September 8, 2015 Sally Trigg, Project Manager

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Governance and Roles

Mission and Vision

Project Phases

Next Steps

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Executive Sponsor—Owner and Champion

Steering Committee—Champions, Policy, Vendor Selection, Rules, Obstacle Removal, Promotion

Business Advisory Group—Requirements, Testing, Promotion

Project Implementation Team—Technical Work

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Darryl Ackley, DoIT

Sueanne Athens, DWS

Brenda Henderson, WCA

Estevan Lujan, DoIT

David Martinez, RLD

Ken Ortiz, SOS

Raja Sambandam, TRD

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Teri Cole, Albuquerque Chamber of Commerce Dora Dominguez, Economic Development, City of Albuquerque Jason Espinoza, Association of Commerce and Industry Pat Jenkins, New Mexico Society of Enrolled Agents Fred Nathan, Think New Mexico Carla Sonntag, New Mexico Business Coalition Ted Trujillo, Small Business Development Center Maurice Bonal, Businessperson from Alcohol & Gaming Community Balakumar Balasubramaniam, Business Owner

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RLD WFS WTC SOS EDD TRD DoIT David Martinez

Sueanne Athens

Brenda Henderson

Ken Ortiz Leslie Porter

Raja Sambandam

Darryl Ackley

Alexis Lotero

Eric Aragon

Diana Sandoval

Blezoo Varghese

Sally Trigg

Amanda Urioste

Phillip Zamora

Beverly Eschberger

Kathy Ortiz

Luke Frietze

Vadra Baca

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Have met with Accela & Oracle Setting meeting with PCC Technology Group Developing Vendor Selection Process • Vendor Solicitation • Proposal • Presentation • Questions • Evaluation • Vendor Selection and Contracting

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Mission from Act: To support small businesses in New Mexico by providing one centralized web site that is free, user-friendly, searchable, and accessible to the public and provides access to information and functionality necessary to do business in New Mexico.

Vision: Where do you want the portal to be in 5 years?

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Phase 1: July-September 2015 1. Project Governance Developed

2. PCC Presentation and project certification

3. Meetings of Steering Committee, Business Advisory Group, Project Team

4. Project Plan Developed with Team (schedule, communication, risk/issue)

5. Vendor selection process developed, initial vendor meetings

6. Begin requirements work

7. Work with Executive Sponsor to develop, submit budget request for Portal Implementation and Operations

8. Project Kick-Off on September 25

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1. Requirements developed

2. Vendor identified, contract created

3. Interim webpage put up. Includes:

• Reference to legislation

• Links of current websites that contain info or functionality mentioned in Act

• Look ahead to upcoming One-Stop Portal

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1. Vendor and Team analyze current agency sites, develop improvement recommendations

2. Agencies develop plans to implement recommendations

3. Vendor develops and fine tunes Web design for portal

4. Team develops rules and policies for new portal

5. Team develops marketing plan for new portal

6. Team develops plan and budget for shift to Operations after portal go-live

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1. Vendor and Team develop portal a piece at a time using Agile sprints.

2. Vendor and Team finalize unified Business Portal website and website goes live

3. Team implements marketing plan to publicize new portal

4. Leaders implement plan for shift to Operations, including change control

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1. Team monitors operations, makes changes to rules, processes, policies, etc. as needed.

2. PM closes out Project

a. Obtains sponsor signoff on deliverables b. Releases staff c. Does Lessons Learned d. Archives project documentation e. Orchestrates project celebration

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1. Identify other business people

2. Project Kick-Off Meeting September 25

3. Written updates from PM

4. Individual meetings as requested

5. Two group meetings:

• October: Update

• Late November or early December: Update and Review of Requirements