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SERVICING HUMAN RESOURCES OFFICE (SHRO) TRAINING – LEVEL 1
SHRO Training Tool Objectives
TIME SENSITIVE- THE 1ST LEVEL RISK MITIGATION PROCESS IS NOW A 60 DAY PROCESS.
INTERACTIVE RISK ASSESSMENT PROCESS- THE FMO, WLFF AND SHRO NOW PARTICIPATE IN AN INTERACTIVE RISK ASSESSMENT PROCESS TO DEVELOP THE RISK MITIGATION OR WAIVER MEMO.
DECISION POINT SHIFT- THE MANAGEMENT OFFICIAL (MO) NOW MAKES THE RISK MANAGEMENT DECISION (WAIVER DETERMINATION).
NEW – 60 Day Risk Mitigation/Waiver Process
OLD Waiver with RestrictionsOLD Waiver with RestrictionsNew Risk Mitigation/Waiver
ProcessNew Risk Mitigation/Waiver
Process
60 day fixed timeline
FMO, WLFF and SHRO participate in the Interactive Risk Assessment Process to develop the Risk Mitigation/Waiver memo
MO makes the risk management decision (Waiver determination)
Comparison of Old and New Process
Process took an average of over 200 days
SHRO drafted Waiver with Restrictions
Unanimous concurrence determination needed between WFSPM and DOI MSP
DOI MSP Website
Roles and Responsibilities
SHRO JOB AIDS AND TEMPLATES
SHRO Templates
1ST LEVEL REVIEW HAS A 60 DAY LIMIT
Risk Mitigation/ Waiver Process
60 5 55 530 5 5
55 530 5 55
SHRO PREPARES AND SENDS THE OPPORTUNITY MEMO WITHIN 5 CALENDAR DAYS
Non-Clearance Letter
1.2 Initial Letter to WLFF
55 530 5 55
1.2b_2.2 WLFF Opt Out
THE WLFF IS GUARANTEED A MINIMUM OF 14 DAYS TO GATHER SUPPORTING DOCUMENTS
Interactive Risk Assessment Process
555 30 5 55 514
THE FMO AND WLFF IN CONSULTATION WITH THE SHRO HAVE 30 DAYS TO REVIEW, ANALYZE AND DRAFT THE RISK MITIGATION/WAIVER MEMO
Interactive Risk Assessment Process
555 30 5 55 5
Risk MitigationRisk Mitigation
Waives the requirement to meet a medical standard when there is sufficient evidence that the WLFF can perform the essential functions of the job safely and efficiently, without endangering the health and safety of the individual or others.
Risk mitigation places specific mitigation(s) on the WLFF, eliminating or reducing the symptoms or impact of an impairment when performing arduous duties during wildland firefighting
Waiver vs. Risk Mitigation
WaiverWaiver
60
1.2a_2.2b WLFF Extension Request
75755 5 5 5 545 5
Risk Mitigation/Waiver Template
WFSPM PROVIDES ADVICE TO THE FMO AND SHRO WITHIN FIVE CALENDAR DAYS
1.5 Email to WFSPM
55 30 5 55 5
SHRO SUBMITS REVISED DRAFT MEMO AND RESPONSE FROM THE WFSPM TO MO WITHIN FIVE DAYS
1.7 Email to MO for Decision
55 30 5 55 5
MANAGEMENT OFFICIAL MAKES THE RISK MANAGEMENT DECISION, THEN RETURNS THE MEMO WITHIN FIVE DAYS
Management Official (MO) Determination
55 30 5 55 5
1.9b Acceptable Risk w/ or w/o Conditions
55 30 5 55 5
WLFF IS GIVEN THE OPPORTUNITY TO PARTICIPATE IN THE 2ND LEVEL RISK MITIGATION/WAIVER
PROCESS
1.9c Unacceptable Risk
55 30 5 55 5
SHRO E-MAILS THE DECISION NOTIFICATION AND A PDF ATTACHMENT OF THE RISK MITIGATION/WAIVER DECISION MEMO TO DOI MSP WITHIN FIVE DAYS.
55 30 5 55 5
DOI MSP TRACKS THE 60 DAY DEADLINE FROM THE NON-CLEARANCE NOTIFICATION TO RECEIPT OF THE DECISION MEMO. IF THE SHRO HAS NOT
FORWARDED AN EXTENSION REQUEST, OPT-OUT OR DECISION MEMO FROM THE MO, THE DOI MSP WILL CONTACT WFSPM FOR FOLLOW UP.
1st Level Process Completed60 5 55 530 5 5
RISK MITIGATION/WAIVER AMENDMENT PROCESS
(AGENCY NAME Office Name
Office Address City, State Zip code
Month Day, Year)
NOTE: Everything in red and underlined are prompts for using this template and should be deleted before submitting to the Management Official (MO). The information in parentheses and (bold) are places to enter information specific to this case and may be amended if needed. Remove parentheses and bold after information is entered. To (Management Official): Applicant/incumbents will continue to be reevaluated using the Department of the Interior Wildland Firefighter Medical Standards Risk Mitigations/Waiver Process (Risk Management/Waiver Process) when their agency Management Official (MO) changes, the applicant/incumbent changes positions, agencies or the medical condition changes. CHOOSE APPLICABLE PARAGRAPH
(Applicant Name) has been tentatively selected for (position) at (location). (Applicant Name) has requested a review of their current Choose one (Risk Mitigation, Waiver or Waiver with Restrictions). The initial Interactive Risk Assessment Process was conducted with (WLFF name, SHRO name and FMO name) on (Date), at (Location) and a Choose one (Risk Mitigation, Waiver or Waiver with Restrictions memo) was signed by (MO Name).
(Applicant/Incumbent Name) has requested a review of their current Choose one (Risk
Mitigation, Waiver or Waiver with Restrictions). The Department of the Interior Wildland Firefighter Medical Standards contracted medical provider has determined that (Applicant/incumbent Name’s) medical condition has significantly changed since a Choose one (Risk Mitigation, Waiver or Waiver with Restrictions) memo was signed by (Name and Date).
Attached is the Choose one (Risk Mitigation, Waiver or Waiver with Restrictions) memo and any supporting documentation. Please sign and scan as a PDF, and email this form within five business days of receipt to your Human Resources Office:
Servicing Human Resources Office Attn:( Human Resources Officer E-mail address, Fax # Address City, State, Zip Telephone Number)
