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9/5/20141
Section/Chapter Sponsored Conferences- Joint IA/PEL Chapter Singapore Section…
Ignite Session, HALL 3, RAI Center, Amsterdam
25 August 2014
Sanjib Kumar Panda – Past Chair - IEEE Singapore Section
Why Chapters/Sections need to run conferences?
9/5/20142
1. How Chapters/Sections can be financially sustainable?
2. How to organize successful conferences at OU level?
3. Benefits to the OUs in running successful conferences!
3
PEDS Conference Approved in 1995
Modeled as Pacific”
Pacific region and runs biennially
Modeled as “PESC in Asia-Pacific”to provide an avenue for people to make technical presentationsand attend conferences in Asia-Pacific region and runs biennially
4
PEDS and ICSET Conferences
PEDS –19 years (1995-2014)10 times ~2700 Attendees…a “must attend” conference in the Asia Pacific Region
Technically co-sponsored by
ICSET –6 years (2008-2014)3 times ~500 Attendees
5
PEDS’s Key Strategy for Success
• High Technical Quality• Foster Power Electronics and Electric Drives
research work in Region 10• Industry & Local participation• Joint Conference organization with other OUs
6
A-PEDS Key Strategy Features
Past IEEE PEL Society Presidentis Conference Chair
Organized and formulated by eminent international
experts/leaders as International Steering Committee
Members
7
10 conferences in 8 R10 countries
Sydney:
Singapore: 1995, 1997, 2003, 2011
Hong Kong: 1999Bali, Indonesia: 2001KL, Malaysia: 2005Bangkok, Thailand: 2007Taipei, Taiwan: 2009Fukuoka, Japan : 2013Sydney: 2015
Locations selected 2 years in advance
City Centre HotelsCity Centre Hotels
City Centre
Marina Bay
Chinatown
Orchard Rd.
Little India
• Over 10,000 hotel rooms within walking distance in the Marina Bay precinct
• Exciting leisure and entertainment activities
• Convenient access to all parts of Singapore
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Singapore River
Unconventional Social VenuesUnconventional Social VenuesGala Dinner in a
National Monument
Private Beach Party Reception at the world’s longest public cantilever
A New York StreetThemed Gala Dinner
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Dinner in a Cooled Garden Conservatory
Gala Dinner amongst 50,000 marine
animals
Marina Bay Sands SkyParkUniversal Studios SingaporeWavehouse, Sentosa Island
Chijmes HallFlower Field Hall, Gardens by the BayOcean Gallery, S.E.A Aquarium
Champagne Flight at the Singapore Flyer
Dinner in a Conserved Colonial Residence
Cocktails at the World’s Tallest Rooftop Bar
Extraordinary Experiences Extraordinary Experiences
Private Sunset Cruise along Marina Bay
10
Up Close Jungle Breakfast at the Zoo
Gourmet Safari Express Private Tram Dinner
Engaging Accompanying Persons ProgrammeEngaging Accompanying Persons Programme
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Relaxing Destination Spa Day Retail “Therapy”
Local Cooking Workshops Local Food Safari
Nature Discovery Trail
NA
TUR
E /
SH
OP
PIN
GC
ULI
NA
RY
/C
ULT
UR
AL
Cultural Precincts Discovery Tour
Recent and upcoming developmentsRecent and upcoming developments
12
Marina Bay Sands Singapore Gardens by the BayResorts World Sentosa MAX Atria
River Safari National Art GallerySingapore Sports HubMarina Bay Cruise Centre
2014 2015
Gardens by the BayGardens by the BaySingapore’s paradigm shift from a
“Garden City” to a “City in a Garden”
101 ha of prime waterfront gardens – Bay South, Bay East and Bay
Central
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Highlight-PEDS 2013 Fukuoka, Japan
380 Attendees~ 40% International form 25 countries~ 60% Local
256 Technical Papers44 Oral Sessions – 164 Poster Session – 91 Papers
4 Keynotes4 Tutorials1 Panel
Student Travel GrantsSocial Events
Local Industry Visit
Industrial Sponsors
Japan Tourism Board Sponsorship
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PEDS 2013 Fukuoka, Japan
PEDS Secrets to successSystematic Organization & Management
PEDS Management Committee
PEDSIntl. Steering Comm.
TPC
Liaisons
An international Steering Committee and TPC
TPC Chair from PEDS LOCTPC Co-Chair from PEDS MC
PEDS Secrets to successClose Collaboration between PEDS Management Com. and Local Com.
Singapore PEDS MC provides support to LOC
Host country leads the Conference & Organizing Comm.
MOU signed by PEDS MC and LOC
PEDS Secrets to successStrict Committee Rules & Guidelines
1. PEDS MC visits the city for site
selection and hotel contract
negotiations along with LOC
2. Minimum guarantee is put on a lower
side to be on a safer side financially
3. AVA facilities are not rented but
sourced by the committee to save cost
PEDS Secrets to successPEDS Targets at-a-glance
Typical Attendance ~250
Paper Submissions ~ 350
Paper Acceptance Rate ~60-70%
~80% Papers from Region 10
~90% TPC members from Region 10
PEDS Secrets to successLinks to PE and IA Societies
PE Society Past President and Leaders: • attend conference• meet with local Industry/academia• present invited lectures• top 20% of the papers are
recommended for IEEE Trans. on IA
PEDS Secrets to successFoster close collaboration through local Tourism Board (STB and JTB)
Sponsorship through local Tourism Boards:
• To bid and bring conferences to Singapore• Discounts on venues• Secretariat services• Publicity cost etc..
PEDS Secrets to successLinks to Local Industry and Government
Industry SupportPEDS 2013 Fukuoka
PEDS Secrets to successAn Industry cooperation success story
PEDS• Attendance• TPC• Exhibits
PEDSPlenary Talk
@ PEDS 2013Increased Yaskawa• Attendance• Paper Submission
24
PEDS - A major Power Electronics & Drives
ConferenceWell RecognizedWell Respected
High Quality
Summary
Generate your own revenue through conferences and be financially sustainable
Stay around! the next Ignite will start soon….