September 24, 2012

Melody Parrish, Bryce Templeton, Terri Hanson, Tessie Bryant

– Texas Education Agency

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I. Adding State Unique ID for Students and Staff to the PEIMS Legacy Systemi. Why Unique ID?ii. How does TSDS Unique ID work?iii. Technical Specifications on Student-Unique-ID and

Staff-Unique-IDiv. Security/TEAL Discussion

II. Adding State Unique ID for Students to the PET Data Submissions

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A Unique ID is required for both Student and Staff in order to load information into the Operational Data Store (ODS).

SSN or S-Number could not be used because those numbers can change for an individual person.

PID could not be used because that is a confidential number used internally by TEA.

Local ID Numbers could not be used because those numbers change for an individual person.

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The District will send a file to TEA of all active and withdrawn students for this school year at the time of enrollment.

The Student and Staff State Unique-ID will be linked to the PID database.

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The District will upload a student and a staff file of all active and withdrawn students for this school year.

The file(s) will include all students/staff from the LEA source systems that were active/withdrawn in the 2012-2013 school year.

The file will be processed in the TSDS Unique ID System.

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Initial ID Assignment Process

Matching Process

Submission Methods

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Matching LogicErrors in SpellingNicknamesMixed UsageMulti-part NamesUncommon Names

Factors on DecisionsThresholdsSSN RuleTwins RuleMultiple Matches

NOTE: Alternate Last Name can also be used in matching. If it is submitted, it is passed to the matching engine as a last name.

Objective:Assign a unique identifier to every student and staff member in Texas Public and Charter Schools, which is a necessary step to enable the successful implementation of the Texas Student Data System (TSDS).Rollout Plan:January 22,2013 - Unique ID database created by TEA (based from TEA PID database)January 23,2013 - PID & PET Update will be offline for LEAsJanuary 23,2013 - Unique IDs made available to LEAsFebruary 1, 2013 - LEAs have Unique IDs populated in their source systemFebruary 4,2013- Unique ID product in production statewideFebruary 4,2013 - PID & PET back on-lineApril 2013 - Student & Staff Unique ID submitted in PEIMS Submission 3 & 4August, 2013 - Student & Staff Unique ID submitted for TSDS