Session 7 OutlineSession 7 Outline

• What needs to be

tracked or collected?

• What’s available to aid

with program

tracking/reporting?

• Does data collection

format make a

difference?

• Potential tracking goals

• What needs to be

tracked or collected?

• What’s available to aid

with program

tracking/reporting?

• Does data collection

format make a

difference?

• Potential tracking goals

Keeping Track of it all

What Needs to be Tracked or collected?

What Needs to be Tracked or collected?

• Compliance with Measurable Goals (Objectives)

• Implementation Schedule

• BMP Implementation / Data collection frequency

• BMP Appropriateness Assessment

• Inventory Status – Outfalls + HSTS

• Quantitative BMP data

• Illicit Discharges identified, action taken

• Alternative BMP’s to be implemented

• Program costs- not required, maybe beneficial

• Compliance with Measurable Goals (Objectives)

• Implementation Schedule

• BMP Implementation / Data collection frequency

• BMP Appropriateness Assessment

• Inventory Status – Outfalls + HSTS

• Quantitative BMP data

• Illicit Discharges identified, action taken

• Alternative BMP’s to be implemented

• Program costs- not required, maybe beneficial

Example Annual Report FormatExample Annual Report Format

BMP- Submitted in SWMP

Required by Permit Section 4.3.1

Frequency- Annual required. Benefit may be to review mid-point information

Example Web page to present program Information

Example Web page to present program Information

1. Organizes public available

program information

2. Program repository/

Information portal

What’s available to aid with program tracking/reporting?What’s available to aid with program tracking/reporting?

• Proprietary systems- Consultant based

• Federal Level- Environmental Decision Support

Software

• State level systems- ASIST-Connecticut DEP

• Local Level – North East Ohio Regional Sewer

District – Outfall & Phase II program, Miami

Conservancy District – Phase II Application &

Database Information System (PADIS)

• Proprietary systems- Consultant based

• Federal Level- Environmental Decision Support

Software

• State level systems- ASIST-Connecticut DEP

• Local Level – North East Ohio Regional Sewer

District – Outfall & Phase II program, Miami

Conservancy District – Phase II Application &

Database Information System (PADIS)

Key Program Decision Points to Consider

Key Program Decision Points to Consider

• Will storm water program be integrated with any existing

programs?- ( GIS, Inventory, Illicit discharge data, annual

reports, etc.)

• Will storm water data need to be extracted from existing

systems?

• Will the storm water program be a stand alone system?

• Should be a scaleable system

• “ Off the shelf”- seems to be preferred approach.

• Cost- Funding sources to

• Short/long term program goals- will amount of data

necessitate a tracking system?

• Will storm water program be integrated with any existing

programs?- ( GIS, Inventory, Illicit discharge data, annual

reports, etc.)

• Will storm water data need to be extracted from existing

systems?

• Will the storm water program be a stand alone system?

• Should be a scaleable system

• “ Off the shelf”- seems to be preferred approach.

• Cost- Funding sources to

• Short/long term program goals- will amount of data

necessitate a tracking system?

Tracking Tracking ProgramProgram

Storm WaterStorm WaterDataData

Example Tracking Flow of InformationExample Tracking Flow of InformationLinkage with

Existing SystemsLinkage with

Existing Systems End User FriendlyEnd User Friendly

BMP Evaluation DataBMP Evaluation Data

Short/Long Term Program Costs

Short/Long Term Program Costs

Inventory DataOutfall Attributes

Inventory DataOutfall Attributes

Illicit Discharge DataIllicit Discharge Data

Maintenance BMP DataMaintenance BMP Data

Measurable Goal support Data

Measurable Goal support Data

Scaleable systemScaleable system Web basedWeb based

$$,$

Does Data Collection Format Make a Difference?

Does Data Collection Format Make a Difference?

Keys to data collection and

data format:• Consistency

• Quality Control/Quality Assurance

Checks

• Documented procedures

• Format- Standard units, frequency same,

collection process same

• Value in viewing others format- may

need to share data in future

Keys to data collection and

data format:• Consistency

• Quality Control/Quality Assurance

Checks

• Documented procedures

• Format- Standard units, frequency same,

collection process same

• Value in viewing others format- may

need to share data in future

Potential Tracking GoalsPotential Tracking Goals

• Define level of program data/information to be

generated

• Determine who will manage, enter, collect and

organize collected information

• Identify in-house activities and out-sourcing

needs.

• Develop costs associated with storm water

program management. Note: Data/information collection is

expensive

• Determine what will be done with information

• Define level of program data/information to be

generated

• Determine who will manage, enter, collect and

organize collected information

• Identify in-house activities and out-sourcing

needs.

• Develop costs associated with storm water

program management. Note: Data/information collection is

expensive

• Determine what will be done with information

Session VII ReviewSession VII Review

• Needs to be tracked or

collected?

• Available tracking/reporting

programs

• Data collection format makes

a difference

• Potential tracking goals

• Needs to be tracked or

collected?

• Available tracking/reporting

programs

• Data collection format makes

a difference

• Potential tracking goals

Keeping Track of it allHave we organized and put away all our tracking and reporting needs?

Questions and AnswersQuestions and Answers

End of Session 7End of Session 7

Session 8 – Public Education

Tools

Session 8 – Public Education

Tools