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Before we start:• Go to: DitchThatTextbook.com/Google for this
session’s materials• If you don’t already have a Google account, sign
up for one at google.com• Check out Matt’s blog (DitchThatTextbook.com).
Consider signing up for e-mail notifications … you’ll get his eBook for free!
DitchThatTextbook.com/Google
20 powerful waysto use Google Apps
in classMatt Miller
Turkey Run HS, Marshall, [email protected]
Twitter: @jmattmiller
What are Google Apps?Documents Drawings
Presentations Forms
Spreadsheets
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What are Google Apps?
DitchThatTextbook.com/Google
http://www.youtube.com/watch?v=BiWP_C7CX78
Today, we will …• Identify some of the most powerful Google Docs
features to use out of school
• Describe some ways to use those features to enhance learning and make your life easier!
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Our areas of focus• Sharing• File management• Assessment• Instruction
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Sharing
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1. Distribute filesUse the “share” button
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1. Distribute files
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1. Distribute files
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2. Collaborate globallyAnyone all over the world can work on the same
document as you at any time.
We can all work on a document simultaneously.
Try it out: http://tinyurl.com/IANSummitDoc
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3. Shared presentationsA quick, easy way to do collaborative
writing/creation in class:
Create a Google presentation with a slide for every student. Make your sharing settings “Anyone with the link” and “Can edit.”
DitchThatTextbook.com/GoogleSHARE
DitchThatTextbook.com/GoogleSHARE
Check out an example (click here):
4. Embed docs in sitesAny Google Doc can be
embedded (i.e. placed on a page and still interactive) in another site.
Click “File” and “Publish to the web …”
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4. Embed docs in sitesOnce you’re there, click “Start publishing” to make
it visible on the web and click “OK”.
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4. Embed docs in sitesFind the “embed code” and copy all of it (highlight
and Edit > Copy or Ctrl+C).
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4. Embed docs in sitesPaste that code into a “Custom HTML” or “Embed”
area and the file should display!
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4. Embed docs in sitesThe finished
product!
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Teaching with Google Docs
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5. Create PDF files easilyTurn any document,
presentation, spreadsheet or drawing into an easy-to-access, easy-to-send PDF file.
Go to: File > Download as > PDF Document
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6. Sign-up sheetsCreate a spreadsheet and make slots for people
to use to sign up.
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6. Sign-up sheets
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Use the “Share” button and click “Change …”. Select “Anyone with the link” and “Can edit.”
6. Sign-up sheetsOnce everything’s set (“Anyone who has the link
can edit”), copy the blue link and share it with those who need to sign up.
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6. Sign-up sheetsTry it! Let’s pretend we’re meeting for a party
tonight after the summit. What will you bring?
Go to: tinyurl.com/IANSummitSheet
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7. Get student opinionsUse a Google form survey to gather student
opinions, interests or ideas. Add questions to a form (and add a place for their names if you’d like).
Use text fields to have students type their answers. There are also multiple-choice fields, scales (“on a scale of 1-5 …”), checkboxes and more.
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7. Get student opinions
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7. Get student opinionsShare the survey with students using the blue
“Send form” button at the top.
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7. Get student opinions
When they’re done,you can view theirresponses with the button or Responses >Summary ofresponses
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8. Collaborative notesStudents – AND teachers! – can share notes and
edit them at the same time. Great for: • Group projects• Researching• Lesson planning• Work in teacher committees
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9. I-AM-STUDYING!The I-AM-STUDYING Blocker extension, when
activated, is a self-imposed blocker of your distracting websites.
Turn it on and it will stop you from checking Facebook, YouTube or any other site you choose.
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9. I-AM-STUDYING!To activate:• Use the menu (hamburger)
button in top right• Select “Settings” and go
to “Extensions”.• At the bottom, select
“Get more extensions”.
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9. I-AM-STUDYING!Search for “I-AM-STUDYING” and add it by
clicking “FREE”.
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9. I-AM-STUDYING!Use the same Menu >
Settings > Extensions tofind I-AM-STUDYING tochange options and addnew sites to block whileyou are working.
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10. Graphic organizersUse drawings to create graphic organizers
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10. Graphic organizersUse drawings to create graphic organizers
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10. Graphic organizersSave them as picture files to include in
documentsEmbed drawings in websites, like e-portfolios of
student work
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11. Flipped instructionFlipped instruction takes teaching that you
normally do during school and assigns it to the student outside of school.
The work that normally was done as homework is done in class, giving the teacher more opportunity to help students one-on-one.
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11. Flipped instructionGoogle forms are a GREAT tool for delivering
videos for students to watch with a simple assessment tied to them.
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11. Flipped instruction
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11. Flipped instructionThe Google form collects student responses in a
spreadsheet. Grade them manually OR let Flubaroo do it for you! (More later …)
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11. Flipped instructionCheck out this
example!
tinyurl.com/IANSummitForm
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12. CYOA storiesCYOA = Choose Your Own Adventure
Reader makes choices for the characters in the story, and the characters’ outcome depends entirely on what the reader decides.
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12. CYOA stories
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12. CYOA storiesCreate a Google form and use multiple choice
questions. They will depend on the “Go to page based on answer” option a lot.
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12. CYOA storiesCheck out an example here!
Screencast on how to do it: http://tinyurl.com/CYOAGoogleForm
Link to my example (which you can copy!): http://tinyurl.com/CYOAexample
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Managing files in Google Docs
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13. Access anywhereYou can store practically any file you want in
Google Drive (home of your Google Docs).
Think of it as your computer’s hard drive – but accessible anywhere with Internet access …
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14. Access offline too!… or anywhere without Internet access too! Here’
s Google Drive “access files offline.”
DitchThatTextbook.com/GoogleMANAGEhttps://www.youtube.com/watch?v=TY4R2l-4xMI
15. Access from desktopThere’s no need to go online to find your files
once you’ve installed Drive for your desktop. Just use this icon.
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16. gClassFoldersgClassFolders is the greatest invention to:• organize student work turned into the teacher• manage how files are shared between student
and teacher
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16. gClassFoldersgClassFolders creates four folders for each of your
classes:• A set of assignment folders (one for each student)• A “view” folder where students can only view the
documents in it• An “edit” folder where students can edit the
documents in it• A top-secret “teacher” folder for all of your top-secret
teacher files ☺
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DitchThatTextbook.com/GoogleMANAGE
17. Naming your filesSorting documents in folders is a great
organizational tool.
But it may not be the fastest way to find a file you really need.
For that, you need …
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17. Naming your filesTHE SEARCH BAR!!!
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17. Naming your filesHow I name files so I can find them FAST:• Code for each class (I, II, III, AP)• Code for each unit (U2, U4, U5)• Code for each chapter/week (S1, S3, S4)
Example: “I U3S1 Guía de estudiar”• Spanish 1 Unit 3 Week 1 Study Guide
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17. Naming your files
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The difference: More than TWICE AS FAST!• Digging the file out of folders: 15.01 seconds• Searching for the file: 6.65 seconds
Assessments in Google Docs
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18. Rethink rough draftsRough drafts
of the past:
DitchThatTextbook.com/GoogleASSESSFlickr / Joel P
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19. Quick, easy do-nowsA fast way to figure out if students know your
content: a shared spreadsheet.
Make sure your spreadsheet is “Anyone with link” and “Can edit”
Go here: http://tinyurl.com/donowexample
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20. Assess with Flubaroo
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20. Assess with FlubarooAs you set up questions for your quiz, make sure
to add a text field for:• Name• E-mail address**
Make an answer key by taking the quiz yourself. Use “ANSWER KEY” as your name.
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Google Master yet?
DitchThatTextbook.com/GoogleASSESShttp://www.youtube.com/watch?v=bt9F7tKcZcU
Thank you!
Matt [email protected]
@jmattmillerDitchThatTextbook.com
DitchThatTextbook.com/GoogleASSESS