September 21, 2016 - North Central State College...1 NORTH CENTRAL STATE COLLEGE BOARD OF TRUSTEE’S MEETING Wednesday, September 21, 2016 5:30 p.m. Fallerius Technical Education

September 21, 2016

1

NORTH CENTRAL STATE COLLEGE

BOARD OF TRUSTEE’S MEETING

Wednesday, September 21, 2016 5:30 p.m.

Fallerius Technical Education Center – Board Room (165-F)

I. CALL TO ORDER – Ms. Linda Nelson Pledge of Allegiance, College Mission Statement

II. ROLL CALL – Mr. Stephen Williams

III. INTRODUCTION OF GUESTS – Dr. Dorey Diab

IV. OATH OF OFFICE – Mr. Stephen Williams

V. FOCUS OF THE MEETING – Ms. Linda Nelson

VI. PRESIDENT’S REPORT – Dr. Dorey Diab

A. Student Government/Phi Theta Kappa Update

B. North Central State College Foundation/Development Update

C. Collaboration with Ashland University

D. Other: (AACC Right Signals Site Visit, Site Certification in Richland & Crawford)

VII. REQUIRED APPROVALS AGENDA – Ms. Linda Nelson

Consent Agenda

Minutes:

A. Approval of Minutes for August 24, 2016 “Regular Meeting” Pages 8-21

Personnel Actions:

B. Consideration of Approval of Employment of College Personnel Page 22

– R-2016-30

Regular Agenda

A. Consideration of Approval to Supersede ENDS Policies 1.2 Job Pages 23-24

Readiness, 1.3 High Demand/Emerging Technologies, and 1.4

Career Development with (Revised) ENDS Policy 1.2 Career

Readiness and Development Policy – R-2016-31 – Dr. Dorey Diab

B. Consideration of Approval of an Offsite Dual Enrollment Rate for Pages 25-26

Private School Students and Home Schooled Students who are

Eligible for the Newly Established College Credit Plus Program

– R-2016-32 - Dr. Dorey Diab/Mr. Koffi Akakpo

2

C. Treasurer’s Report for July 31, 2016 – Mr. Koffi Akakpo Pages 27-33

D. Treasurer’s Report for August 31, 2016 – Mr. Koffi Akakpo Pages 34-40

VIII. OSU-MANSFIELD BOARD OF TRUSTEES GUEST REPORT - Ms. Linda Nelson

- Ms. Charla Irvin (Trustee, OSU-Mansfield)

- Dr. Dwight McElfresh report on OSU-M BOT Meeting (September 15th)

IX. POLICY GOVERNANCE

A. Nominating Committee Report (IAW 02.91)

1. 2017 Reappointments (Ms. Linda Nelson, Mr. Matthew Smith, Mr. Steve Stone)

2. 2017 – 2018 Slate of Officers (Chair, Vice Chair, Secretary)

B. Discussion of Agenda Planning (IAW 02.72) – Ms. Linda Nelson

– Owner Connections

C. Board Training (IAW 02.70)

1. Policy Governance Scenario 3.11 – “Whose Accountable? – Ms. Janet Pry

2. Governance Policy Review (4.0, 4.1, & 4.2) – Dr. Dwight McElfresh Pages 42-45

X. BOARD CHAIRPERSON’S REPORT – Ms. Linda Nelson

A. Kehoe Center Ribbon-cutting and Rededication Page 46

(Friday, September 30th) (2:00pm – 4:00pm, Kehoe Center, Shelby, OH)

B. ACCT Leadership Congress (October 4-8, New Orleans, LA)

C. Chancellor’s Annual Trustees Conference (Monday, November 14th) Page 47

(8:45am – 5:00pm, Columbus State Community College)

D. Employee Appreciation/Awards Banquet (Saturday, December 3rd)

(5:30pm Reception, 6:00pm Dinner, 7:00pm Awards, Ralph Phillips Conference Center)

E. Honorary Degree Conferral upon Dr. Dorey Diab (Sunday, January 8th)

(2:00pm, Franklin University Commencement, Columbus Convention Center)

XI. EXECUTIVE SESSION

A. To consider confidential information related to specific business strategy and negotiations

with other political subdivisions.

XII. MEETING EVALUATION – Ms. Linda Nelson

XIII. TIME AND PLACE OF NEXT MEETING

Wednesday, October 19, 2016 – 5:30pm – Fallerius Technical Education Center,

BOT Conference Room 165-F

XIV. ADJOURNMENTSUPPLEMENTAL

BOARD OF TRUSTEE MEETING DATES

2016 All meetings will be held at NC State Main Campus

Fallerius Technical Building Board Room

5:30 pm (unless otherwise announced)

NCState Rep. OSU-M Meeting Date NCState Meeting Date OSU-M Rep.

January 13, 2016 M. Brunn

February 17, 2016 moved from the 26th

P. Heydinger

G. McCue March 17, 2016 March 23, 2016 P. Siegenthaler

April 27, 2016 P. Siegenthaler

May 25, 2016 M. Howard

S. Stone June 16, 2016 June 22, 2016 T. Purtiman

August 24, 2016 D. DeVille

D. McElfresh Sept. 15, 2016 Sept. 21, 2016 C. Irvin

L. Nelson November 17, 2016 October 19, 2016 J. Goudy

December 7, 2016 D. Daniels

OSU-M 2016 Meeting Information:

Meetings are 4:30 p.m. – 6:00 p.m. in Eisenhower Room 113 (Board Room)

North Central State College

ENDS Policy Statements

1.0 Global Ends Policy - North Central State College exists for the citizens of

its service region to attain the knowledge and skills to succeed in their chosen

path for learning, work, or enrichment, sufficient for the college to justify

available resources.

1.1 Equal Opportunity/Diversity - The proportion of students from

economically or educationally disadvantaged backgrounds is at least equivalent

to the proportion in the local communities.

1.2 Job Readiness - Students prepared for employment success will have the

knowledge of occupational choices, skills, work habits, and job leads necessary

for economic self-sufficiency.

1.3 High Demand/Emerging Technologies - Students are capable of

successfully performing in a variety of roles in business and industry including

high demand and emerging technology industries.

1.4 Career Development - Students acquire, maintain, and enhance job skills

that remain relevant in changing jobs markets.

1.41 Foundation for learning (The ability to learn)

1.42 Flexible and creative problem solving

1.43 Necessary licenses and certificates

1.44 Administrative skills

1.5 Transferability - Students prepared for advanced academic success will

have the ability and the prerequisite academic experience sufficient for entry

into a four-year college or university.

1.6 Enrichment - Enrichment opportunities exist to reflect community needs

and values.

North Central State College Board of Trustees (2016/2017 - COLLEGE ACTIVITIES CALENDAR)

September 2016 15 - OSU-M Board of Trustees Meeting (Eisenhower)

21 - Annual Ethics Training (4:30pm-5:30pm) (Fallerius)

Regular Board of Trustee Meeting (5:30pm) (Fallerius)

October 2016 5-8 ACCT Leadership Congress (New Orleans, LA)

19 - Regular Board of Trustees Meeting (Fallerius)

November 2016 No Regular Board meeting scheduled for November 2016

14 – 2016 Trustees Conference (Columbus State Community College)

17 - OSU-M Board of Trustees Meeting (Eisenhower)

December 2016 3 NCSC Employee Awards Dinner (5:30pm)(Ralph Phillips Conf. Ctr.)


15 – Joint NCSC/OSU-M Board Meeting (Eisenhower)

January 2017 18 - Regular Board of Trustees Meeting (Fallerius)

February 2017 13-16 – ACCT National Legislative Summit (Washington, DC)


March 2017 15 – OACC Legislative Day (Columbus, OH)

16 - OSU-M Board of Trustees Meeting (Tentative)


April 2017 ?? – NCO Hall of Excellence Event (Ralph Phillips Conf. Center)


May 2017 11 – Alumni Graduate Picnic

12 – Commencement


June 2017 15 - OSU-M Board of Trustees Meeting (Tentative)


28 – Annual BOT Planning Retreat (Fallerius)

July 2017 No Regular Board meeting scheduled for July 2017

August 2017 23 - Regular Board of Trustees Meeting (Fallerius)

September 2017 21 - OSU-M Board of Trustees Meeting (Tentative)

Required Approvals Agenda

Consent Agenda

Minutes:

A. Approval of Minutes for August 24, 2016 “Regular Meeting”

Personnel Actions:

B. Consideration of Approval of Employment of College Personnel

– R-2016-30

Regular Agenda

A. Consideration of Approval to Supersede ENDS Policies 1.2 Job

Readiness, 1.3 High Demand/Emerging Technologies, and 1.4 Career

Development with (Revised) ENDS Policy 1.2 Career Readiness and

Development Policy – R-2016-31 – Dr. Dorey Diab

B. Consideration of Approval of an Offsite Dual Enrollment Rate for

Private School Students and Home Schooled Students who are Eligible

for the Newly Established College Credit Plus Program – R-2016-32 -

Dr. Dorey Diab/Mr. Koffi Akakpo

C. Treasurer’s Report for July 31, 2016 – Mr. Koffi Akakpo

D. Treasurer’s Report for August 31, 2016 – Mr. Koffi Akakpo

1


Board of Trustees’ Meeting

August 24, 2016

I. CALL TO ORDER

The Chair, Ms. Linda Nelson called the meeting to order at 5:32 p.m. in the Gorman

Room (165) of the Fallerius Technical Education Center. At that time, she asked all to

rise and join her in reciting the pledge of allegiance followed by her reading of the Global

ENDS Policy (Mission Statement) for North Central State College.

II. ROLL CALL

The Recorder, Mr. Stephen Williams called the roll.

Present: Dr. Dwight McElfresh

Mr. Roger Miller

Ms. Elisabeth Morando

Ms. Linda Nelson

Mr. Matthew Smith

Mr. Steven Stone

Absent:

Ms. Pamela Mowry

Ms. Janet Pry

III. INTRODUCTION OF GUESTS

President Dorey Diab introduced Dr. Karen Reed and Ms. Lori McKee (representing Mr.

Koffi Akakpo); Mr. Scott Heimann was present representing the College Foundation; Ms.

Barb Keener, Ms. Archie Miller, and Mr. Victor Barnett were present representing

Student Leadership and Mr. Dan DeVille was present representing The Ohio State

University Advisory Board.

IV. FOCUS OF THE MEETING – Mrs. Linda Nelson

Ms. Linda Nelson explained that the primary foci of tonight’s meeting will include: a

report from the College Foundation. The board will approve the consent agenda, discuss

a potential governance policy revision and will hear the Treasurer’s Reports for June

2016. The Board will continue its policy review and resume the Scenario Rehearsals and

have a discussion regarding upcoming Board activities in the Board Chairperson’s

Report. There will also be an Executive Session to discuss matters regarding the contract

and compensation of a public employee.

V. PRESIDENT’S REPORT – Dr. Dorey Diab

2

A. Phi Theta Kappa (PTK) and Sigma Alpha Pi (SAP) Updates

Dr. Dorey Diab introduced Ms. Archie Miller, President, Beta Theta Eta chapter of Phi

Theta Kappa to provide the PTK/SAP Report. Ms. Miller’s report was as follows:

Phi Theta Kappa

In the spring, we worked with the Ontario Fourth of July committee, at the request of the Mayor

of Ontario, to raise money for the event. Over a three-month period, we sent out over 150 letters

and followed up each with a face-to-face visit. We were able to raise about $13,000 for the

committee through cash donations and raffle donations. We also had a booth at the

event. Please see the attached pictures of our booth. The committee is paying Phi Theta Kappa

$1000 for their work. We will use some of the funds to attend the conference in the fall. We are

currently in the process of sending thank you certificates and letters to those who

contributed. Also, Frank Faughner wrote a thank you letter to Mackayla Cox to add to her

portfolio for organizing the work we did.

In July, we attended the Honors in Action conference at Lakeland College. Six members were in

attendance. We went to a baseball game with 150 Phi Theta Kappa members from all over the

state. We won an award for having the most members enrolled in College Fish, a program that

facilitates members in transfer options and scholarship opportunities. Please see attached

pictures.

We did the breakfast for convocation.

We are now recruiting new members. Emails will be sent out to all students who are eligible,

including CCP students in about two weeks. Letters will go out mid-September.

We are currently scheduling meetings and installing additional officers.

Sigma Alpha Pi

We are currently recruiting new members. We invited 2000 students to join, 1500 NC State and

500 OSU. Emails were sent out last week and letters were sent Monday.

Members attended the Big Brothers Big Sisters day event. Five students spent the day with

children waiting to be assigned a “big.”

We are making plans to mentor students in Mansfield City Schools again this year. Our

members will be having lunch at Mansfield City once a week with students in the newly created

Freshman Academy. They will also plan and take part in family engagement events throughout

the year. The activities will be funded by the Community Connector’s grant through the NECIC.

Both chapters will be represented at the Community Involvement Fair tomorrow.

3

B. North Central State College Foundation Development and Update – Mr. Scott

Heimann, Executive Director of the College Foundation

Dr. Dorey Diab introduced Mr. Scott Heimann to provide the Foundation Report. Mr.

Heimann’s report was as follows:

Special Events

17th Annual NCSC Foundation Scholarship Luncheon

October 28, 2016 - 11:30 am – Kehoe Center, 3rd Floor Conference Center

The NCSC Foundation will host scholarship donors and recipients for lunch to celebrate student

success and thank donors for their support.

Emerald Club

We’re very excited that our Emerald Club 2016 annual campaign has done so well. We’ve

exceeded our goal of $197,000, raising over $300,000…$305,284.23 to be exact!

Of that amount:

over $53,000 has been designated for sponsorships of our events,

nearly $95,000 will aid our General Operations, and

over $136,000 is designated to benefit our scholarship funds which include the

Necessities Fund and the Innovation Fund.

Our Hall of Excellence event had proceeds that raised over $24,000 with ticket/table purchases

and miscellaneous donations.

Our Employee Campaign was launched in mid-March, and we raised nearly $9,000. We had a

38% participation rate which is a 9% increase from last year.

Top level Emerald Club investors for 2016:

Cleveland Financial Group – Chuck Hahn, Russell and Mary Gimbel Foundation, Gorman Rupp

Company, Jay Industries, Inc., Mechanics Bank, Milliron Industries, Inc., PR Machine Works,

Phillips Manufacturing & Tower Company, Richland Bank, Taylor Metal Products

General Announcements

The Foundation has decreased operational expenses from FY16 to FY17 by $240,000 in an effort

to increase operational efficiency and decrease the operational deficit.

NCSC Foundation total giving for FY16 totaled $621,214.

The attached page shows the FY17 Foundation goals.

Next dates for calendars:

Quarterly Board Meetings

4

August 25, 2016 - 11:30 am – Kehoe Center, 3rd Floor Conference Center

November 17, 2016 - 7:30 am – Kehoe Center, 3rd Floor Conference Center

Activities and Community Relations Committee

September 15, 2016, 8:00 am – Conference Room 165 – Fallerius

Internal Relations Committee Meeting

October 13, 2016 – 8:00 am – Conference Room 165 – Fallerius

Resource Development Committee Meeting

November 10, 2016 - 11:30 am – Conference Room 165-Fallerius

17th Annual NCSC Foundation Scholarship Luncheon

October 28, 2016 - 11:30 am – Kehoe Center, 3rd Floor Conference Center

C. Summer Activities Update

Dr. Dorey Diab provided a highlight on summer activities that included:

1. A report on the outcomes of the (3) College Strategic Planning sessions leading to a

new strategic focus for the coming year on adult education/non-traditional students.

2. Dr. Diab participated in an educators trip to China on the invitation from the

University of Toledo and the Confucius Institute. The program brings Chinese faculty

here to teach Chinese and leads to an international exchange of students and faculty.

3. Dr. Diab announced his selection to receive the Honorary Degree of Doctorate in

Community Leadership from Franklin University as part of their Fall 2016 Graduation

Ceremony where he has also been asked to deliver at 10-minute address to the graduating

class. The ceremony is scheduled for January 8, 2017 at the Columbus Convention

Center.

D. Enrollment Report

Dr. Dorey Diab reported that fall enrollment to this date is as follows:

Headcount is currently at 2900 which is up 100 from last year but still short of the goal of

3,000. Total Credit Hours is currently at 24,000 which is down 100 from last year (56

students and 126 credits shy of the goal). It should also be noted that we are still waiting

on the College Credit Plus students from the high schools who just began classes or are

scheduled to start within the next week or two. This Friday will be our de-registration day

for students who have not paid. Following the activities of the next week or two, we

should have a much better picture of where we stand on fall enrollment.

E. Fall Convocation Report

Dr. Dorey Diab provided a recap of the Fall Convocation that included:

1. Strategic Planning activities that covered (3) days and included the President’s

Cabinet, and 3 members of the faculty (1 from each division) in addition to the President

of Faculty Association.

5

2. A follow-up environmental scanning on areas impacting higher education and the

College

3. A review of College Accomplishments over the past year.

4. A report from all managers on department/division achievements over the past year

and the department/division goals for the coming year.

5. An announcement that the institutional focus for the coming year is on adult

learners/non-traditional students.

6. A teaching engagement session on “flipping the classroom”

7. Three additional hours of Microsoft Office and Safety Training

F. Other

Dr. Diab advised the Board that he would be participating in a trip abroad during the time

of the October Board meeting and would like to seek the Board’s advice on how they

would like to approach that meeting. Following some brief deliberations, the Board

agreed to reschedule the October 26th meeting to the week prior (October 19th).

VI. REQUIRED APPROVALS AGENDA

CONSENT AGENDA

The Chair presented the Consent Agenda and called for any items that should be removed

from the consent agenda for further discussion. On a motion by Dr. Dwight McElfresh

and seconded by Mr. Roger Miller and passing unanimously, the following items were

approved:

A. Approval of Minutes for June 22, 2016 “Regular Meeting”

B. Approval of Minutes for June 22, 2016 “Special Meeting”

C. Consideration of Approval of Status Change – R-2016-27

CONSIDERATION OF APPROVAL OF

STATUS CHANGES

R-2016-27

STATUS CHANGES

BE IT RESOLVED: by the Board of Trustees that the following staff members are hereby

awarded the following status change:

BEGINNING July 1, 2016

Sam Renfroe, Director, Grant Development/Administration and Government Relations

SALARY: $53,575.65 to $58,500.00

6


Teresa Myers, Senior Art Director and Media Coordinator

SALARY: $45,101.33 to $48,000.00


Keith Stoner, Executive Director, Marketing, Public Relations and Creative Services

SALARY: $62,620.00 to 69,000.00


Eric Despain, Network Security Specialist

SALARY: No change


Kelly Bussart, Network Specialist

SALARY: $35,220.22 to $38,742.24


Greg Timberlake, Dean, Business, Industry, and Technology

SALARY: $78,624.97 to $83,624.97

Explanation of Status Changes:

Sam Renfroe’ s increase is due to additional duties of government relations being added

Teresa Myers’ and Keith Stoner’s increase due to Marketing & Public Relations

department to include the combining of advertising and promotional activity with The

Ohio State University – Mansfield.

Kelly Bussart’s increase is due to restructuring of information technology department to

meet technical, security and compliance needs of the College.

Greg Timberlake’s increase is due to additional duties of Workforce Development.

The title for Eric Despain has changed from Computer Technician to Network Security

Specialist due to restructuring of Information Technology department to meet technical,

security and compliance needs of the College.

D. Consideration of Approval of Employment of College Personnel – R-2016-28


EMPLOYMENT OF COLLEGE PERSONNEL

R-2016-28

NEW HIRES

7

BE IT RESOLVED: by the Board of Trustees that the following staff members are hereby

employed at the salary and dates stipulated below:

BEGINNING JUNE 20, 2016

Casey Kelley, Assessment and Testing Specialist

Bachelor of Science, Ashland University

SALARY: $27,946.77

BEGINNING JUNE 22, 2016

Kevin King, Facility Utility Worker

SALARY: $10.00/hr.

BEGINNING JULY 5, 2016

Leanne Schulhafer, Teacher Assistant

Masters of Education, Liberty University

SALARY: $11.31/hr.

BEGINNING JULY 18, 2016

Caree Bash, Director, College Credit Plus

Masters of Business Administration, Keller Graduate School

SALARY: $47,500

BEGINNING AUGUST 15, 2016

Thomas Mansperger, Dean of Student Services and Enrollment Management

Masters of Business Administration, Ashland University

SALARY: $73,000


Pam Robison, Math Faculty

Masters in Applied Mathematics, The University of Akron

SALARY: $39,765


Jonathan DeWitt, Integrated Engineering Faculty

Bachelor’s in Mathematics, Ashland University

Bachelor’s in Electro-Mechanical Engineering, Miami University

SALARY: $36,652


Monica Durham, Director, Student Success and Retention

Bachelor of Arts, Ohio University

SALARY: $48,400/yr

8

EXPLANATIONS OF NEW HIRES FOR RESOLUTIONS R-2016-28

Casey Kelley was hired as Assessment and Testing Specialist to replace Kendra Moots

who resigned.

Kevin King was hired as a Part-Time Facility Utility Worker to replace Jordan Hershner

who was terminated.

Leanne Schulhafer was hired as Teacher Assistant to replace Kristen Greth who

resigned.

Caree Bash was hired as Director of College Credit Plus. The program was under a

contracted service agreement and now the position will be an employee of the College.

Thomas Mansperger was hired as Dean of Student Services and Enrollment Management

to replace Dr. Jane Birkholz.

Pam Robison was hired as Math Faculty to replace Ivona Maric.

Jonathan DeWitt was hired as Integrated Engineering Faculty to replace Mike Beebe.

Monica Durham was hired as Director of Student Success and Retention to replace Troy

Shutler.

REGULAR AGENDA

A. Treasurer’s Report for June 30, 2016 – Ms. Lori McKee

Ms. Lori McKee presented the Treasurer’s Report for the period ending June 30, 2016.

She stated that revenues for the month totaled $761,858. Expenditures were $1,913,353

leaving a deficit of $1,151,495. Year-to-date revenues totaled $18,367,070. Year-to-date

expenditures totaled $16,514,693 leaving an excess of $1,852,377. The Star Ohio month-

end balance for June 2016 is $2,021,772. Ms. McKee described the trends that are

demonstrated by the new Tracking of Monthly Cash Flow feature as well as the

dashboard indicators. Ms. McKee further explained that while this is the final report of

the fiscal year, the numbers will have some additional fluctuations as the final billing

activities and adjustments for the past fiscal year will not be officially closed out for

another month or so. Ms. McKee had no further special notes for this report.

ACTION TAKEN: Mr. Matthew Smith moved for approval of the Treasurer’s Report

for the period ending June 30, 2016. Mr. Steven Stone seconded the motion and the

motion carried unanimously.

9

VII. OSU-MANSFIELD BOARD OF TRUSTEES GUEST REPORT

Board Chair, Mrs. Linda Nelson introduced Mr. Dan DeVille of the OSU-M Advisory

Board and gave him the floor for some remarks. Highlights from Mr. DeVille’s update

included:

The year-end financials provided some good news.

There is an initiative for a vision plan for the regional campuses of Ohio State to

send more students out to the regional campuses for the first few years, then off to

main campus afterwards.

Campus District – all are ready for action while work on planning continues. Mr.

DeVille will be chairing facilities and planning committee. The Home Road

extension is still in the discussion.

There is interest in the property that the University is selling.

There is a focus on disaster recovery planning with regards to infrastructure and

building a Standard Operation Procedures (SOP) on how to return to normalcy

following a disaster.

There was an update on the co-located campus shared services discussion.

There will be a fundraising gala on June 9, 2017 in the form of an outing with

Ohio State University dignitaries.

VIII. POLICY GOVERNANCE

A. Nominating Committee Report – Ms. Linda Nelson

Ms. Linda Nelson called upon Mr. Matthew Smith to provide a report on the search

efforts. Mr. Matthew Smith reported that he has reached out to a number of additional

candidates to consider submitting an application for the governor’s consideration. Board

Secretary added that a call to the Governor’s office revealed that they had indeed

received a couple applications however, they have not yet made a selection but intended

to do so very soon.

Ms. Linda Nelson shifted discussions toward Nominating Committee work for the

coming 2017 appointment year by making the following appointments:

Reappointments Committee: (This committee will consider recommendations for

reappointment as well as confirming the candidates’ acceptance of reappointment) This

committee consists of: Dr. Dwight McElfresh, Committee Chair; Mr. Roger Miller, Ms. Pamela

Mowry

Trustees up for reappointment are: Ms. Linda Nelson (governor appointment); Mr. Matthew

Smith (local appointment); and Mr. Steven Stone (local appointment)

Officer Selection Committee: (This committee will consider recommendations for the 2017-

2018 Slate of Officers as well as confirming the candidates’ acceptance of the duties their

10

proposed office carries). This committee consists of: Dr. Dwight McElfresh, Committee Chair;

Mr. Roger Miller, Mr. Steven Stone.

The following rotation was suggested: Ms. Elisabeth Morando (Richland County), move from

Vice-Chair to Chair; Ms. Pamela Mowry (Ashland County), move from Secretary to Vice-Chair;

(1st suggestion for Secretary of the Board is either Roger Miller or Janet Pry (Crawford County)

(2nd consideration for secretary of the Board is ANY of the remaining Trustees who is willing to

enter the rotation and serve in this capacity).

Ms. Nelson charged these committees with making best efforts to bring their respective

recommendations to the September 21st Board meeting for consideration. If unable to accomplish

for the September meeting, then by the October 19th meeting.

Ms. Nelson explained that this timeline enables the Secretary to get the Board’s

recommendations to the Board of Education Caucus for approval prior to the January 2017

meeting where the reappointments and installation of officers will take place.

B. Discussion of ENDS Policies consolidation recommendation

Ms. Linda Nelson called for discussion on the recommendation from the College

Strategic Planning Team for consolidating ENDS policies 1.2, 1.3, and 1.4. Ms. Elisabeth

Morando asked for further discussion on the difference between development and

readiness. Following discussion, the Board came to a consensus that the language of the

proposed consolidation policy was fine as submitted but that the title should include the

word development for emphasis. Hence, the new policy should be titled Career Readiness

and Development. Secretary, Mr. Steve Williams indicated that he would draft the

proposed consolidation into the form of a resolution for consideration of approval at the

September Board meeting.

C. Board Policy Governance Training (IAW 02.70) – Ms. Linda Nelson

1. Policy Governance Rehearsal Scenarios –PolGov training includes a guided

discussion/rehearsal of potential scenarios that trustees might expect to encounter in

order to further enrich the board’s understanding of the principles of the Carver

Policy Governance Model and to take their confidence in application to the next

level. Ms. Elisabeth Morando led the rehearsal exercise for scenario 6.3 that asks

“Results on Whose Behalf?” In the scenario, In the Association of Independent

Hardware Stores, a small group of members specializes in selling electronic goods.

This group needs public awareness of its specialty. Members of this group feel that

their focus is not sufficiently prominent in the trade association’s priorities. They

are considering setting up their own organization. What should the board do?

2. Policy Governance Policy Review – training also includes a continuing review,

refresher, and reassessment of current Policy Governance policies. The guided

11

discussion and review of policy governance policies 3.3, and 3.4 was led by Mr.

Roger Miller.

IX. BOARD CHAIRPERSON REPORT- Mrs. Linda Nelson

A. Early Head Start By-Laws Revision – Ms. Elisabeth Morando

Ms. Linda Nelson called upon Trustee, Ms. Elisabeth Morando for a report of the action

taken by the Head Start Policy Board as a representative of the NCSC Board of Trustees.

Ms. Morando reported that the action taken was a measure to enable the revised by-laws

to reflect the current practice. It revised the statement on membership to reflect that

membership be at least seven instead of the previously stated nine. The action also stated

the type of member each should be in that one should be an attorney in a relevant area

and one should be a North Central State College Trustee, in both of these instances

Trustee Elisabeth Morando fills the requirement.

B. Annual Ethics Training (September 21st 4:30pm – 5:30pm)

Ms. Linda Nelson reminded Trustees that Counsel, Reid Caryer would be present prior to

the September 21st Board meeting to provide this year’s annual ethics training to those

trustees who have not yet completed their requirement. The training will take place one

hour prior to the regular September Board meeting so Trustees interested in participating

should plan to arrive by 4:30pm.

C. 2016 ACCT Leadership Congress

Ms. Linda Nelson called for a discussion of the upcoming Leadership Congress.

President, Dorey Diab offered a preview of the presentations for both the Pre-Congress

Academy on Policy Governance and the Concurrent Session on Guided Pathways.

Additional dialogue on the presentations was provided by Dr. Dwight McElfresh, Ms.

Linda Nelson, and Mr. Matthew Smith who will make up the remainder of the

presentation teams for the ACCT Leadership Congress.

D. Chancellor’s Annual Trustee Conference (November 14th, Columbus State CC)

Ms. Linda Nelson announced that all Trustees should have received a “Save the Date”

notification regarding the Chancellor’s Annual Trustee Conference that will be held on

November 14th on the campus of Columbus State Community College. Trustees were

encouraged to mark their calendars and encouraged to attend to fullest extent possible.

More information on this activity will be forthcoming.

E. Employee Appreciation/Awards Banquet (Saturday, December 3rd)

Ms. Linda Nelson called for an update on the Annual Employee Appreciation/Awards

Banquet. Mr. Steve Williams explained that the event this year would be an effort to get

12

back to the sit-down dinner with your spouse or a guest as it was in years past. The

banquet will be held on Saturday, December 3rd at the Ralph Phillips Conference Center

of the Kehoe Center in Shelby. The Cocktail Hour will run from 5:30pm to 6:00pm with

entertainment provided by Paul Martin’s PM Jazz. Dinner will be served at 6:00pm with

Awards presented around the 7:00pm hour. There will be no cost to College Employees

but those wishing to bring their spouse or a guest will be asked to pay a nominal fee for

their attendance. While that amount is yet to be determined, it is expected to be

somewhere between $16 and $19.

F. Ribbon Cutting and Rededication of the Kehoe Center (Friday, September 30th)

Dr. Dorey Diab provided information on the Ribbon Cutting and Rededication of the

Kehoe Center that is planned for Friday, September 30th from 2:00pm to 4:00pm. An

invitation was distributed to all Trustees at the meeting and all were encouraged to attend

at their schedule would provide. Dr. Diab highlighted some of the exciting renovations to

the Kehoe Center that make this rededication a news worthy event. Local dignitaries,

legislators and the media will be among those invited to the event.

X. MEETING EVALUATION – Ms. Linda Nelson

Mrs. Linda Nelson called for discussion of today’s meeting. Trustees noted that while

they were light on attendance, there was good participation and they were able to stick to

the agenda.

XI. EXECUTIVE SESSION

The Chair called for an Executive Session at 6:48 p.m. Dr. Dwight McElfresh made a

motion and it was seconded by Ms. Elisabeth Morando to adjourn to Executive Session to

consider personnel matters regarding the contract and compensation of a public

employee. Ms. Nelson explained that there may be further business following the

executive session. A roll call vote on the motion was approved unanimously by all

members present.

Dr. Dwight McElfresh – “yes”

Mr. Roger Miller – “yes”

Mrs. Elisabeth Morando – “yes”

Mrs. Pamela Mowry – not present

Mrs. Linda Nelson – “yes”

Mrs. Janet Pry – not present

Mr. Matt Smith – “yes”

Mr. Steve Stone – “yes”

At 7:23 p.m., the Chair, Ms. Linda Nelson declared the Executive Session concluded and

the Regular Session resumed.

13

REGULAR SESSION RESUMED

E. Consideration of Approval of President’s Contract Renewal and Compensation

– R-2016-29 – Ms. Linda Nelson


PRESIDENT’S CONTRACT RENEWAL AND COMPENSATION

R-2016-29

WHEREAS, President Diab has worked collaboratively with the Trustees to create a great

vision of access and success, and to align resources to accomplish that vision, and

WHEREAS, President Diab has undergone an extensive evaluation that included a thorough

self-evaluation, and

WHEREAS, President Diab has provided evidence of demonstrated compliance toward each of

the Ends Policies, and

WHEREAS, President Diab’s efforts in providing a balanced budget and increased reserves are

reflective of the Board’s goal of improving the College’s financial position, and

WHEREAS, President Diab is commended for leading the ongoing work on the Ends Policies

and Strategic Planning metrics that will guide the Board and the Administration Team in

monitoring its work, and

WHEREAS, President Diab is commended for the College’s superior accomplishments in

addressing the needs of the community.

NOW, THEREFORE BE IT RESOLVED that the Board of Trustees of North Central State

College:

1. Renews the contract with Dorey Diab as President through June 30, 2021, and

2. President Diab’s annual salary as President of the College shall be increased for fiscal

year 2017 by two percent of his current salary retroactive to July 1, 2016, and

3. President Diab’s compensation shall include an additional one percent increase, based

off his current salary amount, applied as a one-time stipend, and

14

4. This Agreement, including the payment of salary and other benefits, is subject to the

sufficiency of legislative salary appropriations and the receipt of sufficient funds to enable

performance hereof by the College.

ACTION TAKEN: Dr. Dwight McElfresh moved for approval of resolution R-2016-29

Approval of President’s Contract Renewal and Compensation. Mr. Steven Stone

seconded the motion and the motion carried unanimously.

XII. TIME AND PLACE OF NEXT MEETING

The next Regular meeting of the Board of Trustees is scheduled for Wednesday,

September 21, 2016 at 5:30 p.m. the Gorman Room (165) of the Fallerius Technical

Education Building following the Annual Trustees Ethics Training session that will begin

at 4:30pm.

XIII. ADJOURNMENT

The Chair called for any additional business requiring Board action.

ACTION TAKEN: As there was no further business requiring the Board’s

consideration, the Board Chair, Ms. Linda Nelson declared the meeting adjourned 7:28

p.m.

Respectfully submitted:

Mr. Stephen R. Williams, Board Secretary Ms. Linda Nelson, Board Chair


EMPLOYMENT OF COLLEGE PERSONNEL

R-2016-30

NEW HIRES

BE IT RESOLVED: by the Board of Trustees that the following staff members are

hereby employed at the salary and dates stipulated below:

BEGINNING SEPTEMBER 12, 2016

Brad Dunmire, Assistant Registrar

MBA, Mount Vernon Nazarene University

SALARY: $37,571.76

BEGINNING SEPTEMBER 26, 2016

Michelle Cochran, Financial Aid Technician

Associate Degree, Marion Technical College

SALARY: $27,946.77

EXPLANATIONS OF NEW HIRES FOR RESOLUTIONS R-2016-30

Brad Dunmire was hired as Assistant Registrar due to restricting.

Michelle Cochran was hired as Financial Aid Technician to replace Cindy

Surgener who resigned.

CONSIDERATION OF APPROVAL TO SUPERSEDE ENDS POLICIES 1.2

JOB READINESS, 1.3 HIGH DEMAND/EMERGING TECHNOLOGIES,

AND 1.4 CAREER DEVELOPMENT WITH (REVISED) ENDS POLICY 1.2

CAREER READINESS AND DEVELOPMENT POLICY

R-2016-31

WHEREAS: The Board is committed to its responsibility to the Owners of the

College through the establishment of written policies that describe the desired

results, changes, or benefits of the work of the College defined as ENDS policies,

and

WHEREAS: The Board conducts a thorough review if its ENDS policies as part of

the annual planning activities to ensure their continued accuracy and relevance,

and

WHEREAS: The Board encourages recommendations throughout the College’s

strategic planning process for ideas that may enhance the operational process

while maintaining the desired ENDS of the Board, and

WHEREAS: following the College’s 2016 strategic planning activities, a

recommendation to merge the ENDS policies on Job Readiness, High

Demand/Emerging Technologies, and Career Development into a single ENDS

policy was forwarded for Board consideration, and

WHEREAS: The board has reviewed this recommendation and determined that

this recommendation serves to streamline the monitoring process while

maintaining the desired results, changes, or benefits that policies 1.2, 1.3, and 1.4

sought to accomplish.

NOW, THEREFORE, BE IT RESOLVED: By the Board of Trustees of North

Central State College that the governance policies 1.2 (Job Readiness), 1.3 (High

Demand/Emerging Technologies), and 1.3 (Career Development) as approved on

December 10, 2010 are hereby superseded by the revised policy 1.2 (Career

Readiness and Development).

<< See Attached >>

3357:13-01-20 Career Readiness and Development Policy (ENDS)

Career Readiness and Development - Students acquire and enhance relevant business and industry

credentials, job skills, work habits, job leads and pathways to economic self-sufficiency especially in

high demand technologies.

Effective: September 21, 2016

Expires: September 1, 2021

Review Dates: 12/10/10, 9/21/16

Page 1 of 2

CONSIDERATION OF APPROVAL OF AN OFFSITE DUAL ENROLLMENT

RATE FOR PRIVATE SCHOOL STUDENTS AND HOME SCHOOLED STUDENTS

WHO ARE NOT ELIGIBLE FOR THE NEWLY ESTABLISHED COLLEGE

CREDIT PLUS PROGRAM

R-2016-32

WHEREAS, North Central State College (NCSC), as part of its mission, wishes to provide

educational opportunities for qualified students to attend college at affordable costs, and

WHEREAS, it is recommended that the Board or Trustees approve an Offsite Dual

Enrollment Rate for NCSC courses that will meet both high school and NCSC graduation

requirements for students not eligible for the College Credit Plus Program (CCP)

established in Ohio Revised Code Chapter 3365. Such students would primarily be enrolled

in Ohio nonpublic/private schools or homeschooled, and

WHEREAS, NCSC launched dual enrollment to support initiatives in our area school

districts to enhance rigor and student preparation for college study; it also supports other

legislated requirements that colleges take steps to keep college affordable by decreasing

time to degree. Ohio Board of Regents Directive 2009-011 Differential Tuition for State

Institutions of Higher Education allows for such a rate where the program is designed to

keep college affordable and enhance the quality of the educational experience. Under new

legislation the vast majority of Ohio based students will now be eligible for the CCP

funding stream. However, the dollars for CCP flow differently for students enrolled at

nonpublic/private schools and home schools and as such some students may not be eligible

for CCP. We have important relationships with many such schools and would like to

maintain this as an option, and

WHEREAS, under this model, NCSC anticipates approximately 80 nonpublic/private and

homeschooled students each academic year will have the opportunity to further their

education, and

WHEREAS, this resolution would approve a rate of $41.50 per semester hour for

academic years 2016-2017 for NCSC courses taught off the NCSC campuses by high

school faculty who meet the North Central Association/Higher Learning Commission

standards under the mentorship of a NCSC faculty member to nonpublic/private school

and home school students who are not otherwise eligible for CCP, and

WHEREAS, this resolution would approve a rate of $83 per semester hour for academic

years 2016-2017 for NCSC courses taught off the NCSC campuses by NCSC faculty who

meet the North Central Association/Higher Learning Commission standards to

nonpublic/private school students who are not otherwise eligible for CCP, and

Page 2 of 2

WHEREAS, this resolution would approve a rate of $83 per semester hour for academic

years 2016-2017 for NCSC courses taught online by NCSC faculty who meet the North

Central Association/Higher Learning Commission standards to nonpublic/private school

and homeschool students who are not otherwise eligible for CCP, and

WHEREAS, this resolution would approve a rate of $149.60 per semester hour for

academic year 2016-2017 for NCSC courses taught on the NCSC campuses by NCSC

faculty, and

WHEREAS, the impact and success of this CCP model will be reviewed annually, and

WHEREAS, consistent with the procedures set forth in OBR Directive 2009-011 NCSC

will submit a tuition waiver request to the Chancellor of the Ohio Department of Higher

Education.

NOW, THEREFORE, BE IT RESOLVED that the North Central State College Board of

Trustees hereby approves the following:

1. A rate of $41.50 per semester hour for academic years 2016-2017 for NCSC courses

taught off the NCSC campuses by high school faculty who meet the North Central

Association/Higher Learning Commission standards under the mentorship of a NCSC

faculty member to nonpublic/private school and home school students who are not

otherwise eligible for CCP.

2. A rate of $83 per semester hour for academic years 2016-2017 for NCSC courses

taught off the NCSC campuses by NCSC faculty who meet the North Central

Association/Higher Learning Commission standards to nonpublic/private school

students who are not otherwise eligible for CCP.

3. A rate of $83 per semester hour for academic years 2016-2017 for NCSC courses

taught online by NCSC faculty who meet the North Central Association/Higher

Learning Commission standards to nonpublic/private school and homeschool

students who are not otherwise eligible for CCP.

4. A rate of $149.60 per semester hour for academic year 2016-2017 for NCSC courses

taught on the NCSC campuses by NCSC faculty.

The Treasurer’s Report with Dashboard Analysis

for the Period Ending

July 31, 2016


Analysis of Current Revenue and Expenditures

Period Ending July 31, 2016

Variance

Current Budget Favorable / Beginning Prior Current

Jul-16 YTD Release (Unfavorable) Budget YTD vs. Prior

Revenues:

State Share of Instruction $639,402 $639,402 638,333 $1,069 7,660,000 $632,190 $7,212

Student Tuition and Fees 4,636,974 4,636,974 5,259,251 (622,277) 10,113,945 4,843,508 (206,534)

Other Revenues 13,092 13,092 25,854 (12,762) 310,250 34,147 (21,055)

University Center 0 0 3,750 (3,750) 45,000 7,443 (7,443)

Capital Debt Service 0 0 0 0 100,000 0 0

Child Development Center 36,543 36,543 43,470 (6,927) 483,000 40,699 (4,156)

Workforce & Community Development 5,684 5,684 8,417 (2,733) 101,000 (2,422) 8,106

Facilities 16,487 16,487 5,622 10,865 67,465 14,825 1,662

Fund Balance 0 0 0 0 0 0

Total Revenues $5,348,182 $5,348,182 $5,984,698 ($636,515) $18,880,660 $5,570,390 ($222,207)

Expenditures:

Payroll $317,903 $317,903 212,124 ($105,779) $7,777,971 $424,907 $107,004

Fringes 139,591 $139,591 126,969 ($12,621) 3,301,202 176,623 37,032

Printing 0 $0 5,100 $5,100 61,200 0 0

Advertising 0 $0 14,329 $14,329 171,950 549 549

Postage 0 $0 5,475 $5,475 65,700 0 0

Shared Campus Expense 600 $600 0 ($600) 1,150,000 600 0

Professional Development 22,064 $22,064 22,240 $176 266,881 10,707 (11,358)

Grants and Scholarships 10,361 $10,361 92,917 $82,556 1,115,000 18,140 7,779

Equipment Lease and Rental 250 $250 9,447 $9,197 113,367 323 73

New Equipment 0 $0 16,457 $16,457 197,482 0 0

Professional Fees 27,119 $27,119 21,168 ($5,951) 254,018 18,356 (8,763)

All Other Expenses 484,104 $484,104 268,152 ($215,952) 2,384,446 369,797 (114,307)

Child Development Center 17,120 $17,120 17,304 $184 412,280 19,181 2,061

Corporate 5,352 $5,352 6,109 $757 132,461 5,805 453

Facilities 114,322 $114,322 79,367 ($34,955) 1,426,702 82,566 (31,756)

Total Expenditures $1,138,785 $1,138,785 $897,157 ($241,628) $18,830,660 $1,127,554 ($11,231)

Excess (Deficit) $4,209,397 $4,209,397 $5,087,540 ($878,143) $50,000 $4,442,836 ($233,438)

StarOhio Month-End Balance - $1,522,535 / Yield - 0.52% This Month

I Payroll reflect one pay period in July


All Other Expenses


Variance

Current Budget Favorable / Beginning

Jul-16 YTD Release (Unfavorable) Budget

Office Supplies 315.96 315.96 1,810.42 1,494.46 21,725.00

Instructional Supplies - Lecture 0.00 0.00 3,968.25 3,968.25 47,619.00

Paper Supplies 0.00 0.00 2,083.33 2,083.33 25,000.00

Data Processing Supplies 0.00 0.00 0.00 0.00 0.00

Other Supplies 0.00 0.00 3,193.00 3,193.00 38,316.00

Instructional Supplies - Lab 14,710.06 14,710.06 28,749.25 14,039.19 344,991.00

Travel 197.18 197.18 3,647.50 3,450.32 43,770.00

Non-Inventory Software (501) 6,450.00 6,450.00 888.67 (5,561.33) 10,664.00

Non-Inventory Books 0.00 0.00 666.67 666.67 8,000.00

Equipment Maintenance 904.00 904.00 1,708.33 804.33 20,500.00

Software Upgrade/Maintenance 356,656.00 356,656.00 70,502.33 (286,153.67) 846,028.00

Building Maintenance 0.00 0.00 500.00 500.00 6,000.00

Vehicle Maintenance 0.00 0.00 726.25 726.25 8,715.00

Telephone 0.00 0.00 18,750.00 18,750.00 75,000.00

Cell Phones 748.10 748.10 1,250.00 501.90 15,000.00

Pagers 0.00 0.00 20.83 20.83 250.00

Internet Connection 576.07 576.07 7,708.33 7,132.26 92,500.00

License Fees 0.00 0.00 227.92 227.92 2,735.00

Bank Fees - General 0.00 0.00 8.33 8.33 100.00

Bank Fees - Credit 0.00 0.00 2,500.00 2,500.00 30,000.00

Insurance 54,193.00 54,193.00 9,518.33 (44,674.67) 114,220.00

Shipping/Freight 0.00 0.00 333.33 333.33 4,000.00

Sponsored/Donated 1,240.00 1,240.00 1,737.50 497.50 20,850.00

Commencement 0.00 0.00 2,008.33 2,008.33 24,100.00

Catering 0.00 0.00 1,085.17 1,085.17 13,022.00

Subscriptions 107.50 107.50 1,048.75 941.25 12,585.00

Dues 38,490.00 38,490.00 60,768.64 22,278.64 94,951.00

Program Development 0.00 0.00 4,166.67 4,166.67 50,000.00

Recruitment 481.16 481.16 395.00 (86.16) 4,740.00

Other Expense 45.00 45.00 21,097.08 21,052.08 253,165.00

Bad Debt Expense 9,560.56 9,560.56 17,083.33 7,522.77 205,000.00

Collection Costs (571.00) (571.00) 0.00 571.00 0.00

484,103.59 484,103.59 268,151.56 (215,952.03) 2,433,546.00



Variance

Current Beginning Budget Favorable / Prior Current

Jul-16 YTD Budget Release (Unfavorable) YTD vs. Prior

Child Development Center

Revenues 36,543$ 36,543 483,000$ 43,470$ (6,927)$ 40,699$ (4,156)$

Payroll 9,784 9,784 227,380 8,745$ (1,039) 11,130 1,346

Fringes 5,164 5,164 152,650 5,871$ 707 6,375 1,211

Non-Payroll 2,172 2,172 32,250 2,688$ 516 1,677 (495)

Total Expenses 17,120 17,120 412,280 17,304 184 19,182 2,062

Excess (Deficit) 19,423$ 19,423$ 70,720$ 26,166$ (6,743)$ 21,517$ (2,094)$

Corporate

Workforce & Community Development

Revenues 5,684$ 5,684 101,000$ 8,417$ (2,733)$ (2,422)$ 8,106$

Payroll 3,574 3,574 77,547 2,983$ (591) 4,116 542

Fringes 1,403 1,403 32,314 1,243$ (160) 1,622 219

Non-Payroll 375 375 22,600 1,883$ 1,508 67 (308)

5,352 5,352 132,461 6,109 757 5,805 453

Excess (Deficit) 332 332 (31,461) 2,308 (1,976) (8,227) 8,559

North Central State CollegeFiscal Year 2016

Financial UpdateRevenues - Expenditures Summary

Approved

BudgetJuly YTD % of Total

REVENUES $18,880,660 $5,348,182 $5,348,182 28.3%

EXPENDITURES $18,880,660 $1,138,785 $1,138,785 6.0%

TOTAL MARGIN $4,209,397 $4,209,397

$0

$4,000,000

$8,000,000

YTD Revenues YTD Expenses

$5,348,182

$1,138,785

$5,570,390

$1,127,554

Year-To-Date Revenues & Expenditures Update

FY 2017 FY 2016

$639,402

12%

$4,636,974

87%

$71,807

1%

FY 2016 YTD REVENUES

State Share of Instruction Student Tuition and Fees

Other Revenues

$317,903

28%

$139,591

12%

$681,292

60%

FY 2016 YTD EXPENDITURES

Payroll Fringes Other Expenses 28%

6%

0%

10%

20%

30%

Jul-16

FY 2016 Percent of Revenues & Expenditures

Revenues Expenditures

($1,000,000)

$1,000,000

$3,000,000

$5,000,000

$7,000,000

FY 2017 FY 2016

$4,209,397 $4,442,836

Total Margin


YTD Thru July 2016 Financial Update

July August September October November December January February March April May June

FY 2017 5,348,182$

FY 2016 5,570,390$

% Variation -4%


FY 2017 1,138,785$

FY 2016 1,127,554$

% Variation 1%

Expenditures

Revenues

$5,000,000

$5,500,000

$6,000,000


$5

,34

8,1

82

$5

,57

0,3

90

Revenues

FY 2017 FY 2016

$1,050,000

$1,200,000


$1

,13

8,7

85

$1

,12

7,5

54

Expenditures

FY 2017 FY 2016

Monthly Cash-On-Hand Update

$1,805,139

$1,631,763

$-

$500,000

$1,000,000

$1,500,000

$2,000,000

$2,500,000

$3,000,000

$3,500,000

$4,000,000

$4,500,000

$5,000,000

JULY

FY 2016 FY 2017

Total Annual Expense (less depreciation) = $26,140,217 Average Cash Per Month = $26,140,217/12 = $2,178,351

The Treasurer’s Report with Dashboard Analysis

for the Period Ending

August 31, 2016


Analysis of Current Revenue and Expenditures

Period Ending August 31, 2016

Variance

Current Budget Favorable / Beginning Prior Current

Jul-16 Aug-16 YTD Release (Unfavorable) Budget YTD vs. Prior

Revenues:

State Share of Instruction $639,402 $639,402 $1,278,804 1,276,667 $2,137 7,660,000 $1,264,380 $14,424

Student Tuition and Fees 4,636,974 $831,202 5,468,176 5,967,228 (499,052) 10,113,945 5,539,633 (71,457)

Other Revenues 13,092 $15,467 28,560 51,708 (23,149) 310,250 65,291 (36,731)

University Center 0 $0 0 7,500 (7,500) 45,000 7,443 (7,443)

Capital Debt Service 0 $0 0 0 0 100,000 8,764 (8,764)

Child Development Center 36,543 42,465 79,008 82,110 (3,102) 483,000 76,924 2,084

Workforce & Community Development 5,684 3,299 8,983 16,833 (7,850) 101,000 (53) 9,036

Facilities 16,487 7,735 24,222 11,244 12,978 67,465 19,465 4,757

Fund Balance 0 0 0 0 0 0 0

Total Revenues $5,348,182 $1,539,571 $6,887,753 $7,413,290 ($525,537) $18,880,660 $6,981,846 ($94,093)

Expenditures:

Payroll $317,903 $391,768 $709,671 636,371 ($73,300) $7,777,971 $907,263 $197,592

Fringes 139,591 $231,085 $370,675 380,908 $10,232 3,301,202 436,249 65,574

Printing 0 $934 $934 10,200 $9,266 61,200 6,505 5,571

Advertising 0 $2,068 $2,068 28,658 $26,591 171,950 4,776 2,708

Postage 0 $15,000 $15,000 10,950 ($4,050) 65,700 0 (15,000)

Shared Campus Expense 600 $600 $1,200 0 ($1,200) 1,150,000 13,200 12,000

Professional Development 22,064 $5,703 $27,767 44,480 $16,713 266,881 19,922 (7,845)

Grants and Scholarships 10,361 $3,291 $13,652 185,833 $172,181 1,115,000 18,388 4,735

Equipment Lease and Rental 250 $4,880 $5,130 18,895 $13,764 113,367 2,661 (2,469)

New Equipment 0 $12,387 $12,387 32,914 $20,526 197,482 11,676 (711)

Professional Fees 27,119 $7,748 $34,867 42,336 $7,469 254,018 51,220 16,353

All Other Expenses 484,104 183,995 $668,098 474,881 ($193,218) 2,384,446 504,084 (164,014)

Child Development Center 17,120 29,550 $46,670 49,225 $2,555 412,280 54,994 8,324

Corporate 5,352 12,222 $17,574 16,443 ($1,131) 132,461 16,642 (932)

Facilities 114,322 106,180 $220,502 192,612 ($27,890) 1,426,702 190,953 (29,549)

Total Expenditures $1,138,785 $1,007,411 $2,146,196 $2,124,706 ($21,491) $18,830,660 $2,238,534 $92,338

Excess (Deficit) $4,209,397 $532,160 $4,741,557 $5,288,584 ($547,027) $50,000 $4,743,312 ($1,755)

StarOhio Month-End Balance - $1,023,029 / Yield - 0.55% This Month

I Payroll reflect one pay period in July


All Other Expenses


Variance

Current Budget Favorable / Beginning

Jul-16 Aug-16 YTD Release (Unfavorable) Budget

Office Supplies 315.96 1,243.19 1,559.15 3,620.83 2,061.68 21,725.00

Instructional Supplies - Lecture 0.00 561.07 561.07 7,936.50 7,375.43 47,619.00

Paper Supplies 0.00 2,296.87 2,296.87 4,166.67 1,869.80 25,000.00

Data Processing Supplies 0.00 0.00 0.00 0.00 0.00 0.00

Other Supplies 0.00 0.00 0.00 6,386.00 6,386.00 38,316.00

Instructional Supplies - Lab 14,710.06 34,366.95 49,077.01 57,498.50 8,421.49 344,991.00

Travel 197.18 679.99 877.17 7,295.00 6,417.83 43,770.00

Non-Inventory Software (501) 6,450.00 1,614.00 8,064.00 1,777.33 (6,286.67) 10,664.00

Non-Inventory Books 0.00 0.00 0.00 1,333.33 1,333.33 8,000.00

Equipment Maintenance 904.00 1,207.08 2,111.08 3,416.67 1,305.59 20,500.00

Software Upgrade/Maintenance 356,656.00 93,594.02 450,250.02 141,004.67 (309,245.35) 846,028.00

Building Maintenance 0.00 0.00 0.00 1,000.00 1,000.00 6,000.00

Vehicle Maintenance 0.00 35.43 35.43 1,452.50 1,417.07 8,715.00

Telephone 0.00 3,547.93 3,547.93 29,250.00 25,702.07 75,000.00

Cell Phones 748.10 574.51 1,322.61 2,500.00 1,177.39 15,000.00

Pagers 0.00 0.00 0.00 41.67 41.67 250.00

Internet Connection 576.07 26,698.75 27,274.82 15,416.67 (11,858.15) 92,500.00

License Fees 0.00 0.00 0.00 455.83 455.83 2,735.00

Bank Fees - General 0.00 0.00 0.00 16.67 16.67 100.00

Bank Fees - Credit 0.00 0.00 0.00 5,000.00 5,000.00 30,000.00

Insurance 54,193.00 0.00 54,193.00 19,036.67 (35,156.33) 114,220.00

Shipping/Freight 0.00 290.18 290.18 666.67 376.49 4,000.00

Sponsored/Donated 1,240.00 1,820.50 3,060.50 3,475.00 414.50 20,850.00

Commencement 0.00 184.06 184.06 4,016.67 3,832.61 24,100.00

Catering 0.00 1,309.76 1,309.76 2,170.33 860.57 13,022.00

Subscriptions 107.50 371.90 479.40 2,097.50 1,618.10 12,585.00

Dues 38,490.00 10,534.00 49,024.00 68,364.72 19,340.72 94,951.00

Program Development 0.00 0.00 0.00 8,333.33 8,333.33 50,000.00

Recruitment 481.16 94.34 575.50 790.00 214.50 4,740.00

Other Expense 45.00 1,251.26 1,296.26 42,194.17 40,897.91 253,165.00

Bad Debt Expense 9,560.56 2,096.20 11,656.76 34,166.67 22,509.91 205,000.00

Collection Costs (571.00) (377.42) (948.42) 0.00 948.42 0.00

484,103.59 183,994.57 668,098.16 474,880.55 (193,217.61) 2,433,546.00



Variance

Current Beginning Budget Favorable / Prior Current

Jul-16 Aug-16 YTD Budget Release (Unfavorable) YTD vs. Prior

Child Development Center

Revenues 36,543$ 42,465$ 79,008 483,000$ 82,110$ (3,102)$ 76,924$ 2,084$

Payroll 9,784 18,453 28,237 227,380 26,236$ (2,001) 28,552 315

Fringes 5,164 9,463 14,627 152,650 17,613$ 2,986 23,549 8,922

Non-Payroll 2,172 1,634 3,806 32,250 5,375$ 1,569 2,894 (912)

Total Expenses 17,120 29,550 46,670 412,280 49,225 2,555 54,995 8,325

Excess (Deficit) 19,423$ 12,915$ 32,338$ 70,720$ 32,885$ (547)$ 21,929$ 10,409$

Corporate

Workforce & Community Development

Revenues 5,684$ 3,299$ 8,983 101,000$ 16,833$ (7,850)$ (53)$ 9,036$

Payroll 3,574 6,846 10,420 77,547 8,948$ (1,472) 9,898 (522)

Fringes 1,403 2,601 4,004 32,314 3,729$ (275) 5,726 1,722

Non-Payroll 375 2,775 3,150 22,600 3,767$ 617 1,018 (2,132)

5,352 12,222 17,574 132,461 16,443 (1,131) 16,642 (932)

Excess (Deficit) 332 (8,923) (8,591) (31,461) 390 (8,981) (16,695) 8,104


Financial UpdateRevenues - Expenditures Summary

Approved

BudgetAugust YTD % of Total

REVENUES $18,880,660 $1,539,571 $6,887,753 36.5%

EXPENDITURES $18,880,660 $1,007,411 $2,146,196 11.4%

TOTAL MARGIN $532,160 $4,741,557

$0

$4,000,000

$8,000,000

YTD Revenues YTD Expenses

$6,887,753

$2,146,196

$6,981,846

$2,238,534

Year-To-Date Revenues & Expenditures Update

FY 2017 FY 2016

$1,278,804

19%

$5,468,176

79%

$140,773

2%

FY 2016 YTD REVENUES

State Share of Instruction Student Tuition and Fees

Other Revenues

$709,671

33%

$370,675

17%

$1,065,850

50%

FY 2016 YTD EXPENDITURES

Payroll Fringes Other Expenses

28%

8%6%

5%

0%

10%

20%

30%

Jul-16 Aug-16

FY 2016 Percent of Revenues & Expenditures

Revenues Expenditures

$4,000,000

$6,000,000

FY 2017 FY 2016

$4,741,557 $4,743,312

Total Margin


YTD Thru August 2016 Financial Update


FY 2017 5,348,182$ 1,539,571$

FY 2016 5,570,390$ 1,411,905$

% Variation -4% 9%


FY 2017 1,138,785$ 1,007,411$

FY 2016 1,127,554$ 1,110,977$

% Variation 1% -9%

Expenditures

Revenues

$-

$1,000,000

$2,000,000

$3,000,000

$4,000,000

$5,000,000

$6,000,000


$5

,34

8,1

82

$1

,53

9,5

71

$5

,57

0,3

90

$1

,41

1,9

05

Revenues

FY 2017 FY 2016

$900,000

$1,050,000

$1,200,000


$1

,13

8,7

85

$1

,00

7,4

11

$1

,12

7,5

54

$1

,11

0,9

77

Expenditures

FY 2017 FY 2016

Monthly Cash-On-Hand Update

$1,805,139

$1,344,302

$1,631,763

$2,153,044

$-

$500,000

$1,000,000

$1,500,000

$2,000,000

$2,500,000

$3,000,000

$3,500,000

$4,000,000

$4,500,000

$5,000,000

JULY AUGUST

FY 2016 FY 2017

Total Annual Expense (less depreciation) = $26,140,217 Average Cash Per Month = $26,140,217/12 = $2,178,351

BOARD OF TRUSTEES 2016 Policy Governance Training Schedule

NCState Meeting Date

Principle Discussion Discussion Leader PolGov Policy Review Discussion Leader

January 13, 2016 Rehearsal Scenario 4.3 S. Stone 4.9

Executive Limitations E. Morando

February 17, 2016 Rehearsal Scenario 5.3 G. McCue 2.0, 2.1, 2.2

Governance Process L. Nelson

March 23, 2016 Deferred to August 24th 2.3, 2.4, 2.5

Governance Process P. Mowry

April 27, 2016 Deferred to September 21st 2.6, 2.7, 2.8, 2.9

Governance Process M. Smith

May 25, 2016 Deferred to October 26th 3.0, 3.1, 3.2

Board-CEO Relationship S. Stone

June 22, 2016 None Scheduled Planning Retreat None Scheduled Planning Retreat

August 24, 2016 Rehearsal Scenario 6.3 J. Pry

E. Morando

3.3, 3.4

Board-CEO Relationship R. Miller

Sept. 21, 2016 Rehearsal Scenario 3.11 E. Morando

J. Pry

4.0, 4.1, 4.2

Board-CEO Relationship D. McElfresh

Oct. 19, 2016 Rehearsal Scenario 4.4 R. Miller 4.3, 4.4, 4.5

Executive Limitations J. Pry

Dec. 7, 2016 Rehearsal Scenario 5.4 P. Mowry 4.6, 4.7, 4.8

Executive Limitations L. Nelson

NOTE: ENDS Policies 1.0, 1.1, 1.2, 1.3, 1.4, 1.5, & 1.6 will be reviewed throughout the year and discussed at the July BOT Planning Retreat.


POLICY AND PROCEDURES MANUAL

GLOBAL LIMITATIONS (EXECUTIVE LIMITATIONS) Effective: August 25, 2010

Policy No. 3357:13-04-00

Page 1 of 1

The CEO will not cause or allow any organizational practice, activity, decision, or circumstance

which is either unlawful, imprudent or in violation of commonly accepted business and professional

ethics and practices.



COMMUNICATION AND SUPPORT TO THE BOARD (EXECUTIVE LIMITATIONS)

Effective: August 25, 2010

Policy No. 3357:13-04-10

Page 1 of 2

The CEO will not permit the board to be uninformed or unsupported in its work.

The CEO will not

4.11Withhold, impede, or confound information relevant to the board’s informed

accomplishment of its job.

a. Neglect to submit monitoring data required by the board in Board-CEO Linkage

policy “Monitoring CEO Performance” in a timely, accurate and understandable

fashion, directly addressing provisions of board policies being monitored, and

including CEO interpretations consistent with Board-CEO Linkage policy

“Delegation to the CEO,” as well as relevant data.

b. Allow the board to be unaware of any actual or anticipated noncompliance with

any Ends or Executive Limitations policy, regardless of the board’s monitoring

schedule.

c. Allow the board to be without decision information required periodically by the

board or let the board be unaware of relevant trends.

d. Present information in unnecessarily complex or lengthy form or in a form that

fails to differentiate among information of three types: monitoring, decision

preparation, and other.

e. Let the board be unaware of any supplemental information it requires including

anticipated media coverage, threatened or pending lawsuits and material internal

changes.

f. Let the board be unaware if, in the CEO's opinion, the board is not in compliance

with its own policies on Governance Process and Board-CEO Linkage, particularly

in the case of board behavior that is detrimental to the work relationship between the

board and the CEO.

4.12 Withhold from the board and its processes logistical and clerical assistance.

a. Allow the board to be deprived of a workable, user-friendly mechanism for

official board, officer, or committee communications.

b. Allow the board to be deprived of pleasant and efficient settings and arrangements

for board and committee meetings.

4.13 Impede the board’s holism, misrepresent its processes and role, or impede its lawful

obligations.

a. Deal with the board in a way that favors or privileges certain board members over

others except when (1) fulfilling individual requests for information or (2)

responding to officers or committees with respect to duties charged to them by the

board.

b. Allow the board to do its work without the necessary items on its Required

Approvals agenda. Necessary items are those decisions delegated to the CEO yet

required by law, regulation, or contract to be board-approved, along with applicable

monitoring information.



TREATMENT OF CONSUMERS (EXECUTIVE LIMITATIONS) Effective: August 25, 2010

Policy No. 3357:13-04-20

Page 1 of 1

With respect to interactions with consumers or those applying to be consumers, the CEO will not

cause or allow conditions, procedures, or decisions that are unsafe, undignified, unfair or

unnecessarily intrusive.

2016 Trustee Conference Overview

AFFORDABILITY AND EFFICIENCY WRAP-UPWith the 2016 institutional efficiency reports required by Ohio law now submitted, this session provides the common themes contained within the reports and features several institutional afford-ability and efficiency ideas and initiatives.

OPENING PLENARY - COMPETENCY BASED EDUCATION AN EMERGING EDUCATIONAL PRACTICE AND STRATEGYDr. Charla Long, president of the Competency-Based Education Network (CBEN), will provide an overview of competency-based education, explain its importance to higher education, and highlight the major considerations for starting and implementing competency-based education programs.

CBE POLICY: THE NATIONAL LANDSCAPE Leaders from the Higher Learning Commission and the U.S. Department of Education will provide their perspectives on the role of accreditors and regulators as more colleges and universities are seeking to implement competency-based education programs.

CBE IN ACTIONPanelists from campuses that have successfully launched competency-based education programs will join a representative from Quality Matters to share their insights on important considerations in program planning and development.

LUNCH PLENARYThe focus will shift to institutional governance considerations, with Dr. William E. (Brit) Kirwan from the Association of Governing Boards highlighting for attendees the top 10 strategic issues facing university governing boards in the coming year.

BREAKOUT SESSIONSRepeating breakout sessions will allow attendees the opportunity to delve deeper into competen-cy-based education issues with general session speakers. The Association of Governing Boards will also be featured in the breakout sessions and provide participants with an overview of the top 10 strategic issues facing institution governing boards in the coming year.

SEPARATION REPORT

Report for September 2016

Termination

Effective August 23, 2016

Randy Hershner, Facilities Utility Worker

REASON: Another Job

Effective September 9, 2016

Leanne Schulhafer, Teacher Assistant

REASON: Another Job

Effective September 15,2016

Amber Spiegel

REASON: Another Job

BOARD OF TRUSTEE MEETING DATES

2017 All meetings will be held at NC State Main Campus

Fallerius Technical Building Gorman Room (165) unless otherwise announced

At 5:30 pm

January 18, 2017

February 22, 2017

March 22, 2017

April 26, 2017

May 24, 2017

June 28, 2017*2

August 23, 2017

September 27, 2017

October 25, 2017

December 6, 2017

NOTE: 1. No regular meetings scheduled for July and November.

2. June 28th will consist of Regular Meeting followed by Annual Planning Retreat

January

S M T W T F S

1 2

3 4 5 6 7 8 9

10 11 12 13 14 15 16

17 18 19 20 21 22 23

24 25 26 27 28 29 30

31

February

S M T W T F S

1 2 3 4 5 6

7 8 9 10 11 12 13

14 15 16 17 18 19 20

21 22 23 24 25 26 27

28 29

March

S M T W T F S

1 2 3 4 5

6 7 8 9 10 11 12

13 14 15 16 17 18 19

20 21 22 23 24 25 26

27 28 29 30 31

April

S M T W T F S

1 2

3 4 5 6 7 8 9

10 11 12 13 14 15 16

17 18 19 20 21 22 23

24 25 26 27 28 29 30

May

S M T W T F S

1 2 3 4 5 6 7

8 9 10 11 12 13 14

15 16 17 18 19 20 21

22 23 24 25 26 27 28

29 30 31

June

S M T W T F S

1 2 3 4

5 6 7 8 9 10 11

12 13 14 15 16 17 18

19 20 21 22 23 24 25

26 27 28 29 30

July

S M T W T F S

1 2

3 4 5 6 7 8 9

10 11 12 13 14 15 16

17 18 19 20 21 22 23

24 25 26 27 28 29 30

31

August

S M T W T F S

1 2 3 4 5 6

7 8 9 10 11 12 13

14 15 16 17 18 19 20

21 22 23 24 25 26 27

28 29 30 31

September

S M T W T F S

1 2 3

4 5 6 7 8 9 10

11 12 13 14 15 16 17

18 19 20 21 22 23 24

25 26 27 28 29 30

October

S M T W T F S

1

2 3 4 5 6 7 8

9 10 11 12 13 14 15

16 17 18 19 20 21 22

23 24 25 26 27 28 29

30 31

November

S M T W T F S

1 2 3 4 5

6 7 8 9 10 11 12

13 14 15 16 17 18 19

20 21 22 23 24 25 26

27 28 29 30

December

S M T W T F S

1 2 3

4 5 6 7 8 9 10

11 12 13 14 15 16 17

18 19 20 21 22 23 24

25 26 27 28 29 30 31

2016

January

S M T W T F S

1 2 3 4 5 6 7

8 9 10 11 12 13 14

15 16 17 18 19 20 21

22 23 24 25 26 27 28

29 30 31

February

S M T W T F S

1 2 3 4

5 6 7 8 9 10 11

12 13 14 15 16 17 18

19 20 21 22 23 24 25

26 27 28

March

S M T W T F S

1 2 3 4

5 6 7 8 9 10 11

12 13 14 15 16 17 18

19 20 21 22 23 24 25

26 27 28 29 30 31

April

S M T W T F S

1

2 3 4 5 6 7 8

9 10 11 12 13 14 15

16 17 18 19 20 21 22

23 24 25 26 27 28 29

30

May

S M T W T F S

1 2 3 4 5 6

7 8 9 10 11 12 13

14 15 16 17 18 19 20

21 22 23 24 25 26 27

28 29 30 31

June

S M T W T F S

1 2 3

4 5 6 7 8 9 10

11 12 13 14 15 16 17

18 19 20 21 22 23 24

25 26 27 28 29 30

July

S M T W T F S

1

2 3 4 5 6 7 8

9 10 11 12 13 14 15

16 17 18 19 20 21 22

23 24 25 26 27 28 29

30 31

August

S M T W T F S

1 2 3 4 5

6 7 8 9 10 11 12

13 14 15 16 17 18 19

20 21 22 23 24 25 26

27 28 29 30 31

September

S M T W T F S

1 2

3 4 5 6 7 8 9

10 11 12 13 14 15 16

17 18 19 20 21 22 23

24 25 26 27 28 29 30

October

S M T W T F S

1 2 3 4 5 6 7

8 9 10 11 12 13 14

15 16 17 18 19 20 21

22 23 24 25 26 27 28

29 30 31

November

S M T W T F S

1 2 3 4

5 6 7 8 9 10 11

12 13 14 15 16 17 18

19 20 21 22 23 24 25

26 27 28 29 30

December

S M T W T F S

1 2

3 4 5 6 7 8 9

10 11 12 13 14 15 16

17 18 19 20 21 22 23

24 25 26 27 28 29 30

31

2017

Documents

September 21, 2016 - North Central State College...1 NORTH CENTRAL STATE COLLEGE BOARD OF TRUSTEE’S MEETING Wednesday, September 21, 2016 5:30 p.m. Fallerius Technical Education