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Setting Up AP Integration for JDE Payroll -
Pulling Down the Wall
Prepared by:
Sarah Mills, Director of Application Managed Services, EmeraldCube Solutions
Session ID#: JDE-102200
@EmeraldCube
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Your Presenter - Sarah Mills
■ Director-Application/Development Managed Services
■ 13+ years of JDE Application experience, including Financials and HCM
■ HCM SIG VP, President, and Past President (2010-2017)
Feedback Cards
■ Enter to win a $100 Gift Card
■ Fill out the EmeraldCube session feedback card
■ Drawing will be held at the end of the session
Agenda
■ Payroll-AP Integration Business Need/Overview
■ Setup
▪ Payroll
▪ AP/Supplier
■ Processing
▪ Payroll
▪ AP
■ Questions?
Payroll-AP Integration Overview
The Payroll-AP Integration Process does the following:
� Calculates deductions and taxes during prepayroll.
� Creates a voucher record to remit the amounts collected to the vendor/taxing authority in F07490/F07491.
� Leverages standard Z file processing to write the records to F0411Z1 workfile.
� Utilizes Batch Voucher Processor R04110ZA to process the Z file vouchers into the F0411 AP Ledger file.
� The AP department then pulls the vouchers created by Payroll (T7 document type) into Payment Groups and issues payment, via check, ACH, etc.
The Business Need
� Eliminate manual payments
� Keep detail of payroll-related payments private
� Ensure accuracy
� Preserve transaction details in the system
Payroll Setup
1) Navigate to Workforce Management > HRM Setup > Company Options P05001C
2) Select Co 00000, and click on the Additional Options tab.3) Under Other Parameters, set A/P Integration = 0 – Create
Voucher DBAs and Taxes. (NOTE – if only voucher of DBAs OR Taxes is desired, change setting to 1 or 2.)
Payroll Setup
4) Navigate to Workforce Management > HRM Setup > PDBA Setup > PDBA Setup
5) Locate the DBA to be vouchered through integration, and select into the record.
6) Take the Form exit to GA/Arrearage Info7) Check the box for Generate AP Voucher, and, if all employees
using this DBA will remit payment to the same Payee, enter the Payee Address Book Number here. If not, leave Payee blank at the PDBA Setup level; we will set it at the Employee DBA Instruction level.
Payroll Setup
8) Access Employee DBA Instructions to add the DBA to the employee. If the Payee should be different for each employee, enter the Payee number here.
Payroll Setup
9) Access Tax Area Revisions P069012 and select the tax areas you would like to pay via integration. Set the A/P voucher to “Y”, and enter the Address Book number for the taxing authority.
Payroll Setup
10) Access Payee Voucher Rules P07927 and enter/set up each payee as desired.
AP Setup
1) Set up Vendors in the Address Book/Supplier Master. If paying via ACH, set Pay Instrument = T and uncheck Prenote flag.
AP Setup
2) If payees will be paid via ACH, take the Form exit to set up Bank Account Info
AP Setup
3) Click Add, and enter the Bank Transit Number (Routing) and Bank Account Number provided by the payee.
AP Setup
4) Navigate to Accounts Payable > Accounts Payable Setup > Automatic Payment Setup > Bank Account Information
5) Call up each account you intend to use for AP ACH, and take the Row Exit to Bank Info.
AP Setup
5) Ensure the Bank Transit Number (Routing) and Bank Account Number are set up for the Company bank account.
Payroll Processing
1) Run Payroll as normal. You will notice a difference at the Journals step; a new option will show on the workbench:
Payroll Processing
2) You will notice several new batch jobs that will run during the Journals step of Payroll.
3) To ensure your AP vouchers were created successfully, view the R04110ZA – Batch Voucher Processor Report:
Payroll Processing
4) You may review the pro-forma vouchers: • Review A/P Voucher by Payee (P07497) or • Review A/P Voucher by Employee (P07499)
5) Reports - can be run during Payroll's Reports Only step if desired:• Payroll Voucher Journal Summary (R07496)• Payroll Voucher Journal Detail (R07493)
Payroll Processing
6) If any errors are indicated, review your Work Center to determine the issue and correct. Then reset/rerun Journals, and run Final Update.
7) During Final Update, T7 voucher records will be created; they will be in a batch type #. The batch must be posted before AP can continue processing.
AP Processing
Ensure the # type batch resulting from the payroll process is posted.
To review the vouchers created during payroll, navigate to Accounts Payable > Daily Processing > Automatic Payment Processing > Speed Status Change and search on Doc Type T7. Make any edits as needed.
AP Processing
Run R04570 Create Payment Control Groups as normal.
Access Work With Payment Groups.
Take the Row exit to Write, as usual.
Click OK at the Write Payments payment numbering screen.
AP Processing
In your submitted jobs, review the check or ACH remittance advice output.
AP Processing
In your submitted jobs, review the check or ACH remittance advice output.
AP Processing
Return to Work With Payment Groups, and continue through the Update step.To generate the bank file, navigate to Accounts Payable > Daily Processing > Automatic Payment Processing > Copy Bank Tape File.Locate the first batch to process, and note the bank account number. Take the Row exit to Diskette.
AP Processing
At the end of the default Path/Filename, enter ‘\’ followed by the desired filename that will identify the file in the export folder.
Click Save, and you will receive the message “File Created Successfully”.
AP Processing
Return to Work with Bank Tape, and select another company. Take the Row exit to Diskette, and name this file accordingly. (NOTE – if you do not name the files differently for each bank account, the second one will overwrite the other.)
AP Processing
Navigate to shared drive (in this case, “exportPY910”) and locate the files within the drive. Copy them, and upload them to the bank.
Return to JDE and post the batches.
TIPS:
If desired, you can create a separate Pay Instrument for these vendors.
This will allow you to pull them into a separate Payment Group, as well as assign different check/ACH remittance versions in P0417 –Payment Instrument Defaults.
If using BIP, you can burst/email the ACH remittances…but that’s a whole nother topic.
You may want to check “Create Separate Batches for Taxes and DBAs” during the Journals step of Payroll, to separate out the different vouchers.
Continuing Education
■ JD Edwards Upgrade Workshop
▪ Thursday, August 24
▪ 9:00 am – 2:00 pm PST
▪ Pacific Palms Resort – City of Industry, CA
▪ Register: https://www.emeraldcube.com/jdeupgradeworkshop/
■ Webinar
▪ Tuesday, September 19
▪ 1:00 pm – 2:00 pm EST
▪ User Defined Objects and UX One Overview
▪ Register: www.emeraldcube.com
Please complete the session evaluationWe appreciate your feedback and insight
Session ID# JDE-102200
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