SEQTA Engage – for parents/guardians and SEQTA Learn for students

Supporting material for schools

Version November 2019 / 2019.6.1

Commercial-In-Confidence

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Copyright

This work is copyright. Apart from any use permitted under the Copyright Act 1968, no part may be reproduced by any process, nor may any other exclusive right be exercised, without

the permission of SPS, PO Box 740 Joondalup DC WA 6919, November 2019.

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Table of Contents

1 SEQTA Engage .......................................................................................................................... 5

1.1 How to access SEQTA Engage .......................................................................................... 5

1.2 How to exit/log out of SEQTA Engage ................................................................................ 6

1.3 Notifications ......................................................................................................................... 6

1.4 Navigation in SEQTA Engage ............................................................................................. 7

2 SEQTA Learn ............................................................................................................................. 7

2.1 How to access SEQTA Learn ............................................................................................. 7

2.2 Navigation in SEQTA Learn ................................................................................................ 9

2.2.1 How to view Notices in SEQTA Learn ....................................................................... 12

2.3 Navigate the Assessment page in SEQTA Learn ............................................................. 15

2.3.1 The assessment list ................................................................................................... 15

2.3.2 Assessment details .................................................................................................... 16

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Document Details Aim This supportive material is aimed at schools wanting to share specific information with the:

• parents/guardians on the use of the SEQTA parent/guardian portal (SEQTA Engage)

• students on the use of SEQTA student portal (SEQTA Learn)

This supportive material is generic and could be updated to reflect school specific use and furthermore should not be used as a training document.

Advanced Curriculum Pathway QCU105 Introduction to SEQTA Engage and SEQTA Learn is an introductory training course to SEQTA Professional Services’ advanced curriculum pathway. There are four training courses available in the advanced curriculum pathway.

Document details This document is designed as a guide to provide operational instruction in the use of SEQTA Engage and SEQTA Teach for parents/guardians and students respectively. The images and instructions may not be appropriate for the schools’ policies and procedures and it is therefore recommended that you should follow school procedure where it differs from the suggestions within this document.

Use of bold and italics Where SEQTA Suite software controls, screens and links are mentioned the text may appear in bold or italics.

QCU201Programmes and lesson delivery

QCU202Collaboration and

pathways

QCU203Marks book and

assessments

QCU205Engaging with students and

guardians

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1 SEQTA Engage SEQTA SEQTA Engage provide parents/guardians with access to key information.

Teachers can share course content and interact with parents/guardians. Schools can share other information including, school documents, school notices and Portal pages. SEQTA Engage is a web based interface which allows parents to access information for the children. The information available include:

• News letters • Course information

• Assessment results • Homework due

• Assessment due • Timetable

• Academic Reports • Pastoral

1.1 How to access SEQTA Engage There are two ways to access SEQTA Engage:

• Mobile phone Apps for SEQTA Engage, available for both Android and Apple devices. Simply search for SEQTA in your device’s App store to download it on your device.

• Web based app with <school name> preferred browsers – Mozilla Firefox and Chrome. SEQTA Engage can then be accessed via <school name> website’s Home Page. (where applicable to the school)

o Click on the <relevant> (School specific) tab which will re-direct you to the SEQTA Engage login page which would have been customised by the school

o You will be prompted for your login details

o Enter your username and password and click ‘Log In’

o A splash page will be displayed once you log onto SEQTA Engage (Note: Schools can replace the below by inserting a copy of their own splash page)

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o New families or families that have forgotten their password could click on ‘Forgot your password?’, which will display a page to reset your password (may not be applicable to your school)

o Enter the username and password provide to you and click on ‘Reset my password’.

o A password recovery link will be sent to you.

1.2 How to exit/log out of SEQTA Engage Simply click on the icon at the bottom of the right-hand corner to log out of SEQTA Engage.

1.3 Notifications New notifications are indicated on the right-hand side of the page. This could notify you of new assessments, results of assessments or tests that have been released.

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1.4 Navigation in SEQTA Engage Refer to “Navigation in SEQTA Learn” if you wanted to share navigation with the parents.

IMPORTANT NOTICE

Schools must choose what navigation details to share with their parents/guardians since they have decided to only have certain menu items visible to the parents/guardians.

2 SEQTA Learn

SEQTA SEQTA Learn provide students with access to key information.

Teachers can share course content and interact with students. Schools can share other information including, school documents, school notices and Portal pages. SEQTA Learn is a web based interface which allows students to access information relating to learning. The information available include:

• News letters • Course information

• Assessment results • Homework due

• Assessment due • Timetable

• Academic Reports • Pastoral

2.1 How to access SEQTA Learn There are two ways to access SEQTA Learn:

• Mobile phone Apps for SEQTA Learn, available for both Android and Apple devices. Simply search for SEQTA in your device’s App store to download it on your device.

• Web based app with <school name> preferred browsers – Mozilla Firefox and Chrome. SEQTA Engage can then be accessed via <school name> website’s Home Page. (where applicable to the school)

o Click on the <relevant> (School specific) tab which will re-direct you to the SEQTA Learn login page which would have been customised by the school and could look like this:

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o You will be prompted for your login details

o Enter your username and password and click ‘Log In’

o A splash page will be displayed once you log onto SEQTA Learn (Note: Schools can insert a copy of their own splash page below)

NOTE: Some schools may have added multiple icons on SEQTA Learn, e.g. a SEQTA Learn tutorial icon or assessment/events calendar etc. on the ‘Welcome’ page, which parents can click on to view and learn more about SEQTA Engage.

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o New students or students that have forgotten their password could click on ‘Forgot your password?’, which will display a page to reset your password (may not be applicable to your school)

o Enter the username and password provide to you and click on ‘Reset my password’.

o A password recovery link will be sent to you.

NOTE: Some schools may have added multiple icons on SEQTA Learn, e.g. a SEQTA Learn tutorial icon or assessment/events calendar etc. on the ‘Welcome’ page, which parents can click on to view and learn more about SEQTA Engage.

2.2 Navigation in SEQTA Learn When students log in to SEQTA Learn, available pages will show on the Pages panel on the left-hand side. The Courses page contains content teachers populated in the program and made visible to student and guardians.

NOTE: The below image displays a full list of menu items, which is not necessarily applicable to all schools

1. Any title in the menu that appears with an arrow to the right, indicates there are sub-pages

available.

2. Click Courses to expand the menu, a student’s subject list will load.

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3. Click a course/ subject title to view further information about the course.

4. The Cover page will load initially.

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5. Click a lesson title to view lesson content, homework and resources.

6. Click the back arrow to navigate back to the main Pages panel.

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2.2.1 How to view Notices in SEQTA Learn

Students can view notices in the notices page in SEQTA Learn. Navigate to the Notices page.

1. Click the All options selected dropdown to filter the notices by a label, e.g., Senior year students or Year 10 students.

2. Click List mode to toggle between full width view and window view.

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3. Click the Calendar to select and view notices for a specific date.

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2.3 Navigate the Assessment page in SEQTA Learn 2.3.1 The assessment list

The assessment list shows all assessments within the selected programme. These tasks are now grouped according to their status:

• Upcoming

• Results pending

• Feedback released

• Results and feedback released

At the top of the list is a simple find-as-you-type filter to make it easier to find particular tasks.

Using the button in the top right, it is possible to change the sort order of the tasks:

• By due date (newest first)

• By due date (oldest first)

• By title

It’s also possible to swap to a syllabus-oriented view. If the school has configured either syllabus- or assessment-oriented view to be disabled, this list will respect that configuration.

Each assessment in the list shows its details, as well as indicators for the expected engagement by the student – expectations, feedback, and reflection. Tapping or clicking on an assessment will open that assessment’s details

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2.3.2 Assessment details

The assessment details area breaks the assessment into three tabs: the overview, details, and submissions.

The header area shows the assessment’s title and due date.

Overview

The overview tab gives access to the general details of the assessment, including its background and resources. It also includes the checklist items; which students can check off as they are completed.

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Details

The default tab for assessments is the “details” tab. You’ll notice that this tab is quite similar to the achievement pane in focus mode.

At the top of the pane is the overall achievement for the task (if applicable), including the custom text.

Below this are the student’s expectations, then the marking and feedback – including rubrics and teacher files – and finally the reflection.

Different parts of this tab are shown, hidden, or made in-editable according to the assessment’s status. For example, the expectations cannot be edited once the assessment’s feedback or marks have been released, and the marks are not available until they have been released

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Submissions

The submissions tab, allows students to view and manage submissions. This includes direct online (WISP) submissions, file uploads, and submissions through Turnitin (if applicable to the school).

1. Click the Assessments page, any upcoming assessments immediately become visible, i.e. assessments ticked as All details released, where the due date has not passed.

2. Click a subject to drill down to the subject view.

3. Expand or collapse the various sections

4. Upcoming

5. Results pending

6. Feedback released

7. Results and feedback released

8. Click assessment to view additional information, e.g. teacher comments, file submissions, and student reflections.

9. Assessments from past timetable periods, are available by selecting the relevant timetable period and course.

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Western Australia 6919

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