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September 1, 2011 Sponsored Programs Grant Coordinator/Administrat or Meeting

September 1, 2011 Sponsored Programs Grant Coordinator/Administrator Meeting

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Page 1: September 1, 2011 Sponsored Programs Grant Coordinator/Administrator Meeting

September 1, 2011

Sponsored ProgramsGrant

Coordinator/Administrator Meeting

Page 2: September 1, 2011 Sponsored Programs Grant Coordinator/Administrator Meeting

• Introduce Kim Dawson – Kim Dawson & Betsy Mudge, Corporate & Foundation Relations (CFR)

• Organization & Relationship of CFR – Kim Dawson, CFR• Introduce Tamara Hemingway – Tracy Arwood, Office of

Research Compliance (ORC)• Fall 2011 ORC Brown Bag Series: Responsible Conduct of

Research Training – Tracy Arwood, ORC• PI Certification Update – Kristin LaRoche, Office of Sponsored

Programs (OSP)• F&A Rates: Application of Stepped F&A Rates on Awards When

Proposals Submitted under Provisional Rates – Mike Strickland, OSP

• SPAA Name Changed to GCA – Roberta Elrod, Grants & Contracts Administration (GCA)

• Cost Sharing: 129XXXX and 149XXXX - Roberta Elrod, GCA• Supplemental Funding for Existing Sponsored Projects –

Stephanie Duncan, GCA

Agenda

Page 3: September 1, 2011 Sponsored Programs Grant Coordinator/Administrator Meeting

Corporate & Foundation Relations

(CFR)

-Kim Dawson & Betsy Mudge, Corporate & Foundation Relations (CFR)

Page 4: September 1, 2011 Sponsored Programs Grant Coordinator/Administrator Meeting

Organization & Relationship of CFR

-Kim Dawson & Betsy Mudge, Corporate & Foundation Relations (CFR)

Page 5: September 1, 2011 Sponsored Programs Grant Coordinator/Administrator Meeting

Corporate & Foundation Relations

Organization Chart

Page 6: September 1, 2011 Sponsored Programs Grant Coordinator/Administrator Meeting

CFR Team & Development OfficersContacts

• Contact information for Corporate & Foundation Relations – http://www.clemson.edu/corporations/contact-us.html

• List of Development Officers with contact information – http://www.clemson.edu/giving/contactus.html

Page 7: September 1, 2011 Sponsored Programs Grant Coordinator/Administrator Meeting

Introduction of Tami Hemingway

and

Fall 2011 ORC Brown Bag Series

-Tracy Arwood & Tamara Hemingway, Office of Research Compliance (ORC)

Page 8: September 1, 2011 Sponsored Programs Grant Coordinator/Administrator Meeting

2011 ORC Brown Bag Series

• Responsible Conduct of Research

Training (RCR) – http://www.clemson.edu/research/compliance/integrity/tr

aining.html

http://www.clemson.edu/research/compliance/integrity/rcr_trainin

g_program.html

• See handout for 2011/2012 RCR series

Page 9: September 1, 2011 Sponsored Programs Grant Coordinator/Administrator Meeting

PI Certification Update

-Kristin LaRoche, Office of Sponsored Programs (OSP)

Page 10: September 1, 2011 Sponsored Programs Grant Coordinator/Administrator Meeting

PI Certification Update

• First three-year renewal for PI Certification Program approaching soon

• Team comprised of Cris Boggs, Bettie McGowan-Hudson, Kristin LaRoche and Roberta Elrod

• Goal – to have updated PI Certification available in October 2011

Page 11: September 1, 2011 Sponsored Programs Grant Coordinator/Administrator Meeting

PI Certification Update (cont’d)

• Adding new modules for reporting, copyrights, export control, intellectual property and conflict of interest

• How it will work:o As individual’s certification anniversary date

approaches, he/she will receive three e-mail reminders over 8-week period

o Fourth e-mail will be final reminder, notifying him/her that certification has expired

o Report will be generated nightly & e-mailed to College & OSP Grant Coordinators/Administrators listing individuals whose certification has expired

Page 12: September 1, 2011 Sponsored Programs Grant Coordinator/Administrator Meeting

SPAA Name Changed to GCAand

Cost Sharing: 129XXXX and 149XXXX-Roberta Elrod, Grants & Contracts Administration (GCA)

Page 13: September 1, 2011 Sponsored Programs Grant Coordinator/Administrator Meeting

SPAA Name Changed to GCA

• Sponsored Programs Accounting & Administration (SPAA) formerly reported to Comptroller and was part of the Division of Financial Affairs

• Effective July 1, 2011, SPAA began reporting to the Vice President for Research and became part of the Division of Research

• Department name changed to Grants & Contracts Administration (GCA) effective July 13, 2011

Page 14: September 1, 2011 Sponsored Programs Grant Coordinator/Administrator Meeting

Cost Sharing: 129XXXX and 149XXXX

• Change in allocation of research infrastructure support (F&A – indirect return) funding to funds 12 and 14 effective 7/1/11 has prompted change in assigning companion cost share project numbers

• Cost sharing provided by research infrastructure support will now be set up as follows:o 129XXXX projects for PSAo 149XXXX projects for E&G

• Cost sharing provided by faculty release time will still be documented in 159XXXX projects

Page 15: September 1, 2011 Sponsored Programs Grant Coordinator/Administrator Meeting

Cost Sharing: 129XXXX and 149XXXX

(cont’d)

• Fiscal managers in Grants & Contracts Administration will request the specific cost share fund group from the college contact in the e-mail award notification

• If/when a 159XXXX project is no longer needed, college contacts should notify appropriate fiscal manager in GCA

Page 16: September 1, 2011 Sponsored Programs Grant Coordinator/Administrator Meeting

Supplemental Funding for Existing Sponsored

Projects

-Stephanie Duncan, Grants & Contracts Administration (GCA)

Page 17: September 1, 2011 Sponsored Programs Grant Coordinator/Administrator Meeting

Supplemental Funding for Existing Sponsored

Projects• Effective immediately sponsored projects

receiving supplemental funding with a different F&A rate from the primary award will be assigned a new project number

• Example:o NSF funded project with 48.5% MTDC F&A rate

receives REU supplemental funding with a rate of 25% of participant support stipend. A new project number will now be assigned to the REU supplement rather than one project number being assigned to both blocks of funding with an effective F&A rate

Page 18: September 1, 2011 Sponsored Programs Grant Coordinator/Administrator Meeting

QUESTIONS???

Next Meeting: November 17, 2011

1:30 p.m. 132 Fluor Daniel

Send questions/suggestions for next meeting to:[email protected]

byOctober 20, 2011