September 10 2013 Complete Agenda

7/30/2019 September 10 2013 Complete Agenda

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MAYORANDCITYCOUNCILWORKSESSION

Tuesday,September10,20131:00P.M.

AClosedSessionisscheduledfrom12:001:00P.M.todiscusslegalmatters.

AGENDA

1. CALLTOORDER2. REPORTONCLOSEDSESSIONSeptember10,201312:00p.m.3. COMMENTSFROMTHEPUBLIC

AnypersonwhomaywishtospeakonamatterscheduledfordiscussionontheWorkSessionAgendamaybeheardduringCommentsfromthePublicforaperiodofthree(3)minutesorsuchtimeasmaybedeemedappropriatebytheCouncilPresident. Anyonewishingtobeheardshallstatetheirname,addressandtheAgendaitemonwhichheorshewishestospeak.

4. NEWBUSINESSA. BidOpening DesignProposalsforBeachPatrolHeadquarters

B. RequesttoPurchaseSurplusCityPropertyat3529AtlanticAvepresentedbyCityEngineer

C.

Request

for

Approval

to

Purchase

a

Turf

Aerator

presented

by

Finance

Administrator

D. BudgetManagerDiscussionofFY13BudgetAmendment#2

E. FY14PensionandRetireeHealthFundContributionspresentedbyFinanceAdministrator

5. ADJOURN


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WORK SESSION -MAYOR AND CITY COUNCIL

TUESDAY, SEPTEMBER 10, 2013

2. Report on Closed Session September 10, 2013 12:00 p.m.

1:00 p.m. - Legal Matters


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REPORT OF CLOSED SESSION

OF THE MAYOR AND CITY COUNCIL OF OCEAN CITY

Prior to this open session of the Mayor and City Council being held on Tuesday,

September 10, 2013, a closed session was held on Tuesday, September 10, 2013,

at 12:00 p.m. The following is a report of the closed session.

1. A statement of the time, place, and purpose of the closed session is attached.

2. A record of the vote of each member as to closing the session is attached.

3. A citation of the authority under the law for closing the session is attached.

4. (a) Topics of Discussion: Legal Matters

(b) Persons present:

Mayor Richard MeehanCity Manager David RecorCouncil President Lloyd MartinCouncil Secretary Mary KnightCouncil Members Doug Cymek; Margaret Pillas; Brent Ashley; Dennis Dare

and Joe MitrecicCity Solicitor Guy AyresExecutive Office Associate Diana Chavis

Action(s) taken:

Motion to close meeting:

H:\Wpdoc\closedsess.wpd


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3. COMMENTS FROM THE PUBLIC

Any person who may wish to speak on a matter scheduled for discussion on the Work

Session Agenda may be heard during Comments from the Public for a period of three

(3) minutes or such time as may be deemed appropriate by the Council President.

Anyone wishing to be heard shall state their name, address and the subject on which

he or she wishes to speak.


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4. NEW BUSINESSA.Bid Opening Design Proposals for Beach Patrol

Headquarters


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List of Beach Patrol Headquarters Design Firms:

Atlantic Planning and Design

AWB

Becker Morgan

Bignel Watkins Hasser

Buchart Horn

David A. Quillen

Davis, Bowen, & Freidel

Design Atlantic

Fisher Architects

George Miles & Buhr

Iott Architects

Jeff Schoellkopf

MADD Engineering

Steven Cirile


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ADDENDUM NUMBER 2

DATE: August 15, 2013

TOWN OF OCEAN CITYEngineering Department

Beach Patrol Headquarters - Design Services

This Addendum is issued to clarify, add to, delete from,correct and/or change the Contract Documents to the extent

indicated and is hereby made a part of said contract

documents on which the Contract will be based. Acknowledgereceipt of the Addendum by inserting its number and date onthe Construction Bid Form. Failure to do so may subject offer

to disqualification.

Issued by:

Town of Ocean City, MD

_________________________Terence J . McGean, P.E.

City Engineer


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ADDENDUM NO: 2Error! Reference source not found.Beach Patrol Headquarters - Design Services

AD2-1:The proposal due date has been postponed indefinitely:

End of Addendum 1


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4. NEW BUSINESSB. Request to Purchase Surplus City Property at 3529

Atlantic Avenue presented by City Engineer


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TOWN OF

T h e Wh i t e M a r l i n Ca p i t a l o f t h e Wo r l d

TO: The Honorable Mayor, Council President and Members of Council

THRU: David L. Recor, ICMA-CM, City ManagerFROM: Terence J. McGean, PE, City Engineer

RE: Request to Purchase City Owned Property at 3529 Atlantic Ave, Parcel ADATE: September 4, 2013

ISSUE(S): Proposed sale of City owned property.

SUMMARY: Mr. & Mrs. McCormack, the adjacent property owners to a 10 x

120 city owned parcel of land at the east end of 36th Street

(Parcel A on the enclosed Plat) are requesting to purchase theproperty from the City.

FISCAL IMPACT: Additional revenue from the negotiated purchase price and

placing the parcel on the City tax roll.

RECOMMENDATION: Move forward with the property sale by requesting an appraisal

ALTERNATIVES: Do not sell the property; place the property up for auction.

RESPONSIBLE STAFF: Terry McGean, City Engineer

COORDINATED WITH: Hal Adkins, Public Works DirectorTom Shuster, Recreation and Parks Director.

ATTACHMENT(S): 1) Email from McCormack requesting sale2) Plat3) Photo4) Copy of City policy for transferring property

Agenda Item # 4B

Council Meeting Sept 10, 2013


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Dear Mr. McGean,

We have been referred to you by Ken Jordan in Planning and Zoning to acquire asmall strip of land adjacent to our Townhouse Unit 1 and the City's side walk at 36th

street. We are forwarding Ken's email which has attached the City plot map. We

want to acquire Parcel "A" next to Unit 1 on the far left side of the plot map. We

have also attached our photo of the property which shows the side of our TownhouseUnit 1, Parcel A, the City sidewalk and the street.

Parcel A is 8 3/4 feet wide by 56 feet which is adjacent to our Townhouse Unit 1

lot. It consists of an 8 1/2 by 27 foot concrete slab butting up to our concrete walland 8 1/2 by 29 feet of vegetation which we maintain. Our address is 3529 Atlantic

Ave. (Sea Village Unit 1) which we have owned since 1998.

Excess lots similar to Parcel A appear in many other locations in the City such as 31,32, 78, 79, 90, 91, 143, 144 streets, etc. In talking with neighbors and realtors over

the years, we have heard that the City has transferred many of these lots to theadjacent homeowners, the ones who naturally have the greatest interest

in them. These acquisitions allowed the City to bring the land onto the City's tax

rolls. We understand that Townhouse Unit 15 at the other end of our street acquiredParcel B (identical to Parcel A) from the City approximately 15 years ago.

Our intent is to keep Parcel A as is and to prevent a third party from acquiring this

plot and doing something that may adversely affect our existing property.

We would appreciate you advising us how to proceed with the acquisition. We will be

happy to meet with you or your staff at any time to discuss this.

Thank you,

Robert and JoEllen McCormack

3529 Atlantic Ave. (Sea Village Unit 1)410-723-3187

Dear Mr. McGean,

We have a correction to make to our email of Friday, August 23. We miss-read the

plot map. The length of Parcel A is 120 feet, not 56 feet. The portion covered byvegetation is 93 feet not 29 feet.

Rob and JoEllen McCormack

3529 Atlantic Ave. (Sea Village 1)410-723-3187


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4. NEW BUSINESSC. Request for Approval to Purchase a Turf Aerator presented

by Finance Administrator


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TOWN OF

The White Marlin Capital of the World

TO: The Honorable Mayor, Council President and Members of CouncilFROM: David L. Recor, ICMA-CM, City Manager

RE: Request to purchase Turf AeratorDATE: August 29, 2013

ISSUE(S): Request approval to purchase a Turf Aerator as budgeted.

SUMMARY: Parks Maintenance is requesting approval to purchase a TurfAerator as budgeted in the FY14 Vehicle Trust Equipment.Equipment will be shared between the Recreation Dept and

Eagles Landing Golf Course. The pricing for the equipment isbased upon Baltimore County Public Schools Contract #JMI-606-10: Grounds Maintenance Equipment and is below budgetestimate of $24,000.

FISCAL IMPACT: $23,916.00

RECOMMENDATION: Approve purchase.

ALTERNATIVES: Purchase later at possible higher rate without piggy backing onBaltimore County contract.

RESPONSIBLE STAFF: Martha J. Bennett, Finance AdministratorCalvin Ginnavan, Parks Superintendent

COORDINATED WITH: Tom Shuster, Director of Parks & Recreation

ATTACHMENT(S): Memo

Agenda Item # 4C

Council Meeting Sept. 10, 2013


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MEMORANDUM

TO: Tom Shuster

FROM: Calvin Ginnavan

DATE: August 29, 2013

RE: Vehicle Trust Equipment purchase FY 2013-14

$24,000 was approved in the current FY 2013-14 Vehicle Trust Equipment budget for thepurchase of a Turf Aerator. The aerator will be a shared use piece of equipment; therefore, one

half ($12,000) of the estimated purchase price is included in the Park Division budget and theremaining half in the Eagles Landing Golf Course budget. The shared use of this equipment willensure the machine is utilized to its fullest capacity while allowing both entities to realize thebenefits of reduced soil compaction and improved water infiltration in turf areas.

Parks staff and golf course staff have demonstrated and compared all models in this equipmentclass and recommend this purchase based on cost, dealer service and overall satisfaction. Pleaseaccept this memo as my recommendation that the Town purchase the Rexidem Verti-Drain 7416Turf Aerator via government contract pricing from the Vehicle Trust Equipment FY 2013-14

budget based upon the following:

Horizon Distributors is a sole source supplier in the Mid-Atlantic region for Rexidem asthe manufacturers distribution areas are protected. The Verti-Drain 7416 has applicable government award contract pricing based upon

Baltimore County Public Schools Contract #JMI-606-10: Grounds MaintenanceEquipment.

Equipment is below budget estimates.As has been the practice for the past several years I am recommending we make this purchaseusing government contracts already awarded for these items. This is proven to be the best pricingoption available for obtaining the maximum government discount. Government discount ratesremain unchanged for this fiscal year.

Please forward this recommendation so a purchase order for this equipment can be issued. Oncethe purchase order is received, I will process the order. If you have any questions please be sureto contact me.

Suggested supplierRexidem Verti-Drain 7416 Turf Aerator $23,916.00Horizon Distributors16031 Industrial Drive, Gaithersburg, MD 20898


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4. NEW BUSINESSD. Budget Manager Discussion of FY13 Budget Amendment #2


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TOWN OF


TO: The Honorable Mayor, Council President and Members of CouncilTHRU: David L. Recor, ICMA-CM, City Manager

FROM: Jennie KnappRE: FY 13 Budget Amendment #2, IntroductionDATE: 9/10/13

ISSUE(S): Introduction of Budget Amendment #2 for FY 13

SUMMARY: The budget amendment recognizes additional revenue from

Income Tax, Admissions Tax, Room Tax and Cable TV Franchiseto reduce the amount needed from fund balance for the fiscalyear. In addition, the amendment adjusts other revenue andexpense line items for fiscal year FY 13.

FISCAL IMPACT: The amount taken from prior year reserves (fund balance)decreases $827,570 from $3,809,250 approved in Budget

Amendment #1 for FY 13. The total amount to be taken from

prior year reserves is $2,981,680 for FY 13.

RECOMMENDATION: Approval of Budget Amendment #2 for FY 13

ALTERNATIVES: None

RESPONSIBLE STAFF: Jennie Knapp, Budget Manager

COORDINATED WITH: Not applicable

ATTACHMENT(S): 1) Budget amendment ordinance

2) Detail of changes3) Reconciliation of Hurricane Sandy expenses4) Power Point Presentation

Agenda Item # 4D

Council Meeting 9/10/13


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Budget Amendment # 2General Fund


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Revenue Changes

Property Taxes $ (18,000)

Other Taxes $ 927,570 Licenses and Permits $ 121,414

From Other Agencies $ 1,084,989

Service Charges $ (12,742)

Fines & Forfeitures $ 87,165 Other Revenue $ 60,046

Appropriated Fund Balance $ (827,570)Total Increases $ 1,422,872


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Expenditure Changes

FEMA Reimbursement $ 545,251

Advertising $ 559,022 Grants $ 122,790

Legal Fees $ 133,628

Donations $ 115,631

Postage $ 58,000

Forfeiture Funds $ 51,376

Towing Expense $ 68,189

Lightning Strike Expenses $ 27,267

Subtotal for expenditure changes $1,681,154


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Expenditure Changes (continued)

Air Show Expenses $ 35,000

Beach Boys Deposit $ 30,000

Critical Areas Funds $ 21,414

Strategic Planning $ 14,297

Miscellaneous Increases $ 18,577

Total Increases $1,800,442Less Convention Center savings (149,704)

Less Public Safety savings (227,866)

Total Budgeted Increases $1,422,872


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Water and Wastewater Funds

Water Fund:

FEMA reimbursement in the amount of$12,153 to coverovertime costs related to Hurricane Sandy

Wastewater Fund: Recognition of$170,462 from Prior Year Reserves to fund

Spring infrastructure upgrades

Recognition of$25,000 Fixture Charges and $35,944 Service to

West Ocean City to cover the purchase of a ground penetratingradar device, the sewer repair on 60th street, interdepartmentallabor and overtime costs

Recognition of$24,107 FEMA reimbursement to cover costsrelated to Hurricane Sandy


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Transportation, Airport and Golf Course Funds

Transportation: Overall fund reduction of$55,805. Bus revenue reductions

were offset by increases in boardwalk tram revenue and astate unemployment grant

$77,701 reduction in Unemployment expense offset$21,896 expense increases

Airport: $ 3,093 insurance reimbursement to repair lightning

damage to scales

Golf Course: FEMA reimbursement of$5,359 for expenses related to

Hurricane Sandy

Insurance reimbursement of$2,377 for lightning strikedamage


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Convention Center Fund

Convention Center: Increases:

FEMA reimbursement for hurricane damages $ 91,546

Insurance reimbursement for hurricane damages $ 42,251

Insurance reimbursement for fire damages $ 16,231

Total Increases $150,028

Reductions: Savings in salaries and benefits ($198,938)

Savings in energy, maintenance, etc. ($175,182)

Total Reductions ($374,120)

Net reductions: ($224,092)


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IT, Service Center and Vehicle Trust Funds

IT:

$30,898 lightning strike insurance reimbursement

$22,000 appropriation of fund balance for AS400 purchase

Service Center:

$99,693 reduction of estimate for fuel and parts revenueoffset by reduction of purchases for resale

Vehicle Trust:

($174,518) reduction of FY 13 MTA grants to actual ($ 17,000) reduction of cellular antenna rental revenue


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Changes from Budget Amendment # 2:

General Fund Revenue:

Property Taxes (18,000) Real Property Taxes

Other Taxes 927,570 150,000 Income Tax; 127,570 Admissions Tax

650,000 Room Tax

Licenses and Permits 121,414 100,000 Cable TV Franchise; 20,000 Critical AreasMitigation Funds; 1,414 Stormwater Mitigation Funds

Revenue From Other Agencies 1,084,989 545,251 FEMA Reimbursement; 359,022 State Tourism

122,790 Public Safety Grants; 57,926 Street Aid

Charges for Services (12,742) 93,718 EMS Fees; 57,000 Special Event & Festival;

68,000 Recreation; (125,840) Parking; (103,000) Liquor

Board; (2,620) Boat Ramp Fees

Fines and Forfeitures 87,165 88,189 Tow Fines; 51,376 Forfeiture Funds; (27,270)

Municipal Infractions; (25,130) Parking Fines

Other Revenue 60,046 71,386 Bench donations; 35,292 Paramedic Foundation

27,267 Insurance proceeds; 26,256 asset sales; 13,397

radio tower commissions; 7,156 commissions; 7,009

Miscellaneous revenue; 8,953 donations; 2,697 ATM

(139,367) interest

Appropriated Fund Balance (827,570) Recognition of other revenue allows reduction ofamount to be taken from fund balance

1,422,872

General Fund Expenses:

General Government 261,658 58,000 Postage; 90,000 General legal fees; 30,000

P&Z legal fees; 14,297 Strategic Planning; 40,000 Tow

Sign purchase; 15,000 Tax differential study; 13,628

Tax sale legal fees; 733 Miscellaneous increases

Public Safety 66,634 122,790 Public Safety grants; 18,528 FEMA reimbursement

51,376 Forfeiture funds; 27,267 Insurance proceeds;

41,595 donations; 28,189 towing expense; 2,755 misc.

revenue; 2,000 Construction Inspection printing and

advertising (227,866 salary and benefit savings)

Public Works/Beach Maintenance (9,108) 253,527 FEMA reimbursement; 71,386 boardwalk bench

donations; 20,000 Critical Areas Mitigation funds;

(317,674) to other Public Works' divisions;

(15,799) Winterfest; (20,548) Springfest

Sanitation & Waste Removal (175,650) (109,926) salary savings; (29,909) benefit savings;

(56,884) unemployment; + 21,069 FEMA reimbursement

Highways & Streets 863,490 243,267 FEMA reimbursement; 642,342 savings from other

divisions to cover additional hurricane expenses; 1,414

Stormwater fees for intern; (21,256) Springfest: (277)

Winterfest; (2,000) to Construction Inspection

Economic Development - Tourism 774,373 359,022 Tourism grant; 156,730 Winterfest; 47,477

Springfest; 30,000 Beach Boys deposit; 1,350 Transferfrom Special Events' division; (20,206) savings to Public

Works; 200,000 advertising expense.

Culture and Recreation (208,821) 35,000 Air Show expenses; 8,860 FEMA reimbursement

2,739 Donations; (140,654) to Winterfest; (5,673) to

Springfest; (107,743) to Public Works; (1,350) Springfest ice

Transfer to Convention Center (149,704) (86,367) Energy; (50,000) Equipment Maintenance; (13,337)

Interdepartmental Labor

1,422,872

Water Fund Revenue:


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Revenue From Other Agencies 12,153 FEMA Reimbursement

Water Fund Expenses:

Personal Services (31,510) 12,153 FEMA reimbursement for overtime; (43,303) savings

in salaries and benefits

Non-Personal Services 43,663 20,000 Equipment maintenance; 12,153 Contracted

Services; 7,510 Operational Supplies; 4,000 Vehicle

expenses12,153

Transportation Fund Revenue:

Bus Revenue (109,174) (73,371) Bus passenger revenue; (39,069) bus advertising

3,266 insurance claim payments

Train Revenue 29,275 51,915 boardwalk tram passenger revenue; (22,640)

tram advertising

Federal and State Grants 24,094 State Unemployment grant

(55,805)

Transportation Fund Expenses:

Personal Services (77,701) Unemployment

Non-Personal Services 21,896 12,011 Vehicle parts; 7,100 supplies; 2,281 Energy;

504 Miscellaneous expenses

(55,805)

Wastewater Fund Revenue:

Wastewater Treatment Charges 25,000 Recognition of fixture charges to cover ground penetrating

radar device

Service Charges 35,944 Service to West Ocean City

Revenue From Other Agencies 24,107 FEMA reimbursement

Prior Year Reserves 170,462 To fund Spring infrastructure upgrades approved by MCCat 2/12/13 work session

255,513

Wastewater Fund Expenses:

Personal Services 16,871 10,371 FEMA reimbursement for overtime; 3,500

interdepartmental labor; 3,000 overtime

Non-Personal Services 212,433 170,462 spring infrastructure upgrades; 30,000 60th Street

sewer repair; 13,736 FEMA reimbursement for generator

repair (1,765) transfer to capital outlay

Capital Outlay 26,209 24,444 Ground penetrating radar device; 1,765 transfer

to cover overages in Wastewater capital projects

255,513

Airport Fund Revenue:

Rents and Other Revenue 3,093 Lightning strike insurance reimbursement


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Airport Fund Expenses:

Non-Personal Services 3,093 Repair lightning damage to scales

Golf Course Fund Revenue:

Other Revenue 7,736 5,359 FEMA reimbursement; 2,377 Lightning strike

insurance reimbursementGolf Course Fund Expenses:

Personal Services 5,359 Hurricane-related salary expense

Non-Personal Services 2,377 Maintenance and supplies related to 08/25/12 lightning

strike

7,736

Convention Center Fund Revenue:

Service Charges (69,702) (28,995) Hall Rental; (40,707) Service Charges

State and County Grants (63,168) 91,546 FEMA reimbursement; (154,714) State operating

grant

Transfer In From General Fund (149,704) Reduction due to expenses under budget

Insurance Claim Payments 58,482 16,231 insurance for fire damages; 42,251 insurance

for hurricane-related damages

(224,092)

Convention Center Fund Expenses:

Personal Services (198,938) (72,581) Retirement; (46,846) Overtime; (37,472) health

insurance; (21,501) Interdepartmental Labor; (8,000)

Unemployment; (8,766) FICA; (3,772) Full-Time salaries

Non-Personal Services (158,951) (86,367) Energy; (51,900) Equipment maintenance; (9,885)

Communications; (9,500) Advertising; (1,299) Contracted

Services

Capital Outlay 133,797 91,546 FEMA reimbursement for Convention Center Boardwalk and Sunset Room; 42,251 insurance

reimbursement for Sunset Room damage

(224,092)

Information Technology Fund Revenue:

Insurance Claim Payments 30,898 Lightning strike insurance reimbursement

Prior Year Reserves 22,000 AS400 Purchase

52,898

Information Technology Fund Expenses:

Personal Services 1,294 Interdepartmental Labor Non-Personal Services 51,604 22,000 AS400 Purchase; 30,898 Lightning strike damage

(1,294) to cover interdepartmental labor

52,898

Service Center Fund Revenue:

Service Charges to Other Funds (99,693) (127,819) Fuel revenue; (75,864) Parts revenue; 103,990

labor revenue

Service Center Fund Expenses:


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Personal Services 6,440 8,430 Full-Time Salaries; 669 Part-Time Salaries; 955

Interdepartmental Labor; 910 Overtime; 4,080 Retirement

314 ICMA match; 5,288 Unemployment; (2,974) FICA

(5,541) Health insurance; (5,691) Retiree health insurance

Non-Personal Services (106,133) (99,693) Purchases for resale fuel and parts; (6,440)

Building & Equipment maintenance

(99,693)

Vehicle & Equipment Trust Fund Revenue:

Service Charges to Other Funds (17,000) Antenna revenue

State and Federal Grants (174,518) Reduction of FY 13 MTA grants for bus purchase to actual

(191,518)

Vehicle & Equipment Trust Fund Expenses:

Non-Personal Services 61,603 33,216 Reinstall radio equipment on water tower

4,000 Cellular antenna fee evaluation; 24,387 Radio

testing equipment

Capital Outlay (253,121) (33,216) cover reinstallation of radio equipment; (4,000)

cover cellular antenna fee evaluation; (24,387) cover

purchase of radio testing equipment; (17,000) coverantenna revenue reduction; (174,518) reduction of FY 13

MTA bus purchase grants

(191,518)


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Hurricane Sandy

Total Budgeted FEMA Insurance Cost to

Fund Expenses Expenses Reimbursement Proceeds Cover

General 1,001,978.08 214,369.92 545,251.00 0.00 242,357.16

Water 26,003.12 13,762.56 12,153.00 0.00 87.56Wastewater 37,465.05 13,358.05 24,107.00 0.00 0.00

Transportation 13,001.13 3,699.46 0.00 0.00 9,301.67

Airport 2,556.83 819.07 0.00 0.00 1,737.76

Golf Course 10,847.62 4,345.37 5,359.00 0.00 1,143.25

OCCC 210,323.37 3,556.02 91,545.62 42,251.20 72,970.53

IT 6,691.10 3,798.75 0.00 0.00 2,892.35

Purchasing 17,644.41 4,149.82 0.00 0.00 13,494.59

1,326,510.71 261,859.02 678,415.62 42,251.20 343,984.87


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ORDINANCE 2013-

TOWN OF OCEAN CITY

OPERATING BUDGET

FISCAL YEAR 2013

AMENDMENT # 1 AMENDMENT # 2 AMENDMENT # 2

SOURCE SECOND READING FIRST READING SECOND READING

Section I, General Fund:

A. Anticipated Revenue:

Property Taxes $ 41,442,940 $ 41,424,940 $ 41,424,940

Other Taxes 14,588,755 15,516,325 15,516,325

Licenses and Permits 3,921,363 4,042,777 4,042,777

Revenue From Other Agencies 4,440,489 5,525,478 5,525,478

Charges For Services 8,731,492 8,718,750 8,718,750

Fines and Forfeitures 675,000 762,165 762,165

Other Revenue 826,106 886,152 886,152

Prior Year Reserves 3,809,250 2,981,680 2,981,680

Total Revenue $ 78,435,395 $ 79,858,267 $ 79,858,267

B. Anticipated Expenditures:

General Government $ 3,666,245 $ 3,927,903 $ 3,927,903

Public Safety 33,662,945 33,729,579 33,729,579

Public Works/Beach Maintenance 5,212,513 5,203,405 5,203,405

Sanitation and Waste Removal 5,568,131 5,392,481 5,392,481

Highways and Streets 4,919,317 5,782,807 5,782,807

Economic Development -Tourism 7,227,878 8,002,251 8,002,251Culture and Recreation 7,601,107 7,392,286 7,392,286

Debt Service 4,551,710 4,551,710 4,551,710

Sub Total $ 72,409,846 $ 73,982,422 $ 73,982,422

To Transportation Fund 1,927,997 1,927,997 1,927,997

To Airport Fund 125,977 125,977 125,977

To Convention Center Fund 1,483,575 1,333,871 1,333,871

To Vehicle Trust 488,000 488,000 488,000

To Capital Projects 2,000,000 2,000,000 2,000,000

Total Expenditures $ 78,435,395 $ 79,858,267 $ 79,858,267


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Section II, Water Fund:


Water Sales $ 3,349,934 $ 3,349,934 $ 3,349,934

Water Fixture Charge 3,486,777 3,486,777 3,486,777

Service Charges 186,794 186,794 186,794

Capacity/Impact Fees 55,440 55,440 55,440

Revenue From Other Agencies 0 12,153 12,153

Prior Year Reserves 161,966 161,966 161,966

Total Revenue $ 7,240,911 $ 7,253,064 $ 7,253,064


Personal Services $ 1,926,770 $ 1,895,260 $ 1,895,260

Non-Personal Services 3,180,256 3,223,919 3,223,919

Debt Service 1,068,885 1,068,885 1,068,885Capital Outlay 1,065,000 1,065,000 1,065,000


Section III, Transportation Fund:


Bus Revenue $ 2,945,077 $ 2,835,903 $ 2,835,903Train Revenue 1,073,051 1,102,326 1,102,326

Federal and State Grants 3,069,840 3,093,934 3,093,934

Capital Asset Sales 12,930 12,930 12,930

Transfer-In From General Fund 1,927,997 1,927,997 1,927,997


Total Revenue $ 9,082,876 $ 9,027,071 $ 9,027,071




Capital Outlay 1,737,159 1,737,159 1,737,159



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Section IV, Wastewater Fund:


Wastewater Treatment Charges $ 11,041,867 $ 11,066,867 $ 11,066,867

Service Charges 958,578 994,522 994,522

Build America Bond Subsidy 133,381 133,381 133,381

Revenue From Other Agencies 0 24,107 24,107

Capacity/Impact Fees 96,800 96,800 96,800


Total Revenue $ 12,382,230 $ 12,637,743 $ 12,637,743




Debt Service 3,555,417 3,555,417 3,555,417Capital Outlay 1,100,000 1,126,209 1,126,209


Section V, Airport Fund:


Fuel Sales $ 729,600 $ 729,600 $ 729,600

Rents and Other Revenue 351,530 354,623 354,623State and Federal Grants 427,500 427,500 427,500

Service Charges 108,000 108,000 108,000

Transfer-In From General Fund 125,977 125,977 125,977


Total Revenue $ 2,039,937 $ 2,043,030 $ 2,043,030


Personal Services $ 311,695 $ 311,695 $ 311,695


Debt Service 146,082 146,082 146,082

Capital Outlay 450,000 450,000 450,000



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Section VI, Municipal Golf Course Fund:


Service Charges $ 1,737,052 $ 1,737,052 $ 1,737,052

Sales and Concessions 446,097 446,097 446,097

Other Revenue 56,628 64,364 64,364


Total Revenue $ 2,268,147 $ 2,275,883 $ 2,275,883




Transfer to General Fund 150,758 150,758 150,758

Capital Outlay 22,402 22,402 22,402


Section VII, Convention Center Fund:


Service Charges $ 1,813,428 $ 1,743,726 $ 1,743,726

State and County Grants 1,549,102 1,485,934 1,485,934

Food & Beverage Tax 1,110,000 1,110,000 1,110,000

Transfer-In From General Fund 1,483,575 1,333,871 1,333,871

Prior Year Reserves 1,150,534 1,150,534 1,150,534

Insurance Claim Payments 0 58,482 58,482

Total Revenue $ 7,106,639 $ 6,882,547 $ 6,882,547




Debt Service 2,328,310 2,328,310 2,328,310

Transfer to Debt Service Reserves 100,000 100,000 100,000

Capital Outlay 0 133,797 133,797



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Section VIII, Information Technology Fund:


Service Charges To Other Funds $ 1,743,443 $ 1,743,443 $ 1,743,443

Insurance Claim Payments 0 30,898 30,898


Total Revenue $ 1,788,284 $ 1,841,182 $ 1,841,182



Non-Personal Services 867,306 918,910 918,910

Capital Outlay 0 0 0


Section IX, Service Center Fund:




Total Revenue $ 5,383,568 $ 5,283,875 $ 5,283,875




Debt Service 0 0 0




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Section X, Vehicle & Equipment Trust Fund:



State and Federal Grants 3,602,793 3,428,275 3,428,275

Sale of Assets 150,000 150,000 150,000

Transfer In From General Fund 488,000 488,000 488,000


Total Revenue $ 6,726,618 $ 6,535,100 $ 6,535,100


Non-Personal Services $ 785,721 $ 847,324 $ 847,324

Debt Service 0 0 0

Transfers Out 0 0 0

Capital Outlay 5,940,897 5,687,776 5,687,776


Section XI, Risk Management Fund:



Interest Earned 65,081 65,081 65,081Prior Year Reserves 854 854 854

Total Revenue $ 2,175,689 $ 2,175,689 $ 2,175,689



Non-Personal Services/Claims 1,938,749 1,938,749 1,938,749




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Section XII, Pension Trust Funds:


Employer Contributions $ 6,128,044 $ 6,128,044 $ 6,128,044

Employee Contributions 1,715,000 1,715,000 1,715,000

Investment Earnings 3,925,000 3,925,000 3,925,000

Total Revenue $ 11,768,044 $ 11,768,044 $ 11,768,044


Benefit Payments $ 4,225,000 $ 4,225,000 $ 4,225,000


Reserve for Employee's Retirement 6,943,044 6,943,044 6,943,044


Section XIII, OPEB Trust Funds:


Employer Contributions $ 3,858,750 $ 3,858,750 $ 3,858,750

Employee Contributions 155,000 155,000 155,000

Investment Earnings 235,000 235,000 235,000

Total Revenue $ 4,248,750 $ 4,248,750 $ 4,248,750


Benefit Payments $ 850,000 $ 850,000 $ 850,000


Reserve for Retiree Health 3,343,750 3,343,750 3,343,750



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Section XIV, General Capital Projects Fund:


General Fund Contribution 2,000,000 2,000,000 2,000,000

Bond Proceeds 0 0 0

Inlet Lot Parking Revenue 290,000 290,000 290,000

Total Revenue $ 2,290,000 $ 2,290,000 $ 2,290,000


Street Paving 2,000,000 2,000,000 2,000,000

Reserve for Future Capital Projects 290,000 290,000 290,000


Section XIV, All Funds Expenditure Summary:

General Fund $ 78,435,395 $ 79,858,267 $ 79,858,267

Water Fund 7,240,911 7,253,064 7,253,064

Transportation Fund 9,082,876 9,027,071 9,027,071

Wastewater Fund 12,382,230 12,637,743 12,637,743

Airport Fund 2,039,937 2,043,030 2,043,030

Municipal Golf Course Fund 2,268,147 2,275,883 2,275,883

Convention Center Fund 7,106,639 6,882,547 6,882,547

Management Information Services Fund 1,788,284 1,841,182 1,841,182

Service Center Fund 5,383,568 5,283,875 5,283,875Vehicle & Equipment Trust Fund 6,726,618 6,535,100 6,535,100

Risk Management Fund 2,175,689 2,175,689 2,175,689

Pension Trust Funds 11,768,044 11,768,044 11,768,044

OPEB Trust Fund 4,248,750 4,248,750 4,248,750

Sub Total $ 150,647,088 $ 151,830,245 $ 151,830,245

LESS: Interfund Transfers (27,570,894) (27,304,497) (27,304,497)


Capital Projects Fund - General 2,290,000 2,290,000 2,290,000

Grand Total $ 125,366,194 $ 126,815,748 $ 126,815,748


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Section XV, Special Authorization - Budget Manager:

The Budget Manager shall be authorized to reallocate departmental appropriations among the various

objects of expenditures as she deems necessary. Such changes shall be approved by the Finance

Administrator & City Manager.

Section XVI, Restrictions - City Manager:

A. The utilization of any contingency appropriation shall be accomplished only with prior

authorization from the Mayor and Council.

B. Utilization of appropriations established in the Capital Improvement Fund may be

accomplished only with the express approval of the Mayor and Council.

Section XVII, Tax Rate:

An Ad Valorem Tax Rate of $0.4585 per $100 of assessed valuation of real property and a rate of $1.29

per $100 of assessed valuation of corporate and personal property tax is required to fund this budget.

INTRODUCED at a meeting of the City Council of Ocean City, Maryland held on September 16, 2013.

ADOPTED AND PASSED, by the required vote of the elected membership of the City Council

and approved by the Mayor at its meeting held on October 7, 2013.

DAVID L. RECOR, CITY MANAGER RICHARD W. MEEHAN, MAYOR

KELLY L. ALLMOND, CITY CLERK LLOYD MARTIN, PRESIDENT

MARY P. KNIGHT, SECRETARY

ADOPTED:

Date

MOTION TO ADOPT BY:

MOTION SECONDED BY:

VOTE: FOR: AGAINST:


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4. NEW BUSINESSE. FY14 Pension and Retiree Health Fund Contributions

presented by Finance Administrator


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TOWN OF


TO: The Honorable Mayor, Council President and Members of CouncilFROM: David L. Recor, ICMA-CM, City Manager

RE: FY-14 Pension and Retiree Health ContributionDATE: August 29, 2013

ISSUE(S): Request approval to make contributions to the pension andretiree health funds.

SUMMARY: At their meeting on August 28, the Pension Trustees voted to

request that the Council make the actuarial recommendedcontributions of $3,331,300 for the Public Safety Plan;

$2,351,374 for the General Employees Plan, and $3,617,000 forthe Other Post-Employment Benefit Trust Fund (retiree health)

for fiscal year 2014.

This is $14,256 less than was budgeted for FY-14. The

contributions were calculated using a 10-year, level percent ofpay, open gain/loss basis.

I recommend that the contributions to the plans be divided into

three payments with one-third paid in October, November, andDecember 2013.

FISCAL IMPACT: $9,299,674

RECOMMENDATION: Make the actuarial recommended contribution and divide the

contributions into three payments.

ALTERNATIVES: Make one lump sum payment in December 2013.

RESPONSIBLE STAFF: Martha J. Bennett, Finance Administrator

COORDINATED WITH: Wayne Evans, Human Resource Director

ATTACHMENT(S): None

Agenda Item # 4E

Council Meeting Sept. 10, 2013