September 10, 2015 Meeting Info

BOYS & GIRLS CLUBS OF TAMPA BAY

CORPORATE BOARD MEETING SEPTEMBER 10, 2015

COLUMBIA RESTAURANT | YBOR CITY

AGENDA

1. Welcome Members & Guests.…………...………………..………..………………..Marc Spencer

Jeff Eakins, Superintendent, Hillsborough County Public Schools

Col. Reginald Godbolt, United States Air Force

2. Consent Items (No discussion is planned unless requested)

July 09 Meeting Minutes (Attachment 1)

July 2015 Financials (Attachment 2)

2014 Form 990 (Emailed)

3. Superintendent of Schools………………………………………………………………Jeff Eakins

4. Great Inventors Presentation………………………………………………….....Bianca Hernandez

5. Community Relations....................................................................................................Ricky Gallon

6. Development:

Steak Dinner......................................................................................................Cassandra Thomas

Arcadis Golf Tournament | 11/13

Taste of Kentucky | 11/04.......................................................................................Chris Roederer

Great Futures Breakfast | 12/15………………......................................................Jennie Yingling

7. Strategy Development Session | 10/23………….……………………………..……..Marc Spencer

Youth Impact....................................................................................................Lynn Dumais

Resource Development.........................................................................................Brian Best

Talent Management............................................................................................Lori Liburdi

Board Development........................................................................................Chris Roederer

Holly Grogan, Tribridge CPP

8. Programs & Grants..........................................................................................................Chris Letsos

9. President’s Report.................................................................................................Brad Baumgardner

10. Executive Session

11. Adjorn

Notes:

______________________________________________________________________________

______________________________________________________________________________

______________________________________________________________________________

BOYS & GIRLS CLUBS OF TAMPA BAY

METRO OFFICE

JULY 9, 2015 | 12:00 PM

MEMBERS PRESENT

Brian Best, Lynn Dumais, Matt Dumar, Joe Garcia, Luis Garcia, Brian Gray, Greg Hearing,

Scott Jacobsen, Collin Jotham, Keith Lawless, Karen Mincey, Mark Mohammed, Jeff

Ortmeier, Nik Paleologos, Matt Pierson, Chris Roederer, Father Steve Ryan, Ryan Skubis,

Angelie Spurling, Andrea White.

OTHERS PRESENT

Brenda Browning, Ricky Gallon, Chris Letsos, Cassandra Thomas, Jennie Yingling, Glenn

Permuy, Tai Ishia Robinson, Barbara Lopaciuk (intern), Col. Godbolt, Tracey West, Cy &

Joanna Spurlino, Dr. Diane Berry, Lindsay August.

Board Chair Marc Spencer was unable to attend so Chair Elect, Chris Roederer, called the

meeting to order at 12:10 pm, thanked everyone for attending then introduced our guests.

Bemetra Simmons and Lindsay August present a check for $5,000 from BB&T Hillsborough

Market.

CONSENT ITEMS

Copies of the May 21st meeting Minutes and the May 2015 Financial Report were provided to

the members for their review prior to the meeting. A Motion to approve the Minutes was

made by Scott Jacobsen, seconded by Luis Garcia, Motion passed. With no questions on the

Financial Report, a Motion to approve was made by Scott Jacobsen, seconded by Jeff

Ortmeier, Motion passed.

RESOURCE DEVELOPMENT

Brian Best reported that the committee strives to increase revenue and move past targeted

amount. Individual funding happens at the end of the year, but looking to encourage early

donation. Major events are on track. Food For Thought has been expanded to our Advisory

Boards. Our social media has increased and will continue to rise.

Collin Jotham stated Steak Dinner has raised $125K and predicts that will hit the goal of

$200K. Trudy Carey is the Community Hero. The program will include YES Academy and

talent performed by our youth. Stock Your Bar items are being requested.

Cassandra Thomas spoke about “Give Back for Back to School” partnership with Fantastic

Sam’s and Cox Radio. All donations will be received through BGCTB portal until August

24th

. The gifts can be donated to individual clubs.

Jennie Yingling reported that the date we originally had for GFB was canceled due to a

concert being held at the venue. We hope to have a date finalized by the end of the month.

CORPORATE BOARD MEETING

JULY 9, 2015

PAGE 2

YOUTH IMPACT STRATEGY

Jeff Ortmeier reported that the summer program in Wimauma was successful and work will

continue to rise to the next level in the upcoming months. Jeff had an opportunity to meet

with Police Chief Ward to build a relationship/partnership and the meeting went well. Chief

Ward met with Sheriff Gee regarding the City being open to partnering with us.

BOARD DEVELOPMENT STRATEGY

Chris Roederer spoke about how the committee is trying to identify gaps we have and what

type of composition and skillset to bring to the board. The committee is putting together a

recruitment plan and that board commitment needs to increase. Board dues need to be paid as

soon as possible. A reminder will be sent out this week.

Lavern Wilson has been recommended to the Foundation Board by Fred McClure and Judge

Alvarez. Chris stated the committee recommends Wilson. A Motion to approve Lavern

Wilson for the Foundation Board was made by Karen Mincey, seconded by Luis Garcia.

Motion passed.

ECONOMIC IMPACT STUDY

Chris Letsos provided a handout of data and gave a Powerpoint presentation. He pointed out

that USF College of Business assisted in a study with 318 randomly selected individuals. The

study did show we do make a positive impact. The annual impacts to the Tampa Bay

economy are $6M in added output and $2M in household earnings. Our youth are 50% more

likely to volunteer than other peers. For every $1 donated to BGCTB, output is over $2.50.

We will receive a $2M Grant over the next 3 years from Florida Department of Education.

COMMUNITY RELATIONS

Ricky Gallon gave a PowerPoint presentation and spoke of many of the events at various

clubs, the following are just a few:

Coca-Cola shot a video at our Brandon club with the kids saying “Go Lightning!”

Fatherhood event at Tampa Housing Authority rejoicing fathers who solely support

their families

Food for Thought was held at the Plant City Club

MORE/Health Big Idea Gardens partnered with us to install gardens at Zonta and

North Tampa

Where Love Grows served food to our kids at the North Tampa club.

Four of our youth from our Dover Club and their parent, escorted the Mexican

National Soccer Team on field and were invited to attend a clinic where a Hispanic

Scholarship Fund was presented to some parents.

Dr. Diane Barry with University of Phoenix donated 20 computers to our Wimauma

site.

PRESIDENTS REPORT

Brad Baumgardner reported that TriBridge has partnered with us and they have implemented

employee payroll deductions that will come to us. They made this a national program, thanks

to Tony DiBenedetto. Brad reminded everyone the Strategy Planning Session will be held on

CORPORATE BOARD MEETING

JULY 9, 2015

PAGE 3

October 23rd

at Ferguson Hall. He also reported that the Riverview gym has been enclosed

and now being worked on inside. At the National Conference in Chicago, BGCA announced,

that starting in January 2016, yearly background checks will be implemented for all board

members so new background forms will need to be signed.

The New York Yankees have donated $375K to BGCTB as a result of A-Rod’s homerun

milestone in his career. BGCTB will receive $75K and BGC Foundation will receive $100K a

year, for the next three years.

SUCCESSION PLANNING

Chris R. reported that we are ahead of schedule, the search is moving very well and the

outcome will be positive.

With no other business, Chris adjourned the meeting at 12:50 pm.

Brenda Browning, Recorder

__________________________ ___________

Chris Roederer, Secretary Date

Boys & Girls Clubs of Tampa Bay, Inc. Memo

To: Board of Directors From: Deborah L. McCarthy, Chief Financial Officer Date: August 31, 2015 Subject: July 2015 Financial Statements - Unaudited

Please find attached the Statement of Financial Position and the Statement of Activity for the Unrestricted Fund for the seven months ended July 31, 2015. Total Public Support – Ahead of Budget by $358,000 Fees & Grants are ahead of budget by $445,000. This is due to a number of grants that were not anticipated or known during the budgeting process for this year, including: . $104,000 from the Lightning Foundation for three Community Hero Award

Grants . $50,000 from the Community Foundation of Tampa Bay for our outreach

summer camp program at Bethune Park in Wimauma this summer . $37,000 for the new Community Service Block Grant (CSBG) passed through

Hillsborough County for year round services for youth . $27,000 for the new After Zone grant for Plant City Middle Schools from the

Children’s Board of Hillsborough County. . $74,000 in Grants from Corporate Partners passed through BGCA including

Taco Bell, Old Navy, Altria and Ross Stores And finally, we are $120,000 ahead of budget for the Department of Juvenile Justice Prodigy grants passed through the University Area Community Development Corporation (UACDC). These additional funds have enabled the organization to serve more kids more often through the first half of the year and the additional costs of providing those services is evident in the increase in operating expenses of the organization over budget for the same period. The budget surplus in Fees & Grants is offset by a budget deficit of $68,000 in Funds Released from Restriction. These are restricted funds for programs and operations that are released from restriction as they are used. In the case of the reserves that were set aside for the Freddie Solomon Club and the Riverview Club, we are not utilizing these reserves as quickly as we anticipated in budgeting since the clubs are raising more funds through grants and contributions than expected to date.

Memo to Board of Directors Page 2 of 3 Net Special Events – Behind Budget by $81,000 Net Special Events is behind budget due primarily to a decrease in the net proceeds from the Yankee Luncheon ($33,000) and the East Pasco Round Up ($31,000). Personnel Costs – Overage of $148,000 The increase in Personnel Costs over the same period last year and over the YTD budget is a direct result of the additional staff in place to provide services at the new additional sites operating in 2015 which include the new Middle School sites at Marshall, Tomlin and Shields as well as the outreach summer camp program in Wimauma and the additional staffing costs for performing and fine arts instructors for the Prodigy programs which are now offered at four clubs year round. Supplies – Overage of $98,000 There is a significant increase in Supply Costs over the same period last year and over the YTD budget. This is due to three factors. The first is an increase in program supplies which accounts for $47,000 of the budget overage and is due to the additional program supplies purchased for the new sites discussed above and for the Prodigy sites. The additional supplies for the Prodigy sites were not known at the time of the budget preparation as the Prodigy budgets were still being negotiated with UACDC and the State of Florida Department of Juvenile Justice (DJJ). The second area of increase is in the costs of providing snacks and supper at the clubs. This year after school snacks are now provided at all clubs regardless of their eligibility for the State of Florida After School Snack reimbursement program. Additionally, we have initiated new supper programs at selected clubs this year. An example is the Dover Club which has a new supper program provided by a private grant for that purpose. Together this accounts for $32,000 of the budget overage. The third area of increase is in the costs of furnishings and equipment which are not large enough to be capitalized that were purchased for clubs as part of renewing and refurbishing clubs. This accounts for $14,000 of the budget overage. Occupancy Expense – Overage of $17,000 The primary cause of the overage in Occupancy Expense is due to an overage in Lawn Care Services of $15,000 for the additional costs of providing mulch at clubs in the playground areas as mandated for safety reasons.

Memo to Board of Directors Page 3 of 3 Program Services – Overage of $50,000 The overage over the same period last year and over the YTD budget is due primarily to two factors. The first is a budget overage of $36,000 in Youth Field Trips. This increase is due to additional field trips for the Prodigy program as well as the Middle School initiatives. The Prodigy grant alone included almost $20,000 in funds for field trips for the youth in those programs. See the discussion of Total Public Support above. These field trips included outings to museums such as the Glazer Children’s Museum, and performances such as Blue Man Group and Black Swans. The second factor is the overage of $20,000 in Youth Assistance which represents in part the costs of providing weekend backpacks from Feeding America to selected members who need assistance over the weekend. Additionally, costs were incurred for interview clothes for teens with funds raised by the Leadership Tampa Alumni group for their Dress for Success initiative. Please let me know if you have any questions or comments on the statements.

Page 1Boys & Girls Clubs of Tampa Bay, Inc.

Statement of Financial Position

With Comparative Totals to Last Year - Unaudited

Unrestricted

Fund

7/31/2015

Temporarily

Restricted

Fund

7/31/2015

Endowment

Fund

7/31/2015

Total

All

Funds

7/31/2015

Total

All

Funds

7/31/2014

ASSETS

Current Assets

$167,388 $909,306 $30,822 $1,107,516 $2,505,225 Cash & Cash Equivalents

$1,000,341 $0 $624,478 $1,624,819 $900,803 Investments

$497,944 $0 $0 $497,944 $305,361 Accounts Receivable

$44,395 $0 $0 $44,395 $600 Other Receivables

$17,910 $2,859 $0 $20,769 $39,619 Pledges Receivable - Current, net of allowance

$1,035,304 $25,000 $0 $1,060,304 $910,118 Due from BGCTB Foundation

$83,005 $0 $0 $83,005 $86,430 Prepaid Expenses

$2,846,286 $937,165 $655,300 $4,438,751 $4,748,156 Total Current Assets

Non Current Assets

$7,838,122 $0 $0 $7,838,122 $7,607,155 Land, Property and Equipment

$45,000 $0 $0 $45,000 $52,500 Prepaid Rent - Non Current

$0 $44,985 $0 $44,985 $117,375 Pledges Receivable - Non-Current, net of allowance

$0 $80,575 $0 $80,575 $77,384 Cash Value Life Insurance

$11,494 $0 $0 $11,494 $2,610 Other Assets

$7,894,616 $125,561 $0 $8,020,177 $7,857,024 Total Non Current Assets

$10,740,902 $1,062,726 $655,300 $12,458,928 $12,605,180 TOTAL ASSETS

LIABILITIES AND NET ASSETS

Liabilities

Current Liabilities

$270,917 $0 $0 $270,917 $163,508 Accounts Payable

$182,740 $0 $0 $182,740 $183,680 Accrued Expenses

$577,957 $31,579 $0 $609,536 $332,228 Due to BGCTB Foundation

$0 $4,000 $0 $4,000 $3,000 Deferred Revenue

$1,031,614 $35,579 $0 $1,067,193 $682,415 Total Current Liabilities

Page 2Boys & Girls Clubs of Tampa Bay, Inc.

Statement of Financial Position

With Comparative Totals to Last Year - Unaudited

Unrestricted

Fund

7/31/2015

Temporarily

Restricted

Fund

7/31/2015

Endowment

Fund

7/31/2015

Total

All

Funds

7/31/2015

Total

All

Funds

7/31/2014

Other Liabilities

$128,000 $0 $0 $128,000 $176,000 Deferred Lease Revenue

$128,000 $0 $0 $128,000 $176,000 Total Other Liabilities

$1,159,614 $35,579 $0 $1,195,193 $858,415 Total Liabilities

Net Assets

$938,381 $250 $0 $938,631 $1,719,062 Unrestricted - from Operations

$8,642,907 $0 $0 $8,642,907 $8,203,059 Unrestricted - Property and Equipment

$0 $1,026,897 $0 $1,026,897 $1,125,590 Temporarily Restricted

$0 $0 $655,300 $655,300 $699,054 Permanently Restricted

$9,581,288 $1,027,147 $655,300 $11,263,735 $11,746,765 Total

$9,581,288 $1,027,147 $655,300 $11,263,735 $11,746,765 Total Net Assets

$10,740,902 $1,062,726 $655,300 $12,458,928 $12,605,180 TOTAL LIABILITIES AND NET ASSETS

Boys & Girls Clubs of Tampa Bay, Inc.

Statement of Activity - Unrestricted Fund

With Comparison to Budget & Last Year Actual - Unaudited

Actual

1/1/2015

to

7/31/2015

Budget

1/1/2015

to

7/31/2015

Variance

Favorable

(Unfavorable)

Variance

%

Total

2015

Budget

Actual

1/1/2014

to

7/31/2014

Variance

Favorable

(Unfavorable)

Variance

%

Year To Date This Year Year To Date Last Year

Public Support and Revenue

Public Support

$491,005 $492,410 ($1,405) (0.3)% $847,000 $498,883 ($7,879) (1.6)% United Way & Combined Campaigns

$953,877 $971,870 ($17,993) (1.9)% $1,913,000 $963,281 ($9,404) (1.0)% Contributions

$127,110 $195,000 ($67,890) (34.8)% $325,000 $155,571 ($28,461) (18.3)% Funds Released from Restriction

$1,859,334 $1,413,900 $445,434 31.5% $2,156,500 $1,279,873 $579,461 45.3% Fees & Grants

$3,431,325 $3,073,180 $358,145 11.7% $5,241,500 $2,897,609 $533,717 18.4% Total Public Support

Revenue

$156,854 $172,500 ($15,646) (9.1)% $279,500 $176,624 ($19,770) (11.2)% Program Service Revenue

$6,287 $3,500 $2,787 79.6% $6,000 $1,170 $5,117 437.3% Investment Revenue

$5,519 $11,100 ($5,581) (50.3)% $25,000 $12,873 ($7,354) (57.1)% Other Revenue

$168,660 $187,100 ($18,440) (9.9)% $310,500 $190,667 ($22,007) (11.5)% Total Revenue

Special Events

$558,076 $646,500 ($88,424) (13.7)% $759,000 $619,877 ($61,801) (10.0)% Special Event Revenue

($109,602) ($117,500) $7,898 6.7% ($153,000) ($93,006) ($16,596) (17.8)% Special Event Expenses

$448,475 $529,000 ($80,525) (15.2)% $606,000 $526,871 ($78,396) (14.9)% Net Special Events

$4,048,460 $3,789,280 $259,180 6.8% $6,158,000 $3,615,146 $433,313 12.0%Total Public Support and Revenue

Expenses

Personnel Costs

$1,980,791 $1,835,500 ($145,291) (7.9)% $2,976,000 $1,612,366 ($368,425) (22.8)% Compensation

$188,123 $185,951 ($2,172) (1.2)% $319,000 $173,916 ($14,207) (8.2)% Employee Benefits

$149,829 $148,450 ($1,379) (0.9)% $240,000 $122,508 ($27,321) (22.3)% Payroll Taxes

$19,419 $20,000 $581 2.9% $27,500 $14,674 ($4,745) (32.3)% Other Employee Costs

$2,338,162 $2,189,901 ($148,261) (6.8)% $3,562,500 $1,923,464 ($414,698) (21.6)% Total Personnel Costs

Operating Costs

Page 19/4/2015




Actual

1/1/2015

to

7/31/2015

Budget

1/1/2015

to

7/31/2015

Variance

Favorable

(Unfavorable)

Variance

%

Total

2015

Budget

Actual

1/1/2014

to

7/31/2014

Variance

Favorable

(Unfavorable)

Variance

%


$80,878 $80,525 ($353) (0.4)% $113,500 $70,652 ($10,226) (14.5)% Professional Fees

$75,910 $109,500 $33,590 30.7% $137,000 $96,536 $20,626 21.4% Contract Services

$273,800 $176,254 ($97,546) (55.3)% $298,000 $168,060 ($105,740) (62.9)% Supplies

$64,613 $67,065 $2,452 3.7% $109,500 $65,709 $1,095 1.7% Information Technolgy

$778,765 $761,985 ($16,780) (2.2)% $1,306,000 $744,368 ($34,396) (4.6)% Occupancy Expense

$41,419 $36,100 ($5,319) (14.7)% $62,000 $33,207 ($8,212) (24.7)% Equipment Expense

$9,370 $14,100 $4,730 33.5% $24,500 $14,927 $5,557 37.2% Printing & Postage

$102,801 $97,075 ($5,726) (5.9)% $170,000 $92,501 ($10,300) (11.1)% Transportation Expense

$56,416 $54,425 ($1,991) (3.7)% $80,500 $41,178 ($15,239) (37.0)% Training, Travel & Meetings

$167,627 $117,860 ($49,767) (42.2)% $204,500 $124,772 ($42,855) (34.3)% Program Services

$52,031 $42,600 ($9,431) (22.1)% $91,500 $42,379 ($9,652) (22.8)% Other Expenses

$1,703,631 $1,557,489 ($146,142) (9.4)% $2,597,000 $1,494,290 ($209,341) (14.0)% Total Operating Costs

$4,041,793 $3,747,390 ($294,403) (7.9)% $6,159,500 $3,417,754 ($624,039) (18.3)%Total Expenses

$6,667 $41,890 ($35,224) (84.1)% ($1,500) $197,392 ($190,726) (96.6)%NET SURPLUS/(DEFICIT)

Page 29/4/2015




Actual

1/1/2015

to

7/31/2015

Budget

1/1/2015

to

7/31/2015

Variance

Favorable

(Unfavorable)

Variance

%

Total

2015

Budget

Actual

1/1/2014

to

7/31/2014

Variance

Favorable

(Unfavorable)

Variance

%


Public Support and Revenue

Public Support

United Way & Combined Campaigns

$482,615 $482,410 $205 0.0% $827,000 $482,615 United Way Partnership Agreements

$8,390 $10,000 ($1,610) (16.1)% $20,000 $16,268 ($7,879) (48.4)% United Way Designations

$491,005 $492,410 ($1,405) (0.3)% $847,000 $498,883 ($7,879) (1.6)% Total United Way

Contributions

$548,883 $548,000 $883 0.2% $955,000 $534,577 $14,306 2.7% General Contributions

$27,304 $40,000 ($12,696) (31.7)% $300,000 $48,198 ($20,894) (43.4)% Great Futures Breakfast

$377,690 $383,870 ($6,180) (1.6)% $658,000 $380,507 ($2,817) (0.7)% Other Gifts

$953,877 $971,870 ($17,993) (1.9)% $1,913,000 $963,281 ($9,404) (1.0)% Total Contributions

Funds Released from Restriction

$127,110 $195,000 ($67,890) (34.8)% $325,000 $155,571 ($28,461) (18.3)% Restrictions Released by Payment

$127,110 $195,000 ($67,890) (34.8)% $325,000 $155,571 ($28,461) (18.3)% Total Funds Released from Restriction

Fees & Grants

$88,638 $15,000 $73,638 490.9% $30,000 $8,125 $80,513 990.9% Boys & Girls Clubs of America

$58,680 $28,000 $30,680 109.6% $48,000 $30,519 $28,162 92.3% Children's Board

$291,012 $262,500 $28,512 10.9% $262,500 $210,349 $80,663 38.3% 21st Century

$17,190 $10,000 $7,190 71.9% $20,000 $9,940 $7,249 72.9% Community Development Block Grants

$33,055 $25,000 $8,055 32.2% $50,000 $40,334 ($7,279) (18.0)% Office of Justice Programs

$36,961 $36,961 $62,000 $36,961 CSBG Federal Grants

$78,244 $87,500 ($9,256) (10.6)% $150,000 $89,409 ($11,164) (12.5)% State of Florida Daycare

$52,663 $56,000 ($3,337) (6.0)% $100,000 $46,882 $5,780 12.3% State of Florida After School Snack Program

$135,110 $150,000 ($14,890) (9.9)% $300,000 $135,569 ($459) (0.3)% Florida Department of Education

$449,014 $330,000 $119,014 36.1% $565,000 $191,111 $257,903 134.9% Florida Department of Juvenile Justice

$50,000 EDC Teen Summer Jobs

$25,514 $15,000 $10,514 70.1% $25,000 $28,174 ($2,660) (9.4)% Tampa Housing Authority

Page 19/4/2015




Actual

1/1/2015

to

7/31/2015

Budget

1/1/2015

to

7/31/2015

Variance

Favorable

(Unfavorable)

Variance

%

Total

2015

Budget

Actual

1/1/2014

to

7/31/2014

Variance

Favorable

(Unfavorable)

Variance

%


$34,468 $32,000 $2,468 7.7% $64,000 $39,584 ($5,116) (12.9)% Hillsborough County

$50,000 ($50,000) (100.0)% Community Foundation Grants

$54,635 $52,900 $1,735 3.3% $80,000 $54,627 $8 0.0% United Way Grants

$504,150 $350,000 $154,150 44.0% $350,000 $345,250 $158,900 46.0% Other Private Grants

$1,859,334 $1,413,900 $445,434 31.5% $2,156,500 $1,279,873 $579,461 45.3% Total Fees & Grants

$3,431,325 $3,073,180 $358,145 11.7% $5,241,500 $2,897,609 $533,717 18.4% Total Public Support

Revenue

Program Service Revenue

$139,161 $150,500 ($11,340) (7.5)% $225,000 $148,327 ($9,167) (6.2)% Membership Dues

$7,675 $4,500 $3,175 70.5% $7,500 $5,273 $2,402 45.5% Program Incidental Revenue

$3,120 $15,000 ($11,880) (79.2)% $18,500 $15,080 ($11,960) (79.3)% Registration Fees

$13,000 Gate Ticket Sales

$13,000 $625 ($625) (100.0)% Concession Sales

$6,899 $2,500 $4,399 176.0% $2,500 $7,319 ($420) (5.7)% Other Sales

$156,854 $172,500 ($15,646) (9.1)% $279,500 $176,624 ($19,770) (11.2)% Total Program Service Revenue

Investment Revenue

$6,287 $3,500 $2,787 79.6% $6,000 $1,170 $5,117 437.3% Interest Income

$6,287 $3,500 $2,787 79.6% $6,000 $1,170 $5,117 437.3% Total Investment Revenue

Other Revenue

$4,825 $10,500 ($5,675) (54.0)% $24,000 $12,782 ($7,957) (62.3)% Rental Income

$694 $600 $94 15.7% $1,000 $91 $603 666.0% Miscellaneous Revenue

$5,519 $11,100 ($5,581) (50.3)% $25,000 $12,873 ($7,354) (57.1)% Total Other Revenue

$168,660 $187,100 ($18,440) (9.9)% $310,500 $190,667 ($22,007) (11.5)% Total Revenue

Special Events

Special Event Revenue

Page 29/4/2015




Actual

1/1/2015

to

7/31/2015

Budget

1/1/2015

to

7/31/2015

Variance

Favorable

(Unfavorable)

Variance

%

Total

2015

Budget

Actual

1/1/2014

to

7/31/2014

Variance

Favorable

(Unfavorable)

Variance

%


$558,076 $644,000 ($85,924) (13.3)% $756,500 $617,257 ($59,181) (9.6)% Special Event Revenue

$2,500 ($2,500) (100.0)% $2,500 $2,620 ($2,620) (100.0)% Special Event In Kind Revenue

$558,076 $646,500 ($88,424) (13.7)% $759,000 $619,877 ($61,801) (10.0)% Total Special Event Revenues

Special Event Expenses

($31,755) ($37,000) $5,245 14.2% ($57,750) ($32,001) $245 0.8% Food & Beverages Expense

($1,324) ($1,000) ($324) (32.4)% ($1,000) ($200) ($1,124) (562.1)% Entertainment Expense

($5,391) ($8,750) $3,359 38.4% ($10,250) ($10,550) $5,160 48.9% Awards & Gifts Expense

($938) ($1,250) $312 25.0% ($2,250) ($1,252) $314 25.1% Postage Expense

($1,189) ($2,250) $1,061 47.2% ($3,000) ($1,445) $256 17.7% Printing Expense

($1,325) ($1,325) ($250) ($350) ($975) (278.6)% Contract Services Expense

($1,740) ($5,000) $3,260 65.2% ($10,000) ($4,241) $2,501 59.0% Auction Items Expense

($8,038) ($6,500) ($1,538) (23.7)% ($10,500) ($6,576) ($1,461) (22.2)% Facility Rental Expense

($11,209) ($10,000) ($1,209) (12.1)% ($10,000) ($9,003) ($2,206) (24.5)% Equipment Rental Expense

($500) Advertising Expense

($1,369) ($750) ($619) (82.5)% ($1,750) ($1,090) ($279) (25.6)% Other Supply Expense

($750) ($19) $19 100.0% Miscellaneous Expense

($45,325) ($45,000) ($325) (0.7)% ($45,000) ($26,280) ($19,045) (72.5)% Special Event Net Revenue Shared

($109,602) ($117,500) $7,898 6.7% ($153,000) ($93,006) ($16,596) (17.8)% Total Special Event Expenses

$448,475 $529,000 ($80,525) (15.2)% $606,000 $526,871 ($78,396) (14.9)% Net Special Events

$4,048,460 $3,789,280 $259,180 6.8% $6,158,000 $3,615,146 $433,313 12.0%Total Public Support and Revenue

Expenses

Personnel Costs

Compensation

$1,977,191 $1,835,500 ($141,691) (7.7)% $2,932,000 $1,609,037 ($368,154) (22.9)% Salary & Wages

$3,600 ($3,600) $44,000 ($3,600) Bonuses

$3,329 $3,329 100.0% Temporary Staffing Services

Page 39/4/2015




Actual

1/1/2015

to

7/31/2015

Budget

1/1/2015

to

7/31/2015

Variance

Favorable

(Unfavorable)

Variance

%

Total

2015

Budget

Actual

1/1/2014

to

7/31/2014

Variance

Favorable

(Unfavorable)

Variance

%


$1,980,791 $1,835,500 ($145,291) (7.9)% $2,976,000 $1,612,366 ($368,425) (22.8)% Total Compensation

Employee Benefits

$103,903 $99,050 ($4,853) (4.9)% $170,000 $97,948 ($5,954) (6.1)% Group Insurance

$52,060 $52,500 $440 0.8% $90,000 $50,103 ($1,957) (3.9)% Pension Plan

$32,160 $34,401 $2,241 6.5% $59,000 $25,864 ($6,296) (24.3)% Worker's Compensation Insurance

$188,123 $185,951 ($2,172) (1.2)% $319,000 $173,916 ($14,207) (8.2)% Total Employee Benefits

Payroll Taxes

$119,314 $119,314 100.0% Payroll Taxes - FICA

$119,426 $142,450 $23,024 16.2% $228,000 ($119,426) Social Security

$27,926 ($27,926) ($27,926) Medicare

$2,477 $6,000 $3,523 58.7% $12,000 $3,194 $717 22.4% State Reemployment Tax

$149,829 $148,450 ($1,379) (0.9)% $240,000 $122,508 ($27,321) (22.3)% Total Payroll Taxes

Other Employee Costs

$19,419 $17,500 ($1,919) (11.0)% $25,000 $14,674 ($4,745) (32.3)% Screening Fees

$2,500 $2,500 100.0% $2,500 Recruiting & Relocation Expenses

$19,419 $20,000 $581 2.9% $27,500 $14,674 ($4,745) (32.3)% Total Other Employee Costs

$2,338,162 $2,189,901 ($148,261) (6.8)% $3,562,500 $1,923,464 ($414,698) (21.6)% Total Personnel Costs

Operating Costs

Professional Fees

$21,152 $15,000 ($6,152) (41.0)% $25,000 $14,710 ($6,442) (43.8)% Payroll Service Fees

$11,830 $10,500 ($1,330) (12.7)% $18,000 $10,835 ($995) (9.2)% Insurance Consultants

$19,750 $18,000 ($1,750) (9.7)% $18,000 $18,300 ($1,450) (7.9)% Audit Fees

$803 $4,375 $3,573 81.7% $7,500 $625 ($178) (28.4)% Computer Consultants

$5,041 $11,650 $6,609 56.7% $20,000 $12,318 $7,277 59.1% Legal Fees

$22,303 $21,000 ($1,303) (6.2)% $25,000 $13,864 ($8,438) (60.9)% Other Professional Fees

Page 49/4/2015




Actual

1/1/2015

to

7/31/2015

Budget

1/1/2015

to

7/31/2015

Variance

Favorable

(Unfavorable)

Variance

%

Total

2015

Budget

Actual

1/1/2014

to

7/31/2014

Variance

Favorable

(Unfavorable)

Variance

%


$80,878 $80,525 ($353) (0.4)% $113,500 $70,652 ($10,226) (14.5)% Total Professional Fees

Contract Services

$52,421 $52,500 $79 0.1% $75,000 $43,162 ($9,259) (21.5)% Other Contract Services

$2,064 $7,000 $4,936 70.5% $12,000 $7,224 $5,160 71.4% Seniors in Service

$21,425 $50,000 $28,575 57.2% $50,000 $46,150 $24,725 53.6% Summer Jobs Stipends

$75,910 $109,500 $33,590 30.7% $137,000 $96,536 $20,626 21.4% Total Contract Services

Supplies

$85,526 $38,900 ($46,626) (119.9)% $60,000 $29,620 ($55,906) (188.7)% Program Supplies

$114,444 $82,300 ($32,144) (39.1)% $141,000 $68,130 ($46,315) (68.0)% Food and Beverages

$711 $500 ($211) (42.2)% $1,000 $553 ($158) (28.6)% Copier & Printer Supplies

$22,100 $17,529 ($4,571) (26.1)% $30,000 $24,191 $2,091 8.6% Cleaning Supplies

$7,412 $7,700 $288 3.7% $14,000 $6,653 ($759) (11.4)% Office Supplies

$2,485 $1,500 ($985) (65.7)% $3,000 $1,803 ($682) (37.8)% Other Club Supplies

$24,386 $10,000 ($14,386) (143.9)% $20,000 $17,751 ($6,635) (37.4)% FF&E Expenses

$8,545 $8,750 $205 2.3% $15,000 $10,533 $1,989 18.9% Uniform Expense

$8,191 $9,075 $884 9.7% $14,000 $8,826 $635 7.2% Awards & Gifts

$273,800 $176,254 ($97,546) (55.3)% $298,000 $168,060 ($105,740) (62.9)% Total Supplies

Information Technolgy

$12,160 $23,650 $11,490 48.6% $30,000 $19,695 $7,535 38.3% Computer Hardware

$5,590 $200 ($5,390) (2,695.0)% $7,000 $135 ($5,455) (4,040.7)% Computer Software

$11,288 $11,100 ($188) (1.7)% $17,500 $10,558 ($731) (6.9)% Software Maintenance

$35,575 $32,115 ($3,460) (10.8)% $55,000 $35,322 ($254) (0.7)% Telecommunications

$64,613 $67,065 $2,452 3.7% $109,500 $65,709 $1,095 1.7% Total Information Technolgy

Occupancy Expense

$6,938 $4,375 ($2,563) (58.6)% $7,500 $4,375 ($2,563) (58.6)% Rent Expense

$375,690 $375,700 $10 0.0% $644,000 $370,580 ($5,110) (1.4)% Rent Expense - In Kind

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Actual

1/1/2015

to

7/31/2015

Budget

1/1/2015

to

7/31/2015

Variance

Favorable

(Unfavorable)

Variance

%

Total

2015

Budget

Actual

1/1/2014

to

7/31/2014

Variance

Favorable

(Unfavorable)

Variance

%


$105,038 $104,825 ($213) (0.2)% $180,000 $94,438 ($10,600) (11.2)% Utilities

$97,702 $97,650 ($52) (0.1)% $169,000 $93,366 ($4,337) (4.6)% Property & Liability Insurance

$42,871 $41,850 ($1,021) (2.4)% $69,000 $46,617 $3,746 8.0% Building Repair & Maintenance

$93,653 $93,375 ($278) (0.3)% $160,000 $93,131 ($522) (0.6)% Cleaning Services

$29,858 $15,050 ($14,808) (98.4)% $26,000 $15,070 ($14,788) (98.1)% Lawn Care Services

$4,655 $5,370 $715 13.3% $9,000 $4,795 $140 2.9% Pest Control Services

$16,458 $17,765 $1,307 7.4% $32,000 $15,754 ($704) (4.5)% Security & Fire Alarm Systems

$5,901 $5,725 ($176) (3.1)% $8,500 $5,927 $26 0.4% Inspections & Licenses

$300 $300 100.0% $1,000 $316 $316 100.0% Property Taxes

$778,765 $761,985 ($16,780) (2.2)% $1,306,000 $744,368 ($34,396) (4.6)% Total Occupancy Expense

Equipment Expense

$11,635 $12,400 $765 6.2% $20,500 $9,670 ($1,965) (20.3)% Equipment Leases

$29,784 $23,700 ($6,084) (25.7)% $41,500 $23,537 ($6,247) (26.5)% Equipment Maintenance

$41,419 $36,100 ($5,319) (14.7)% $62,000 $33,207 ($8,212) (24.7)% Total Equipment Expense

Printing & Postage

$6,043 $10,500 $4,457 42.5% $18,000 $11,392 $5,350 47.0% Printing & Advertising

$250 $500 $250 50.0% $1,000 $482 $232 48.2% Subscriptions & Publications

$2,559 $2,350 ($209) (8.9)% $4,000 $2,167 ($392) (18.1)% Postage

$519 $750 $231 30.8% $1,500 $886 $367 41.5% Shipping & Handling

$9,370 $14,100 $4,730 33.5% $24,500 $14,927 $5,557 37.2% Total Printing & Postage

Transportation Expense

$12,758 $18,175 $5,417 29.8% $35,000 $17,834 $5,076 28.5% Gas & Oil

$28,239 $26,500 ($1,739) (6.6)% $45,500 $24,028 ($4,211) (17.5)% Repairs & Maintenance

$25,154 $25,500 $346 1.4% $43,500 $26,766 $1,612 6.0% Insurance

$862 $1,000 $138 13.8% $1,500 $902 $41 4.5% Tags, Licenses & Permits

$33,447 $23,275 ($10,172) (43.7)% $40,000 $20,548 ($12,899) (62.8)% Mileage, Parking & Tolls

$2,342 $2,625 $283 10.8% $4,500 $2,422 $80 3.3% Leased Vehicle Expense

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Actual

1/1/2015

to

7/31/2015

Budget

1/1/2015

to

7/31/2015

Variance

Favorable

(Unfavorable)

Variance

%

Total

2015

Budget

Actual

1/1/2014

to

7/31/2014

Variance

Favorable

(Unfavorable)

Variance

%


$102,801 $97,075 ($5,726) (5.9)% $170,000 $92,501 ($10,300) (11.1)% Total Transportation Expense

Training, Travel & Meetings

$5,418 $3,400 ($2,018) (59.4)% $6,000 $4,365 ($1,053) (24.1)% Conferences

$16,565 $16,900 $335 2.0% $21,000 $10,337 ($6,228) (60.2)% Training

$14,385 $14,500 $115 0.8% $19,000 $8,579 ($5,806) (67.7)% Travel

$1,000 $1,250 $250 20.0% $2,500 ($1,000) Tuition Reimbursement

$19,049 $18,375 ($674) (3.7)% $32,000 $17,897 ($1,152) (6.4)% Meeting Expense

$56,416 $54,425 ($1,991) (3.7)% $80,500 $41,178 ($15,239) (37.0)% Total Staff Training

Program Services

$80,094 $43,625 ($36,469) (83.6)% $90,000 $41,712 ($38,382) (92.0)% Youth Activities

$5,780 $8,000 $2,220 27.8% $8,000 $7,965 $2,185 27.4% Youth Conference Registration Fees

$8,479 $17,500 $9,021 51.6% $17,500 $20,709 $12,231 59.1% Youth Travel

$3,378 $3,000 ($378) (12.6)% $3,000 $90 ($3,288) (3,652.9)% Youth Training

$25,525 $21,500 ($4,025) (18.7)% $30,000 $28,673 $3,147 11.0% Youth Clothing

$17,443 $20,500 $3,057 14.9% $40,000 $19,625 $2,181 11.1% Youth Scholarships

$20,032 ($20,032) $10,000 $1,786 ($18,247) (1,021.9)% Youth Assistance

$4,236 $3,735 ($501) (13.4)% $6,000 $4,213 ($23) (0.6)% Accident Insurance for Members

$2,660 ($2,660) ($2,660) Football Program

$167,627 $117,860 ($49,767) (42.2)% $204,500 $124,772 ($42,855) (34.3)% Total Program Services

Other Expenses

$18,000 BGCA National Dues

$15,121 $14,250 ($871) (6.1)% $19,000 $14,076 ($1,045) (7.4)% BGC Florida Alliance Dues

$600 ($600) ($600) Florida Area Council Dues

$6,323 $4,750 ($1,573) (33.1)% $7,000 $4,534 ($1,789) (39.5)% Organizational Membership Dues

$15,135 $4,200 ($10,935) (260.4)% $6,000 $3,925 ($11,210) (285.6)% Sponsorship of Outside Organizations

$2,400 $2,400 100.0% $5,000 $3,275 $3,275 100.0% In Kind Expenses

$13,681 $15,500 $1,819 11.7% $25,000 $14,943 $1,263 8.4% Financing Expenes

Page 79/4/2015




Actual

1/1/2015

to

7/31/2015

Budget

1/1/2015

to

7/31/2015

Variance

Favorable

(Unfavorable)

Variance

%

Total

2015

Budget

Actual

1/1/2014

to

7/31/2014

Variance

Favorable

(Unfavorable)

Variance

%


$10,000 Bad Debt Expense

$1,566 $1,500 ($66) (4.4)% $1,500 $1,566 Life Insurance Premiums

($395) $395 $60 $455 758.8% Miscellaneous Expense

$52,031 $42,600 ($9,431) (22.1)% $91,500 $42,379 ($9,652) (22.8)% Total Other Expenses

$1,703,631 $1,557,489 ($146,142) (9.4)% $2,597,000 $1,494,290 ($209,341) (14.0)% Total Operating Costs

$4,041,793 $3,747,390 ($294,403) (7.9)% $6,159,500 $3,417,754 ($624,039) (18.3)%Total Expenses

$6,667 $41,890 ($35,224) (84.1)% ($1,500) $197,392 ($190,726) (96.6)%NET SURPLUS/(DEFICIT)

Page 89/4/2015

Documents

September 10, 2015 Meeting Info