Selection of Consultant for preparation of Detailed ... · Surat Forest Division or DCF South Dangs Forest Division (as the case may be) based onthe consent of the consultant and

Selection of Consultant for preparation of Detailed Project Report (DPR) and Master Layout Plan for setting up Leopard

Safari Park with Rescue Center at Khodamba, Mandvi, District-Surat and Dokpatal, Waghai, District-Dangs

EOI Document

Selection of Consultant for preparation of Detailed Project Report (DPR), Master Layout

Plan for setting up Leopard Safari Park with Rescue Center at Khodamba, Mandvi,

District-Surat and Dokpatal, Waghai, District-Dangs

November 2019

Issued By: GOVERNMENT OF GUJARAT, SURAT FOREST DIVISION

Notice inviting Expression of interest for appointment of consultant

Forest department through Gujarat state issued resolution regarding establishment of Safari

cum rescue center at Khodamba , Taluka – Mandvi , District – Surat and Dokpatal, Waghai,

District-Dangs Gujarat with the broad vision to create people awareness and promote

ecotourism and conservation/protection of leopards in co-existence manner.

Leopard Safari Park with Rescue Centre is a proposed project of the Gujarat Forest Department,

Government of Gujarat. The proposed project is coming up at two sites namely:

1. Khodamba, Taluka-Mandvi, Surat Forest Division, District- Surat in an area of 50 hectare.

2. Dokpatal, Taluka-Waghai, South Dangs Forest Division, District-Surat in an area of 32

hectare.

The primary objectives of this safari park with rescue center are:

1. To make people aware of leopard and its habitats

2. To protect the leopard from the people, affected by leopard intrusions.

3. To provide timely veterinary care and treatment.

4. To create livelihood opportunities for local people

5. Promoting ecotourism in a sustainable way

Surat Forest Division, Gujarat Forest Department on behalf of itself and South Dangs Forest

division hereby invites proposals from eligible agencies or individuals for APPOINTMENT OF

CONSULTANT for proposed new project namely Leopard Sari Park & Rescue Centre, at

Khodamba and Dokpatalin the state of Gujarat.

As per the conditions of the Central Zoo Authority a detailed master plan for long term

development of the Leopard Safari Park with Rescue Centre, has to be prepared for the

approval of Central Zoo Authority under section 38H (1) of the Wild Life (Protection) Act1972.

Tender notice is published for submission of expression of interest from interested firm/

organization/ person/ group of persons for the appointment as Consultant for the preparation of

the Master Plan, Detailed Project Report(DPR)for the Leopard Safari Park with Rescue Centre

at Khodamba and Dokpatal.

Interested Firms/Organizations/Resource Persons/ Group of Resource Persons may submit their

expression of interest for appointment as consultants for the above-mentionedpurpose.

(A) Eligibility Criteria:

1. The proposal, may be submitted by an individual or consulting firm or consortium engaged in

zoo/safari consulting business continuously since last three years.

2. The CONSULTANT, as sole entity or as Consortium, must have an established and

demonstrable track record of rendering all of the following services:

(i) Writing of DPR and Master Plan for Zoos.

(ii) Designing of Master lay out plan and enclosures

(iii) all the preparatory works for getting requisite permissions from CZA and MoEF&CC

including preparation of FCA proposal if required.

3. Have experience and capacity to engage and co-ordinate a multi-disciplinary team of experts.

The proposals should contain necessary documents to prove your eligibility according to the

above criterion.

(B) Scope of work

• To prepare Master Plan layout for discussion and approval. Master layout plan shall be

approved by CZA.

• To establish a “benchmark” for the project based on detailed case studies of other

recognized similar projects.

• To prepare Comprehensive Concept Plan (CCP) for discussion and approval.

• To prepare the Draft Preliminary Project Report (DPPR), along with designs, detailed

drawings and specifications of material for each component of work.

• On approval of the DPPR, the Preliminary Project Report (PPR) will be prepared,

incorporating all the suggestions made by the competent authority.

• This PPR mainly design/layout will be submitted to the Central Zoo Authority (CZA) for

approval, wherever necessary, and on this approval, to prepare the Detailed Project Report

(DPR), incorporating all the suggestions & guidelines made by the CZA.

• Each detailed project report shall cover all the aspects of business, from analyzing the

market, confirming availability of various necessary know how, infrastructures, logistic,

storage etc along with forecasting of the financial requirements.

• Project Report should be as per prevailing norms, Rules, Regulations, Standards, by

Ministry of Environment, Forest and Climate Change (MoEF&CC), State & Central

Government in India for availing the grants of Central & State Government Schemes, if

necessary.

• To prepare project report chapter wise containing all required aspects for Development

Commissioning & Operation of the Safari park with rescue center and required Govt.

approvals & registrations shall be obtained.

• Exploring and proposing multiple viable financial options for running the Safari Park with

recue center as a successful business model.

• After required available data is furnished, section wise detailed appraisal will be carried

out for:

(a) Animal section, veterinary section, store and feed supply section, maintenance

section, security section, water supply section, sanitary section, education section,

disposal of solid waste and liquid waste sewerage, visitor amenities, lawns and

gardens-landscape section etc.

(b) Collection plan

(c) General safari park with rescue center administration

(d) Research and Training

(e) Conservation Breeding

(f) Sanitation

(g) Education and awareness

Detailed Project Report (DPR) shall also having following information in details.

1. Plant & Machinery:

• List of plant & machinery

• List of critical spares

• Cost quoted by all reputed suppliers

• Cost comparison of key and utility equipment

• Suggested suppliers based on critical evaluation

• Specifications of equipment of suggested suppliers

2. Infrastructure & Utilities:

• Requirement of land as per site plan attached

• Design of Safari Park including all control parameters

• Safari Park equipped with Auto control system

• Building & Infrastructure

• Manpower requirements

• Requirement of utilities (Power, Water with quality & drainage, etc.)

3. Financial Projections:

• Cost of project

• Subsidy State and Central Govt.

• Computation of working capital/ operational maintenance

• Depreciation evaluation

• Sensitivity analysis

• Cost break-even analysis

• Important financial ratios

4. Other important parameters of project:

• Location analysis

• Key factors influencing overall success of the project

• Geography & Climate of surrounding area

• Over & above any other considerations, guidelines, modifications, etc of CZA

and or the competent authority, a preparation of detailed project report (DPR)

for Development / Erection, Commissioning & Operation of safari park with

rescue center shall be taken in to account by the consultant.

The final acceptance of the DPR is subject to the scrutiny and approval of the Central

Zoo Authority, Government of India/Competent Authority of the State Government.

Apart from preparation of Detailed Project Report (DPR) and Master layout plan, the

consultant shall also:

1. Prepare the detailed designs, technical specifications, drawings of enclosures and

all other facilities and amenities.

2. Regular visits of ongoing work to ensure the work is executed as per master plan.

3. Provide 3D renderings, drawings and walk through of the project.

Expected outcomes with time frame:

S.No. Particulars Period 1. Preparation of Master Plan, Concept plan,

Comprehensive Concept Plan (CCP)

15 days from date of award of work.

2. Preparation of Draft Preliminary Project Report

(DPPR)

15 days from the date of submission & Presentation

and approval of Comprehensive Concept Plan (CCP)

3. Preparation of Preliminary Project Report

(PPR)

15 days from the date of approval of Draft Preliminary

Project Report

4. Preparation of Detailed Project Report (DPR) 15 days from the date of approval of Preliminary

Project Report (PPR)

5. Preparation of detailed drawings and technical

specifications

As and when required before issuing the tender of

civil work in consultation with the competent

authority.

Place of execution

The consultants are required to visit both the sites proposed for leopard safari park with rescue

center at Khodamba, Mandvi, District-Surat and Dokpatal, Taluka Waghai District-Dangsfor the

preparation of the Detailed Project Report (DPR).Traveling expenses & conveyance charges will

be borne by consultant. The consultant, at his own responsibility and risk, is encouraged to visit

and examine the site of works and its surroundings and obtain all information that may be

necessary for preparing the offer for subject work before submitting the offer with full

satisfaction. For location and travel route guidance the consultants are required to contact the

office of:

• Range Forest Officer, Mandvi South (Contact number -9909456698) for Khodamba site.

• Superintendent, Vansda National Park (Contact number – 9377387077) for Dokpatal site.

Expected Period of Completion

Six months subject to meeting of CZA for approval of master plan. Depending on the CZA

meeting outcome and the project duration this can be extended by the competent authority in

mutual consultation with the consultant.

Validity of the bid

Six months from award of work order. This can be extended as per the discretion of the DCF

Surat Forest Division or DCF South Dangs Forest Division (as the case may be) based on the

consent of the consultant and availability of funds for the execution of the project. The validity of

bid can be made co-terminus with the duration of execution of the whole project in case the

project is executed in phased manner over a span of time.

General Conditions Of Contract (GCC):

a) The EOI Process is a QCBS Bid System. All technical and commercial documents are to be

enclosed and provided in a sealed envelope as Envelope-1. Financial Bid has to be submitted

by only those bidders who are technically qualified.

b) The EOI Reference No. & Title of assignment is to be mentioned clearly on front top of

envelope in bold letters.

c) Intermixing of envelopes will tantamount to rejection.

d) A tender fee(non-refundable) of Rs. 1500/- by way of Demand Draft in favor of Deputy

Conservator of Forests, Surat payable at Surat of any nationalized bank/scheduled bank has to

be submitted along with application. Further, EMD (Earnest Money Deposit) of value Rs.

1,00,000/- is to be deposited in the form of FD (Fixed Deposit)/BG (Bank Guarantee of any

nationalized bank/Scheduled Bank) to be duly pledged in favour of Deputy Conservator of

Forests, Surat payable at Surat. In case the EMD (Earnest Money Deposit) is in the form of Bank

Guarantee (BG) the same is to be sent in a sealed envelope directly by the issuing Bank along

with the forwarding letter indicating BG No. purpose of the BG etc. EMD (Earnest Money

Deposit) should remain valid for a period of 90 days beyond the final bid validity period i.e. from

the date of opening of financial bid.

e) It will be understood that the Bidders have quoted their rates after inspection of the site.

f) Bidders will have to submit attested copies of related registration certificates along with a

recent passport size photograph of the authorized representative of the bidder, duly attested.

g) The duly selected Agency shall provide a Performance Guarantee for proper performance of

the contract within 7 (seven days) from the date of receipt of letter of award of work. The

Performance Guarantee shall be either in the form of FD (Fixed Deposit) or Bank Guarantee to be

pledged in favor of Deputy Conservator of Forests, Surat and Deputy Conservator of Forests,

South Dangs Forest Divisionseparately. In case the performance Security is in the form of Bank

Guarantee the same is to be sent to the Deputy Conservator of Forests, Surat and Deputy

Conservator of Forests, South Dangs Forest Divisionin a sealed envelope along with the

forwarding letter indicating BG No. purpose of the BG, etc. The amount of the Performance

Guarantee shall be 5% (five percent) of the contract price. Since the project has to be executed

over phased manner, so the Performance Guarantee shall be submitted during the beginning of

financial year after the allotment of funds for the project for that financial year. It means that in

each financial year subsequent to start of the project, performance guarantee will be submitted till

the project is completed. The amount of performance guarantee will be decided by the concerned

DCF based on the fund allotment in that financial year. The Performance Guarantee shall be valid

until the Agency has completed the services in accordance with the contract. The Performance

Guarantee shall be returned to the Agency within 14 days from the completion of scope of work

of the assignment. If the Agency fails to provide the services as per terms and conditions of the

contract, the Authority reserves the right to levy liquidated damages.

h) In the event of

(a) The amount or nature of extra or additional work

(b) Exceptionally adverse climatic conditions.

(c) Other special circumstances, which may occur other than through a default or breach

of contract by the Agency or for which he is responsible.

Being such as fairly to entitle the Agency to extension of time for completion of the works or any

section or part thereof, the Client shall after due consultation with the Agency and determine the

amount of such extension with no financial bearing and shall notify the Agency accordingly.

i) If the selected Agency fails to complete the task as specified in the work order due to reasons

attributable to the Agency and if extension of time is granted, if any in accordancewith this clause

of the GCC, the Agency shall be bound to pay as liquidated Damages a sum of 0.5% (percent) per

week of delay for such default subject to a maximum of 10% of the contract Price.

j) If the Agency fails to fulfill any of the obligations under this contract, the Client, shall be at

liberty to terminate the contract thereby avoiding the contract and will be at liberty to allot the

whole work or balance works to any other party at the risk and cost of the first Agency.

k) In submitting EOI the registered Agency should mention registration number with full present

address and should submit attested copy of the registration certificates.

l) All the relevant documents including Annexures required to be submitted along with the EOI

including the EMD (Earnest Money Deposit) should be submitted in the envelope marked as

Envelope I (Technical Bid).

m) The Envelopes should clearly indicate the name of work, name, address and contact number of

the Agency.

n) The Bidders shall submit a copy of this EOI with every page signed by the Authorizes

signatory and bearing the stamp of the Applicant along with the Technical Proposal.

o) Completion Certificates should indicate the list of Assignments executed by the applicant along

with the date of award of work and completion of work as per work order along with any

extension (if any)

p) Running payment can be made as per milestone payment formula on Prorate basis.

q) Bidders to submit copies of PAN Card., GST no.

r) Any dispute arising out of the contract shall be settled by the Arbitration in the court of Surat

and Ahwa (as the case may be).

s) Any increase or decrease of scope of work with respect to agreed scope shall be cover under

“deviation”, and the cost of the deviation (positive or negative) shall be worked out mutually

between concerned DCF and the consultant keeping in mind the scope of extra work and the bid

price quoted.

t) The agency while employing labor should ensure that all statutory labor laws and regulations

are adhered to.

Information & Instructions to Applicants

1. General

a) All information requested for in the enclosed forms should be furnished against the respective

columns in the form. If information is furnished in separate documents, reference to the same

should be given against respective column. If information is “NIL”, it should also be mentioned

as “NIL” or “NO such case”. If any particular query is not applicable in case of the applicant it

should be stated as “Not Applicable”. However, the applicants are cautioned that not giving

complete information called for in the application in the prescribed forms, not giving it in clear

terms or making any change in the prescribed forms may result in the applicant being

disqualified.

b) All the information must be submitted in English. Overwriting should be avoided. Corrections,

if any, shall be made by crossing out, initialling, dating and rewriting. The bidder shall upload

the scanned copies of the documents of the application (including the annexures and the

demand draft) online.

c) The cost incurred by applicants in preparing this application in providing clarifications or

attending discussions, conferences in connection with this document will be borne by the

applicant. The Client in no case will be responsible or liable for these costs, regardless of the

conduct or outcome.

d) In case the bid document is downloaded from the website, the bidder has to submit a demand

draft towards the cost of the bid document with the proposal.

e) Even though the applicant meets all the qualifying criteria, he may be subject to be disqualified

if he has:

(i) Made untrue or false representation in the form, statement and attachments required.

(ii) Suppressed and concealed facts.

f) The Client reserves the right, without assigning any reasons for its actions and decisions, to:

(i) Amend the scope of the bid.

(ii) Reject or accept any application at its discretion; and / or

(iii) Cancel the qualification process and reject all applications.

(iv) To alter the qualification criteria

(v) Client shall neither be liable for any such actions nor be under any obligation to inform

the applicants of the grounds for its actions and decisions.

g) All corrigendum and addendum to the EOI document shall be uploaded on website only. There

would not be further newspaper advertisements regarding addendum/ corrigendum of the EOI

documents. The responsibility of checking the website shall remain with the bidder only.

h) Withdrawal of an Offer or Proposal: A consultant firm, who is the proposer, may withdraw its

offer at any time before its acceptance, even though the firm might have offered to keep the offer

open for a specified period.

i) Communication of an Offer or Proposal: The communication of a proposal is complete when it

comes to the knowledge of the person to whom it is made. A time is provided in the tender forms

for submission of the tender.

j) Communication of Acceptance: Communication of an acceptance is complete as against the

proposer, where it is put in the course of transmission to him, so as to be out of the power of the

acceptor, and it is complete as against the acceptor when it comes to the knowledge of the

proposer. The medium of communication in government contracts is generally by post and email

and the acceptance is, therefore, complete as soon as it is posted or emailed.

k) Consultants are not permitted to alter or modify their tenders after expiry of the deadline for

receipt of tender till the date of validity of tenders and if they do so, their earnest money will be

forfeited.

l) A tender opening committee (TOC) is nominated to oversee the tender opening process. A

tender box should be inspected by TOC to ensure that the seal/lock is intact before opening it.

m) Rejection of Tender: Non-compliance can make a tender invalid and liable to be rejected

without assigning further reasons by Deputy Conservator of Forests, Surat.A tender may be

rejected in following situations.

• It stipulates its own conditions

• The validity period of bid is less than or differs from that in tender form

• It does not disclose the constitution of the organization. The names, address of offices,

directors, partners etc. are not adequately disclosed.

• Tender forms are not properly filled. Tender documents, attachments etc. are not signed

on each page, are not certified as required.

• Bidder does not provide evidence of adequate facilities or does not propose to make

available sufficient resources.

• Bidder does not attach acceptable proof of past experience and performance.

• Bidder does not attach self-certified copies of eligibility certificates like PAN card, GST

no. and registration etc.

A tender is invalid is rejected outright when

• Minimum qualification criteria is not met.

• EMD is not deposited before closing date and time of tender.

• Tender is submitted late

• Bidder has been blacklisted.

• Price bid is incomplete.

n) Scrutiny of tender documents and attachments: A Tender Consideration Committee (TCC) is

constituted to scrutinize tender documents and put up a proposal to the competent authority for

award of a work order (WO).

Schedule of the Bid Process

The indicative/tentative schedule for the Bidding process is as follows:

Activity Time Date Place

Pre-bid conference 1230 hrs 19/11/2019 Office of Deputy Conservator of

Forests, Surat : Van Bhawan, Adajan,

Surat

Last Date of receipt of

EOI(online)

1500 hrs 13/12/2019 Online

Last Date of receipt of

EOI(hard copy)

1500 hrs 20/12/2019 Office of Deputy Conservator of


Surat

Opening of Technical

Offer



Surat

Presentation by

Technically Eligible

bidder



Surat

Opening of Financial

Offer

1300 hrs

(tentatively)

30/12/2019

(tentatively)

Office of Deputy Conservator of


Surat

Please note that the date and timing of opening of technical offer, presentation and financial

offer are tentative and depend upon schedule and availability of members of Tender

Committee. Any change in date and timing will be duly communicated to bidders and same

shall be binding on them.

Documents to be Submitted & Format to be Used

Formats To Be Used

Applicants are required to submit the completed document in the following formats and forms

attached to this invitation:

A. Letter of Application

B. Particulars of the Applicant Form 1

C. Consortium Summary Form 2

E. Consortium Agreement Form 3

F. Financial Information Form 4

G. Particular Experience record Form 5, Form 5A

H. General Experience record Form 6

J. Current Contract Commitments Form 7

K. Human Resources Form 8A, 8B, and 8C

Additional Information

Along with the items listed above, the applicant should also enclose copies of the following:

1. Income Tax Returns for the last two years.

2. Legal status, place of incorporation, Memorandum of Understanding & Articles of Association.

3. Power of Attorney / Authority Letter of the persons signing the document.

4. Proof of experience in the form of work orders or completion certificates.

5. Organisation Chart of the Company / Association.

In case of consortiums, all members of the consortium shall submit the documents as mentioned

except the Letter of Application, which would be submitted by the Lead Member of the

consortium. All other members of the consortium shall submit Letter of Association confirming

the Consortium and the Lead Member.

Eligibility Criteria

a) The Applicant could be a Natural Person, a Proprietorship, Partnership, a Private Limited

Company, a Public Limited Company, a Limited Liability Partnership registered in India; or a

Consortium.

b) Registration of Principal / Partner / Director of the Applicant or one of organisation, in case of

Consortium, with Council of Architecture (COA) is mandatory.

c) In case of Consortium, the members of the consortium shall submit a detailed consortium

agreement outlining the scope of work for each member of the consortium. The Consortium

Agreement shall incorporate a clause which shall mention that all the members of the Consortium

shall be jointly and severally liable to the Authority for the performance of the services under the

Consultancy Agreement.

d) Applicant or the lead organisation in case of a consortium must be registered in India as

required by law with minimum three years of continuous operation up to the date of publication

of this EOI.

e) In case of consortium, the maximum number of member of a consortium shall not be more than

3.

f) Technical eligibility:

The applicant should have done such consulting for any zoological/safari park or similar project

(as determined by competent authority) anywhere in India in last five years of individual project

value not less than 10 crores.

g) Financial eligibility:

• Valid GST No. (self attested valid document to be attached)

• Valid PAN No. (self attested valid document to be attached)

• Copy of Income Tax Return of 2017-18 and 2018-19 (self attested)

• Valid registration certificate of the firm (in case of firm)

Required team of consultants with areas of expertise:

Intending person/firm/organization/institution/consortium shall have a) Zoo/ Safari Park planning

and designing - Graduate/Post Graduate degree in the related fields and who have designed at

least one zoological parks of international reputation in India or abroad costing a minimum of Rs.

10 crores.

• Landscape architect - Master’s Degree in landscape architecture and having experience of

handling a minimum of two similar projects during the past 5 years.

• Engineering experts in the field of Civil&Electrical - Graduate/Post Graduate degree in

the related disciplines with minimum of 5 years of field experience in their respective

fields.

• Project Architect - Graduate/Post Graduate degree in the related disciplines with minimum

of 5 years of field experience in their respective fields. Authentic proof including

drawings, photographs, etc., of works executed in support of qualification and experience

in respect of each expert shall be produced while submitting the EOI besides valid

certificates.

Address for submission of Expression of Interest (EOI) in hard copy

The Tender Bid and accompanying documents must be received by Speed Post or Registered

Post or delivered by hand super-scribing:

"EOI for Selection of Consultant for preparation of Detailed Project Report (DPR), Master Layout

Plan and monitoring of works for setting up Leopard Safari Park with Rescue Center at

Khodamba, Mandvi, District-Surat and Dokpatal, Waghai, District-Dangs”no later than

20thDecember 2019, till 3.00 P.M (Indian Standard Time) and be forwarded to the following

address in one sealed envelope:

Deputy Conservator of Forests, Surat Forest Division

Gangeshwar Mahadev Road, Opposite D Mart

Adajan, Surat-395001

Gujarat, India Phone: +91-261-2733825

Email- [email protected]

Terms and conditions:

Following conditions have to be accepted by the TECHNICALLY QUALIFIED bidders for

appointment as consultant:

1. Consultant will be considered technically qualified and limited bidding process will take

place as per QCBS system. Financial bids will be in the form of percentage to the

estimated cost of the project

2. The selected consultant will have to work until proposed project finalized and executed

otherwise the deposit will be forfeited by the authority.

3. Schedule of payment

S.No. Work completed percentage of total

amount

1 Submission of master Lay-out Plan and DPR to

CZA.

20% of accepted bid price

where projectcost is the

project sanction cost of that

financial year.

2 Acceptance of master Lay - out plan by CZA. 20%of accepted bid price

where project cost is the


financial year.

3 Submission of enclosure designs, technical

estimates to competent authority

20%of accepted bid price

where project cost is the


financial year.

Remainingpayment may be done by Surat Forest Division and South Dang Forest Division

respectivelyin mutual consultation with the consultant (as per mutually agreed terms).

4. Project cost will be the cost of project in estimation stage. Since the project will be

executed in the phased manner so the estimation cost will be phase wise based upon the

grant sanctioned in each financial year.

5. Non- Disclosure norm: All the design and documents generated within the consulting

process shall be the property of government of Gujarat through the Surat Forest Division

and South Dang Forest Division. The consulting firm or its employee shall not share the

documents with anybody without the prior consent of the Government.

6. The committee will not accept the bid from Black listed persons/firms by any government

agencies/bodies.

7. This Tender does not entail any commitment on the part of Gujarat Forest Department or

Surat Forest Division or South Dangs Forest Division, either financial or otherwise. The

tender screening committee reserves the right to accept or reject any or all Tender without

incurring any obligation to inform the affected applicant/s of the grounds.

8. The payment to the consultant will be made respectively by Deputy Conservator of Forest,

Surat and Deputy Conservator of Forests, South Dangs Forest Division based upon the

availability of grant in each division.

Evaluation Process

Stages

The Bids will be evaluated in the following stages:

Stage 1- Technical Evaluation and Stage 2- Financial Evaluation

Stage 1-Technical Evaluation

a. The Evaluation Committee appointed shall carry out its evaluation applying the evaluation

criteria and point system specified below.

S.No. Evaluation parameter Maximum Marks

1. Master-planning experience in the past five (5)

years of Zoo/Safari park or similar

projectcompleted in past five (5) years wherein

the project cost is not less than Rs 10.00 Crores

per project. If the applicant has completed one

20

such project 20 marks will be awarded to that

applicant.

2. If the applicant has completed more than one

such project as listed in Sr. No. 1 then it will

get more marks. Each such extra project will

fetch applicant 10 marks subject to maximum

of 20 marks.

20

3. Key Personal

(a)Experience

(b)Qualification

10

Total Marks 50

The minimum qualifying score is 30 i.e. 60 %. Tender committee may notify those bidders

whose proposals didn’t qualify. Financial bids shall be invited from the bidders whose

proposals qualify. Also, qualified bidders shall give presentation before Tender Committee as

described in (b).

b. The bidders who qualify as in (a) as per minimum qualifying score have to give a

presentation before the tender committee which shall include their experience and

expertise with a specific focus on their experience in preparation of DPR and Master plan

for Zoo/ safari park and similar projects. Also, a concept plan for the proposed safari park

with rescue center at Khodamba and Dokpatal shall also be included. The maximum

duration of presentation will be 30 minutes. The maximum marks for the presentation

will be 50.

So maximum marks for technical evaluation is 100. This score is S(technical).

Stage 2-Financial Evaluation

The Evaluation Committee then shall open the financial bid of the technically qualified

Bidders.The Financial Proposals may be opened in the presence of the Bidders’ representatives

who choose to attend. Evaluation Committee shall prepare minutes of the opening. Evaluation

Committee shall not have any obligation to demonstrate to anybody on the Technical Evaluation

process carried out or how the marks have been awarded.

The Evaluation Committee shall assume that the bidders have included cost of all items of the

scope of work in their financial proposals.

Financial bids will be in the form of percentage to the estimated cost of the project.

Detailed Financial Evaluation

a. The financial evaluation will be carried out as given below. Each Financial Proposal will be

assigned a financial score S(Financial) For financial evaluation, the total cost indicated in the

Financial Proposal will be considered.

b. The Authority will determine whether the Financial Proposals are complete, unqualified and

unconditional. The cost indicated in the Financial Proposal shall be deemed as final and

reflecting the total cost of services. Omissions, if any, in costing any item shall not entitle the firm

to be compensated and the liability to fulfill its obligations as per the tender document within the

total quoted price shall be that of the Bidder. The lowest financial proposal F(Minimum) will be

given a financial score S(Financial) of 100 points. The financial scores of other proposals will be

computed as follows:

S(Financial) = 100 x F(Minimum)/F

(F = Quote of Financial Proposal of the Bidder)

c. Proposals will be finally be ranked in accordance with their combined technical

S(Technical) and financial S(Financial) scores:

S = S(Technical) x Tw + S(Financial) x Fw

where S is the combined score, and Tw and Fw are weights assigned to Technical

Proposal and Financial Proposal that shall be 0.60 and 0.40 respectively.

d. The Applicant achieving the highest combined score shall be considered to be the

successful Applicant (the “Successful Applicant”).

LETTER OF EXPRESSION OF INTEREST

[letterhead paper of the Applicant or partner responsible for a consortium, including

full postal address, telephone no., and fax no.]

Date: ......................................................

Bid Reference:…………………………

To,

Deputy Conservator of Forests,

Surat Forest Division, Gangeshwar Mahadev Road

Opposite D-Mart, Adajan Surat-395001

Gujarat, India

I/We, the undersigned, declare that:

a. Being duly authorized to represent and act on behalf of .................. (hereinafter

referred to as "the Applicant"), and having reviewed and fully understood all of the

information provided in the Notice Inviting Expression of Interest, the undersigned

hereby expresses its interest in and applies to be prequalified and short-listed by

yourselves as a submitter of proposal for the Consultant for preparation of Detailed

Project Report (DPR) and Master Layout Plan for setting up Leopard Safari Park with

Rescue Center at Khodamba, Mandvi, District-Surat and Dokpatal, Waghai, District-

Dangs. including Healthcare facilities, Research facilities, Wildlife Education and

Conservation facilities, visitor facilities etc.

b. We have examined and have no reservations to the Bidding Documents, including

addenda issued in accordance with Instructions to Bidders;

c. We offer to design, execute and complete in conformity with the Bidding

Documents.

d. Attached to this Expression of Interest are copies of original documents defining:

(a) The Applicant's legal status; and

(b) The place of incorporation/ organization/ institution (for applicants who are

corporations/ organizations/ institutes), or the place of registration and the nationality

of the owners (for applicants who are partnerships or individually-owned firms). For

applications by consortiums, all the information requested in the Notice Inviting

Expression of Interest, is to be provided for the consortium, if it already exists and for

each party to the consortium separately. The lead partner should be clearly identified in

case of consortium and shall sign this Expression of Interest.

e. Our Bid consisting of the Technical Bid and the Price Bid shall be valid for a period

of 180 days from the date fixed for the bid submission deadline in accordance with the

Bidding Documents, and it shall remain binding upon us and may be accepted at any

time before the expiration of that period.

f. A tender fee(non-refundable) of Rs. 1500/- by way of Demand Draft of nationalized

bank/scheduled bank payable at Surat in favor of Deputy Conservator of Forests,

Surat with DD No…….. Dated……… Issuing bank/branch …………… is hereby

attached with. As security for due performance of the under takings and obligations of

our bid, we submit here with a Bid security (EMD), in the amount specified in Bidding

document, which is valid (at least) 180 days beyond validity of Bid itself. (FD/BG No.

………………….….Amount Rs. 1,00,000/-

Dated………………….……………Issuing Bank / Branch

…………………………………………………………………………………..).

g. Gujarat Forest Department or its authorized representatives are hereby authorized to

conduct any inquiries or investigations to verify the statements, documents, and

information submitted in connection with this Expression of Interest, and to seek

clarification from our bankers and clients regarding any financial and technical aspects.

This Expression of Interest will also serve as authorization to any individual or

authorized representative of any institution referred to in the supporting information, to

provide such information deemed necessary and requested by the Gujarat Forest

Department or its authorized representatives to verify statements and information

provided in this Expression of Interest, such as the human resources, experience, and

competence of the Applicant.

h. Gujarat Forest Department or its authorized representatives may contact the

following persons for further information:

Experience inquiries

Contact: Telephone:

Personnel inquiries

Contact:

Financial inquiries

Contact:

i. This Expression of Interest is made with the full understanding that:

(a) All information submitted in this Expression of Interest for qualification and

selection for short-listing will be subject to verification at the time of submitting

proposal by short-listed applicants;

(b) Gujarat Forest Department reserves the right to reject or accept any application,

cancel the qualification and selection for short listing process at any stage, and reject

all applications;

(c) Gujarat Forest Department shall not be liable for any such actions and shall be

under no obligation to inform the Applicant of the grounds for them. Applicants who

are not joint ventures should delete para. j and initial the deletion.

j. We confirm that if we submit a proposal, that proposal, as well as any resulting

contract, will be:

(a) Signed so as to legally bind all partners, jointly and severally; and

(b) submitted with a consortium agreement providing the joint and several liability of

all partners in the event the contract is awarded to us.

k. The undersigned declare that the statements made and the information provided in

this Expression of Interest are complete, true, and correct in every detail.

Nameof authorized person

Signature of authorized person (Lead Partner in case of Consortium)

ANNEXURES

FORM 1: Particulars of the Applicant/All individual firms and each partner of a

consortium applying for pre-qualification and selection for short listing are requested

to complete the information in this form.

1. Title of Consultancy:

2. Title of Project:

3. State whether applying as Sole Firm or Lead Member of a consortium:

4. State the following:

5. Name of Company or Firm:

6. Legal status (e.g. incorporated private company, unincorporated business, partnership

etc.):

7. Country of incorporation:

8. Registered address:

9. Year of Incorporation:

10. Year of commencement of business:

11. Principal place of business:

12. Brief description of the Company including details of its main lines of business

13. Name, designation, address and phone numbers of authorized signatory

a. Name:

b. Designation:

c. Company:

d. Address:

e. Phone No.:

f. Fax No. :

g. E-mail address:

14. For the Applicant, (in case of a consortium, for each Member), state the following

information:

a. Has the Applicant or any member of the consortium been blacklisted by any Government

department/Public Sector Undertaking in the last five years?

Yes/No

b. Has the Applicant or any of the Members, in case of a consortium, suffered

bankruptcy/insolvency in the last five years?

Yes/No

Note: If answer to any of the questions at (a) to (b) is yes, the Applicant is not eligible for

this consultancy assignment.

15. Does the Applicant’s firm/company (or any member of the consortium) combine

functions as a consultant or adviser along with the functions as a contractor and/or a

manufacturer?

Yes/No

If yes, does the Applicant (and other Member of the Applicant’s consortium) agree to limit

the Applicant’s role only to that of a consultant/ adviser to the Authority and to disqualify

themselves, their Associates/ affiliates, subsidiaries and/or parent organization subsequently

from work on this Project in any other capacity?

Yes/No

16. Does the Applicant intend to borrow or hire temporarily, personnel from contractors,

manufacturers or suppliers for performance of the Consulting Services?

Yes/No

If yes, does the Applicant agree that it will only be acceptable as Consultant, if those

contractors, manufacturers and suppliers disqualify themselves from subsequent execution

of work on this Project (including tendering relating to any goods or services for any other

part of the Project) other than that of the Consultant?

Yes/No 17. If yes, have any undertakings been obtained (and annexed) from such

contractors, manufacturers, etc. that they agree to disqualify themselves from subsequent

execution of work on this Project and they agree to limit their role to that of consultant/

adviser for the Authority only?

Yes / No

Date:

Place:

Certified by Director/authorized signatory

(Signature & Stamp)

FORM 2: Consortium Summary

Names of all partners of a Consortium

1. Lead partner:

2. Partner:

3. Partner:

Provide Details for Each of the Consortium

1

Name: Signature:

Position / Role: Date:

Representative of: (Organization's Name and address)

2

Name: Signature:

Position / Role Date:


3

Name: Signature

Position / Role Date:



(Signature & Stamp)

FORM 3: Consortium Agreement

To,

Deputy Conservator of Forests

Surat Forest Division, Gangeshwar Mahadev Road

Opposite D-Mart, Adajan Surat-395001

Gujarat, India

The undersigned of this declaration of co-operation are authorized to act with regard to

the Expression of Interest in the consultancy services for preparation of Detailed

Project Report (DPR), Master Layout Plan for setting up Leopard Safari Park with


Dangs including Healthcare facilities, Captive Breeding and Research facilities,

Wildlife Education and Conservation facilities, visitor facilities etc. They hereby

declare:

a. That they will legalize a consortium Agreement in case that a Contract indicated in

the Notice Inviting Expression of Interest in the consultancy services for preparation of

Detailed Project Report (DPR), Master Layout Plan for setting up Leopard Safari Park

with Rescue Center at Khodamba, Mandvi, District-Surat and Dokpatal, Waghai,

District-Dangs including Healthcare facilities, Captive Breeding and Research

facilities, Wildlife Education and Conservation facilities, visitor facilities etc.

b. That they have nominated _______________________ [name of the lead partner] as

the Sponsor Firm of the group for the purpose of this Expression of Interest;

c. That they authorized Mr./Ms. _________________ [name of the person who is

authorized to act as the Representative on behalf of the Consortium] to act as the

Representative in the name and on behalf of their group for the purpose of this

Expression of Interest.

d. That all partners of the Consortium shall be liable jointly and severally for the

execution of the Contract;

e. That this Consortium is an association constituted for the purpose of consultancy

services for preparation of Detailed Project Report (DPR), Master Layout Plan for

setting up Leopard Safari Park with Rescue Center at Khodamba, Mandvi, District-

Surat and Dokpatal, Waghai, District-Dangs including Healthcare facilities, Captive

Breeding and Research facilities, Wildlife Education and Conservation facilities,

visitor facilities etc.

f. That each and every partner to this Consortium shall provide at least one expert for

the contract period in preparation of consultancy services for preparation of Detailed

Project Report (DPR), Master Layout Plan for setting up Leopard Safari Park with


Dangs including Healthcare facilities, Captive Breeding and Research facilities,

Wildlife Education and Conservation facilities, visitor facilities etc.

as in the Notice Inviting Expression of Interest;

g. That this Consortium should be post-disqualified in case the Consortium should

breach the agreement in respect of item 6 above when submitting a Proposal;

h. That if the Employer accepts the Proposal of this Consortium, it shall not modify the

composition or constitution of the consortium formed and proposed in the Proposal

until the completion of Contract without the prior consent of the Employer;


(Signature & Stamp)

FORM 4: Financial Information

1. Valid PAN no. :

2. Valid GST no. :

3. Attach self certified copies of Income Tax Return for Financial Year 2017-18 and 2018-

19


(Signature & Stamp)

FORM 5: Particular Experience Record (List only those works that are similar to the proposed works for which the qualification is sought)

Name of Applicant or partner of Consortium

S.No. Name of project Client

Location/Details

Month &

Year of

completion

Value (in

Lakhs)

1. In the above table, list only those works which have similar nature and complexity to thenature of work under this contract. The details of each of the works mentioned in the above table must be provided separately in Form 3-A. 2. Provide copies of Work Orders and/or Completion Certificates for each project. Workorders/testimonials will be verified if required. 3. In case of consortium, the above information has to be provided for all members of theconsortium. Date: Place:

Certified by Director/authorized signatory (Signature & Stamp)

FORM 5A- Eligible Assignments of Applicant

Use of separate sheet for each contract:

Name of Applicant or partner of

Consortium

Name of the Project:

Particulars of the Project Site Area Built-up Area

Description of services performed by the Applicant firm:

Name of client and Address:(Indicate whether public or private entity)

Name, telephone no. and fax no. of client’s representative:

Estimated capital cost of Project

(in Rs.):

Payment received by the Applicant

(in Rs. ):

Start date and finish date of the services (month/ year):

Brief description of the Project:

Contract role (check one) : Sole Consultant Sub-Consultant Partner in a Joint Venture

Notes: 1. Use separate sheet for each Eligible Project. 2. The Applicant may attach separate sheets to provide brief particulars of other relevantexperience of the Applicant. 3. Provide Completion Certificates or Certificates of Satisfactory Progress for each workclaimed. Date: Place:


FORM 6 - General Experience Record (List only those works which are not included in Form 5)

Name of Applicant or partner of Consortium

S.No. Work

Description

Client / Consultants Details

Month & Year of Completion

Value of Rs.Lakhs.

1. Provide copies of Work Orders and/or Completion Certificates for each project. Workorders/ testimonials will be verified if required.

Date: Place:


FORM 7– Current Contract Commitments

(List only those works that are similar to the proposed works for which the qualification is sought) Name of Applicant or partner of Consortium

Name of Contract

Name Of Client

Value of Contract

Stipulated date of Completion

Value of outstanding Work (Rs.Lakhs)

Estimated completion Date

1. Details of all works which are at various stages of execution, including works for whichwork orders have been received but work is yet to start, or works approaching completionbut for which full completion certificates are yet to be issued, are to be provided. 2. Details as available at the time of preparation of this documents have to be provided. Date: Place:


FORM- 8A- Particulars of Key Personnel

S.No Designation

of key

person

Name Educational

Qualification

Length of

professional

experience

Present Employment No. of

eligible

assignments Firm Emp

since

1. In-house core competent skilled manpower is essential to contract execution. For specific areas of expertise essential to contract execution, the Applicants should provide the name of at least one employee (employed by the Applicant or partner of the Consortium, i.e., on the payroll in the past one year) in any one of the specified areas of expertise. He/she shall meet the qualification requirements for his/her designated area of expertise that are stipulated in the Notice inviting Expression of Interest. Date: Place:


FORM-8B – Eligible Assignments of Key Personnel

Name of Key Personnel:

Designation of Key Personnel:

Name of the Project:

Particulars of the Project Site Area Built up Area

Name of Consulting Firm where

employed:

Description of services performed by the Key Personnel (including designation):

Name of client and Address: (indicate whether public or private)

Name, telephone no. and fax no. of client’s representative:

Estimated capital cost of the Project (in Rs. crore):

Start date and finish date of the services (month/year):

Brief description of the Project:

It is certified that the aforesaid information is true and correct to the best of my knowledge and belief. (Signature and name of Key Personnel)

Place: Notes: 1. Use separate sheet for each Eligible Project. 2. The Applicant may attach separate sheets to provide brief particulars of other relevant experience of the Key Personnel.

Date: Place:


(Signature & Stamp)

FORM-8C- Curriculam Vitae (CV) of Key Personnel

1. Proposed Position: 2. Name of Personnel: 3. Date of Birth: 4. Nationality: 5. Educational Qualifications: 6. Employment Record: (Starting with present position, list in reverse order every employment held.) 7. List of projects on which the Personnel has worked:

Name of project Description of responsibilities

8. Details of the current assignment and the time duration for which services arerequired for the current assignment.

Certification: 1. I am willing to work on the Project and I will be available for entire duration of theProject assignment as required. 2. I, the undersigned, certify that to the best of my knowledge and belief, this CV correctly describes myself, my qualifications and my experience.

(Signature and name of Key Personnel)

Place: Notes:

3. Use separate form for each Key Personnel 4. The names and chronology of assignments included here should conform to the projectwise details submitted in Form-7A 5. Each page of the CV shall be signed in ink by both the Personnel concerned and by Authorised Representative of the Applicant firm along with the seal of the firm. Photocopies will not be considered for evaluation.

Date: Place:


FINANCIAL BID (only for those bidders whose proposals are technically qualified) Bid Reference No: ………………………….. To, Deputy Conservator of Forests, Surat Forest Division, Gangeshwar Mahadev Road, Adajan, Surat-395001 Gujarat, India

Selection of Consultant for preparation of Detailed Project Report (DPR),

Master Layout Plan and monitoring of works for setting up Leopard Safari

Park with Rescue Center at Khodamba, Mandvi, District-Surat and Dokpatal,

Waghai, District-Dangs.

S.No. Item Financial Quote (in

percentage of project

estimate cost)

1. Consultancy charges (inclusive of GST)

for preparation of Detailed Project Report

(DPR), Master Layout Plan for setting up

Leopard Safari Park with Rescue Center at

Khodamba, Mandvi, District-Surat and at

Dokpatal, Waghai, District-Dangs.

Date: Place:
