Session 0b Overview & Project Mgt

8/2/2019 Session 0b Overview & Project Mgt

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Preparing the

ProjectDevelopment

Plan

An Overview


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Groupings

Count by 5

Group yourselves by your

number


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Ano ang iyong mga tungkulin sa pagpapaunlad ng

paaralan?

Questions

1. How do you run the school with the community?

Paano mo papatakbuhin ang paaralan na kasama

ang mga tao sa pamayanan?

2.What is your role in improving the school?


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Using the materials provided to you, you aregoing to make a collage based on the two (2)

questions to show your responses for 10 minutes.

Post your output on the board.

Have a member from your group to report your

output.

Making a CollageTasks:


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Ano ang iyong mga tungkulin sa pagpapaunlad

ng paaralan?

Questions

1. How do you run the school with the community?

Paano mo papatakbuhin ang paaralan na kasamama

ang mga tao sa pamayanan?

2.What are your roles in improving the school?


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Show and Tell Time


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Context:

Implementation of the SIP

specifically in addressing theimprovement areas in the plan.


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The Tool/Approach

SBM principles and practices;

SBM as a Philosophy- as a way oflife .

Project Management


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SBM


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SBM

What is School- BasedManagement?


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School-Based Management (SBM)

- the decentralization of decision-making

authority to schools/ cluster of schools.


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Decentralization(in the context of SBM)

the transfer of responsibility forplanning school improvement, raising,

allocating and managing resources fromthe central, regional and division levelsdown to the school sites. (DepED OrderNo. 230, s. 1999)


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Decentralization(in the context of SBM)

At the school level, school heads,teachers and students work together

with community leaders, localgovernment officials and otherstakeholders to improve schoolperformance.


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SBM Objectives

(i) empower the school heads to leadtheir teachers and students in a

continuous school improvement process

which will lead to higher learningoutcomes;


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SBM Objectives

(ii) bring resources including funds withinthe control of schools to support the

delivery of quality educational services;


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SBM Objectives

(iii) strengthen partnership with the

communities and LGUs in order for

them to invest time, money, and

resources in providing a better school

learning environment; and


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SBM Objectives

(iv) institutionalize participatory andknowledge-based continuous school

improvement process. SBM serves as

the main tool/philosophy forcontinuous improvement of the school.


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School

Performance

Accountability

Our Coverage

Internal & External

Stakeholders

School

Leadership

School Improvement

Process

School-based

Resources

SBM


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SBM Dimensions

Level of Practice

Level I(Standard Level)

Level II(ProgressiveLevel)

We need to assess

our school in relationto SBMImplementation todetermine what levelof practice the school

is doing and how itaffects in theimplementation of SIP.

The SBM Level ofPractice of the schoolwill show how thepeople worked for theschool & speak the

results of their efforts.

Level III

(Mature Level)


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SBM Dimensions

6. Performance Monitoring,Reporting & Accountability

Key Players (Characters ) in

school development

Monitor Progress

Making of the SIP and PPD through

Principle of Shared Governance and

engagement

Ways and Means to support SIP

implementation

1. School Leadership1. School Leadership

2. Internal Stakeholder2. Internal Stakeholder

3. External Stakeholder

Participation

3. External Stakeholder

Participation

4. School ImprovementProcess

4. School ImprovementProcess

5. Resources & Funds of

the School Budget

5. Resources & Funds of

the School Budget

6. Performance Monitoring,Reporting & Accountability

Session 7 M & E

Session 4 Examination

of Alternatives and

Project Identification

Session 6 Preparing

Project Implementation &

Preparing Budget

Session 1 Clarifying the

Project Scope

Session 3 Problem

Identification and Goals

and Objective

Formulation


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Context:

Implementation of the SIP in

addressing the improvementareas of the plan particularly -

ACCESS Indicators


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Philippine EFA Goal 1

Universal coverage ofout-of-school youth and

adults in the provision of basic learning needs.

All Filipinos beyond school age, whatever level

of schooling attained, acquire essential

competencies of functional literacy in a native

language, Filipino and English.


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Universal school participation and elimination

of dropouts and repetition in the first three

grades.

All Filipino children aged six enter school ready

to learn and achieve the competencies as

developed in the Grades 1 to 3 curricula.


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Universal completion of the full cycleof basiceducation schooling with satisfactoryachievementby all at every grade or year level.

All Filipino children aged elementary six to elevenare on track to completing schooling withsatisfactory achievement at every grade level, and

all Filipino children aged twelve to fifteen are ontrack to completing secondary schooling withsatisfactory achievement at every year level.


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Totalcommunity commitmentto basiceducation competencies for all.

Every Philippine community mobilizes its social,

political, cultural and economic resources and

capabilities to support universal attainment of

desired basic education competencies in Filipino

and English


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Millennium Development Goals

(MDGs) a set of specific and time-bound

development goals committed by the

governments around the world to be

achieved by 2015.


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Philippine MDGs

1. Eradicate extreme poverty and hunger

2. Achieve universal primary education3. Promote gender equality and empower

women

4. Reduce child mortality

5. Improve maternal health

6. Combat HIV and AIDS, malaria and otherdiseases

7. Ensure Environmental Sustainability

8. Develop a global partnership fordevelopment


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National DropoutScenario


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Typical Cohort Survival Over the past 30 Years since

1975.

N

Grade 1

Grade 2

Grade 4

Grade 6

Grad.

Year 1

Year 4

Grad.

College

1st Yr.

College

Degree

Grad.

142343

58667685100


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Why?:

Drop Out and Survival remain amajor problem

- about 36% drop out of

primary school

- less than 50% complete

basic education


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Why?:

Addressing drop-out problemcan trigger improvements inother indicators such ascompletion rate, repetitionrate, cohort survival rateincluding achievement rate


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Contributes toattainment of

EFA Goals /MDG

Improvedschool

performance indicators

Reduced/eliminateddrop-outproblem


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The Tool/Approach

SBM principles and practices

Project Management

Project Proposal DevelopmentProject Proposal Development


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EnderBeginning today I will no longer worry

about yesterday. It is in the past and the

past will never change. Only I canchange by choosing to do so.

Project Proposal Development


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Maraming

Salamat

PO!


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Project Management &

Management Cycle

Warlito G. Bagsit

ASDS -Iloilo


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What and WhyProject Management?


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Project Management? Project management is another

approach or tool in the continuousschool improvement process

especially in addressing the

improvement areas in the SIP


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2. Project Implementation Phase

i. Project Start-up

ii. Project Execution

iii. Project Phase Out3. Project Evaluation Phase

i. Operation Stage

ii. Project Benefit Monitoring and Evaluation

iii. Project Impact Evaluation

1. Project Planning Phase

i. Project Identification Stage

ii. Project Design Stage

iii. Project Appraisal Stage


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investment

Opportunities.

IDENTIFY

DESIGN

possible &

potential

identify

process

also referred to as

Project Proposalor Project Plan .

formulation

meet the requirements of

funding institutions

investments are

worthwhile

. . in accordance to theirlong term

strategy and development biases .

Negotiation

agree on the requirements

necessary to implement

Contract Signing ..

APPRAISE


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Project ProposalDevelopment Plan Project proposal is a

document which specifiesyour goals and objectives,

financial/technical assistance

to implement a project.


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Project ProposalDevelopment Plan

A proposal is not just a "shopping

list" of things you want. It justifies

each item in the list of things you

want, so that a donor agency can

decide if it wants to provide some or

all of those things.

.


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Project ProposalDevelopment Plan

You must know (and be able to

communicate) exactly what you

want to do with these things, and

that is why you should design a

project to carry out what you want

to achieve.


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Why ProjectProposal DevelopmentPlan?


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DepED Order No. 55, s. 2011

6.0 General Procedures on the Availment of

the Grants

6.1 The SDS shall call for the submission of

School Grant Proposals based on the

accepted SIP/AIP.

R iFUNCTIONS / MAJOR TASKS


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Polic

yRecommendationtoCO

RegionDivision

SCHOOL

/

Proposal Dev.

Obtain Approval

(attach SIP)

Internal

M&E

PlanAdjustment

Implement

Project

Liquidate funds ??

School

M&E

Report

Train Schools

Review & Approve

Proposals

DO

M&E

ReportDO M&E

On Schools

Id Schools

TA to Schools

DO

TA Plan

TA to Schools

Region TA

Plan

PROCESS &

CONTENT QA of

Id & Training ofSchools

TA to Divisions

PROCESS &

CONTENT QA of

Proposal Approval

TA to Divisions

Region

M&E


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Assumptions: The School has an approved SIP

Among the school indicators

available are data on OSC/Y &SARDO


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Assumptions:

All have working knowledge of

SBM principles and practices

There was an initial analysisrelated OSC/Y & SARDO doneamong the areas of concern asreflected in the SIP


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Who Prepares PP?The Project Design Team (PDT)

shall prepare the proposal in

close coordination with the

stakeholder in order to elicit

maximum participation in theconceptualization and designing

stage.


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Why PDT? To ensure ownership of the

project, and consequently,

responsibility for its successful

completion.


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Why PDT? In the course of drafting the

proposal, the PDT shall solicit

comments and suggestions as

well as possible counterpart

funding from the stakeholders


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Who compose thePDT?

S t d PDT M b


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SGC/PTA Representative

School Head

LGU Representative

Teacher RepresentativeALS Coordinator

Suggested PDT Members:

P j P l O li


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Project Proposal Outline

I. Identifying Information

1.1 Project Title1.2 Name of School with School ID1.3 Address (Barangay, Municipality, Province

1.4 Name of Principal1.5 Contact Number1.6 Target Beneficiaries (groups, year/grade

levels, numbers)1.7 Project Duration (estimated dates of

start-up and completion1.8 Total Project Cost

P j t P l O tli


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II. Project Background and Rationale

III. Description of the Problem

IV. Project Objectives and ExpectedOutcomes

V. Project Target Beneficiaries andStakeholders

P j t P l O tli


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VI. Key Persons Involved their Rolesand Responsibilities

VII. Project Implementation Plan

VIII. Monitoring and Evaluation

IX. Project Sustainability and Replication

STEPS IN PPD PREPARATION


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STEPS IN PPD PREPARATION

PPD

Clarifying the Project Scope,

Stakeholders Analysis

Problem Identification, Goals,

Purpose & Objectives

Formulation

Examination of Alternatives

and Project Identification

Project Organization,

Management Structures and

Mobilization

Preparation of Project

Implementation Plan ,

Preparation of the Budget

Preparation of the M & E Plan

and Sustainability Plan

Writing the Project Brief

Description


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PPD

We cannot continue to live like this in

a closefisted world where the

majority don't seem to care about

others but only for themselves. Theworld seems to get worse everyday

and that's not how we want to live.

May God bless us all.

Anonymous

Sharing of thoughts......


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PPDThank you!

Documents

Session 0b Overview & Project Mgt