uniFLOW Connector for OnBase by Hylandwith Canon imageRUNNER ADVANCE

SECURE FINANCIAL DOCUMENT CAPTURE AND DIRECT BACK-END SYSTEM INTEGRATION

CONSIDER THIS ...As a financial professional, you would know how critical it is to convert the information found on paper documents into usable digital data—there shouldn’t be any trade-offs between speed and accuracy. Without a method that has security to scan and properly index directly into your ECM solution, manually updating documents to network folders can produce errors, inaccuracies, and allow for theft of information.

According to a recent Gartner study, poor data quality results in 40%

of all business initiatives failing to achieve their targeted benefits, and

data quality affects overall labor productivity by as much as 20%.* One

common area for errors to occur is during manual input, such as scanning

paper documents into a database.

When documents can be scanned, previewed, verified, and indexed by employees that are most familiar with the content and the content authors, and those same employees can send the documents directly into your ECM system, errors and lost information can be reduced.

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Paper documents contain highly sensitive customer information and proprietary company

data. If these documents become exposed to unauthorized users, a security breach may occur.

Documents scanned and stored in a network “sweep” folder require additional review which can result in added time and labor costs.

INDIRECT SCANNING

Employees scanning original documents are in the best position to verify and tag documents, yet they’re only asked to perform a scan—not to complete the process of inputting the information. When using this method to scan original documents, errors can be difficult to correct.

UNVERIFIED INFORMATION

UNAUTHORIZED ACCESS

* Gartner Measuring the Business Value of Data Quality Published: 10 October 2011.

DATA QUALITY

BY AS MUCH ASPRODUCTIVITYOVERALL LABOR

20%

AFFECTS

TO BE SCANNED

DOCUMENT ACCESS REPORT

?

SEND

uniFLOW, a Canon technology, can integrate directly with OnBase, providing an interface that enables employees to scan financial documents from a Canon imageRUNNER ADVANCE system directly into OnBase. This will eliminate the need for a “sweep” network folder, which can help reduce labor costs and data entry errors, and help streamline workflows by speeding up an employee’s ability to share data throughout the organization.

HOW IT HELPS

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CANON + ONBASE CAN HELP INCREASE SPEED AND ACCURACY OF DOCUMENT SHARING

HOW IT WORKS

uniFLOW with access control provides an additional layer of security by restricting

documents from being scanned by unauthorized users.

Scan, preview, verify, and correct information

input at the device, prior to documents being indexed.

This can reduce the potential for data entry errors.

Reduce expensive and time-consuming manual processes required by not needing a “sweep” folder.

FASTER INPUTSECURE

DOCUMENT CAPTURE DIRECT ACCESS

TO ONBASE

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2

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4

AUTHORIZE SCAN

PREVIEW

INDEX

SEND

A user authenticates at the Canon imageRUNNER ADVANCE device and scans the document.

The user previews the scanned document.

Verify information is correct before sending to file.

After the user verifies that the information is correct, the document is indexed and sent to OnBase.

Maximize your investment in OnBase and enable a more efficient and secure information workflow as financial paper documents are entered into the system. Leverage uniFLOW Secure scanning to help prevent unauthorized access at your device and take advantage of improving the quality of data stored. Canon imageRUNNER ADVANCE devices and the Canon uniFLOW Connector for OnBase are an essential component of your strategy and document workflow.

• Direct scanning and indexing of documents into OnBase from your MFP• Allow access by authorized users• Validate data and insert metadata at point-of-use• Reduce errors and save time by avoiding manual processes

THE BENEFITS ARE CLEAR

TRANSFER DATA ACCURATELY FROM PAPER DOCUMENTS INTO ONBASE

CSA/2-16-108 1116-CSAVMB(FINOB)-PDF-IH

Canon and imageRUNNER are registered trademarks of Canon Inc. in the United States and may also be registered trademarks or trademarks in other countries. uniFLOW is a registered trademark of NT-ware Systemprogrammierung GmbH. All other referenced product names and marks are trademarks of their respective owners. Specifications and availability subject to change without notice. Check with your Canon Authorized Dealer for additional details, restrictions, and requirements. Not responsible for typographical errors.©2016 Canon U.S.A., Inc. All rights reserved.

For more information, call or visit 1.800.815.4000 CSA.CANON.COM