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SEP Enhancement – Phase II (1) Data Sharing (DS)
(P. 107 – 114 of Operation Manual)
provides functions for EMB and schools respectively to generate and disseminate questionnaire survey set(s) online to target respondents / a group of schools and gather survey results into a centralized system
cross-group or cross-school comparison reports can be generated from the collected responses
SEP Enhancement – Phase II (2) Knowledge Management (KM)
(P. 114 – 121 of Operation Manual) provides a simple means for EMB / schools to monitor
ITEd progress
schools may administer KM survey(s) at any time and review the results by means of the KM reports
schools may on request administer the KM survey and return the data to EMB
DS - Overview
EMB or
DS HostDS Client
DS Questionnaire
Local Target User(s)
PublishedQuestionnaireResponses
Responses
Cross-school, Cross-group Comparison Reports
Responsesfrom
DS Client
1.
2.3.
4.
5.
DS – Properties any SEP server can act as a host (DS HOST) to prepare a
survey and collect data other SEP servers may act as clients (DS CLIENT) to
administer a survey DS survey consists of ONE questionnaire only the questionnaire is prepared by DS Host and should be
distributed to DS clients DS Clients should administer the survey and return the survey
results back to the DS Host ONLY some survey groups can be pre-defined for the questionnaire
to facilitate subsequent data analysis DS Clients are responsible for assigning users to the pre-
defined groups properly
DS – Data Submission
EMB
DS Host
DS Client
DS ClientResponse Data File
(e.g. Email)
Response Data File(e.g. Email)
Online Submission
DS – DS Host (3)
Support 2 types of target groups:
1. Any Group2. Special Group
- Form Level- Others
DS – DS Host (4)
Protect DS Questionnaire with password
Upload Target School List1. For submission status checking2. For cross-school comparison
DS Host can disseminate the DS Questionnaire File to DS client(s) via different means Email FTP URL Zip and encrypt the file, if necessary
DS – DS Host & DS Client
DS – DS Client (1)
ESDARegistration Key
DS / KMRegistration Key
School
1. Enable DS Client Feature2. Define School Sector3. Confirm School Identity
for Data Submission
Registration
1
2
DS – DS Client (3)
Select target user(s) according to the pre-defined target group(s)e.g. P1(Primary) and P2(Primary)
DS – DS Host (8)
Cross-group / Cross-school Comparison Report1. Compare by Target Group
2. Compare by School
DS - Demonstration DS Host
1. Prepare a DS questionnaire
2. Select target class levels
3. Prepare a target school list
4. Export a DS questionnaire file
9. Import a DS response file
10. View reports
DS Client
5. Import a DS questionnaire file
6. Publish a DS questionnaire
7. Do a published questionnaire
8. Export responses to a DS response file
Knowledge Management (KM)
The objective of school KM feature is to provide a simple means to schools to monitor ITEd progress KM Survey(s) consists of set(s) of questionnaire(s) prepared by
EMB specific KM reports can be generated based on a pre-set
framework schools may administer KM survey(s) at any time and review the
results of the KM reports schools may on request administer the KM survey and return the
data to EMB (via WebSAMS CDS or other means)
KM - Overview
EMB School
KM Questionnaire Set with specific reports
Local Target User(s)
PublishedQuestionnaireResponses
Responses
Cross-school, Cross-group Comparison Reports
Responsesfrom
Schools
1.
3.4.5.
6.
Data Collection Requirement File
2.
School KM Reports
Responses
a set of questionnaires is prepared by EMB in EMB SEP and exported as a KM questionnaire file
schools can download the questionnaire file and import it into School SEP and are free to publish the questionnaires within the KM questionnaire set
the questionnaires are designed with a pre-set framework and a set of special reports can be generated in the report generator
a data collection requirement file is decided for KM data collection
KM - Properties
KM - Dissemination of related files KM questionnaire set and data collection
requirement file are disseminated to schools through :- SEP Homepage * Email * WebSAMS CDS
* Target for specific schools
KM – Import KM Questionnaire Set (1)
Import KM Questionnaire Set
The KM file is available at “School SEP Package Download” of SEP homepage.
KM – Import Data Collection Requirement File (1)
Import Data Collection Requirement File
The requirement file may be made available at “School SEP Package Download” of SEP homepage.
KM – Import Data Collection Requirement File (2)
Publish KM Questionnaire(s) based on the requirement file
KM – Export ResponsesExport Responses based on the
requirement file
-To export response data file, all questionnaires defined in the requirement file must be published.
-Only questionnaire data that fall within specific date range / class level(s) as stored in the data collection requirement file will be extracted to a response file.
KM – Reports
Results Summary
Self-Evaluation Rubric
Stakeholders’ Questionnaire
Attributed Questionnaire Item