2

Session 5: Access Points• Access points within the cataloging process• What are access points• Names – Main and added entries• Uniform titles • Series tracings• Title added entries• How to choose the main entry• When to add other access points to a record

3

Access Points

• An access point is a name (person or corporate body), subject term, title, call number, control number, etc., under which a bibliographic record may be searched and identified.

• Some of these fields are under authority control.

4

The Cataloging Process  I. Descriptive Cataloging   

    

Create Unique Bibliographic Description (of Book) Provide Access to

Bibliographic Record (for Work)

8 areas of descriptionISBD: i. elements ii. order iii. punctuation

Choice of access points: i. main entry ii. added entry

Form of entries

Authority control

Create Bibliographic Record (card or MARC)

5

Catalog Card Format

NameAccessPoints

973.7 Freedman, Russell.F853L Lincoln : a photobiography / Russell

Freedman. –1987 New York, 1987 N.Y. : Clarion Books,

c1987. 105 p. : ill. ; 24 cm. Includes bibliographical references (p.

142-143) and index. Photographs and text trace the life of the

Civil War President. The mysterious Mr. Lincoln – A backwoods

boy -- Law and politics -- Half slave and half free –

Emancipation -- This dreadful war -- Who is dead in the White House? -- A Lincoln sampler – In

Lincoln's footsteps.

1. Lincoln, Abraham, 1809-1865.

I. Alfred Whital Stem Lincolniana Collection(Library of Congress).

6

MARC Format Access Points

7

Choice of Access Points — AACR2 Chapter 21

Deals with–what the main entry should be–what added entries should be made

8

The Cataloging Process

AACR2 -- chap. 22-26

DescriptiveCataloging

Description (Creation of bibliographi

c record)

Form of entry

AACR2 -- chap. 21Choice of entry

9

Chap. 21 Summary

• General rule: 21.1• Works of single responsibility: 21.4• Works of unknown or uncertain

authorship, or by unnamed groups: 21.5• Works of shared responsibility: 21.6• Collections, and works produced under

the direction of an editor: 21.7• Mixed responsibility : 21.8-21.27• Related works: 21.28• Added entries: 21.29-21.30

10

Types of Access Points • Access points required by Chapter 21, if

appropriate– name access

• authors• editors and compilers• translators• illustrators• corporate bodies

– title access– series access

11

Where to look when choosing access points

• Chief source (e.g. title page)• Statements prominently presented• Information within the item (e.g.,

preliminaries, colophon, etc.)

12

Concept of Main Entry

• In each cataloging record one access point is chosen as the main entry heading

• Main entry is assigned to the entity that is primarily responsible for the intellectual content

• If primary intellectual responsibility cannot be determined, title is main entry

13

Concept of Added Entry

• All other access points will be added entries, e.g.,– Any other entity responsible for the

intellectual content – Any variant titles– Series added entries

14

Main & Added Entries

• How to you choose the main entry– Examine the item based on AACR2

Chap. 21.1

• When to include added entries– Check AACR2 Chap. 21.29-21.30

for mandated entries– Add if needed by users of the

catalog (cataloger’s judgment)

15

Selection of Main Entry

• Basic general rule for choice of main entry, Rule 21.1 is divided into 3 parts:– 21.1A Works of personal authorship– 21.1B Entry under corporate body– 21.1C Entry under title

16

Rules for Choice of Main Entry

• Name– Personal authorship

• single personal authorship• shared responsibility• mixed responsibility

– Corporate body

• Title

17

Personal Author

Person chiefly responsible for the creation of the intellectual or artistic content of a work

18

Single Personal Author 21.4A

• Person who is chiefly responsible for the book’s existence:– intellectual content of a book– artistic content of a book

• Main entry is under the author

19

Single Personal Author 21.4A

100 1_ Flanner, Janet, $d 1892-245 10 Paris was yesterday, 1925-1939 /

$c Janet Flanner ; edited by Irving Durtman.

JANETParis Was Yesterday,1925-1939

FLANNER

EDITED BY IRVING DURTMAN

title page

20

Works of Shared Responsibility 21.6

• Works produced by the collaboration of 2 or more persons who performed the same kind of activity– principal author indicated 21.6B– principal author not indicated 21.6C

21

Works of Shared Responsibility 21.6B1

100 1_ Kaplan, Robert E.245 10 Beyond ambition

: $b how driven managers can lead better and live better / $c by Robert E. Kaplan with Wilfred H. Drath and Joan R. Kofodimos.

title page

Principal author indicated

Beyond ambition : how driven managers can lead

better and live better

by Robert E. Kaplan with Wilfred H. Drath andJoan R. Kofodimos

22

Works of Shared Responsibility 21.6C1

100 1_ Durrell, Lawrence.

245 10 Art and outrage : $b a correspondence about Henry Miller / $c between Lawrence Durrell and Alfred Preles ; with intermissions by Henry Miller.

title page

No principal author indicated

ART and OUTRAGE

A Correspondence about HENRY MILLERBetween LAWRENCE DURRELL and ALFRED PRELESWith Intermissions by HENRY MILLER

23

LET’S TAKE A BREAK

24

Works of Mixed Responsibility 21.8-21.28• Previously existing works that have

been modified– adaptations, revisions, translations

• New works in which different persons or bodies perform different activities– e.g., collaborative work by a writer

and an artist

25

Works of Mixed Responsibility Chap. 21

• Adapter 21.10• Writer with an illustrator 21.11A• Original author of a translation

21.14• Collaborator 21.24

26

Main Entry- Works of Mixed Responsibility 21.10A

100 1_ Howard, Sidney.

245 10 Gone with the wind, the screenplay / $c by Sidney Howard ; based on the novel by Margaret Mitchell.

title page

Adaptation

GONE WITH the WIND,the screenplay bySidney Howard

based on the novelby Margaret Mitchell

27

Main Entry - Works of Mixed Responsibility 21.11A

Gentlemen Prefer Blondes

the illuminating diary of a professional lady

by Anita Loos

Intimately illustrated by Ralph Barton

100 1_ Loos, Anita.245 10 Gentlemen

prefer blondes : $b the illuminating diary of a professional lady / $c by Anita Loos ; intimately illustrated by Ralph Barton.

Illustrated

title page

28

Main Entry - Works of Mixed Responsibility 21.14A

SEMPER LUDETA Latin Version of A.A. Milne’s

The House At Pooh Corner

Translated by Brian StaplesIllustrated by Ernest H. Shepard

100 1_ Milne, A. A. $q (Alan Alexander), $d 1882-1956.

245 10 Winnie ille Pu semper ludet : $b a Latin version of A.A. Milne’s The house at Pooh Corner / $c translated by Brian Staples ; illustrated by Ernest H. Shepard.

Translation

title page

29

Main Entry - Works of Mixed Responsibility 21.24A

The Gardens of LOUISIANA

Places of Work and Wonder

Photographs A.J. Meek

Text Suzanne Turner

100 1_ Meek, A. J.245 14 The gardens

of Louisiana : $b places of work and wonder / $c photographs, A.J. Meek ; text, Suzanne Turner.

Collaboration betweenartist & writer

title page

30

Rules for Choice of Entry

• Name– Personal authorship

• single personal authorship• shared responsibility• mixed responsibility

– Corporate body

• Title

31

Corporate Body 21.1B

An organization or a group of persons that is identified by a particular name and that acts, or may act, as an entity.

32

Corporate Bodies• Associations

• Institutions

• Business firms

• Non-profit enterprises

• Governments & government agencies

• Projects & programs

• Religious bodies

• Conferences

• Athletic contests

• Exhibitions, expeditions, fairs & festivals

• Vessels (ships & space ships)

33

Corporate Body Main Entry 21.1B

• The corporate body is the main entry when the work “emanates” from the body:– is issued by the body; or– has been caused to be issued by the body; or– originated with that body

• Works dealing with the policies, procedures, operations or resources of the body, or which record or report its collective thought or activity.

34

6 Determining Categories for Corporate Body Main Entry

21.1B2• Deals with the body itself• Certain legal, governmental, or religious

types of works• Official pronouncements that represent the

body’s position• Works of a collective nature which report on:

– Conference activities, expeditions, or events• Works that result from the collective activity

of a performing group as a whole• Cartographic materials which were more

than publications or distributed materials

35

Corporate Body Main Entry 21.4B2a

110 2_ Metropolitan Museum of Art (New York, N.Y.)

245 10 Museum shapes / $c the Metropolitan Museum of Art.

MU

SE

UM THE

METROPOLITAN MUSEUM OF ART

title page

36

Corporate Body Main Entry – Legal Work 21.1B2b

110 _ Pennsylvania.

245 14 The library code.

title page

THEPennsylvania

LIBRARYState Library

CODECommonwealth of PennsylvaniaDepartment of Public Instruction

Pennsylvania State LibraryHarrisburg

37

Corporate Body Main Entry – Collective Thought of

the Corporate Body 21.1B2c

110 2_ Group for the Advancement of Psychiatry. $b Committee on Social Issues.

245 14 The child and television drama : $b the psychosocial impact of cumulative viewing / $c formulated by the Committee on Social Issues, Group for the Advancement of Psychiatry.

title page

The Child andTelevision Drama:The Psychological

ImpactOf Cumulative Viewing

Formulated by the Committee on Social Issues, Group for

the Advancement of Psychiatry

38

Corporate Body Main Entry – Activity of a Conference

21.1B2d110 2_ Conference on Editorial

Problems ǂn (25th : ǂd 1989 : ǂc University of Toronto)

245 10 Challenges, projects, texts: Canadian editing = ǂb Defis, projets et textes dans l'edition critique au Canada / ǂc Twenty-fifth Conference on Editorial Problems = Vingt-cinquieme Congres sur l'Edition Critique, November 17-18 novembre 1989 ; edited by John Lennox & Janet M. Patterson redacteurs.

title page

THEConference onEditorial Problems

39

Corporate Body Main Entry – Activity of a Performing

Group 21.4B2e110 _ Firesign

Theatre.245 14 The Firesign

Theatre’s big book of plays.

title page

40

Rules for Choice of Entry

• Name– Personal authorship

• single personal authorship• shared responsibility• mixed responsibility

– Corporate body

• Title

41

Title Main Entry

• No known creator• 4 or more creators share equal

responsibility for primary intellectual content (diffuse responsibility)

• Produced only under editorial direction• Emanates from a corporate body, but not

one of the 6 categories in Chapter 21.1B2

• Accepted as sacred scripture

42

Title Main Entry – No Known Creator 21.5A

SupportingMicrosoft Windows

95

hands-on, self-paced training for supporting Windows 95

Microsoft Corporation

245 00 Supporting Microsoft Windows 95 : $b hands-on, self-paced training for supporting Windows 95.

710 2_ Microsoft Corporation.

title page

43

Title Main Entry – Shared Responsibility

21.6C1Introductory Microbiology

Trevor GrossJane Faull

Steve Ketteridge andDerek Springham

245 00 Introductory microbiology / $c Trevor Gross … [et al.].

700 1_ Gross, Trevor.

Unknown, diffuse personal authorship, 4 or more

title page

44

Title Main Entry – Editorial Direction 21.30D1

THE

FEMINIST

PAPERS

From Adams to de Beauvoir

edited, with a new preface , by

ALICE S. ROSSI

245 04 The feminist papers : $b from Adams to de Beauvoir / $c edited, with a new preface, by Alice S. Rossi.

700 1_ Rossi, Alice S., $d 1922-

Abigail AdamsFrances Wright

Sarah CrimkeAugus Bebel

Jane AddamsSimone de Beauvoir

title page

Editor

45

Title Main Entry – Corporate Body Outside

Categories 21.1B3

A Space for the

ARTS A Facilities Guide for

Santa Cruz County

Project of the Santa Cruz Arts Commission

245 02 A space for the arts : $b a facilities guide for Santa Cruz County.

710 1_ Santa Cruz County (Calif.). $b Arts Commission.

From corporate body not listed in 21.1B2

title page

46

Title Main Entry – Accepted as Sacred

Scripture 21.37• No definable author• Issues include

varying titles for different issues, editions, etc.,

• Entry usually under uniform title vs. title proper

47

Questions??

48

Added Entries 21.29-21.30

• Access points not chosen as main entry

• Assigned to provide additional access points

49

Added Entry – Title 21.30J1• Contains varying forms of the title

associated with the item that is different from the information in field 245

• Types of title– Portion of title– Parallel title– Distinctive title– Other title– Cover title– Added title page title– Caption title– Running title– Spine title

50

Added Entry – Title 21.30J1

40 MILLION SCHOOLBOOKS

CAN’T BE WRONG:

Myths in American History

byEthan Ellis

100 1_ Ellis, L. Ethan.245 10 40 million

schoolbooks can’t be wrong : $b myths in American history / $c by L. Ethan Ellis.

246 3_ Forty million schoolbooks can’t be wrong

title page

51

Added Entry – Title 21.30J1

FALL FRIGHT

100 1_ Herman, Gail, $d 1959-

245 10 Fall fright / $c by Gail Herman ; illustrated by Duendes Del Sur.

246 1_ $i At head of title: $a Scooby-Doo!

246 1_ $i At head of title: $a Cartoon Network

title page

52

Added Entry – Title 21.30J1

BOOKNOTES

Life Stories

Notable Biographers on the People Who Shaped

America

Brian Lamp

245 00 Booknotes : $b life stories : notable biographers on the people who shaped America / $c [compiled] by Brian Lamb.

246 31 Book notes

title page

Portion of title

53

Added Entry – Title 21.30J1

Annual Report

110 2_ Qantas Empire Airways, ltd.

245 10 Annual report / $c Qantas.

246 13 Annual report and accounts

title page

Distinctive title

54

Added Entry – Title 21.30J1

WORLD

BOOKMILLENNIUM

2000

245 04 The World Book encyclopedia.

246 14 World Book millennium 2000

title page

Other title

55

Added Entry – Title 21.30J1

Irma Schechter

Chartbook of federal programs

in aging

100 1 Schechter, Irma.

245 10 Chartbook of federal programs in aging / Irma Schechter.

246 18 Chartbook on aging

title page

Spine title

56

Added Entries – Names• Personal names

– Collaborators (up to 3)– Writers– Editors and compilers – Translators– Illustrators– Other related persons– 4 or more, an added entry is made under

the first named

• Corporate names– Prominently named but not solely as

distributor or manufacturer

57

Added Entry - Works of Shared Responsibility 21.30

100 1_ Kaplan, Robert E.245 10 Beyond ambition : $b

how driven managers can lead better and live better / $c by Robert E. Kaplan with Wilfred H. Drath and Joan R. Kofodimos.

700 1_ Drath, Wilfred H.700 1_ Kofodimos, Joan R.

title page

Principal author indicated

Beyond ambition : how driven managers can lead

better and live better

by Robert E. Kaplan with Wilfred H. Drath andJoan R. Kofodimos

58

Added Entry – Related Work 21.30G1

100 1_ Howard, Sidney.245 10 Gone with the

wind, the screenplay / $c by Sidney Howard ; based on the novel by Margaret Mitchell.

700 1_ Mitchell, Margaret. $t Gone with the wind.

title page

Adaptation

GONE WITH the WIND,the screenplay bySidney Howard

based on the novelby Margaret Mitchell

59

Added Entry - Writers 21.30C1

The Gardens of LOUISIANA

Places of Work and Wonder

Photographs A.J. MeekText Suzanne Turner

100 1_ Meek, A. J.245 14 The gardens of

Louisiana : $b places of work and wonder / $c photographs, A.J. Meek ; text, Suzanne Turner.

700 1_ Turner, Suzanne.

Collaboration between artist and writer

title page

60

Added Entry - Editor 21.30D1

100 1_ Flanner, Janet, $d 1892-245 10 Paris was yesterday, 1925-1934 / $c

Janet Flanner ; edited by Irving Durtman.

700 1_ Durtman, Irving.

JANETParis Was Yesterday,1925-1934

FLANNER

EDITED BY IRVING DURTMAN

title page

61

Series• A group of items related to each other

by a common title • Usually related in subject or form• Each has its own title plus and a

common title identifying them as part of the group

Tikal report ; no. 31University Museum monograph ; 57

Thai archaeology monograph series ; no. 1University Museum monograph ; 111

62

Series-like phrase• Character string (words, letters,

combination of letters and numbers) not considered to be a series

Bantam books

TOR book

Books for professionals by professionals

63

Added Entry - Series

• Follow the OCLC authority file for tracing practice– Traced series– Untraced series– Series traced differently– Series-like phrase

64

Added Entry - Series

• If the item is part of a monographic series or a multipart monograph and has a title not dependent on that of the comprehensive item, prepare an analytical entry consisting of a complete bibliographic description of the part. Give details of the comprehensive item in the series area. 13.3A

65

Added Entry - Series

• If the series statement has some distinct meaning and “if it provides a useful collocation”, then it is worth making an added entry i.e. 440

• If the series statement is more of a character string, code as 490

66

Added Entry - Series 21.30L1

THE FEMINIST

PAPERS From

Adams to de Beauvoir

edited, with a new preface , by

ALICE S. ROSSI

245 04 The feminist papers : $b from Adams to de Beauvoir / $c edited, with a new preface, by Alice S. Rossi.

440 _0 Feminism and you ; $v v. 3

700 1_ Rossi, Alice S., $d 1922-

Feminism and You Volume 3

title page

Series

67

Chap. 21 Recap

0 author1 author2 authors

3 authors

4 or more authors

Main entry under titleMain entry under authorMain entry under first author,

added entry for second authorMain entry under first author,

added entries for second and third authors

Main entry under title, added entry for first author

68

Chap. 21 Recap

• Issued from a corporate body– Corporate body is the main entry if:

• administrative nature…• some legal, governmental, and religious works• records the collective thought of the body• reports collective activity of a conference• results of the collective activity of a performing

group as a whole• cartographic materials

•when in doubt, don’t (Be sure to include as an added entry)