Serials and Supplements

LCCS Training SessionsOSU

Aug. 2007

Serials Definition: A continuing resource issued in a

succession of discrete parts, usually bearing numbering, that has no predetermined conclusion. Examples of serials include journals, magazines, electronic journals, continuing directories, annual reports, newspapers, and monographic series. (AACR2, 2002 rev., 2005 update)

Captions for serials appear in many forms in LCCS:PeriodicalsPeriodicals and societiesPeriodicals, societies, congresses, serial collections

Using the Periodicals Class Number

Use for all serials: periodicals, numbered monographic series classed together, topical serial society publications, yearbooks

Do not use class numbers for yearbooks as they are obsolete and will be removed from the class schedules

Completing the Serial Call Number Serial call numbers do not include a date Issues are distinguished by the addition of

volume designation (caption) and numbering

Caption and numbering appears in serial bibliographic record (field 362 in MARC21)Example: Journal of the American Chemical SocietyQD1 .A55 v.92 no.11-14

Numbered Monographic Series Series may be “classed together” or

“classed separately” Decision on how to class is a professional

decision considering how collection will be used and staffing

Classed together reduces workload since classification of individual volumes is avoided

Classed separately places works on the same topic next to each other on shelf

Numbered Monographic Series (cont.) Series with a narrow topical focus are often

classed together Volumes in classed-together series (often called

“analyzed series”) have same class and book numbers

Individual volumes are assigned a caption and numberExamples:

v. 1no. 3Bd. 52v. 10, no. 6T. 123

Numbered Monographic Series (cont.)

Volumes in classed-separately series receive call numbers like any other monographs

Supplementary Works A supplementary work is a separately

issued subordinate work which continues or complements a previously issued work.

A supplement generally has a formal relationship with the original work expressed by common authorship, a common title or subtitle, and/or a stated intention to continue or supplement the original.

Supplements, appendices, indexes, addenda

Types of Supplement Treatment

Supplements cataloged separately Supplements covered by a

statement in the physical description of a record

Indexes

Supplements cataloged separately

Supplements to monographs receive the same call number plus the designation “Suppl.”

Example: HD9211.C55 W55 2006 Suppl.

Multiple supplements receive successive numbers: Suppl., Suppl. 2, Suppl. 3, etc.

Supplements cataloged separately (cont.)

Supplements to a numbered volume of a monographic series add “Suppl.” to call number

Example: HD28.Y555 vol. 55 Suppl. Supplements to serials are treated

as distinct works and receive their own call number

Supplements Covered By A Statement In The Physical Description Of A Record

Assign the call number of the original work and add an appropriate designation.

use Suppl. if no other term available.

Supplements Covered By A Statement In The Physical Description Of A Record (cont.)

Example:

HG4026.A745 1983Archer, Stephen Hunt.Financial management ... c1983.xix, 764 p. : ill. ; 25 cm. + tables.

For supplement:HG40026.A745 1983 tables

Indexes

Class indexes with the original publication by adding Index to the call number

Examples: GA192.W47 Information

bulletin…GA192.W47 Index Index to the

Information bulletin…