Seminardoku e

Sporthotel Valsana **** superior CH-7050 Arosa

Tel +41 (0) 81-378 63 63 Fax +41(0) 81-378 63 64 www.valsana.ch [email protected]

HAVE YOUR MEETING AND

INDULGE YOURSELF

AT THE SPORTHOTEL VALSANA

THE sports hotel in Switzerland!

IT’S GOOD TO HEAR, that you are considering having your next event, seminar, meeting or conference at our hotel. Thank you for your interest! We are looking forward to offering you advice and support to help you organise seminars, conferences, meetings, as well as business dinners and banquets. Should you require advice, ideas and help in organising that special social programme, we will be more than happy to be at your service. Until then – we are looking forward to meeting you! Have you ever attended a seminar and enjoyed stunning views at the same time? The combination of setting, infrastructure and social programmes is important. Besides our conference rooms, we can offer you a special location and suggestions for different ways to organise your event. The Sporthotel Valsana offers you everything you need to make seminars, meetings, company excursions, incentive trips, etc. a big success and pleasure – from planning, advice regarding the organisation, through to individual supervision and culinary delights.

Our conference rooms can accommodate between 10 – 80 people and are fully equipped

with modern technology. Furthermore, there are winter garden and balconies which are just

perfect for a refreshment break.

Besides work, do not forget the enjoyable part....

In Arosa it really is possible to combine work and pleasure. There are so many outdoor

activities to do in both Summer and Winter season. Should you prefer pure relaxation,

sporting activities or an unforgettable adventure - we have lots of ideas!

Page 2 of 19 Sporthotel Valsana **** superior

CH-7050 Arosa Tel +41 (0) 81-378 63 63 Fax +41 (0) 81-378 63 64

www.valsana.ch [email protected]

CONFERENCE RATES

DAILY CONFERENCE PACKAGES

The daily package rates include the following:

• Welcome coffee

• Room rental

• Mineral water in the meeting room

• Standard equipment: 1 overhead projector, 1 flip-chart

• 2 coffee breaks: in the morning “Croissant”, in the afternoon “Danish Pastries/Cakes“:

• 1 three-course-business lunch or buffet (buffet as from 15 people)

• Soft drinks (alcohol-free) and coffee at lunchtime

DAILY CONFERENCE „up in the sky“

For guests who do not live in Arosa, we offer following additional

options during summer season: The above package with the option (either or ):

� a coffee break or lunch (if desired)

� a day pass “Arosa All inclusive” card, which includes the following services: - Hörnli gondola cable-car, Arosa-Weisshorn cable car - RhB mountain railway Langwies to Arosa to Langwies - Village bus service - Boat and pedalo hire - Indoor ice rink - High rope course - Untersee swimming and sunbathing area - Driving Range fee (Sunday to Thusday) - Indoor parking Ochsenbühl and Brüggli Innerarosa - Entry to the Schanfigger Heimatmuseum

Ideal for a team building seminar or simply for a working and fun day in Arosa.

Costs:

• Daily rates CHF 85 per person

• ½ day-rate (until 13.00 hrs or after 13.00 hrs) – with lunch CHF 55 per person

• ½ day-rate – without lunch CHF 35 per person


CH-7050 Arosa Tel +41 (0) 81-378 63 63 Fax +41 (0) 81-378 63 64


... AND WHEN YOU GET TIRED?

Accommodation options:

• Summer (Summer 2014: closed)

• Winter (5 December 2014 to 6 April 2015) as from CHF 200 per person The prices are per person, and include our extensive and balanced breakfast buffet, all service charges and VAT, excl. taxes (summer CHF 6.50, winter CHF 4.50, up from 12 years per day).

EVENING DINNER1 AFTER THE WORK HAS BEEN DONE

We can offer you the following:

• Choice of menus as part of the half-board arrangement - Summer CHF 40 per person - Winter incl.

• „à la carte“ - dishes as per menu

• Culinary highlights such as - - Fondue- or Fondue Chinoise - Speciality evenings – eg. Spanish, Italian, Swiss or Grison-Style - Starter- or dessert buffets

TO MAKE SURE YOU ONLY PAY FOR WHAT YOU NEED...

We will be more than happy to quote you a customised package, which would only cover your requirements with regards to accommodation, seminars/meetings, and social programmes.


CH-7050 Arosa Tel +41 (0) 81-378 63 63 Fax +41 (0) 81-378 63 64


SEMINAR- AND CONFERENCE ROOMS

INFRASTRUCTURE

Standard-Set-Up: 1 flip-chart, 1 overhead projector, 1 pin-board, along with ISDN- and analogue connections for your modem

Extra charges:

• Microphone with amplifier CHF 45 per day

• Video-recorder CHF 45 per day

• Beamer CHF 50 per day

• Presentation box (incl. material) CHF 45 per day

• Photocopies (80g paper) CHF 0.50 per copy

• Transparency copies CHF 1.50 per copy

• Telephone as used

• Telefax as used

• Additional flip-chart CHF 25 per day

• Additional overhead projector CHF 25 per day Should you require equipment not listed above, we would be able to organise this for you. VARIOUS POSSIBILITES FOR INTERNETCONNECTIONS At the Sporthotel Valsana our guests have the following possibilities for an internet connection:

• For free - Free Public Zone (1) Bar and Hotel lobby - Two Internet stations next to the Front Office

• With costs - Swisscom Hotspot (1) in the rooms

(1) WLAN-compatible Hardware, for example Notebook, iPhone, BlackBerry®, PDA/Smartphone (2) Payment Options

• Mobil-Bill NATEL® by Swisscom

• If you do not have an arrangement with Swisscom the guest can buy Value Cards at the Front Office or the guests can pay directly by their credit card .


CH-7050 Arosa Tel +41 (0) 81-378 63 63 Fax +41 (0) 81-378 63 64


ROOMS

Arosa I + II:

Two light and airy conference rooms, offering the most modern equipment and infrastructure, are suitable for all kinds of events and seminars – from employee workshops to customer presentations. The conference rooms „Arosa I“ and „Arosa II“ lead out to sunny winter gardens and a south-facing balcony (14m

2). From here the spectacular view across the Arosa mountains is

a breathtaking setting for coffee-breaks, cocktails or snacks.

Arosa I South-facing winter garden Arosa I + II

Seminar- and Banqueting Room: The rooms can be divided in different ways to accommodate concerts, seminars, a banquet or group working rooms (3 smaller rooms).

„Carmenna“ and „Schiesshorn“


CH-7050 Arosa Tel +41 (0) 81-378 63 63 Fax +41 (0) 81-378 63 64


Flexible banqueting and seminar rooms

Information regarding the rooms:

Schiesshorn Arosa I Arosa II Arosa + + II

Size

Length in m 15.5 8.5 7 15.5

Width in m 9.3 7.2 7.2 7.2

Area in m2 144 61 50 111

Height in m 4.8 2.7 2.7 2.7

Seating

Concert 100 50 40 90

Seminar 60 22 20 46

U-Form 45 22 16 45

Block-table 45 24 20 45

Cocktail 200

Banquet 80

Room rental without accommodation

Full day 490 300 250 490

Room rental with accommodation

Full day 245 150 125 245

• The banqueting room „Schiesshorn“ can be joined with „Prätschli“ and „Carmenna“ to accommodate banquets and events for up to 200 people (only possible at the beginning and end of the season)

• The banqueting room „Schiesshorn“ can be divided into 3 parts, eg. to accommodate smaller meetings and groups


CH-7050 Arosa Tel +41 (0) 81-378 63 63 Fax +41 (0) 81-378 63 64


All prices are in Swiss Francs, incl. VAT. Prices are subject to change.


CH-7050 Arosa Tel +41 (0) 81-378 63 63 Fax +41 (0) 81-378 63 64


LAYOUT PLAN

General – Ground-floor with banqueting rooms


CH-7050 Arosa Tel +41 (0) 81-378 63 63 Fax +41 (0) 81-378 63 64


Seating - Example Arosa I & II

Description . Can be divided into two rooms

Size . Plenar Lenght 15.5 x width 7.4 m . Arosa I Lenght 8.5 x width 7.2 m . Arosa II Lenght 7.0 x width 7.2 m

Seating . Concert 90 guests . Seminar 46 guests . U-Form 45 guests . Block-table 45 guests

Ideal for . Conferences, meetings, workshops


CH-7050 Arosa Tel +41 (0) 81-378 63 63 Fax +41 (0) 81-378 63 64


Schiesshorn

Chesalina

Description . Can be divided into three rooms

Size . Plenar Lenght 15.5 x width 9.3 m

Seating . Conzert 100 guests . Seminar 60 guests . U-Form 45 guests . Block-table 45 guests . Cocktail 200 guests . Banquet 80 guests

Ideal for . Seminar, presentations, workshops . Banquets . Concert, cocktail

Additional features The banqueting room” Schiesshorn“ can be joined with „Prätschli“ and „Carmenna“ to accommodate banquets for up to 200 guests.

Description . Rustical style room

Size . Plenar Length 8.7 x width 3.8 m

Seating . Block-table 30 guests . Cocktail 30 guests . Banquet 30 guests

Ideal for . Family party, cocktail


CH-7050 Arosa Tel +41 (0) 81-378 63 63 Fax +41 (0) 81-378 63 64


Schiesshorn & Carmenna

Description . Can be divided into three rooms

Size . Plenar Lenght 15.5 x width 9.3 m

Seating . Conzert 100 guests . Seminar 60 guests . U-Form 45 guests . Block-table 45 guests . Cocktail 200 guests . Banquet 80 guests

Ideal for . Seminar, presentations, workshops . Banquets . Concert, cocktail

Additional features The banqueting room” Schiesshorn“ can be joined with „Prätschli“ and „Carmenna“ to accommodate banquets for up to 200 guests.


CH-7050 Arosa Tel +41 (0) 81-378 63 63 Fax +41 (0) 81-378 63 64


ARRIVAL

There are several ways of getting to Arosa:

• By train: With the SBB Swiss railway to Chur – change to the nostalgic „Rhaetian” railway (Arosa railway) - duration Chur – Arosa: 1 hour

• By car: N3 motorway to Chur – direction Arosa – Duration Chur-Arosa: exciting 365 curves: approx. 45 minutes

• On foot: From Lenzerheide over the Rothorn to Arosa – Duration: approx. 4 hours (Lenzerheide with the cable railway to Parpaner Rothhorn – Grediger Fürggli – Aelplisee – Schwellisee – Arosa)

From Davos to Arosa – Duration: approx. 5 hours (Davos - Maienfelder Furgga – Stausee – Arosa)

• By bike: From Lenzerheide over the Rothorn to Arosa – Duration: approx. 4 hours (Lenzerheide – Tschiertschen – Ochsenalp)

From Davos over Q to Arosa – Duration: approx. 4 hours (Davos – Klosters – Duannapass – Fundai – Langwies)


CH-7050 Arosa Tel +41 (0) 81-378 63 63 Fax +41 (0) 81-378 63 64


SOCIAL PROGRAM

WHAT ELSE IS GOING ON?

Your thirst for knowledge is quenched, your soul is satisfiedQ now the fun part of your excursion in the wonderful mountains of Arosa beginsQ. The surrounding area offers more than just lovely mountains, valleys and mountain lakes. How about:

• Summer: - Bike tours - Forest picnics - Down-hill scooter rides - Visit to a cheese dairy, including cheese tasting - Alp and/or mountain summit breakfast - History walks - Pedal-boat races - Tennis-, table-tennis, Italian bowls, beach-volleyball tournaments - etc.

• Winter: - Ski-, curling-, tennis tournaments - Sledging or snowshoe hiking adventures - Romantic chalet evenings - Torch lit night hikes - etc.

We would be more than happy to advise you and help you put your programme together. It is our aim to ensure that your seminar is remembered through an unforgettable stay at the Sporthotel Valsana. What could it be? Please call us, we will be happy to help! With pleasure we organize you a program: Organisation fee CHF 100 per day


CH-7050 Arosa Tel +41 (0) 81-378 63 63 Fax +41 (0) 81-378 63 64


CULINARY VARIETY

Enjoy breakfast like an emperor.... Should you like an early start or prefer to have a lie-in (*), you are guaranteed to enjoy our extensive and balanced breakfast buffet. Freshly pressed fruit and vegetable juices, health corner, freshly cooked breakfasts, different breads and kinds of cereals – there is something to suit every taste. (*) Summer: between 7:00 and 10:00 am, Winter: between 7:30 and 11:00 am

Evening dinner of a different kind... The experience...! Our chefs create the most delicious and varied menus with fresh ingredients. They can produce tempting warm and cold buffets, fondue parties, dessert buffets and gala-dinners. Every evening will be an experience! We place particular emphasis on fresh, local products. A children’s menu is served every evening.

Sun-terrace – for relaxing or .... Our sun-deck is a great place to be at any time during the summer months, be it for breakfast, lunch, evening dinner or just to spend time relaxing. The sun-loungers are waiting for you! In the winter we will give you a cosy warm fleece blanket!

Culinary „à la carte“ We will be more than happy to help meet your requirements and help you plan a meal, snack or cocktail party.


CH-7050 Arosa Tel +41 (0) 81-378 63 63 Fax +41 (0) 81-378 63 64


... AND WHEN IT IS TIME TO TAKE A BREAK

DELICIOUS COFFEE BREAKS – offering everything you want!

Taking a break every now and then is good for your body and soul. Here are a few

suggestions for coffee breaks (approx. 15 – 30 minutes):

. Coffee break „Standard“: - What we offer: Coffee, tea, fresh orange juice, mineral water, large fresh fruit

bowl - Price: CHF 9 per person

. Coffee break „Croissant“: - What we offer: Standard-Coffee break with oven-fresh croissants - Price: CHF 10 per person

. Coffee break „Danish Pastries/Cakes“: - What we offer: Standard-Coffee break with Danish pastries or your choice of

cakes - Price: CHF 12 per person

. Coffee break „Swiss Style“: - What we offer: Hot chocolate and malt milk drink with oven-fresh croissants

and large fresh fruit bowl - Price: CHF 10 per person

. Coffee break „Multi-Vitamin“: - What we offer: Large fresh fruit bowl with a selection of fruits (eg. oranges,

bananas, apples, pineapple, carrots and kiwis) to make fresh juice with

- Price: CHF 12 per person

. Coffee break „Chocolate Bar“: - What we offer: Standard-coffee break with chocolate bars such as Mars,

Snickers, Muesli bars and pure chocolate! - Price: CHF 11 per person

. Coffee break „Fitness“: - What we offer: Orange, grapefruit and apple juice, mineral water, yoghurt and

muesli - Price: CHF 12 per person

. Coffee break „Ice-Cream“: - What we offer: Different varieties of ice-lollies, mineral water and large fresh

fruit bowl - Price: CHF 10 per person


CH-7050 Arosa Tel +41 (0) 81-378 63 63 Fax +41 (0) 81-378 63 64


DELICIOUS COFFEE BREAKS – offering everything you want!

Continuation page 2

. Coffee break „Surprise“: - What we offer: Surprise! - Price: CHF 12 per person

. Coffee break „Savoury: - What we offer: Standard coffee break with baguette-sandwiches filled with

ham, salami, cheese, tomato-mozzarella, cream-cheese, etc. - Price: CHF 15 per person

. Coffee break „Quiche“: - What we offer: Selection of fruit-juices, mineral water, fresh fruit bowl and

different quiches (eg. spinach, cheese) and savoury croissants - Price: CHF 17 per person

. Coffee break „Grison Style”: - What we offer: Selection of fruit-juices, mineral water, fresh fruit bowl and plate

of Grison specialities (Grison meats, dried-ham, spicy sausage, cheese sticks) served with different breads and local Arosa butter

- Price: CHF 24.50 per person


CH-7050 Arosa Tel +41 (0) 81-378 63 63 Fax +41 (0) 81-378 63 64


...FINALLY....

WELLNESS & SPORT

To ensure that you take enough time for yourself, here are a few suggestions on how to obtain an optimal balance between work and play:

• Indoor heated swimming pool (7 x 15 meters, 30 degrees C)

• Sauna

• Steam bath

• Solarium

• Massage

• Fitness room

• Beauty salon

• Indoor tennis hall with 2 courts

• 2 outdoor clay tennis courts (Summer only)

• Putting Green (Summer only)

• Beach Volley-Ball (Summer only)

• Italian bowls (Summer only)

• Table tennis

• Mountain bikes (Summer only)

Valsana indoor swimming pool, tennis hall, tennis courts, beach volley-ball, putting green

OTHER SERVICES AND ENTERTAINMENT

• Outdoor parking spaces

• Public car-park located next to the hotel

• Transport to and from the station

• Satellite-TV

• Free internet-corner with Play Station 2, 3, Wii

• Live piano music

Thank-you for your interest. We are looking forward to hearing from you!

Sporty greetings from Arosa The Sporthotel Valsana-Team


CH-7050 Arosa Tel +41 (0) 81-378 63 63 Fax +41 (0) 81-378 63 64


Contract

Event:

Date:

Organiser:

Contact person:

Address:

Phone:

General

The Sporthotel Valsana is delighted to welcome you and your company to our house. We will endeavor to assist you in all matters with the organization and operation of

your event. The success of your event is our highest objective. Your success is our success.

In order to be able to offer you a professionally organized event that meets your expectations, certain rules must be observed. We like to draw your attention to the

General Conditions of Business printed on the reverse and kindly ask you to read them carefully.

We thank you for your understanding and for taking note of our conditions.

Down payment

- - 75 % estimated room revenue:

CHF Q until Q

Cancellation policy Charges for cancellation after the stated dates

119 to 90 days prior to the event 10% of the value of the current reservation

89 to 45 days prior to the event 20 % of the value of the current reservation




7 to 1 days prior to the event 100% of the value of the current reservation

The room allocations and prices stated on the confirmation of DATE are deemed

to define the value of the current reservation.

If room allocations are subsequently increased, the value of the current reservation increases accordingly.

Bank connection

Graubündner Kantonalbank, 7000 Chur, Account: CK 306.899.400, Clearing: 774,

Swift-Code: Swift-Code: GRKBCH2270A, IBAN-Nr.: CH9600774110306899400

Andrea Durrer Place and date

Date____________________ Date________________________________________

Authorized signature Place and date

A signed duplicate

Sporthotel Valsana **** superior CH-7050 Arosa

Tel +41 (0) 81-378 63 63 Fax +41(0) 81-378 63 64 www.valsana.ch [email protected]

1. Articles of the Contract

1.1 The Sporthotel Valsana shall place

the agreed number of hotel rooms at

the disposal of the organizer. The

check-in time on the day of arrival is

being after 15.00 hrs. The hotel

rooms are to be vacated before

12.00 hrs on the day of departure.

Our porters are available from 08.30

hours to handle the baggage.

1.2 During the event the Sporthotel

Valsana shall have the agreed

seminar rooms available as

mentioned in the written agreement.

A separate agreement is to be drawn

up for any additional conference or

group rooms, also for technical

equipment or any other special

arrangements or requirements.

1.3 Should the Sporthotel Valsana for

any reasons whatsoever not be in a

position to provide the reserved

rooms, it is under obligation to

organize accommodation of a similar

quality, and it will be held

responsible for all transport and

accommodation costs ensuing over

and above the contractual price.

1.4 The catering shall be in accordance

with the agreements made.

1.5 The number of participants for a

certain meal or similar occasion

must be confirmed by the organizer

48 hours in advance. Invoicing is

made on the basis of the confirmed

number of participants or a possible

higher number.

1.6 In the case of participants staying at

the hotel, the number of participants

at meals or events is calculated

according to their number or to a

possible higher number of

participants.

1.7 The Sporthotel Valsana reserves the

right to exchange room reservations

for meetings and meals etc. if this

meets the requirements and are in

the interest of the organizer and are

not to his disadvantage. This is

especially the case when the original

number of participants changes

before the event takes place.


right to add an extra service charge

when short-notice changes to the

program are made (e.g. change of

room seating or menu change, etc.).


right to charge up to CHF 5 per room

for any gift or other material to be

placed in the participants bedrooms.

2. Coordination

2.1. Use of the rooms

2.1.1 The organizer shall inform the

Sporthotel Valsana of the detailed

program at the latest 14 days prior to

the event; he shall also supply

details about the layout of

conference rooms and technical

equipment and offer all information

necessary for the Sporthotel

Valsana to be able to carry out a

smooth operation of the event.

2.1.2 At the latest 5 days prior to

commencement of the event, the

Sporthotel Valsana is to receive an

exact list of participants with the

guests’ private addresses from the

organizer.

2.1.3 In order to guarantee the best

possible room allocation, the

organizer may indicate on the

participant list which guests take

priority.

2.1.4 Short notice program changes or

additional requests, also those made

during the event, are to be notified

by the organizer to the person of the

Sporthotel Valsana responsible for

the event.

2.1.5 The hotel entrance, reception area

and hotel halls shall not be used for

exhibiting advertising materials etc.

By previous arrangement with the

person responsible for the event at

the Sporthotel Valsana, the company

logo may possibly be displayed,

standing or hung (e.g. at the

welcome desk for instance).

2.1.6 In order to prevent any damage to

the walls, the hanging up of

decorative materials or other such

items is to be arranged with the

Hotel. The organizer is liable for

such material in accordance with fire

regulations.

2.1.7 So as to ensure safe storage of

material received in advance or, if

necessary, to fill in a declaration for

the customs authorities regarding

own use of materials, the Sporthotel

Valsana requires the following

details:

- Day of dispatch

- By what method was the material

forwarded (post, DHL, etc.)

- Precise number, size and possibly

other indications on the parcels

Furthermore, the materials in

question are to be addressed to the

contact person responsible.

2.2 Food and Beverage

2.2.1 The Sporthotel Valsana is to receive

the definitive menu and wine

selection at the latest 14 days prior

to the event.

2.2.2 The organizer shall provide the

exact program proceedings (e.g.

speeches, artiste performances,

etc.) at least 24 hours prior to the

event.

2.2.3 Our sumptuous breakfast buffet is

available to you from 7.00 hrs in

summer, 7.30 hrs in winter.

2.2.4 The Sporthotel Valsana can only

guarantee faultless quality of food

and beverages (e.g. for coffee

breaks, meals, etc.) when

participants appear at the agreed

time or when the organizer advises

changes of commencement in good

time (at least one hour in advance).

3. Conditions of Payment and

Cancellation

3.1 Invoices rendered by the Sporthotel

Valsana are payable within 10 days

from invoice date without any

deductions.

3.2 The Sporthotel Valsana in principle

assumes that all bills are on account

of the organizer. Should the

organizer request a special invoice

form or a certain cost-splitting, the

Sporthotel Valsana is to be notified

of this fact prior to the event. In

these cases also, the organizer

remains responsible for any non-

payment of bills.

3.3 Should the agreed down payment

dates stated on number 6 not be

adhered to, the Sporthotel Valsana

is entitled to cancel the event. The

damages claimed by the Sporthotel

Valsana in this case are calculated

in the same manner as the

cancellation charges whereby the

down payment date not adhered to

is classed as cancellation date.

3.4 Cancellation charges are calculated

according to the list shown on

number 6 of this contract. In the

event of a partial cancellation this

list is used pro rata.

3.5 Should the down payments make not

cover the cancellation charges; the

Sporthotel Valsana is entitled to

demand the difference from the

organizer.

4. Liability

4.1 The organizer is liable to the full

amount for any loss or damages that

he himself has caused or such that

was caused by his own staff, other

assistants or by event participants. It

is incumbent upon the organizer to

take out an appropriate insurance to

cover these eventualities.

4.2 In principle, the organizer alone is

responsible for any loss of or

damage to goods brought to the

hotel. The Sporthotel Valsana is

liable only within the framework of

legal regulations.

4.3 In so far as the Sporthotel Valsana

places technical or other equipment

at the organizer’s disposal, or

provides him with such equipment

from third parties, the said

equipment shall be dealt with on

behalf of the organizer and also

invoiced to him. The organizer is

liable for the careful handling and

orderly return of these items and

releases the Sporthotel Valsana

from all claims by third parties for the

provision of such goods.

5. Applicable law and court of

jurisdiction

5.1 This Contract is subject to Swiss

law.

5.2 The parties expressly agree that

Arosa/Switzerland shall be the

exclusive court of jurisdiction.

6. Miscellaneous

6.1 This Contract may only be altered by

a written agreement signed by both

parties

A Copy of this Contract is to be

returned within one week after

receipt.

Documents

Seminardoku e