Semester 1 - Minutes

Committee Meeting Minutes

Date: 09/05/2011

Location: Liberty Building Room 2.46

Present Apologies

Emma Bates Sean Wright Neil Donald Char Boylin Matthew Hainsworth Alice Hyde Laura Denholm Jess Hyde Iain Hutchinson Jake Rylett Anna Bewley Rachel Walsh Catriona Harvey-Jenner Sophie O’Connor Eimear Ahern Will Evans Harry Hobson

Agenda Items

1. Fresher’s Booklet – everyone needs to begin writing their short paragraph for the fresher’s booklet and choosing a picture – Will is going to be in touch with the Law School to find out when Fresher’s packs are going out and will be in contact with everyone with a deadline to get these in.

2. Ex President – Emma has spoken to an older President of LawSoc about some of the things his company can offer – these include city breaks and Ibiza

www.leedslawsoc.com

The School of Law

The Liberty Building

Leeds, LS6 9JT

Tel: 0113 343 5033

Fax: 0113 343 5056

invasions – not hundred percent on whether he can actually provide everything he offers so this will be considered later.

3. Cricket Social – it has been decided the Staff/Student Cricket social will be held on 3rd June at Weetwood – Stu is going to get in contact with Geoff Boycott about possibly umpiring.

4. E-mails – new emails have now been paid for – Neil and Will have been dealing with these and we should all have our official committee emails in the next few days. These will then need to be used for all committee business. There will be a separate email address for the book sale and two remaining for first year reps when they are elected.

5. Business Cards – organize business cards for those attending sponsorship meetings.

6. Newquay – as well as the usual alcohol provided by LawSoc for Newquay, Cat has arranged an actual social in Newquay as well – this will include either a £1000 or £1500 bar tab. If everyone can be pushing Newquay through Facebook etc. to get more people signed on that would be useful.

7. Hoodies – in September everyone will receive a hoody and t-shirt. Laura will be ordering these in June and will be emailing everyone for sizes and name preferences nearer the time. Agreed on one colour for committee hoodies and a choice of two colours for the other hoodies – some discussion about colours, possibly blue for committee and grey and green for the normal hoodies – still need to confirm.

8. Budgets – Neil will be emailing people soon with a budget proposal form – these need to be filled out and returned to Neil so he knows how much people are going to need for the things they have planned – instructions will come with the form – any issues contact Neil.

9. Fresher’s Social – some discussion as to where to hold the Fresher’s Social – possibly keeping it at Chili Whites, also suggested the Faversham – Cat will check to see if there are any other possibilities and then decide where to hold it.

10. Book Sale – Neil has organized with the Law School a facility on the VLE to use for sorting books – third years will soon be able to bring their books in and fill out the online form to get those sold. Still need to organize a room for books to be stored.

11. Sports Tour – discussion of a possible sports tour abroad for in the Easter holdings. This would need some kind of sponsor (perhaps DLA – Harry is going to come up with a proposal for the DLA Piper sponsorship meeting on the 3rd June). This needs to be booked by December.

12. Sports Kits – Harry is dealing with team kits for male sports – anything spent by captains incorrectly will not be refunded by the society.

13. Law Ball – theme for Law Ball discussed – possible under water theme – venue possibly Town Hall.

14. Amsterdam – Sophie is going to aim to book Amsterdam as soon as possible so it can be incorporated in the Fresher’s Booklet – (June/July).

Next Meeting

TBA – weekend before freshers – generally a get together for food to finalize fresher’s week arrangements – will be confirmed over summer. (Possibly Sunday

18th September).


Date: Monday 26th September

Location: Liberty Building, Board Room

Present Apologies

Emma Bates Laura Denholm Neil Donald Matthew Hainsworth Sean Wright Char Boylin Iain Hutchinson Jake Rylett Anna Bewley Rachel Walsh Catriona Harvey-Jenner Sophie O’Connor Eimear Ahern Will Evans Jess Hyde Harry Hobson Alice Hyde

www.leedslawsoc.com

The School of Law


Leeds, LS6 9JT

Tel: 0113 343 5033

Fax: 0113 343 5056

Agenda Items

LawSoc Facebook Group • Only admins can post on the group. • All items which need to be put onto the facebook group needs to be sent to

Emma, therefore only 1 message is being sent a week to ensure members of the group aren’t bombarded with messages.

Book sale

• There are still a lot of books that need labeling and storing. • The book sale will be at 10am on Friday 30th September. • Neil has composed a timetable for Friday which will be distributed. • Committee members need to try and make time throughout the week to help

labeling the books ready for Friday. • All committee members need to where their LawSoc t-shirt or hoody on Friday for

the duration of the book sale. Buddies Night

• Buddies Night will be held on Monday 10th October at Warehouse. • I will start preparations for first year rep election.

Halloween

• The Halloween Social will be held on Wednesday 26th October at Bed. • Ticket prices TBA.

Otley Run – Noah’s Ark

• Noah’s Ark Theme – people to dress as an animal and then link up on the Otley run with the same animal.

• Monday 3rd October. Weekly Newsletter

• Proposal to compose a weekly newsletter to send through different platforms to ensure all LawSoc members are kept informed of events – this could be sent through Facebook, the LawSoc website and through emails.

Competition Showcase

• Unfortunately the competition showcase clashes with the sports trials on Wednesday 28th September – it has been arranged that the more pressing event is the sports trials. Harry and Jess has made those aware who want to attend both to attend the sports trials and that it will still be possible to see it (Will is going to record the showcase) the showcase and to sign up.

• The showcase will start at 4:15 on Wednesday 28th. Equality

• Curry Night – provisional date Thursday 3rd November at Akmals in Hyde Park. Careers

• As many of the committee members as possible need to attend the careers events to ensure there is a good number at the events for our sponsors.

• All dates are publicized on Facebook. • Sean will go through the sponsorship which each firm has given at the meeting

prior to the careers events so members of the committee can be informed while talking to the law firms.

• Important dates: o Careers Dinner: Wednesday 9th November – Queens Hotel o Careers Fair – Monday 7th November – Tuesday 8th November –

Parkinson Building o DLA Piper Quiz: Monday 28th November – Chili Whites

Sports

• Sports Nights out – Wednesday 28th September – after the trials to Yates and O2.

• Open for everyone. Excursions

• Discussions around excursions for next year weren’t productive. • The viability of a Tour and Ibiza will be discussed at further committee meetings

and a decision will be made by October 17th. Bar Careers

• Two Inn’s of Court won’t be in contact until January. • Train tickets proven to be an issue last year, Iain suggesting possibly using some

of his budget to subsidise train fairs. • Potentially going to have a Judge to decide the Mooting final. • Potentially going to have Baroness Hale to Leeds for a talk. • Bar Careers needs to be promoted heavily this year.

Pro Bono

• Street Law Training on the same day as the careers dinner, this shouldn’t be a problem because the training will finish at 5 whereas the careers dinner isn’t going to be until 7.30.

Next Meeting

Monday 3rd October 2011 – 5.15pm – Boardroom


Date: Monday 3rd October 2011


Present Apologies

Emma Bates Neil Donald Matthew Hainsworth Laura Denholm Sean Wright Char Boylin Iain Hutchinson Jake Rylett Anna Bewley Rachel Walsh Catriona Harvey-Jenner Sophie O’Connor Eimear Ahern Will Evans Jess Hyde Harry Hobson Alice Hyde

www.leedslawsoc.com

The School of Law


Leeds, LS6 9JT

Tel: 0113 343 5033

Fax: 0113 343 5056

Agenda Items

Buddies Night

• 8pm start, now at Tiger Tiger – had to be changed due to Halo’s lack of ticket availability. Tickets will be £6

First Year Rep

• Preparations for first year rep elections are under way; meetings with candidates will be Friday at 1.30pm.

Careers

• Slaughter & May careers event at the Queens Hotel – 6.30pm start. • Compulsory event for all committee members, only those who had already

bought a Varsity ticket are allowed to miss it.

Sports

• Team sheets needs to be completed ASAP as they must be in on Wednesday.

Careers Dinner

• Preparations under way.

LawSoc Group

• No more individual posts on the group, a newsletter will be sent out once a week by Emma detailing the weeks activity.

Bar Careers

• Clash of Careers trip to London – some of the bar tab will be saved in order to allow those attending both to still receive some of the tab.

Pro Bono

• Relations between Durham and LawSoc are growing – possibility of some joint activities which will be discussed at a later date.

Media

• A space on the website needs to be provided in order for committee minutes to be publicized.

Next Meeting

Monday 10th October 2011 – 9.00pm – Boardroom


Date: Monday 10th October 2011


Present Apologies

Emma Bates Neil Donald Matthew Hainsworth Laura Denholm Sean Wright Char Boylin Iain Hutchinson Jake Rylett Anna Bewley Rachel Walsh Catriona Harvey-Jenner Sophie O’Connor Eimear Ahern Will Evans Jess Hyde Harry Hobson Alice Hyde

www.leedslawsoc.com

The School of Law


Leeds, LS6 9JT

Tel: 0113 343 5033

Fax: 0113 343 5056

Agenda Items

Careers

• Norton Rose – Wednesday 12th October – 6pm – Lazy Lounge – non-compulsory event.

• Careers Dinner – prices will be £25 per person in order to subsidise bar tab.

Amsterdam

• Great progress with Amsterdam, 80 people have signed up so far. • Bar Crawl issue, need to make sure it is possible for people to get their money

back for the bar crawl if it doesn’t go a head. • Deadline of 16th October, although this can be extended if needed.

Debating

• Rachel needs Allen & Ovary contact details to start organizing the debating final.

Mooting

• Deadline pushed back for mooting to VLE downtime. • Senior years is set up and ready to go.

Negotiating

• Scenario 1 will be sent out this week for the negotiating to start.

Equality & Diversity

• Curry night will be Thursday 3rd November, 7.30pm at Akmals in Hyde Park.

Buddies Night

• Date and venue changed to Monday 10th October at Warehouse. • Laura Denholm will do a first year shout out. • Second and third year shout outs will also take place. • Vouchers allow for a £2.50 double or a £1.80 Jagerbomb. • People need to arrive at 7.30pm to set up. • Exec will be having drinks with the Baker & Mackenzie reps and will therefore

arrive slightly later. • Designated drivers will be Neil and Laura. • People will be assigned to Baker & Mackenzie reps to ensure they can access

the bar tab. • Revolving system of people on the door welcoming people.

Halloween

• Halloween will take place on the 26th of October, venue, time and theme TBA.

Facebook

• Still instances of people posting on the website. This must stop and things must be sent to Emma.

Hoodies

• Burgundy is the chosen colour for the hoodies with white writing, sales will began next week.

Next Meeting





Present Apologies

Emma Bates Neil Donald Matthew Hainsworth Laura Denholm Sean Wright Char Boylin Iain Hutchinson Jake Rylett Anna Bewley Rachel Walsh Catriona Harvey-Jenner Sophie O’Connor Eimear Ahern Will Evans Jess Hyde Harry Hobson Alice Hyde Megan Williams Jonny Southern

www.leedslawsoc.com

The School of Law


Leeds, LS6 9JT

Tel: 0113 343 5033

Fax: 0113 343 5056

Agenda Items

Welcome to the new first year reps, Jonny Southern and Megan Williams!

Minutes

• Still waiting for a space on the website for minutes to be published.

Halloween Social

• Wednesday 26th October 2011 • Venue is proposed to be Bed however they still haven’t opened, Cat will look into

this and if it is impossible to use bed the O2 will be used. • Ticket sales will be the Monday, Tuesday and Wednesday before. • Theme will be zombified heroes and villians.

Halloween

• Deadline is Wednesday 19th October. • Payoff deadline is Thursday 20th October. • Bar Crawl details - £15 for ticket, allows for free vodka in the first half an hour, a

free drink in each pub and free entry to the club. The bar crawl needs to be publicized.

• Outgoing rep will be attending with LawSoc.

Ibiza

• The proposed trip to Ibiza will be 5 days from the 11th of June. • Accommodation will be a dedicated wing of the Ibiza Rocks hotel for LawSoc. • This includes entry to Space, Cream, Amnesia, Ibiza Rocks Boat Party,

Esparadis and Eden. • Ibiza Rocks wrist band includes 25% off. • A free Wax:On ticket will be provided if people book on before December. • Potential social on the beach. • Estimated flights at £99 • Ticket is £158 • A survey must be completed to ensure there is going to be demand in order to

run the trip.

Sports Tour

• Sports Tour currently off the table until Ibiza is decided.

Curry Night

• 3rd of November at 7.30 – Akmals.

M/N/D

• Nothing to report, all is running smoothly.

Careers

• CMS – Tuesday 18th October – Queens Hotel, 6pm – Must attend. • Freshfields – Thursday 20th October, University House – Must attend. • Careers dinner tickets will be on sale next week.

Pro Bono

Sports Hoodies

• Are going ahead, Harry is organizing. • Wednesday 19th is the date they will be sold for £20.

Sports

• Football has had a poor start to the season, losing 3 consecutive matches. • Aberdeen University have shown interest in games against LawSoc. • Netball need bibs and balls.

Chancery Bar

• Clashes with Amsterdam, needs to be promoted to ensure those who aren’t going to Amsterdam can go.

Next Meeting





Present Apologies

Neil Donald Laura Denholm Matthew Hainsworth Emma Bates Sean Wright Char Boylin Iain Hutchinson Jake Rylett Anna Bewley Rachel Walsh Catriona Harvey-Jenner Sophie O’Connor Eimear Ahern Will Evans Alice Hyde Megan Williams Jonathon Southern

www.leedslawsoc.com

The School of Law


Leeds, LS6 9JT

Tel: 0113 343 5033

Fax: 0113 343 5056

Agenda Items

Halloween Social: • Everything on track, preparations made. • Everyone needs to be at the venue at 7.30pm, at the O2 Academy.

Vodka Revs:

• Need to push people visiting Revs to ensure we reach our contracted sponsorship targets.

Sponsorship:

• Sean is going to explore looking further afield for sponsor, i.e. non law firms etc. Framework for Socials:

• From now on, two weeks prior to any social, the facebook group needs to be made, posters for the screens need to be made, tickets need to be ready and a blurb for the website needs to be submitted to Will.

• This will become common place on ALL socials. Amsterdam:

• 129 people booked on, 95 of which have also booked on the Bar Crawl, need to push that everyone signs up for the Bar Crawl.

Careers Dinner:

• 28 places left; need to sell by the end of the week to submit menu choices to the Queens.

Curry Night:

• Thursday 3rd November, confirmed at Zara’s Hyde Park. 60 people capacity. Mooting, Debating, Negotiating:

• Partner from Dispute Resolution to judge 1st year Moot final from Freshfields. • Everything else running well.

Pro Bono Event:

• Will be pay on the day, 7th December. Sports:

• All fine, no issues.

Bar Careers: • Will be at Revs to up the spending, further details to follow.

Next Meeting

Monday 31st November 2011 – 5.00pm – Boardroom


Date: Monday 31st October 2011


Present Apologies

Emma Bates Jess Hyde Neil Donald Harry Hobson Matthew Hainsworth Sean Wright Char Boylin Iain Hutchinson Jake Rylett Anna Bewley Rachel Walsh Catriona Harvey-Jenner Sophie O’Connor Eimear Ahern Will Evans Alice Hyde Megan Williams Jonathon Southern

www.leedslawsoc.com

The School of Law


Leeds, LS6 9JT

Tel: 0113 343 5033

Fax: 0113 343 5056

Agenda Items

Curry Night: • All preparations complete, Alice just needs to sell tickets which she will be doing

during the week. Careers:

• Linklaters, Monday, Compulsory at the Queens. • Allen & Overy, Woodhouse Suite, Tuesday, Compulsory. • DLA Piper Quiz – Tuesday 8th November, if people wish to attend they need to

sign up through Anna. Mooting, Debating, Negotiating:

• All going well, all competitions are in full swing. • All sponsoring firms have been contacted with regards to final stages.

Amsterdam

• All preparations made, 133 people have booked on. • Alcohol will be bought during the week.

Ibiza

• Promo video completed and will be shown in lectures. • Survey will also be completed, agreed there needs to be at least 30 people

showing serious intent to go before the trip will be ran. Halloween Social

• Clear issues with the Social, people struggling to get served, poor staff and management at the venue.

• Public apology will be sent out in the weekly newsletter. • Cat, Matt and Emma will meet with Taking Liberties to discuss the issues which

arose with the hope of avoiding them in the future.

Next Meeting

Monday 7rd November 2011 – 5.00pm – Boardroom


Date: Monday 7th November


Present Apologies

Emma Bates Neil Donald Matthew Hainsworth Sean Wright Char Boylin Iain Hutchinson Jake Rylett Anna Bewley Rachel Walsh Catriona Harvey-Jenner Sophie O’Connor Eimear Ahern Will Evans Jess Hyde Harry Hobson Alice Hyde Laura Denholm

www.leedslawsoc.com

The School of Law


Leeds, LS6 9JT

Tel: 0113 343 5033

Fax: 0113 343 5056

Agenda Items

Socials:

• Christmas Social – Tiger is confirmed – potentially getting £500 extra from Roughhill. Revs also confirmed.

• Tab split between Tiger and Revs; £1500 in Revs and £1000 in Tiger. • 7.30 start time in Revs. • Still need to pay Christmas commission – excess money from the Showcase,

may look at using some funds from there. Careers:

• Careers Dinner – arrive at 6.30. • Still collecting money from remaining people. • Revs is confirmed. • DLA Pub Quiz – Tuesday 8th, 6pm. • Addleshaw Goddard, Thursday 10th. • Cobbetts Interview Workshop in Law School.

Sports:

• Social – Monday 14th November 2011, Taking Liberties - £800 tab at Bed. • £1 drinks (limited as usual), open bar tab later with tokens used earlier on. • Theme is American College: Rugby & Football: Jocks, Girls: Cheer Leaders,

Everyone else: Geeks. • £5 a ticket. • Will to do tickets and tokens.

Staff Student Events (Steve Wheatley and Nick Taylor in attendance):

• Netball – a Wednesday afternoon, finalized date before Christmas so the staff can organize a team.

• Football – football has the potential to clash with intramural – needs to be a later kick off and Harry will organize a date with the Martin Pelan – potentially February – Harry needs to know three weeks in advance.

• Mooting – 1 off event – potentially later January, earlier February. Jake in discussion with some Judges to judge.

• Quiz – Sponsored through Sean – will discuss after Christmas, potentially March – Monday or Wednesday preferable.

• Cricket – will take place in the summer as usual. Mooting:

• Still in discussion about moot final being judged by Baroness Hale.

• Also discussing potentially renting out the Supreme Court in London and putting on coaches for mooters and spectators.

Bar Careers:

• Inner Temple visit – 2nd December. All arrangements made. Law Ball:

• Confirmed as 2nd of March at Alea Casino. Excursions:

• Final preparations for Amsterdam in hand. • Alcohol will distributed before – NO drinking on coach and NO drinking openly in

the hotel. • Ibiza – 87 people have shown interest – further discussion to take place in the

coming weeks.

Next Meeting

Monday 14th November 2011 – 5.15pm – Boardroom


Date: Monday 14th November


Present Apologies

Emma Bates Harry Hobson Neil Donald Will Evans Matthew Hainsworth Sean Wright Char Boylin Iain Hutchinson Jake Rylett Anna Bewley Rachel Walsh Catriona Harvey-Jenner Sophie O’Connor Eimear Ahern Jess Hyde Alice Hyde

www.leedslawsoc.com

The School of Law


Leeds, LS6 9JT

Tel: 0113 343 5033

Fax: 0113 343 5056

Agenda Items

Amsterdam:

• Alcohol division – bottles will be distributed evenly dependent on the room size. • LG 06 – 6 o’clock for a short meeting before • Make sure that every signs the disclaimers.

Dates for Steve:

• Female sports have emailed Steve • Pending for Jake • Sean is waiting to hear back for Quiz

Christmas Social

• Rough hill £250 at Tiger tiger 2 4 1 drinks • 7.30 at Revs – to be in Tiger for 10 • Kasbah room. • Selling tickets £8 pounds. • £3500 tab for Christmas social. • £750 in revs – £100 in pizza – welcome shot’s for everyone, 25 pitchers on

tables. Buckets of beer, bottles of wine. • Tiger Tiger - £850 - £1700. • 200 tickets. 220 people including committee – Tuesday 6th of December. • Everything booked in – number of bar staff to be addressed. • Dance area in vodka revs. • Designated drivers – Sean and Jake. • Bierkellar 30th

Pro Bono

• Cake Sale was a success • 7th December – Pro Bono Event – LawSoc’s got talent style thing.

Bar Careers:

• Inner Temple - Christmas Meal – 2nd December.

Careers:

• Cobbetts interview tips/presentation tomorrow – at Law School 5.30 – G.29.

Sports:

• Aberdeen doesn’t have a netball team. • Harry to book pitches. • Otley run on Friday 2nd December. – Sports theme. • Manchester Tournament – organised. • DLA Piper tournament with Sports • SJ Berwin Tournament – to be held HERE IN LEEDS. (£5000 between 6

universities) may clash with DLA even though we are essentially organising it.

Sports Social:

• Taking Liberties couldn’t open at 8.30pm • Harry tried to reorganise but couldn’t. • Reorganised for next semester. • Not using Taking Liberties.

Next Meeting

TBA

Documents

Semester 1 - Minutes