SENIOR CLASS MEETING

2011

Records Office

I. GraduationII. ResidencyIII. LicensureIV. To Do List

Today:

GRADUATION

Graduation Requirements Review$150 non-compliance fee

Diploma Order Form

Graduation News Release

Reminder: Graduation Paperwork Due by 5:00 Today

◦May 15, 2011 UASOM Sunday Commencement

Ceremony

◦June 4, 2011 Diploma Date / Saturday Graduation Date

Graduation Date

After June 4

Provided All coursework completed All grades received Step 2 CK and OSCE “Pass” reported Step 2 CS taken

When can Records verify your graduation?

Everything has to be clear before we can release it. ◦ Courses, grades, test scores◦ Clear account balance◦ Pager, library books

When you get your diploma check it◦ Correct? Damage in delivery?◦ If it is incorrect or there is damage due to delivery,

we’ll order another original diploma after you return the damaged one.

Diploma

Caution: In your legal name as recorded in Self Service at the time of graduation - no retroactive name changes. Please check Self Service to verify your name is correct there.

Caution: Don’t leave your original diploma with anyone at your residency or at a state licensing board.

Diploma

UASOM issues only one original diploma

Replacement diploma if damaged, lost, or destroyed◦ Affidavit that is notarized◦ Replacement fee◦ Notation on diploma that it is a reissue◦ Policy:

http://main.uab.edu/uasom/2/show.asp?durki=38804

Diploma

Certified copy of diploma◦Comes from Records Office with official

seal

◦Is not a photocopy of your diploma

◦Is not a laminated wallet-size copy of diploma

Diploma

RESIDENCY

Depends on program Transcript Form Certified copy of diploma Letter

What documents will you need?

Depends on program and state Some ASAP after Match Some as soon as coursework completed but prior to diploma date

Some after diploma date

When do they need to be there?

Current StudentsRecords section

Medical Student Records Request

https://services.medicine.uab.edu/RecordsRequest/Login.aspx?ReturnUrl=%2fRecordsRequest%2fSetRedirect.aspx

How do you request these documents?

Login with Blazer ID & password

Fill in information & submit

Select documents…click to finalize order

Log back in and look◦Status◦Date

How do you it’s been sent?

LICENSURE

Depends on the stateDocuments from UASOM

◦Transcript◦Form◦Letter◦Certified copy of diploma◦To request documents log in exactly as you do now.

What’s needed to get a license?

Alabama:◦Were you ever on probation?◦Were you ever disciplined for

unprofessional conduct or behavior?◦Were there any limitations or special

requirements imposed on you?

Other states may want to know about any leaves of absence

Questions related to education

UASOM answers these questions and is required to send details and supporting documentation for “Yes” answers

Typically you have to answer these as well Discrepancies between what you say and

what we say are a problem How do you remember? PRINT OUT YOUR

ACADEMIC SUMMARY from Student Self Service

Answering those questions

TO DO

Step 3◦Please give permission for your score to

be reported to UASOM when you register for Step 3. Scores are used for inclusion in USMLE score reports and for internal record keeping.

  Medical Alumni Association

Other things to consider

CHECK Academic Summary◦ All course requirements met?◦ All grades posted?◦ Passing scores on OSCE & Step II CK posted?◦ Score on Step 2 CS posted?

Note: If taken in April or May, bring verification from testing center to Ms. McChesney

PRINT at least one copy of Academic Summary for your personal records

Contact: Sharon McChesney, samm@uab.edu

To Do Checklist : Grades

IMPORTANT: University policy does not allow us to release your diploma to you if you have any financial obligation to UAB or UA.

Account balance clear at UAB? Contact: Student Accounting, 934-3570

Account balance clear at UA (if applicable)? Contact: Mary Kay Hannah, 205-348-1384

Drop/Add fees paid?Contact: Lacy Gilliland, lacyg@uab.edu

Library books returned &/or fines paid?Contact: Lister Hill Library, 934-2460

To Do Checklist: Money Matters

Today:◦ Signed Graduation Requirements Review◦ Diploma Order Form◦ Graduation News Release

Diploma Pick-up form (if you want someone else to pick up your diploma )

AAMC Graduation Questionnaire http://www.aamc.org/data/gq/

To Do Checklist: Forms/Questionnaire

Locker emptied (anything left discarded mid-June)

Pager returned to UAB Radio Paging (934-2599)◦After all coursework completed ◦Before June 4, 2011

To Do Checklist: Housekeeping

BLS and health compliance – You must stay current and in compliance until the date your last course ends

Check @uab.edu email daily both before graduation and after graduation until you have your diploma. Note: Email accounts for students are retained for 1

year after the student leaves UAB.  For information on how to manage your address following deletion, see http://main.uab.edu/Sites/it/faqs/48986

Random

Current Students pageRecords sectionGraduation Documents

Where to find all this

Volker Hall 107934-4964

Debbie Blackstone, RegistrarLacy Gilliland, Scheduling CoordinatorErnest Grimes, Verification SpecialistSharon McChesney, Grades SpecialistLauren Ruffrage, Asst Registrar for Data

From all of us in Records…CONGRATULATIONS !