September 14, 2011Nelson County Civic Center10:00 am EST

DISTRICT 5 STAFF AGENDA

PERSONNEL UPDATESDistrict and State Levels

SPECIAL RECOGNITION KY State Fair Workers & Picnic CommitteeSeptember Host: NelsonRefreshments: Breckinridge & Casey

PROGRAM HIGHLIGHTS for D5HORT Dennis Morgeson

ANR Ron Bowman4-HYD Elijah WilsonFCS Christy Nuetzman

PERSONNEL & PROGRAMS

ACCESS YOUTH REPORT – Due Sept. 15Complete “Certification Form”: http://goo.gl/3JuVw

Hard Copy Report: No Longer RequiredContact: Jordan Adler, State 4-H Offi ceWho Reports: All Agents Working with Youth

ADA ACCESSMENTS & COMPLIANCE New Offi ces & Re-locations: New Form Required Link: http://ces.ca.uky.edu/manual/node/44

INFORMATIONEVENTS & DEADLINES

ACCIDENT/INCIDENT REPORT FORM Required: Serious Situations/Problems Link: http://ces.ca.uky.edu/cesdd/Offi ceTools

UK Employees: Workers Care (800)440-6285

BENEFITS UPDATEExpanded TDL http://

www.uky.edu/HR/policies/hrpp082.html

Expanded Funeral Leavehttp://www.uky.edu/HR/policies/hrpp084.html

Retirement (FERS Only): Sick Leave Conversion Worker Care: New Drug/Alcohol Test

Staff Information

BUDGET REMINDERS & DEADLINES Tax Rates: Month of Sept. (13 received!)

Final Year-End Accounting: Month of Sept.Financial Statements/Legal Notices: Sept 30Motor Vehicle/Watercraft Tax Form: Oct. 1

Second County Payments: Oct. 10Nominees for Board Members: Nov. 1Election of Board Offi cers: Month of Jan.Concerns: Professional Improvement Limits

Reporting Credit Card ExpensesCommunication of Account

BalancesReminder: Program Support Expense Reports

Staff Information

CEDIK STATE ADVISORY UPDATE – D5 REPS. 2nd Year: Becky Nash, FCS

1st Year: Dennis Morgeson, ANR/Hort.Term Ends: Tony Rose, 4-HYD

CERTIFICATION FORMSAgents: All Signed Forms Due TodayProg. Assist: Holly Powell & Brianna Lee -

Due EFNEP Assist: Sent by Darlene TiptonState 4-H Funded Assists: Sent by St 4-H

Offi ce

Staff Information

CREATING OUR FUTURE COMMITTEE REPORT Committee Member: Christy Nuetzman State Fair Survey: Approx. 200 Participants

State Committee Chair: Rick Maurer

CEC FALL MEETINGS – Meet by Nov. 1• Discuss P.O.W. – Engage Leaders; Share new Census Data• Select 5 Co. Issues from each program area to submit to

the District Level – Do not submit duplications• Complete Creating Our Future Survey (Due Nov. 1).

Participation is voluntary• Prepare Agendas & Minutes. Submit Copies to D5 Offi ce• Train New Members: SEAL Materials

Staff Information

COUNTY REVIEWS 2012 - Counties: Adair, Cumberland, Taylor D5 Team: Christy Martin & Edith Lovett2011 – Counties: Clinton, Russell, Wayne Follow-up Reports Due: March, 2012 http: / /www.ca.uky.edu/psd/affi rmative_act ion.php

DISTRICT FORUM – NOV. 17, 10 am ET – Taylor CoCommittee:Glen Roberts (Chair), Marla Stil lwell, Debbie MessengerAttendance: Council Coordinators, Leaders + Topics/Facilitators: POW & Creating our FutureRecognition: SEC Delegates Lunch Sponsor– UK Cooperative Extension

Staff Information

DIVERSITYAffi rmative Action/Civil Rights Resource Guidehttp: / /www.ca.uky.edu/psd/affi rmative_act ion.php

Terry Allen – Associate VP for Institutional Equity Native of Cumberland County

http: / /www.uky.edu/EVPFA/EEO/contact .html

Tri-State Diversity Conferencehttp: / /ces.ca.uky.edu/tr istatedivers i tyconference/contact.html

EEP/FEP FORMSAgent Responsibility – Use Correct FormEEP Forms must be sent to D5 Offi ce (can fax)http: / /www.uky.edu/HR/benefi ts/eep_overview.html

FEP Forms – Agent must send directly to UK HRhttp://www.uky.edu/HR/benefi ts/fep_overview.html

Staff Information

EMPLOYEE ID CARDSAgents receive today (Pick-up for Absent

Agents)

EPSILON SIGMA PHI D5 Contacts: Greg Tompkins & Misty Wilmoth State Mtg.: March 22 In-Service

Michele Payn-Knoper Annual Meeting: March 23, Location TBA

National Meeting: October 10–13, Syracuse, NY

Extension Today Contest:1 Winner per LC & LT

Staff Information

eXtensionHandout from Dr. Henning: ID’s for SiteUpdate: Reworked Structure, Added

FeaturesRequest: Become Familiar with Site

EXTENSION TODAY (Report to the People)Copies due to PSD by December 15 th http://www.ca.uky.edu/psd/reports_reporting.php

Targeted completion date: Fall CEC Meetings

Copies: Send to D5 Offi ce & ESP Contacts

Staff Information

FEDERAL CIVIL RIGHTS REVIEWD-5 Reviewer: Richard Waters, Depart. of

Justice D- 5 Dates: Hardin Co – Nov 3 & 4 District Director – Nov 7

Statewide (All Reviewers): Oct. 30 – Nov. 10

HOLIDAY STAFF & RETIREE GET-TOGETHER Date: Dec 14, 2011; Location: Taylor Co. Attendance: All Staff Highly Encouraged

Counties Responsible for Retirees Committee: One Agent from Program Groups

Staff Information

IT/Ag COMM UPDATESQuestion: How many use Radio Tapes?Request: Publications Feedback for SpecialistsCo. Events System – Enter Events thru CATPAWS

KY ENGAGEMENT CONFERENCELocation: Curris Center- Murray St. UniversityDate: November 17-18, 2011

Conference theme: “International Engagement: Your World to Explore”

Scholarships Available – Contact Karen Ramage

Staff Information

MITT (Managing in Tough Times) October Update: Katie Keith D5 Agent Rep. – Jody Paver, Wayne CEA for FCS

MULTI-STATE REPORTOnline Report Due: Oct. 1

ht tps : / /uky.qua l t r i cs .com/SE/?SID=SV_25 ic4DqO3zz9b1O

Include Pac CodesInformation: July 1, 2010 thru June 30, 2011Report Examples

Staff Information

PERFORMANCE APPRAISALS Agents Time Frame:

Oct. 1 – Assistant DirectorsEnd of October – Dr. Henning, Dean’s

approvalNear Holiday Break - Agents’ Notified

Support Staff

Appraisals Forms Due Oct. 1st

Website: http://ces.ca.uky.edu/cesdd/biweekly

Staff Information

NEW 4-YEAR P.O.W. (PLAN OF WORK)Instructions & Schedulehttp://

www.ca.uky.edu/psd/program_development.php

Guideline http://www.ca.uky.edu/psd/Developing%20and%20Writing/Plan%20OF%20WORK%202013-2017%20chart_website.doc

Websites for Trends Issues:http

://www.ca.uky.edu/hes/internal/trends2011.phphttp://www2.ca.uky.edu/4-H/trends

Engage Leadership: Councils, Volunteers, Community, etc.

STAFF INFORMATION

RANDALL BARNETT AWARD – Due Nov. 15Details forthcoming: Need D5 Entries!

REPORTING

Leave: 2011-12 Deadline, July 15Travel Regulations: Workstations vs. HomeState Expense: 30 Day Reimbursement Deadline

SALARIES for HOURLY EMPLOYEESSuggested Minimum Salaries:Full-t ime - $10.00Part-t ime - $8.00

Staff Information

SIGNAGE for EXTENSION OFFICESOutdoor Sign Templatehttp://www.ca.uky.edu/agcomm/Display_signs.asp

Contact: Ag Communication

STAFF MEETING SCHEDULEHold 2nd Wednesday of MonthOct. Date Change (Due to Nat. ESP) - Locations –May Vary Throughout YearDec: Holiday Event (Taylor County)June, July, Aug: Summer (No Staff)

Staff Information

TAX EXEMPT UK Legal is Reviewing MOU’s for 501c3’s

http://ces.ca.uky.edu/manual/fi nancial/memorandum-of- understanding

Online System for IRS ReportsReference Site: Offi ce Procedure Manualhttp://warehouse.ca.uky.edu/Registration/Taxexempt

Staff Information

SECRETARY TRAINING Committee Chair: Tony Rose Tentative Date: Spring, 2012Location: Pending

Attendance: Highly Encouraged

STATE EXTENSION COUNCILNext Meeting: Feb. 28 – Mar. 1Location: Embassy Suites, LexingtonD5 Delegate Rotation:*Mary Hawes (Green) Eligible - 2nd Term*Chuck Crutcher (Hardin) Eligible -2nd Term

Staff Information

Sept 1 Natalie Frank (Grayson FCS)Sept 8 Darice Russell (Washington Secretary)Sept 10 Wanda Miick (Russell Sm. Farms Assist)Sept 14 Greg Tompkins (Cumberland ANR)Sept 15 Kisha Atwood (Casey Secretary)

Carolyn Morris (Taylor Secretary)Sept 18 Andy Mills (Meade ANR)Sept 19 Joy McGinnis (Wayne Secretary)Sept 28 Brittney Finley (Pulaski 4-HYD)

*Special Birthday Wishes for all who celebrated over the Summer months. Hope your days were special!

SEPTEMBER BIRTHDAYS!

4-H YOUTH DEVELOPMENT4-H Trends for POWhttp://www2.ca.uky.edu/4-H/trends

4-H Annual Training4-H Tax Exempt Status - 501c3’s4-H Volunteer Forum – Proposals due

Sept. 15Client Protection/Risk ManagementCouncils 101 and 102Advanced VAA

PROGRAM GROUPS

ANR/HORTICULTUREEducational Opportunities, Certifications, In-

ServiceANR/Hort. Updates

*Central – Clark Co.; Oct. 19-20*Western – Christian Co; Oct. 27-28

Farm Bureau Agent Training – Nov. 30; 1 – 5 PMDigital MicroscopesAG Advisory Council – Members by Oct. 1 (D5

Reps.)ANR Contact List – Due Oct. 1Argentina Tour with Chad LeeForestry Fall Webinars

Beef Conference – Oct. 25

PROGRAM GROUPS

PROGRAM GROUPS

DISTRICT 5 FORUM

November 17th 10 am –

2 pm ETTaylor County

Extension Office

 

FAMILY AND CONSUMER SCIENCESChanges in FCS Extension StaffChild Care Provider TrainersCounty Profi lesPOW Trends

2S – Second SundayExercise ProgramsEFNEP ReimbursementsSNAP-Ed HoursFCS NewsletterAll School ConferenceEFNEP AssistantsFCS Initiatives