos Brown asked why the various locations weren’t considered.

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Mrs. Martin-Mason responded that in considering past complaints and suggestions,

the primary complaint was noise, never location. Thus, this year, the meetings were

scheduled to be in the same vicinity with different location that may be quieter.

Further, Mrs. Martin-Mason offered to update the schedule to include another site.

Commissioner Schwartz recommended that potential strategies for Hope SF sites be

included in the Annual Plan Process with sufficient time to provide for public

comment.

Mr. Alvarez explained how everything is accessible through the Housing Authority’s

new and improved website @ www.sfha.org. Mr. Alvarez also commended the

Ombudsman staff for the improvements made to the website.

Commissioner Allen asked if the RAB meetings have been well attended.

Mrs. Martin-Mason responded that they have been well attended

Commissioner Allen complimented the website and asked if there is heavy traffic.

Mrs. Martin-Mason responded that she was only aware of the facebook traffic, which

is linked to the website and that the facebook page had 611 hits in the past 7 days.

Commissioner Hunnicutt stated that the website looks beautiful and asked about

Housing Choice Voucher Program RAB application process in the past versus this

year.

Mrs. Martin-Mason responded that in previous years, only the RAB from the year

prior was invited to attend. In 2012 an invitation to apply for the RAB was sent to all

Housing Choice Voucher Participants. The SFHA received 300 responses and

randomly selected 30 of the 300.

Commissioner Safai requested that the recommendations pertaining to preferences be

brought to the board before being finalized.

Public comment:

Commenter, Uzuri Green secretary of the PHTA, stated that she is learning a lot from

the RAB meetings. Ms. Green suggested the following for different locations of the

RAB meetings: Bayview: The Opera House, Potreo Hill: Neighborhood House,

Sunnydale: Boys & Girls Club. Ms. Green asked if there were any local stakeholders

such as the family Resource Center, The Neighborhood House, Salvation Army, and

Shiloh involved in the process.

Commenter, Lynn, resident at Park Merced asked when will the public be able to

review the proposals before they become final and how will that be disseminated in

terms to their response. Lynn also invited Mrs. Martin-Mason to visit Park Merced.


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3. [Resolution Authorizing the Executive Director to enter into a Construction

Contract with Nicole’s Work Inc. for Fire Damage Restoration Services Phase II

at 350 Ellis Housing Development in an mount not to exceed $408,899 to be

reimbursed with property insurance proceeds.] Presented by: James Mark, Senior

Project Manager Housing Development & Modernization Department

Commissioner Saez asked who completed the first Phase of this work

Mr. Mark responded Ideal Restoration Services Inc. provided $25,000 worth of

dehumidifying abatement and cutting out the mold.

Commissioner Saez asked what was looked at differently between Transworld and

Nicole’s Work Inc.

Mr. Mark responded that it isn’t unusual to get scattered bids and construction

companies factors this in if the company really needs the work when their bids are

lower and want to keep workers busy in this economy.

Commissioner Safai asked what controls are in place in the bid to insure that the

Board will not be asked to approve a range of change orders to meet the true value of

what the project is to this contractor.

Mr. Mark responded that the bid amount is the construction amount which is usually

enforced and not changed because change orders delay projects.

Barbara Smith added that the SFHA conducts an independent cost estimate before the

projects are put out to bid and this bid is consistent with the independent cost

estimate of $450,000.

Commissioner Schwartz asked if this was a Lump Sum contract?

Mr. Mark replied that it is a Lump Sum contract.

Commissioner Allen asked if this will allow resident hiring.

Mr. Mark replied yes.

Motion: Commissioner Schwartz: Moved to adopt the resolution

Commissioner Allen: Seconded the motion

Vote: All approved

Item 7: Commissioners Comments

Commissioner Allen suggested the Alex Pitcher room in the South East City College

Campus for RAB meetings.

Commissioner Saez asked if there would be any time to review the process for

summer programs.

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Mrs. Martin-Mason responded that the SFHA is submitting applications to DCYF for

all summer lunch programs allowing DCYF to select which sites will host summer

lunch.

The Secretary explained that during the budget cuts summer programming was

excluded from the budget except for Park and Rec Summer Youth Activities

Mrs. Martin-Mason responded that she and Kyle Peterson have been working with

Park &Rec to figure out the best outreach to residents and in the next 30 days should

have further enrollment information.

The Secretary introduced Kyle Peterson as the returning Government liaison.

Commissioner Safai asked for report on recycling efforts at all of the developments

and whether there are any recycling programs with tenant involvement.

Commissioner Safai commented that he attended the Good Jobs Green Jobs

Conference in L.A. there were many job opportunities as well as opportunities to

build social equity, career path development and energy conservation.

Commissioner Safai requested that staff provide him with the number of evictions in

Park Merced to date.

Commissioner Safai asked the Secretary to invite Olsen lee from the Mayor’s Office

of Housing to discuss which nonprofits are proposing CDBG grants that intend to

serve directly or indirectly Public Housing residents. Residents want to hear

directly from the Mayor’s Office of Housing and the Mayor’s Office of

Redevelopment on what nonprofits are being funded to provide employment

opportunities to residents.

Commissioner Schwartz commended staff for the website and asked if there will be

a waitlist shown on the site and will people be able to apply for Housing online.

Secretary Alvarez responded that all responses to commissioner Schwartz’ questions

will be reported the second week of April

Item 8: Closed Session

Present: President Dr. Rev. Amos Brown, Commissioner Micah Allen,

Commissioner Veronica Hunnicutt, Commissioner Ahsha Safai, Commissioner

Matthew Schwartz, Commissioner Dorothy Smith

Decision was made to give council settlement authority

Item 9: Adjournment by consensus 5:46

27

AGENDA

SAN FRANCISCO HOUSING AUTHORITY BOARD OF COMMISSIONERS

Agenda Category: Informational – Executive Office

Agenda Title: Informational Presentation on CDBG Funding Recommendations

Including HOPE SF Investments

Presented by: Kyle Pedersen, Governmental Affairs Officer

SUMMARY:

In response to the Commission’s request, the Mayor’s Office of Housing has provided the

agency’s 2012-13 Community Development Block Grant (CDBG) funding recommendations

(attached).

In partnership with the diverse communities of San Francisco, the Mayor’s Office of Housing

(MOH) strives to strengthen the social, physical and economic infrastructure for San Francisco’s

low-income residents and communities in need.

Through CDBG funding, MOH is bringing together priority strategies and initiatives throughout

the City that impact communities in need and has a specific focus on HOPE SF, which is a

partnership with the S.F. Housing Authority to rebuild select public housing sites, increase

affordable housing and ownership opportunities, and improve the quality of life for existing

residents and the neighboring communities.

Attachments:

A copy of any attached documents are available at the clerk’s desk.

DEPARTMENT’S REQUESTED ACTION:

None.

EXECUTIVE DIRECTOR’S RECOMMENDATION:

None.

Agenda Item No. 1


28

Creating opportunity for socially and economically isolated San Franciscans requires a

multifaceted and comprehensive approach. San Francisco has determined that the optimum way

to address the City’s priority challenges is to work towards a set of five interconnected,

multidisciplinary goals that cross program areas and utilize leveraged strategies both internally

and across multiple City departments. Funding for these strategies will be coordinated across

City departments, so that HUD funds can be maximized in those areas that are both of highest

priority to MOH/OEWD and where HUD funds can provide the maximum benefit in terms of

unmet needs and scarce resources.

These five goals are:

Goal 1: Families and individuals are healthy and economically self-sufficient

Goal 2: Neighborhoods and communities are strong, vibrant and stable

Goal 3: Formerly homeless individuals and families are stable, supported and live in long-term

housing

Goal 4: Families and individuals have safe, healthy and affordable housing

Goal 5: Public housing developments that were severely distressed are thriving mixed-income

communities

The City has also identified vulnerable populations that are at special risk for being multiply

affected by the social and economic problems that are facing San Francisco. These groups

include:

Seniors;

Persons with disabilities;

Persons with HIV/AIDS;

Disconnected transitional age youth;

Victims/survivors of violence and family violence;

Re-entry population;

Public housing residents; and

Disconnected LGBT individuals.

Services and strategies must accordingly be designed to address the unique needs and concerns

of these populations in order to maximize their effectiveness.

29

Attachment I:

Preliminary Funding Recommendations for San Francisco’s 2012-2013 Community

Development Block Grant (CDBG), Emergency Solutions Grant (ESG) and Housing

Opportunities for Persons with AIDS (HOPWA) Programs

30

31

32

33

34

35

36

37

38

39

40

41

42

43

44

45

46

47

48

AGENDA


Agenda Category: Informational – Executive Office

Agenda Title: Informational Presentation on Informational Presentation by Office of

Economic & Workforce Development on Workforce Strategies and

Investments Pertaining to SFHA Sites and Residents


SUMMARY:

In response to the Commission’s request, the San Francisco Office of Economic & Workforce

Development has prepared a presentation to summarize the agency’s workforce investments and

strategies (attached).

The Workforce Development Division of the Office of Economic & Workforce Development

(OEWD) coordinates the San Francisco Workforce Development System, which is a network of

public, private, and nonprofit service providers that serve San Francisco jobseekers and

employers. OEWD strives to ensure that San Francisco has a qualified workforce that attracts,

retains and expands industries, and enhances the quality of life in the City.

Attachments: OEWD SFHA Commission Presentation



None.


None.

Agenda Item No. 2


49

ATTACHMENT I

OEWD SFHA Commission Presentation

50

51

52

53

54

55

56

57

58

59

60

61

AGENDA


Agenda Category: Action – Executive Office

Agenda Title: Resolution Authorizing the Executive Director to Enter Into A

Memorandum Of Understanding (“Agreement) Between the San

Francisco Housing Authority (“SFHA”) and the Department Of Public

Works (“DPW”) Concerning Trash and General Labor Services at

SFHA’s Developments


SUMMARY

The attached resolution authorizes the Executive Director to enter into a Memorandum of

Understanding with the San Francisco Department of Public Works to develop 7501

Apprenticeship Program to provide weekend trash and landscaping services from May 1, 2012 –

July 31, 2014 for an amount not to exceed $1,814,190.

[Continued on Page 2]

Attachments: I. SFHA-DPW MOU

II. Resolution



Staff recommends approval of this action.


I concur with this recommendation.

Agenda Item No. 3


62

SFHA-DPW MOU

April 12, 2012

Page 2

BACKGROUND

Historically, the five largest SFHA family public housing sites (Alice Griffith, Hunters View,

Westbrook, Potrero Terrace & Annex, and Sunnydale) have been negatively impacted by

elevated trash levels throughout the course of the weekend. The increased levels of trash are due

to several impacting factors.

First, resident populations are higher during the weekend as residents are not at work, school,

and other weekly activities. Second, resident activities and celebrations occur most often during

weekends creating an increased influx of trash. Lastly, illegal dumping is most likely to occur at

SFHA sites when SFHA staff are not on-site, which would be nights and weekends.

While trash rates increase during the weekend, SFHA does not have assigned weekend

landscaping and trash staff assigned to respond to and offset high trash rates. By not having a

weekend staffing schedule that would be able to respond to the high weekend trash rates, the

properties become challenged with overflowing and spilling trash bins, windblown trash

throughout the properties, and unsatisfactory landscaping conditions for SFHA properties.

To respond to the ongoing concern related to weekend trash levels at SFHA sites, DPW will be

expanding the existing 7501 Apprenticeship Program to provide landscaping and trash service

Thursday through Monday at five SFHA sites; Alice Griffith, Hunters View, Westbrook, Potrero

Terrace & Annex, and Sunnydale. The apprenticeship program will create six full-time

benefitted employment positions for SFHA residents that will pay $14.28 per hour.

DPW will provide a Packer and a Lumper on weekends (Saturdays and Sundays) to go to the

SFHA’s housing developments and pick up trash and other items that are on the streets. DPW

will also provide a supervisor to supervise the work of six housing authority residents, to be

employed by DPW, to pick up trash from beautification projects and perform general labor work

at SFHA’s developments Thursday through Monday (including weekends) on a weekly

basis. The employees will begin as Apprentices and end up graduating as Journeymen at the end

of the two-year apprenticeship.

63

Attachment I

SFHA-DPW MOU

64

DRAFT

MEMORANDUM OF UNDERSTANDING (“AGREEMENT) BETWEEN THE SAN

FRANCISCO HOUSING AUTHORITIY (“SFHA”) AND THE DEPARTMENT OF

PUBLIC WORKS (“DPW”) CONCERNING TRASH AND GENERAL LABOR

SERVICES AT SFHA’S DEVELOPMENTS

THIS AGREEMENT is entered into this ________ day of ______________________,

2012, (“THE EFFECTIVE DATE”) by and between the SFHA and DPW (collectively known as

“THE PARTIES”). This AGREEMENT shall be effective from May 1, 2012 and shall continue

through July 31, 2014 (the TERM).

WHEREAS, THE PARTIES are desirous of entering into this AGREEMENT to pick up

trash and perform general labor at the SFHA’s developments, the details of which are hereinafter

described.

WHEREAS, THE PARTIES are able and agreeable to entering into such an

AGREEMENT based on the terms and conditions hereinafter set forth; and

NOW, THEREFORE, IN CONSIDERATION OF THE MUTUAL PROMISES

HEREIN, IT IS MUTUALLY AGREED AS FOLLOWS:

I. SERVICES. DPW will provide a Packer and a Lumper on weekends (Saturdays

and Sundays) to go to the SFHA’s housing developments, including Alice

Griffith, Hunters View, Westbrook, Potrero Terrace and Annex, and Sunnydale

(the “DEVELOPMENTS”), and pick up trash and other items that are on the

streets during the TERM. DPW will also provide a supervisor to supervise the

work of six housing authority residents (“CANDIDATES”), to be employed by

DPW, to pick up trash from beautification projects and perform general labor

work at SFHA’s DEVELOPMENTS Thursday through Monday (including

weekends) on a weekly basis during the TERM. These CANDIDATES will

begin as Apprentices and end up graduating as Journeymen at the end of the

TERM.

II. PAYMENT FOR SERVICES. SFHA will pay for the services set forth in

Paragraph I above in the amounts indicated on the Annual Summary Sheet

attached hereto as Exhibit “A” and incorporated into this AGREEMENT. DPW

will invoice the SFHA monthly. DPW will provide the SFHA with a detailed

accounting of hours worked.

III. INSURANCE. DPW agrees to maintain a policy of public liability insurance

with respect to DPW’s services as set forth herein during the TERM. The limits

of the public liability insurance shall not be less than One Million Dollars

($1,000,000) per occurrence and Two Million Dollars ($2,000,000) in the

65

aggregate. The limits of property damage liability shall not be less than the

facility’s or property’s replacement value, as determined by the SFHA. Each

policy shall name the SFHA as additional insured, and shall contain an

endorsement that the insurer will not cancel or terminate the insurance without

first giving the SFHA thirty (30) days prior written notice. DPW’s liability

insurance and responsibility is limited to and in connection with DPW’s activities.

DPW shall be solely responsible for maintaining sufficient funds in its budget to

fully pay its employees’ workers compensation claims as required by law.

IV. INDEMNITY. DPW shall indemnify, defend and hold harmless the SFHA and

its officers, managers, members, employees, contractors and agents from and

against any and all liabilities, costs or expenses, including attorney fees, arising

from:

i. Any injury or damage occurring during the TERM to persons and/or

property resulting wholly or in part by any act or omission of DPW; and

ii. Any breach by DPW of any provision of this Agreement.

iii. DPW is not responsible for the sole negligence of the SFHA and its

officers, managers, members, employees, contractors and agents.

V. ENTIRE AGREEMENT. This AGREEMENT is the entire agreement between

THE PARTIES concerning its subject matter, supersedes all prior agreements and

understandings, whether or not written, and is not intended to confer upon any

person other than THE PARTIES any rights or remedies hereunder.

VI. CONFIDENTIALITY. The SFHA and DPW will maintain complete

confidentiality of any confidential or privileged information concerning labor

negotiations, employment matters, or services provided to, or received by, the

SFHA.

VII. TERMINATION of AGREEMENT. Either PARTY may terminate this

AGREEMENT with thirty (30) days notice.

///

///

///

66

IN WITNESS WHEREOF, this instrument has been duly executed by an authorized

representative of each of the parties.

SAN FRANCISCO HOUSING AUTHORITY DEPARTMENT OF PUBLIC WORKS

By: _____________________________ By: __________________________

Date: ____________________________ Date: _________________________

APPROVED AS TO FORM:

_______________________

Office of the General Counsel

67

Attachment II

Resolution

68

RESOLUTION NO.

ADOPTED: April 12, 2012

RESOLUTION AUTHORIZING THE EXECUTIVE DIRECTOR TO ENTER INTO A

MEMORANDUM OF UNDERSTANDING (“AGREEMENT) BETWEEN THE SAN

FRANCISCO HOUSING AUTHORITIY (“SFHA”) AND THE DEPARTMENT OF

PUBLIC WORKS (“DPW”) CONCERNING TRASH AND GENERAL LABOR

SERVICES AT SFHA’S DEVELOPMENTS

WHEREAS, the San Francisco Housing Authority is committed to providing clean and sanitary living

conditions for all SFHA residents; and

WHEREAS, the largest SFHA public housing sites have been challenged with significant increase in

trash accumulation over the weekend period; and

WHEREAS, SFHA does not currently have staff assigned to weekend landscaping and trash ; and

WHEREAS, SFHA is committed to increasing economic and workforce opportunities for SFHA

residents; and

NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE HOUSING

AUTHORITY OF THE CITY AND COUNTY OF SAN FRANCISCO THAT:

1. The Executive Director is authorized to enter into a Memorandum of Understanding with the

Department of Public Works to develop and manage a 7501 Apprenticeship Program to provide

landscaping and trash services effective from May 1, 2012 and shall continue through July 31,

2014 with the cost of rendered services not to exceed $1,814,190.

2. This resolution shall take effect immediately.

APPROVED AS TO FORM AND LEGALITY: REVIEWED BY:

_________________________________

Tim Larsen, Acting General Counsel Rev. Amos Brown, President

Date:_____________________________ Date:

69

AGENDA

SAN FRANCISCO HOUSING AUTHORITY BOARD OF

COMMISSIONERS

Agenda Category: Action- Housing Development & Modernization Department

Agenda Title: Resolution for two (2) two-year contracts with: (1) K2A Architecture + Interiors

and (2) Tectonics Architects/Planners/Engineers to provide architectural services

for an amount not to exceed $50,000 each in CFP 2011 and $100,000 each for

next year CFP 2012

Presented By: James Mark, Senior Project Manager, Housing Development & Modernization

Department

SUMMARY: (Supporting Document is attached as Attachment I)

Two new architectural contracts are sought to provide a continuation of architectural response to assist the

Authority with sanitary, life safety, Code compliance, investigations, public bid specifications and

construction supervision. The two highest ranked firms are: K2A Architecture + Interiors and Tectonics

Architects/Planners/Engineers. The contract amounts are not to exceed $150,000 each for a total amount

of $300,000.

The attached resolution authorizes the Executive Director to enter into two contracts with highest ranking

architectural consulting firms from 2011 Capital Fund Program for operational fiscal years 2012 and

2013.


Attachments: I. Resolution

II. RFQ Solicitation Process


Staff recommends adoption of this resolution.


I concur with this recommendation.

Agenda Item No. 4


70

Architectural Services

April 12, 2012

Page 2

OBJECTIVE

The objective of these two contracts is to provide the Authority with two competent professional

architectural consultants on standby basis to assist with planned renovations, assessing damage and

maintaining efficient and safe buildings.

The task assignment services may include:

1. Provide field testing and investigations, assessments, analysis, and written reports;

2. Develop recommendations and cost estimates to provide up-grades to any conditions revealed at existing

dry-rot and building damage areas, roofing leaks, fire alarm upgrades, bird proofing, accessible elevators

and entrances including any new requirements for accessibility under the Americans with Disabilities Act

and Section 504 of the Rehabilitation Act of 1973;

3. Prepare comprehensive construction documents for public bidding within an agreed estimated

construction cost for building modernization or up-grades;

4. Assist with clarifications during the public bid phase, contract award phase, and pre-construction phase;

5. Assist Authority’s staff in planning and conducting resident briefings, in notifying residents of

architectural problems, modernization or up-grade plans, and relocation or alternative service proposals

covering the duration of the construction phase;

6. Assist the Authority's staff during the construction phase by providing construction administration

support services such as review of architectural submittals, review of proposed contract changes,

performing periodic site inspections, and conducting a final survey to determine if the work performed

was in accordance with the project plans and specifications; and

7. Assist the Authority’s staff in the preparation and review of proposals and agreements, classes, operating

and maintenance manuals, and general management procedures.

EVALUATION PANEL MEMBERS

Member: Construction Inspector for HD/MOD Department. Member was selected for their extensive

expertise in past construction in the field.

Member: Senior Project Manager for HD/MOD Department. Member was selected for their previous

architectural consultant management and is a licensed architect.

Member: Project Manager for HD/MOD Department. Member was selected for their previous

architectural consultant management.

PRESENT SITUATION

The Authority presently has a list of current projects that require architectural improvements by

rehabilitation and modernization activities. Typical architectural consultant projects include construction

drawing and specifications for: building upgrades, building alterations, response to Code compliance

issues, accessible improvements, dry-rot repairs, liability claims and fire damage investigations.

71

Architectural Services

April 12, 2012

Page 2

The current two architectural contracts are exhausted and two new architectural consultants on standby

as-needed basis are required to provide continued services and response.

ANTICIPATED OUTCOMES

If this contract is approved the anticipated outcomes are:

The Authority will receive two architectural consultants able to investigate and evaluate building

issues, provide recommendations, assist in drafting and specifications, provide construction cost

estimates and obtain building permits.

The Authority will obtain comprehensive construction documents for public bidding within an agreed

not-to-exceed estimated fee and timeframe for public bidding.

The Authority will receive professional guidance on changes to California Code Title 24, Federal,

State and City Codes, and Regulations.

The Authority will obtain expertise for prioritizing the modernization, up-grades and maintenance

needs to ensure safety, Code and HUD compliance.

Residents will have opportunity for training and employment.

WHO BENEFITS

Residents benefit from having appropriate immediate professional responses to any building maintenance

and repair issues that may arise. The Authority benefits from reduced liability exposure, limited tenant

relocation and property loss, and improved ability to respond quickly to emergency situations.

BUDGET CONSIDERATIONS

Funding for this planned contract is immediately available from 2011 Capital Fund Program. The

Authority and all public agencies in California are required by State and Federal law to select

architectural consultants on the basis of qualifications in the form of a Request for Qualifications (RFQ).

After the two most-qualified firms were selected, the hourly billing rates were negotiated. For each

separate task assignment, hours and reimbursable expenses will be further reviewed and negotiated

accordingly to coincide with similar past work. The service term for this two-year contract will be for the

Authority’s operational fiscal years 2012 and 2013.

72

Attachment I

Resolution

73

RESOLUTION NO.

ADOPTED: April 12, 2012

RESOLUTION FOR TWO (2) TWO-YEAR CONTRACTS WITH: (1) K2A ARCHITECTURE +

INTERIORS AND (2) TECTONICS ARCHITECTS/PLANNERS/ENGINEERS TO PROVIDE

ARCHITECTURAL SERVICES FOR AN AMOUNT NOT TO EXCEED $50,000 EACH IN CFP

2011 AND $100,000 EACH FOR NEXT YEAR CFP 2012

WHEREAS, The San Francisco Housing Authority publicly advertised Solicitation No. 11-620-RFQ-

1153 for the architectural services; and

WHEREAS, K2A Architecture + Interiors and Tectonics Architects/Planners/Engineers were evaluated

as the two top-rated architectural firms; and

WHEREAS, these services are necessary to protect the health and welfare of residents and to preserve

the Authority’s real property assets; and

WHEREAS, funding is available through the 2011 Capital Fund Program budget; and

WHEREAS, the procurement process for those actions covered by this resolution meet the procurement

standards of 24 CFR 85.36 “Procurement”, HUD Handbook 7460.8 REV 2, “Procurement Handbook for

Public Housing Agencies and Indian Housing Authorities”, the San Francisco Housing Authority

Procurement Policy Manual and State of California and local laws; and

WHEREAS, all additional relevant documents submitted by the architectural consultants have been

reviewed and found to be in order; and

WHEREAS, K2A Architecture + Interiors and Tectonics Architects/Planners/Engineers firms will meet

the Resident Hiring requirements.

NOW, THEREFORE, BE IT RESOLVED BY THE COMMISSION OF THE HOUSING

AUTHORITY OF THE CITY AND COUNTY OF SAN FRANCISCO THAT:

3. The Executive Director is authorized to enter into a contract with K2A Architecture + Interiors and

Tectonics Architects/Planners/Engineers firms in an amount Not-To-Exceed $150,000 each for a total

not to exceed amount of $300,000.

4. This resolution shall take effect immediately.


_________________________________


Date:_____________________________ Date:

74

Attachment II

RFQ Solicitation Process

75

RFQ PROCUREMENT

The procurement process for the action covered by this Resolution meets the procurement standards of 24

CFR 85.36 “Procurement”, HUD Handbook 7460.8 REV 2, “Procurement Handbook for Public Housing

Agencies and Indian Housing Authorities”, the San Francisco Housing Authority Procurement Policy

Manual, and the State of California and local laws. The completed procurement process has been

reviewed and approved by Procurement.

The Authority and all public agencies in California are required by State and Federal law to select

architectural consultants on the basis of qualifications in the form of a Request for Qualifications (RFQ).

SOLICITATION PROCESS

Pre-approval of the RFQ document and process was obtained from Authority management prior to

advertisement. The Housing Development and Modernization Department (HD/MOD) developed this

specific RFQ document based on the Authority’s master procurement documents prepared by the

Procurement and Contracts Department. The Procurement Department reviewed and approved the

documents prior to the start of the RFQ process and bidding.

Solicitation 11-620-RFQ-1153 was issued on November 3, 2011. Announcement of the RFQ was made to

the City Outreach Services and was put on the web sites for the Authority, the City, and the Small

Business Administrations. The notice of the RFQ was published in the Daily Pacific Builder, Bay View,

World Journal, Sun Reporter, Small Business Exchange, and posted on NAHRO. Announcements were

faxed or emailed directly to five hundred seventy-eight firms from the NAHRO website, and two hundred

twenty-four firms from the HD&Mod Department that included at least sixty four firms from San

Francisco Human Rights Commission.

On the December 1, 2011 due date, twelve Statements of Qualifications were received:

1. Tectonics Architects/Planners/Engineers

3. K2A Architecture + Interiors

4. Levy Design Partners, Inc.

5. Zachary Nathan Architect

6. Saida & Sullivan Design Partners

7. Pyatoc Architects

8. AE3 Partners

9. Weir/Andrewson Associates, Inc.

10. Lowney Architecture

11. Allana Buick & Bers

12. Merker Architects

76


April 12, 2012

Page 2

Responding architectural firm’s summary:

1. TECTONICS ARCHITECTS/PLANNERS/ENGINEERS is a small minority San Francisco

firm established in 1984. Tectonics has fifteen architectural professionals, three engineers, one

landscape architect and three administrative workers.

2. K2A ARCHITECTURE + INTERIORS is a small minority San Francisco firm established in

1990. K2A Architects has fourteen architectural professionals and two administrative workers.

3. LEVY DESIGN PARTNERS is a small woman owned San Francisco firm and was established

in 1979. Levy Design Partners has nine architectural professionals, one intern and two

administrative workers.

4. ZACHARY NATHAN ARCHITECT is a small San Francisco firm established in 1984.

Zachary Nathan has two architectural professionals.

5. SAIDA & SULLIVAN DESIGN PARTNERS is a small woman owned San Francisco firm

established in 1999. Saida & Sullivan has three architectural professionals and two

administration professionals.

6. RIM ARCHITECTS is a medium sized San Francisco firm established in 1994. Rim has

eighty-one architectural professionals and three administrative professionals.

7. PYATOK ARCHITECTS is a small Oakland firm established in 2001. Pyatok has eighteen

architectural professionals and four administrative professionals.

8. AE3 PARTNERS is a small minority owned firm established in 2007. AE3 has (12) architectural

professionals.

9. WEIR/ANDREWSON ASSOCIATES, INC. is a small San Rafael firm established in 2005.

Weir/Anderson has twenty-two architectural professionals.

10. LOWNEY ARCHITECTURE is a small Oakland firm established in 2004. Lowney has eight

architectural professionals and one administrative professional.

11. ALLANA BUICK & BERS is a is a medium Palo Alto firm established in 1987. Allana Buick

& Bers has seventy architectural professionals and fourteen administrative professionals.

12. MERKER ARCHITECTS is a small San Francisco firm established in 2009. Merker has six

architectural professionals and two administrative professionals.

77


April 12, 2012

Page 3

EVALUATION PROCESS

In conformance with the Authority’s Procurement Procedures Manual, the evaluation panel individually

reviewed the written Statements of Qualifications. At the same time, staff checked the references

provided by each firm and provided the results to the evaluation panel members. Then, the evaluation

panel invited eight responding firms for oral interviews. After the interviews, the evaluation panel

prepared a final evaluation and scoring to select the firm with the highest-ranked qualifications.

EVALUATION CRITERIA

Listed below are the evaluation criteria and their relative weight. Described in italics are the reasons for

the different criteria. The evaluation criteria are based on the Authority’s standards for Request for

Qualifications questions and weighing contained in the Authority’s Procurement Procedures Manual. The

Contract/Procurement Division approved the criteria and weighting given to each.

78


April 12, 2012

Page 4

NO. CRITERIA & REASON WEIGHT

A Criterion: Qualifications.

This allows evaluation of the firm’s technical expertise as measured by the quantity and type of

work performed by the firm and its years in business.

20 points

B Criterion: Staff Qualifications.

This provides insight into the quality of the staff as measured by their professional degrees,

licenses and experience with the type of work required by this contract. The local staff size and

their credentials is a quantitative measure of their knowledge, and are indicative of their ability

to respond quickly with qualified staff.

20 points

C Criterion: Understanding of the project.

This demonstrates the firm’s familiarity with building repair issues most frequently

encountered with urban public housing in both family housing and mid-rise buildings. A firm

with this experience is most capable of providing economical, efficient solutions to by the

Housing Authority.

40 points

D Criterion: Approach to Project.

This item allows us to determine that the selected firm not only has office technical skills but

also possesses sufficient field experience to effectively deal with field problems and contractor

issues.

15 points

E Criterion: Affirmative Action.

This allows evaluation of the firm’s commitment to MBE/WBE and resident hiring

participation.

5 points

Total 100 points

79


April 12, 2012

Page 5

The following is the combined scoring results of the written proposals and oral interviews:

FIRM WRITTEN

INTERVIEW TOTAL RANK

K2A Architecture 274 287 561 1

Tectonics 260 289 549 2

Levy Design 275 249 524 3

Rim 260 262 522 4

Zachary Nathan 264 242 506 5

Saida & Sullivan 264 239 503 6

Pyatok 243 247 490 7

AE3 242 212 454 8

Weir/Anderson 257 - - -

Lowney 231 - - -

Allana Buick & Bers 222 - - -

Merker 177 - - -

EVALUATION PANEL CONCLUSIONS

By review of written qualifications and interviews in scoring and ranking, the Evaluation Panel has

determined that K2A Architecture + Interiors and Tectonics Architects/Planners/Engineers are the top-

rated architectural firms. K2A and Tectonics have prior experience with multi-family building repairs,

Housing Developments, public agencies and institutions. The reference checks on these firms for past

similar architectural work were excellent.

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April 12, 2012

Page 6

RESIDENT EMPLOYMENT

The two highest ranked architectural consultants have agreed to hire public housing residents to meet or

exceed the 25% requirement established by Commission Resolution No. 4967 for non-construction

contracts exceeding $50,000. These architectural consultants will advertise to seek out and interview

qualified Authority residents for job opportunities in their office. It is calculated that about 200 hours of

resident employment and training will be provided on each of these two contracts when these contracts

are fully expended.

MBE/WBE STATUS

Architectural consultants are both small Minority Business Enterprises and have provided an Affirmative

Action Acknowledgement form that meets the requirements of Executive Order 11246.

81


April 12, 2012

Page 7

Architectural Consultant Services Solicitation No. 11-620-RFQ-1153

ARCHITECTURAL CONSULTANT– CONFIDENTIAL BILLING RATES The Authority’s Housing Development and Modernization Department negotiated the following hourly

billing rates. The negotiated rates are about the same level to the rates of past similar professional

consulting services. These hourly costs are posted in the contract and are used on all proposals on

specific architectural task assignments.

Position K2A

Hourly Rate

Tectonics

Hourly Rate

Principal $175 $173

Director of Design $165 -

Director of Interior Design $165 -

Project Manager $140 $138

Job Captain $120 -

Senior Architect $120 $120

Architect $105 $93

Junior Architect $85 $85

Architectural Designer $85 $76

Interior Designer $85 -

CAD Technician $65 $76

Clerical Staff $65 $48

82

AGENDA


Agenda Category: Action- Housing Development & Modernization Department_____________

Agenda Title: Pursue and Apply for Funding Opportunities for Sunnydale and Potrero HOPE

SF Revitalization Projects with the Development Teams and City Partners

Presented By: Barbara T. Smith, Housing Development & Modernization Administrator

SUMMARY:

In 2007, the San Francisco Housing Authority (SFHA) selected the Sunnydale Development Co., LLC,

(SDC) made up of Mercy Housing California and The Related Companies, to redevelop the Sunnydale

and Velasco sites under the HOPE SF program. Sunnydale/Velasco is currently a 785-unit development,

and the proposed development plan includes up to 1,700 units of mixed income housing, community

facilities and new infrastructure.

The SFHA also selected BRIDGE Housing Corporation in 2007 to redevelop the Potrero Terrace and

Potrero Annex public housing sites under HOPE SF. These Potrero developments consist of 605 public

housing units and the proposed development plan includes up to 1,516 units of mixed income housing,

community facilities and new infrastructure.

The developers are finalizing predevelopment financing, entitlements, feasibility analysis and detailed

Term Sheets for negotiations with SFHA under Exclusive Negotiating Rights Agreements (ENRAs),

which were renewed in June 2011 with expiration deadlines of December 2012.


Attachments: Resolution

MOUs

CNI Planning Grant Certifications


DEPARTMENTS REQUESTED ACTION:

Staff recommends adoption of this Resolution.


I concur with this Recommendation.

Agenda Item No. 5

Date: _April 12, 2012

83

Potrero and Sunnydale Funding Opportunities

April 12, 2012

Page 2

As an activity under each ENRA, the Authority and developers committed to pursuing funding

opportunities as they become available in order to finance the project and complete it in a timely fashion.

At this time, the U.S. Department of Housing and Urban Development has a published Notice of Funding

Availability (NOFA) for Choice Neighborhoods Initiatives (CNI) Planning grants. SDC and BRIDGE

plan to submit applications in response to the NOFA, each in partnership with SFHA and the City and

County of San Francisco as Co-Applicants.

As a requirement under the CNI NOFA, the teams must execute Memoranda of Understanding that

establish partnerships and demonstrate the commitment of each team member to work collaboratively

throughout the term of the grant. Additional details of the grant are described below:

Goals of Choice Neighborhoods Initiatives: Transform housing and neighborhoods into highly

functioning communities of choice and to support people and families with a variety of resources that lead

to positive outcomes.

Purpose of Grant: Fund the development of Transformation Plans, comprehensive neighborhood

revitalization plans for the Sunnydale-Velasco community and Potrero Terrace-Annex community.

Deadline to submit: May 1, 2012.

Maximum Grant Amount and Term: $300,000, 2 year term

Lead Applicant: Sunnydale Development Co., LLC, comprised of Mercy Housing California and The

Related Companies of California for Sunnydale; and BRIDGE Housing Corporation for Potrero Terrace

and Annex.

Co-Applicants: San Francisco Housing Authority and the City and County of San Francisco.

Scope of the Grant Proposal: The teams propose to develop neighborhood revitalization plans for the

public housing sites and surrounding communities. Particular emphasis will be focused on the

advancement of human capital development programs and services, as well as programming community

facilities. The grant will be used to conduct assessments, further planning and create strategies that: (1)

address workforce development and economic mobility; (2) provide quality educational opportunities; (3)

promote health and wellness; and (4) reduce crime and increase safety. Overall sustainability of the

human capital development will be addressed in the Transformation Planning through community

partnerships, program design, capital and operations financing, and the governance and management

structure. The teams will also use the funding to engage residents, neighbors, community organizations

and the City family in the planning process.

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Attachment I

Resolution

85

RESOLUTION NO.

DATE ADOPTED: April 12, 2012

RESOLUTION AUTHORIZING THE EXECUTIVE DIRECTOR TO PURSUE FUNDING

OPPORTUNITIES, ENTER INTO AGREEMENTS AND MEMORANDA OF

UNDERSTANDING, AND PROVIDE CERTIFICATIONS REQUIRED FOR THE

REVITALIZATION OF: (1) SUNNYDALE/VELASCO WITH THE SUNNYDALE

DEVELOPMENT CO., LLC AND CITY AND COUNTY OF SAN FRANCISCO AND (2)

POTRERO TERRACE/ANNEX WITH BRIDGE HOUSING CORPORATION AND THE CITY

AND COUNTY OF SAN FRANCISCO

WHEREAS, on March 11, 2008, the Authority Commission authorized the Interim Executive Director of

the Authority to negotiate Exclusive Negotiating Rights Agreements (ENRAs) for revitalization of

Sunnydale/Velasco with the Development Team of Mercy Housing California and The Related

Companies of California (collectively, the Sunnydale Development Co., LLC) by adopting Resolution

No. 5333 and for revitalization of Potrero Terrace/Annex with BRIDGE Housing Corporation by

adopting Resolution No. 5335; and

WHERAS, on September 11, 2008, the Authority Commission authorized the Executive Director to

execute the ENRAs with the Developers, to determine the basis of the material terms and conditions of a

Master Development Agreements and Ground Lease Agreements for the revitalization of

Sunnydale/Velasco and Potrero Terrace/Annex public housing sites; and

WHEREAS, pursuant to the terms of the Executive Director extended the Negotiating Period to

December 11, 2010 and again to March 11, 2011 to continue certain predevelopment activities; and

WHEREAS, pursuant to the terms of the ENRAs, the ENRA expiration end dates were extended to

continue predevelopment activities, complete the national Environmental Policy Act process, and submit

land use approval applications; and

WHEREAS, on May 26, 2011 the Commission authorized the Executive Director to renew the ENRAs

for an additional 18 months and continue master planning and community building efforts while

finalizing the Term Sheets and negotiations for the Master development Agreements; and

WHEREAS, the Developers continue to make progress by having: submitted master site plans for land

use approvals; submitted initial reports in the environmental review process; met regularly with residents

and the broader communities; collaborated with the Mayor’s Office of Housing and City agencies to

identify, plan for, and secure funding for social services/community development programs; selected

multiple team members including architects, engineers, consultants, and attorneys; worked closely with

the Mayor’s Office of Housing to devise feasible financing plans; raised several million dollars from City

agencies and philanthropic organizations; developed comprehensive community facilities plans for the

new development to include new anchor institutions and community hubs; and developed strategies and

feasibility analyses for revitalization of the Sunnydale/Velasco and Potrero Terrace/Annex sites; and

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WHEREAS, the U.S. Department of Housing and Urban Development (“HUD”) published a Notice of

Funding Availability (“NOFA”) for the Choice Neighborhoods grant program, which seeks to fund

organizations to develop Transformation Plans for the neighborhood of focus; and

WHEREAS, the Developers seek to submit responses to the NOFA as Lead Developers for their

respective sites in conjunction with the Authority and City and County of San Francisco as Co-

Applicants; and

WHEREAS, the NOFA requires each applicant to execute a Memorandum of Understanding that

outlines the partnership and collaboration under the grant; and

WHEREAS, the deadline for submission of the grant proposal is May 1, 2012; and

WHEREAS, the Developers plan to apply for future funding opportunities as available and the Authority

will support, and in some cases submit, these applications in order to secure financing for the

revitalization of Sunnydale/Velasco and Potrero Terrace/Annex public housing sites.

NOW THEREFORE, BE IT RESOLVED BY THE BOARD OF COMMISSIONERS OF THE

HOUSING AUTHORITY OF THE CITY AND COUNTY OF SAN FRANCISCO, THAT:

1. The Executive Director is authorized to pursue funding opportunities, enter into agreements and

memoranda of understanding, and provide certifications required for the revitalization of:

Sunnydale/Velasco with the Sunnydale Development Co., LLC and the City and County of San

Francisco and (2) Potrero Terrace/Annex with BRIDGE Housing Corporation and the City and

County of San Francisco.

2. This Resolution shall take effect immediately.


_________________________________


Date:_____________________________ Date:

87

Attachment II

Memoranda of Understanding

88

LEAD APPLICANT AND CO-APPLICANTS

MEMORANDUM OF UNDERSTANDING

FOR SUNNYDALE/VISITATION VALLEY

CHOICE NEIGHBORHOODS INITIATIVE PLANNING GRANT APPLICATION

This Lead Applicant and Co-Applicants Memorandum of Understanding (MOU) is entered into this

day of April, 2012 between SUNNYDALE DEVELOPMENT CO., LLC (SUNNYDALE LLC), the

HOUSING AUTHORITY OF THE CITY AND COUNTY OF SAN FRANCISCO (SFHA), and the

CITY AND COUNTY OF SAN FRANCISCO (CITY) in connection with the comprehensive

revitalization of the Sunnydale-Velasco public housing development and its surrounding neighborhood,

Visitation Valley, in San Francisco, California.

RECITALS

A. SFHA is the owner of the Sunnydale-Velasco public housing development (Sunnydale;

Site) and has entered into an Exclusive Negotiating Rights Agreement (ENRA) with SUNNYDALE LLC,

whose sole members are Mercy Housing California and The Related Companies of California, following

a HUD-approved procurement for development services in accordance with 24 CFR 85.26(d)(4)(1)(A)

and (B).

B. The CITY seeks to improve the social, economic, and physical conditions at Sunnydale

and in Visitation Valley, and has devoted public resources to this end, including funding for

SUNNYDALE LLC’s development of a master site plan and revitalization program for the Site, in

cooperation with SFHA.

C. SUNNYDALE LLC, in collaboration with SFHA, the CITY, and community

stakeholders, has commenced upon a comprehensive neighborhood planning process for the

transformation of Sunnydale and Visitation Valley into a mixed-income, sustainable, service-enriched,

and economically and physically healthy community.

D. The parties are submitting an application (Application) to the United States Department

of Housing and Urban Development (HUD) for a Choice Neighborhoods Initiative Planning Grant

(Grant) in accordance with the FY2012 Notice of Funding Availability for HUD’s Choice Neighborhoods

Initiative (NOFA). Pursuant to the NOFA, SUNNYDALE LLC, a for-profit entity, will serve as Lead

Applicant for the Grant, and SFHA and the CITY, both public entities, will serve as Co-Applicants.

Other key partner organizations will be engaged in the planning process, as further described in the

Application.

AGREEMENT

NOW, THEREFORE, in consideration of the foregoing recitals and underlying promises, which the

parties agree to be good and valuable consideration, the parties agree as follows:

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1. Commitment to Work Collaboratively. SUNNYDALE LLC, the CITY and SFHA each commit

to work collaboratively throughout the entirety of the Grant.

2. Lead Applicant Designation. SUNNYDALE LLC, the CITY and SFHA agree that

SUNNYDALE LLC shall act as Lead Applicant for performance of the Grant.

3. Commitment to Planning Process and Transformation Plan. SUNNYDALE LLC, the CITY and

SFHA acknowledge that they each:

a. Have reviewed the NOFA and related guidance from HUD;

b. Have participate in preparation of the collaborative planning process that will develop a

comprehensive Transformation Plan for Sunnydale/Visitation Valley; and

c. Are fully committed to the goals and requirements of the NOFA, the planning process,

and the Application.

4. Incorporation of Additional Documents. The parties agree that their respective responsibilities

and relationships are further detailed in the Application, which is incorporated in this MOU by

reference.

[Signatures on next page]

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IN WITNESS WHEREOF, the parties have duly executed this Partnership Memorandum of

Understanding, which may be executed in multiple counterparts, on or as of the date first written above.

LLC: MERCY HOUSING CALIFORNIA, a California nonprofit public benefit

corporation

By:

Name: Valerie Agostino

Title: Vice President

LLC: THE RELATED COMPANIES OF CALIFORNIA, LLC, a limited liability

company

By:

Name: William A. Witte

Title: President

CITY: THE CITY AND COUNTY OF SAN FRANCISCO REPRESENTED BY THE

MAYOR’S OFFICE OF HOUSING

By:

Name: Olson Lee

Title: Director

91

SFHA: HOUSING AUTHORITY OF THE CITY AND COUNTY OF SAN

FRANCISCO

By:

Name: Henry A. Alvarez III

Title: Executive Director

Authorized by SFHA Resolution No. _________

Adopted April 12, 2012.

Approved as to Form and Legality:

By:

Name: Tim Larsen

Title: Assistant General Counsel

92

LEAD APPLICANT AND CO-APPLICANTS

MEMORANDUM OF UNDERSTANDING

FOR POTRERO HILLCHOICE NEIGHBORHOODS INITIATIVE PLANNING GRANT

APPLICATION

This Lead Applicant and Co-Applicants Memorandum of Understanding (MOU) is entered into this

day of April, 2012 between BRIDGE HOUSING CORPORATION,, the HOUSING AUTHORITY OF

THE CITY AND COUNTY OF SAN FRANCISCO (SFHA), and the CITY AND COUNTY OF SAN

FRANCISCO (CITY) in connection with the comprehensive revitalization of the Potrero Terrace and

Potrero Annex public housing development and its surrounding neighborhood (Potrero), in San Francisco,

California.

RECITALS

E. SFHA is the owner of the Potrero Terrace and Potrero Annex public housing

developments (Potrero; Site) and has entered into an Exclusive Negotiating Rights Agreement (ENRA)

with BRIDGE Housing Corporation, following a HUD-approved procurement for development services

in accordance with 24 CFR 85.26(d)(4)(1)(A) and (B).

F. The CITY seeks to improve the social, economic, and physical conditions of Potrero, and

has devoted public resources to this end, including funding for BRIDGE’s development of a master site

plan and revitalization program for the Site, in cooperation with SFHA.

G. BRIDGE,, in collaboration with SFHA, the CITY, and community stakeholders, has

commenced upon a comprehensive neighborhood planning process for the transformation of Potrero into

a mixed-income, sustainable, service-enriched, and economically and physically healthy community.

H. The parties are submitting an application (Application) to the United States Department

of Housing and Urban Development (HUD) for a Choice Neighborhoods Initiative Planning Grant

(Grant) in accordance with the FY2012 Notice of Funding Availability for HUD’s Choice Neighborhoods

Initiative (NOFA). Pursuant to the NOFA, BRIDGE Housing Corporation, a not for-profit entity, will

serve as Lead Applicant for the Grant, and SFHA and the CITY, both public entities, will serve as Co-

Applicants. Other key partner organizations will be engaged in the planning process, as further described

in the Application.

AGREEMENT

NOW, THEREFORE, in consideration of the foregoing recitals and underlying promises, which the

parties agree to be good and valuable consideration, the parties agree as follows:

5. Commitment to Work Collaboratively. BRIDGE, the CITY and SFHA each commit to work

collaboratively throughout the entirety of the Grant.

6. Lead Applicant Designation. BRIDGE, the CITY and SFHA agree that BRIDGE shall act as

Lead Applicant for performance of the Grant.

93

7. Commitment to Planning Process and Transformation Plan. BRIDGE, the CITY and SFHA

acknowledge that they each:

a. Have reviewed the NOFA and related guidance from HUD;

b. Have participate in preparation of the collaborative planning process that will develop a

comprehensive Transformation Plan for Potrero; and

c. Are fully committed to the goals and requirements of the NOFA, the planning process,

and the Application.

8. Incorporation of Additional Documents. The parties agree that their respective responsibilities

and relationships are further detailed in the Application, which is incorporated in this MOU by

reference.

[Signatures on next page]

94

IN WITNESS WHEREOF, the parties have duly executed this Partnership Memorandum of

Understanding, which may be executed in multiple counterparts, on or as of the date first written above.

LLC: BRIDGE Housing Corporation, a California nonprofit public benefit corporation

By:

Name: Cynthia Parker

Title: President

CITY: THE CITY AND COUNTY OF SAN FRANCISCO REPRESENTED BY THE

MAYOR’S OFFICE OF HOUSING

By:

Name: Olson Lee

Title: Director

SFHA: HOUSING AUTHORITY OF THE CITY AND COUNTY OF SAN

FRANCISCO

By:

Name: Henry A. Alvarez III

Title: Executive Director

Authorized by SFHA Resolution No. ________

Adopted April 12, 2012.

Approved as to Form and Legality:

By:

Name: Tim Larsen

Title: Assistant General Counsel

95

Attachment III

Choice Neighborhoods Application Certifications

Planning Grants

96

97

98

99

COMMISSIONER’S COMMENT

100

CLOSED SESSION

A closed session will be held pursuant to Government Code section 54956.9 to receive

advice from legal counsel regarding Pending Litigation

101

ADJOURNMENT