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Senate Standing Committee on Academic Planning & Priorities Friday, September 11, 2015
Senate Standing Committee on Academic Planning & Priorities
Friday, September 11, 2015 9am - Noon
Surrey Campus, Cedar 2110
A G E N D A
1. Call to Order ............................................................................................................ Jennifer Au
2. Confirmation of Agenda
3. Approval of Minutes - May 15, 2015
4. Pending Business
5. Chair's Report ......................................................................................................... Jennifer Au
6. Updates on the New Program Development, Revision and Approval Process and Timeline .............................................................................................. Jennifer Au
7. Quality Assurance Framework ..................................................................................Alan Davis
8. GV10: Mission, Vision and Values Development and Amendment Policy and Procedures ...............................................................................................Alan Davis
9. SSCAPP Mandate and Membership ........................................................................ Jennifer Au
10. For Information: Fiscal year 2016-17 Budget Presentation Schedules ................... Jennifer Au
11. Items for Discussion
12. Adjournment
Next Meeting
Friday, Ocotber 2, 2015 9am - Noon Surrey Campus, Cedar 2110
SSCAPP May 15, 2015 Page 1
MINUTES
Senate Standing Committee on Academic Planning and Priorities
Friday, May 15, 2015, 9am
Surrey Campus, Cedar Building, Room 2110
Present:
Jennifer Au Tru Freeman Romy Kozak Jerry Murphy Carolyn Robertson Gillian Welton Robert Wood / Chair
Regrets:
Amandeep Cheema Arthur Fallick Bruce Ferguson Don Mathewson Jan Penhorwood
Ex-Officio / Non-voting
Dana Cserepes Jane Fee Sal Ferreras Lori McElroy Tom Westgate
Guests:
Todd Mundle Stuart McIlmoyle
Recorder
Lori Scanlan / University Secretariat
1. Call to Order
The meeting was called to order at 9:05 am.
2. Confirmation of Agenda
Moved by Carolyn Robertson; seconded by Jerry Murphy:
THAT the Agenda be confirmed. Motion Carried
3. Approval of Minutes of April 17, 2015
Moved by Jerry Murphy; seconded by Gillian Welton:
That the Minutes of April 17, 2015 be approved as amended. Motion Carried
4. Pending Business
Sal Ferreras, Provost and Vice President Academic, discussed the Teaching and Learning Sub-committee and shared information from various consultations. A plan for Teaching and Learning has been undertaken and will be shared with SSCAPP when it is ready.
5. Chair’s Report
No Report
6. Mandate Revision: SSCAPP
The committee reviewed revisions to its mandate and suggested a few amendments to clarify the wording.
SSCAPP May 15, 2015 Page 2
The committee discussed the following issues and felt that further research is required before it can determine if they should be a part of the SSCAPP mandate: admission requirements, articulation affiliations, and contractual agreements.
Action: Jane Fee to talk to the Provost regarding Articulation affiliations and contractual agreements as part of the SSCAPP Mandate.
7. Internationalization Plan / Stuart McIlmoyle
Stuart McIlmoyle, Associate Vice President International, presented the KPU Internationalization Plan. He explained the process and consultations used to develop the plan and how it ties to Vision 2018 and the Academic Plan.
Topics discussed included:
The integration of domestic and international students
The Global Competency Program and certificate
The development of a “Gap Year Experience” for students
The recognition of students’ international credentials and education
The acquisition of foreign language
The building of sustainable partnerships and the impact of ethical and sustainable decision making
The need to ensure that criteria are measurable
Moved by Carolyn Robertson; seconded by Tru Freeman:
THAT SSCAPP endorse KPU’s Internationalization Plan. Motion Carried
8. Strategic Enrolment Management (SEM)
The Provost presented the SEM and explained that it was a deliverable of the Vision 2018 document. He emphasized the importance of the plan’s phases and explained how Phase two will be focused on decisions and bringing those decision to key groups for consultation. Dr. Ferreras discussed the need for qualitative measures and their importance, especially for some of the smaller KPU programs.
Discussion included:
The necessity to supply programming focused on mature student requirements
The projected 4% increase in headcount and the need to develop a proper enrollment projection model
The possibility for growth in English Language Studies and Academic and Career Preparation under the new “Pathways to University Studies” model
The Provost ended his presentation by sharing how the consultation process for Phase two would be similar to that used for the Academic plan with discussions beginning in Fall 2015.
Moved by Gillian Welton; seconded by Carolyn Robertson:
THAT SSCAPP recommend the Strategic Enrollment Management Plan for approval by Senate.
Motion Carried
SSCAPP May 15, 2015 Page 3
9. Items for Discussion
No items were brought forward.
10. Adjournment
The meeting adjourned at 11:29 AM.
1
A Proposal for a Quality Assurance Framework for KPU
Office of the President and Vice Chancellor
Draft: August 10, 2015
Quality assurance (QA) processes and frameworks for higher education have been adopted around the
world by provinces, states, nations and international collectives. Assessing the quality of programs and,
increasingly, the learning outcomes of program graduates, is a vital aspect of any credible institution or
system.
For KPU, while a number of policies and processes exist, adopting an overall framework would help to:
address the call for increased public accountability
identify duplication and gaps in current evaluations
include the academic support services that contribute to learner success
align QA with the goals of the Academic Plan and Vision 2018
ensure balance between imposed accountability (we understand AVED to be considering a
similar process) and continuous improvement and innovation in curricular and teaching
developments.
There are many systems, especially from elsewhere in Canada, the US, Australia and Europe, that can be
adopted or adapted. No overarching QA system exists in BC, but KPU is typical in having a number of
regular and relevant reporting channels:
KPU reports annually to the Ministry of Advanced Education through its Accountability Plan and
Report;
degree program proposals require ministerial approval in the context of the Degree Quality
Assessment Board (for which KPU has Exempt Status, and needs to ensure that it continues to
meet the necessary criteria for such status and) and which is itself consistent with the Council of
Ministers of Education Ministerial Statement on Quality Assurance of Degree Education in
Canada;
as a member of the Association of Universities and Colleges of Canada, KPU regularly has to
attests to the criteria for membership, which include having appropriate QA policies; and
several program areas such as Nursing, Business, Design and Trades are subject to external
validation and accreditation of various kinds.
2
In addition, KPU undertakes numerous surveys of students (with respect to their courses and
instructors), with graduates, and with the community. It also has in place, or is developing policies for
program development, revision, review and discontinuation.
Through its internal audit activity, KPU also reviews supporting services such as Information Technology,
and Purchasing etc.
Performance reviews of faculty, staff and administrators are required for all employees, and in some
cases these are undertaken in the context of collective agreements.
Adopting a QA framework at KPU is not complicated: a lot of work has been done elsewhere which has
already taken account of international best practices. The following proposal is based largely on the QA
processes found in Ontario universities and colleges which have evolved over decades of
implementation.
The KPU framework focusses on the policies, processes and practices for:
program design and development
continuous improvement of programs and curricula
continuous improvement of program delivery and assessment
continuous improvement of educational support services
allocation of resources to academic and support areas.
These 5 areas of the framework are expanded in the tables following.
The establishment of the KPU QA Framework requires broad consultation with all the stakeholders in
teaching and learning at KPU, and will be subject to a periodic audit which will involve:
A self-study by KPU on its implementation of the QA Framework undertaken by Institutional
Analysis and Plannning.
Depending on the outcome of this self study:
An audit of the self-study by a team of external colleagues
A report to Senate and to Board on the results of the audit, along with a plan for adjustments
and improvement.
After discussion with governance groups and the KFA, it is intended that this self-study and audit be
undertaken in the 2015/16 year.
3
QA Area Criteria
1. Program design and development
1.1 Policies and procedures exist and are implemented for new program development which prescribes the pertinent information needed to allow internal and external governance bodies to assess academic and fiscal viability.
1.2 Each program has clearly stated intended learning outcomes which are consistent with the credential being granted.
1.3 Each program’s intended learning outcomes are operationally meaningful and provide a sound basis for curricula development and revision and for the design of teaching and learning activities and assessments, are used in the day to day work of faculty, and are used in prior learning assessment.
1.4 Requirements for admission to, and continuation in each program, along with options for transferring credit and for prior learning assessment are derived from, and flow coherently from, the program’s stated learning outcomes.
1.5 All program requirements are accurately and clearly communicated to prospective and current students.
2. Continuous improvement in programs and curricula
2.1 Policies and procedures exist and are implemented for the regular review of programs and their stated learning outcomes that identify and rectify weaknesses, and facilitate the evolution of programs to maintain their relevance and fitness with the KPU Mission and with the needs of the region that KPU serves. Where relevant, external program review may also be required, or may serve in lieu of the KPU process.
2.2 Data is gathered from graduates, employers, students and other stakeholders are used for the regular quality assurance of all programs.
2.3 Systems exist that monitor improvement following program reviews. 2.4 Policies and procedures exist and are implemented that determine the continuation or
suspension of courses and programs 2.5 Policies and procedures exist and are implemented ensure the regular review of individual
courses to ensure their currency and relevancy, and their fit with the relevant program’s intended learning outcomes.
2.6 Assessment of the capabilities of program graduates (including knowledge, understanding, skills and attitudes) demonstrates consistency with the intended program learning outcomes.
3. Continuous improvement of program delivery and assessment
3.1 Policies and practices are established, implemented and monitored regarding the continuous improvement of teaching and learning strategies, with encouragement and support for innovation and new methods which are consistent with best practices and research.
3.2 Academic policies and procedures for assessment and appeals are established and implemented
4
across each program to ensure that evaluation methods are aligned with course objectives; methods are valid and reliable; required standards are clearly specified; learners receive prompt and constructive feedback (both formative and summative) and there is an appropriate process for student academic appeal and supplemental assessments.
4. Continuous improvement of educational support services
4.1 Policies and procedures are established, implemented and monitored to ensure that the library; learning centres; advising; financial aid; coöp and career services, counseling, and other academic support services meet the needs of students, and facilitate learning, and are provided by appropriately qualified faculty and staff.
5. Allocation of resources to academic and support areas
5.1 Policies and procedures exist and implemented to ensure that the teaching staff involved in any program:
possess the combination of experience and credentials appropriate to, and required by, the program’s stated learning outcomes;
provide the published learning experience, participate in reflective practice;
undergo initial and continuing professional development to enhance their teaching expertise and/or to ensure current in their subject matter; and
are oriented, coordinated and evaluated. 5.2 Policies and procedures exist and are implemented to ensure that teaching staff:
execute their professional responsibilities;
are accessible and available for student inquiries;
meet the needs of students and facilitate the achievement of the course objectives and thus the program intended learning outcomes;
provide prompt and constructive feedback to students; and
promote a positive attitude to learning for students. 5.3 Learning facilities, equipment and IT support the promised modes of delivery, and are accessible
to students. 5.4 Policies and procedures exist to ensure sufficient numbers and continuity of faculty and staff to
carry out both classroom and non-classroom support roles for student success. 5.5 Leadership, organization and the management of human resources, learning resources and
academic facilities are optimized without sacrificing quality. 5.6 Budgeting, financial services, facilities and IT ensure an appropriate level of support and
assistance to program areas and contribute to student achievement of intended learning outcomes.
Page 1 of 2 Policy No. GV10
Policy No.
GV10
Original Effective Date
Approving Jurisdiction Board of Governors
Reviewed:
Signed By Chair, Board of Governors
Revised:
Administrative Responsibility Office of the President
Mission, Vision and Values Development and Amendment Policy
A. CONTEXT AND PURPOSE
1. Kwantlen Polytechnic University (KPU) received its charter from the BC provincial government in 2008, and receives an annual mandate letter from the Government of British Columbia which provides specific expectations for that year.
2. Each public post‐secondary institution periodically interprets its charter and mandate in the
context of its mission, vision and values and through a process of stakeholder engagement so as to align with the changing needs of society, especially in the region it serves, and with the evolution of higher education, the nature of work, and emerging social, economic and cultural issues.
3. This policy clarifies the process by which these periodic reviews are undertaken. Normally this
would occur about every five years in the context of strategic planning, but other pressures or opportunities may prompt such a review at any time.
4. Section 35.2(6) of the University Act states that “the senate ……must advise the board, and
board must seek advice from the senate, on the development of educational policy for the following matters:
(a) the mission statement and the educational goals, objectives, strategies and
priorities of the special purpose, teaching university”.
5. The University Act, Section 62(2), also informs the accomplishment of the University’s mission and the achievement of its vision through the process of setting the annual budget:
“The president must prepare and submit to the board an annual budget in consultation with the appropriate standing committee of the senate”.
Page 2 of 2 Policy No. GV10
B. SCOPE AND LIMITS
1. This policy applies to all members of the KPU community – including, but not limited to students, faculty, staff, administrators, Board of Governors’ representatives, and members of the communities we serve who are asked to contribute to the discussion of KPU’s mission, vision and values and to the setting of annual priorities and the University’s budget.
C. STATEMENT OF POLICY PRINCIPLES
1. Kwantlen Polytechnic University will periodically undertake a review of its mission, vision and values statements in order to reflect its changing mandate from government and the current and future needs of students and communities in the region it serves.
2. Furthermore, within the terms of the mission, vision and values statements in effect, the annual
process of setting priorities and establishing the university budget is guided by KPU’s PRINCIPLES TO GUIDE BICAMERAL GOVERNANCE AT KWANTLEN POLYTECHNIC UNIVERSITY.
D. DEFINITIONS Refer to the related Procedures document for definitions which will enhance the reader’s interpretation of this Policy.
E. RELATED POLICIES & LEGISLATION University Act Vision 2018 KPU Academic Plan Board Governance Manual Senate Standing Committee on University Budget Mandate Senate Standing Committee on Academic Planning & Priorities Mandate Principles To Guide Bi‐cameral Governance at Kwantlen Polytechnic University
F. RELATED PROCEDURES Please see the Mission, Vision and Values Procedures GV10.
G. POLICY HISTORY
Review Date Revision Date
Page 1 of 2 Procedure No. GV10
Policy No.
GV10
Original Effective Date
Approving Jurisdiction Board of Governors
Reviewed
Signed By Chair, Board of Governors
Revised
Administrative Responsibility Office of the President
Mission, Vision and Values Development and Amendment Procedures
A. DEFINITIONS
1. Mandate: “A document giving an official instruction or command” (Canada Space Dictionary online). Kwantlen’s mandate from the Government of British Columbia includes the following statutory provisions:
“Section 47.1 of the University Act and the Designation of Special Purpose, Teaching Universities Regulation: A special purpose, teaching university must do all of the following:
provide adult basic education, career, technical, trade and academic programs leading to certificates, diplomas and baccalaureate and master’s degrees, English as a second language and adult special education programs that meet the needs of its designated region; and,
so far as and to the extent that its resources from time to time permit, undertake and maintain applied research and scholarly activities to support the programs of the special purpose, teaching university. “
2. Mission: A clear statement of KPU’s core purpose: what it strives to achieve, for whom, and how.
3. Values: The statement of KPU’s values guides all decision making and activities of the university, both individually and collectively.
4. Vision: The vision describes a future for KPU within a specified time frame. It thus sets a direction for the University that informs planning at all levels, and includes explicit strategic
Page 2 of 2 Procedure No. GV10
goals. Planning is then organized around these goals: the academic plan and resource allocation, as well as plans developed by each faculty and department.
B. PROCEDURES 1. The need for a review of the mission, vision and values can originate from anyone internal or
external to KPU through communication to the Board Chair, the Chancellor or the President, along with sufficient documentation that supports the proposal.
2. The request will be shared with the Board and the Senate, and each governance body will use its
own processes to determine if the request should or should not be accepted.
3. The Senate will provide advice to the Board on the need for such a review. The Board will consider that advice and instruct the President accordingly.
4. If a review is approved, the President will provide to the Board and to the Senate a detailed plan
for undertaking the review, including stakeholder involvement.
5. If a review is not approved, the President will report this to the Senate.
6. Senate will provide advice to the Board on the mission statement and the educational goals, objectives, strategies and priorities of the special purpose, teaching university (University Act Sec 35.2(6)(a)).
7. The annual processes of setting priorities and the university budget that align with the approved
Mission, Vision and Values will be undertaken in full consultation with the relevant senate standing committees.
C. RELATED POLICY
Refer to the Mission, Vision and Values Policy GV10
D. POLICY HISTORY Review Date Revision Date
2016-17 Budget Presentation Meetings
Service and Administration
Friday, October 16, 2015
Surrey Boardroom
Time Department PresentersTime Allotment
(mins)
9:00 Office of the VP Finance & Administration Jon Harding 15
9:15 Marketing & RecruitingJoanne Saunders
May Doerksen15
9:30 External & Government Affairs Marlyn Graziano 15
9:45 Office of Advancement Steve Lewarne 15
10:00 General Counsel Shelley Wrean 15
10:15 Break 15
10:30 Facilities
Karen Hearn
Kim Baxter
Iain Hunter30
11:00 Student ServicesJane Fee
Jennifer MacArthur45
11:45 Office of ResearchArthur Fallick
Leslee Birch20
12:05 Financial Services Kathy Lylyk 15
Kwantlen Polytechnic University
2016-17 Budget Presentation Meetings
Service and Administration
Friday, October 23, 2015
Surrey Boardroom
Time Department PresentersTime Allotment
(mins)
9:00 Provost & VP AcademicSal Ferreras
Natalie Walker 30
9:30 Continuing & Professional StudiesJim Pelton
Shannon Kloet 30
10:00 AVP Administration Harry Gray 15
10:15 Break 15
10:30 Information Technology
Maggie Fung
Keith Lau
Sukey Samra30
11:00 Institutional Analysis & PlanningLori McElroy
Sunita Wiebe 30
11:30 Office of Teaching & Learning Todd Mundle 15
11:45 Library
Todd Mundle
Lyn Benn
Ann McBurnie20
12:05 Lunch Break 55
13:00 InternationalStuart McIlmoyle
Ariana Arguello30
13:30 Deans 60
Kwantlen Polytechnic University
2016-17 Budget Presentation Meetings
Faculties
Friday, October 30, 2015
Langley 1030
Time Department PresentersTime Allotment
(mins)
8:30 Faculty of Health
Tru Freeman
Jean Nicolson-Church
Marc Guay45
9:15 School of Business
Wayne Tebb
Duane Radcliffe
Deborah Carmichael45
10:00 Break 15
10:15 Faculty of Arts
Diane Purvey
Associate Deans
Carla Deresh45
11:00 Science & Horticulture
Betty Worobec
Joel Murray
Lana Mihell60
12:00 Lunch Break 60
13:00 Academic & Career Advancement
Patrick Donahoe
Aimee Begalka
Lois Armerding45
13:45 Trades & TechnologyBrian Haugen
Amy Ditchburn45
14:30 Break 15
14:45 Wilson School of DesignCarolyn Robertson
Sarb Loodu/Caroline Barnhart 45
Kwantlen Polytechnic University