Section B: Interim & Report Card Information - Home - …public.volusia.k12.fl.us/elementary-curriculum/Documents/RSPM...Section B: Interim & Report Card Information A Guide for Elementary

2011-2012

REPORTING STUDENT PROGRESS MANUAL

Section B:

Interim & Report Card Information

A Guide for Elementary Schools Volusia County Schools

HOW TO REPORT STUDENT PROGRESS

The School Board of Volusia County

Mr. Stan Schmidt, Chairman Dr. Al Williams, Vice-Chairman

Ms. Candace Lankford Mrs. Diane Smith Ms. Judy Conte

Vision Statement Through the individual commitment of all, our students will

graduate with the knowledge, skills and values necessary to be successful contributors to our democratic society.

Dr. Margaret A. Smith Superintendent of Schools

Dr. Chris Colwell

Deputy Superintendent Curriculum and School Improvement

Ms. Allene Dupont

Director of K-12 Curriculum

Ms. Carolyn Gardinier Director of Federal Programs/Grants Development

Services/Elementary & School Improvement Services

Reporting Student Progress

Table of Contents

Section B: Interim & Report Card Information

Interim/Report Card Dates .................................................................. .......... 4

Interim Information

Kindergarten Interim Report Sample ................................................. .......... 5

Elementary Interim Report Sample ................................................... .......... 6

Report Card Process ............................................................................ .......... 7

Reporting Student Progress Kindergarten ........................................ .......... 8

Sample Kindergarten Report Card .................................................... .......... 10

Sample Kindergarten Grade Sheet ................................................... .......... 11

Reporting Student Progress Grade 1 ................................................ .......... 12

Sample Primary Report Card ............................................................ .......... 15

Sample Primary Grade Sheet ........................................................... .......... 16

Reporting Student Progress Grade 2 ................................................ .......... 17

Sample Primary Report Card ............................................................ .......... 21

Sample Primary Grade Sheet ........................................................... .......... 22

Reporting Student Progress Grades 3-5 ........................................... .......... 23

Sample Intermediate Report Card .................................................... .......... 27

Sample Intermediate Grade Sheet .................................................... .......... 28

Honor Roll ............................................................................................. .......... 29

Web Grade Sheet System Teacher Guidelines for Posting Grades . .......... 30

Please Note: Interim Reports can be found on the Elementary Services website in both template and print/write format. Spanish versions of the reports are also on the website.

2011 - 2012 School Year

ELEMENTARY INTERIM REPORT SCHEDULE

GRADING PERIOD

DAYS IN INTERIM GRADING PERIOD

INTERIM PERIOD ENDING DATE REPORT GOES HOME

1 18 9/15/2011 9/15/2011 thru 9/21/2011

2 20 11/14/2011 11/14/2011 thru 11/18/2011

3 25 2/08/2012 2/8/2012 thru 2/14/2012

4 26 5/01/2012 5/01/2012 thru 5/07/2012

ELEMENTARY REPORT CARD SCHEDULE

GRADE PERIOD

DAYS IN GRADING PERIOD

GRADING PERIOD ENDING DATE REPORT CARD GOES HOME

1 37 10/13/2011 10/25/2011

2 40 12/15/2011 1/13/2012

3 50 3/15/2012 3/27/2012

4 53 6/08/2012 6/21/2012

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Distributed by: Elementary Services Rev. 11/22/2010 2001048 MIS

Kindergarten

Interim Progress Monitoring Report

Student’s Name: Date:

Teacher: School Name/Phone:

At this time, your child is making satisfactory progress toward grade level standards.

At this time, your child is making satisfactory progress toward grade level standards except in the area(s) checked below:

Phonemic Awareness Fluency (letters & high

frequency words) Oral Language/Retelling Writing/Phonics Mathematics Science Social Studies Art Music Physical Education

Social Development & Classroom Behavior

Personal Development/Work Habits Fine Motor Skills Attendance Tardiness LEP (if applicable) * *ESOL Students Only: Your child is being graded according to the English Language Proficiency Standards. His/Her class work has been accommodated to help him/her learn English. The grades on this report card are based on his/her academic performance on State Standards and progress on English language acquisition.

Your child can be helped by: Attending school regularly Getting to school on time Completing and returning homework Practicing number recognition to ______ Practicing counting to ______ Being read to every day Practicing letter sounds Recognizing circled letters as indicated on chart below:

A a B b C c D d E e F f G g H h I i J j K k L l M m N n O o P p Q q R r S s T t U u V v W w X x Y y Z z

Other

Conference requested by teacher. Date and time:

Conference requested by parent. Please contact the teacher to arrange a meeting time.

Parent Signature: ______________________________________________________________________________

Comments: __________________________________________________________________________________

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Created: 8/2006 Revised: 11/22/2010 2007-029-VCS Owner: Elementary Services Print Locally

Elementary

Interim Progress Monitoring Report Student’s Name: School:

Grade: Homeroom Teacher: Mid-Quarter: 1 2 3 4

The following is a report of progress at the midpoint of this grading period.

(Check if applicable) ESOL Students Only: Your child is being graded according to the English Language Proficiency Standards.

His/Her class work has been accommodated to help him/her learn English. The grades on this report card are based on his/her academic performance on State Standards and progress on English language acquisition.

MS = Meets Standards NI = Needs Improvement

SUBJECT STUDY HABITS % MS NI % MS NI Reading Attendance/Tardies Language Arts* Listens carefully and

follows directions

Mathematics Science Brings ONLY necessary

materials to class

Social Studies Art Completes and returns

assigned work

Music Physical Education/Health Participates in class

activities

LEP Plan Progress (if applicable) Class conduct

* Language Arts includes the writing process and conventions.

Teacher Comments:

Conference requested: By teacher By parent

Please contact your child’s teacher to arrange a time

Student’s Signature: ______________________________________________ Date: _____________________

Parent’s Signature: _______________________________________________ Date: _____________________

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REPORT CARD PROCESS

To access the Web Grade Sheet system, go to our district Web site at: http://myvolusiaschools.org. Select

the App (Applications) Portal icon located under the Staff Applications module, then select Mid-

Terms and Grade Sheets. You may also access the link directly at:

https://schools.volusia.k12.fl.us/grades/logon.aspx?

This link is available from any computer with Internet access, which means you may

access this system from your school computer or from your home computer at any time during the mid-

term processing cycle. You may want to save this link in your favorites or add it as a desktop icon. The

access window for the WEB grade sheet system is outlined on the Report Card Processing Calendar

provided by Technology Services. Please see page 28 for helpful hints for maximum system

performance.

For additional information regarding how to post grades, please refer to the Web Grade Sheet System Elementary Teacher Guidelines for Posting Report Card Grades Manual located on page 24. For questions regarding the on-line Web Grade Sheet System, please call Support Services at extension 20000.

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Reporting Student Progress - Kindergarten

GRADE SCALE

The following Progress Indicators* are used for reporting progress in all areas including Academic Development, Personal Development, Social Development, Physical Development and Special Areas (grade/conduct) for students in kindergarten:

+ *I

Blank

= = = = =

Demonstrates Skills and Concepts Consistently Learning/Developing Skills and Concepts Area of Concern In Progress Towards Grade Level Proficiency in Skills and Concepts (used in Academic Development only.) Intentionally Left Blank

MESSAGES

The following messages will print on the front of the kindergarten report card when bubbled on the grade sheet:

Grade Sheet Bubble Report Card Message

Recent Transfer, No Grades:

RECENT TRANSFER, NO GRADES ASSIGNED Use this for out-of-county transfer students. If No Grade Assigned is bubbled, all grades will post as “NG”. Note: If this message is accidentally bubbled, the bubble must

be removed to post grades for the student. See Section I, Page 2, Item c. of Policy 307 Student Progression Plan for transfer grade guidelines.

Conference Requested:

CONFERENCE REQUESTED Use this when requesting a conference with the student’s parent/guardian.

Promotion in Danger: PROMOTION IN DANGER

This may be used during the second and third grading periods if the student is having documented difficulties in the area of academic development. This message will not print on the report card for grading period 1or 4.

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MESSAGES CONTINUED:

Grade Sheet Bubble Report Card Message ESE Summer School Recommended:

ESE SUMMER SCHOOL RECOMMENDED This may be used during the second, third and fourth grading periods for ESE students that are being recommended to attend summer school in an ESE class. NO MESSAGE WILL PRINT ON THE STUDENT’S REPORT CARD. These students will be identified on the report STD_C00208 – Elementary ESE Summer School Recommendation Listing.

Insufficient Progress Towards IEP Goals: (ESE Students only)

NO MESSAGE WILL PRINT ON THE STUDENT’S REPORT CARD. If the student is making insufficient progress toward his/her IEP goals and objectives click the “Insufficient Progress Towards IEP Goals” box under messages. Technology Services will generate a list of students (STD_C00136 Annual Goals Status Report) that were bubbled as insufficient for each case manager and an IEP Progress report will be required for the student. If the student is making sufficient progress toward his/her IEP goals and objectives DO NOT bubble this message on the web grade sheet. During the report card process Technology Services will generate a progress letter (STD_C00144 Annual Goals Letter (Kindergarten)) for all ESE students making sufficient progress towards their IEP goals.

PROMOTION

The promotion section on the grade sheet will not be available until grade period 4. The promotion message will print on the report card during grading period 4 only as follows:


Promoted: Promoted to Grade 01 Retained: Retained in Grade KG Administratively Assigned: Administratively Assigned to Grade 01

ATTENDANCE RECORD

The days present, absent (excused), absent (un-excused), tardy (excused), tardy (un-excused) will be calculated from the on-line CrossPointe attendance file. This information will be printed on the student’s report card each grading period.

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SAMPLE KINDERGARTEN REPORT CARD

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SAMPLE KINDERGARTEN GRADE SHEET

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Reporting Student Progress – Grade 1

GRADE SCALE

The following Progress Indicators are used for Reading, Language Arts, Mathematics, Science and Social Studies and Special Areas for students in grade level one:

+ I

= = = =

Demonstrates Skills and Concepts Consistently Learning/Developing Skills and Concepts Area of Concern In Progress Towards Grade Level Proficiency in Skills and Concepts

Blank = Intentionally Left Blank

PERSONAL DEVELOPMENT The following will be used for areas of Personal Development for students in grade level one:

S = Satisfactory (satisfactory is the default) N = Needs Improvement (click the appropriate box only if improvement is needed)

SPECIAL AREA CONDUCT/EFFORT

The following will be used for Special Area Conduct and Effort for students in grade one:


MESSAGES

The following messages will print on the front of the report card when bubbled on the grade sheet:



RECENT TRANSFER, NO GRADES ASSIGNED Use this for out-of-county transfer students. If No Grade Assigned is bubbled, all grades will post as “NG”. The “” must be removed to post grades. Note: If this message is accidentally bubbled, the bubble must be

removed to post grades for the student.

See Section I, Page 2, Item c. of Policy 307 Student Progression Plan for transfer grade guidelines.

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MESSAGES CONTINUED: Grade Sheet Bubble Report Card Message




This may be used during the second and third grading periods if the student is having documented difficulties in reading, language arts, and/or mathematics. This message will not print on the report card for grading period 4.

ESE Summer School Recommended:



NO MESSAGE WILL PRINT ON THE STUDENT’S REPORT CARD. If the student is making insufficient progress toward his/her IEP goals and objectives click the “Insufficient Progress Towards IEP Goals” box under messages. Technology Services will generate a list of students (STD_C00136 Annual Goals Status Report) that were bubbled as insufficient for each case manager and an IEP Progress report will be required for the student. If the student is making sufficient progress toward his/her IEP goals and objectives DO NOT bubble this message on the web grade sheet. During the report card process Technology Services will generate a progress letter (STD_C00137Annual Goals Letter (Primary/Intermediate)) for all ESE students making sufficient progress towards their IEP goals.

ESOL-ELP Message: If this message is bubbled, and the student is coded as ELL, the

following will print in the reading section only on the inside of the report card. (The math section will remain blank): “Your child is being graded according to the English Language Proficiency Standards. His/Her class work has been accommodated to help him/her learn English. The grades on this report card are based on his/her academic performance on the Next Generation Sunshine State Standards and progress on English language acquisition.”

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PROMOTION

The promotion section on the grade sheet will not be available until grade period 4. The promotion message will print on the report card during grading period 4 only:


Promoted: Promoted to Grade 02 Retained: Retained in Grade 01 Administratively Assigned: Administratively Assigned to Grade 02

ATTENDANCE RECORD


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SAMPLE PRIMARY REPORT CARD

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SAMPLE PRIMARY GRADE SHEET – GRADE 1

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Reporting Student Progress – Grade 2

GRADE SCALE

The following achievement levels are used in grade 2 for Reading, Mathematics, Language Arts, Science, and Social Studies:

Grade Grade Range Description

A 90-100 *Outstanding Progress B 80-89 *Above Average Progress C 70-79 *Average Progress D 60-69 *Lowest Acceptable Progress U 0-59 *Non-completion of important components of tasks I *In progress towards grade level proficiency in

skills and concepts Blank *Intentionally Left Blank

SPECIAL AREA

The following Progress Indicators are used for all special areas for students in grade level two:

+ I

Blank

= = = = =

Demonstrates Skills and Concepts Consistently Learning/Developing Skills and Concepts Area of Concern In Progress Towards Grade Level Proficiency in Skills and Concepts Intentionally Left Blank

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SPECIAL AREA CONDUCT/EFFORT

The following will be used for special area conduct and effort for students in grade level two:


PERSONAL DEVELOPMENT The following will be used for areas of Personal Development for students in grade level two:


MESSAGES




RECENT TRANSFER, NO GRADES ASSIGNED Use this for out-of-county transfer students. If No Grade Assigned is bubbled, all grades will post as “NG”. The “” must be removed to post grades. Note: If this message is accidentally bubbled, the bubble must be

removed to post grades for the student.





This may be used during the second and third grading periods if the student is having documented difficulties in reading, language arts, and/or mathematics. This message will not print on the report card for grading period 4.

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ESOL-ELP Message If this message is bubbled, and the student is coded as ELL, the

following will print in the reading section on the inside of the report card, but not in the math section (math will remain blank): “Your child is being graded according to the English Language Proficiency Standards. His/Her class work has been accommodated to help him/her learn English. The grades on this report card are based on his/her academic performance on the Next Generation Sunshine State Standards and progress on English language acquisition.”

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PROMOTION

The promotion message will print on the report card during grading period 4 only:


Promoted: Promoted to Grade 03 Retained: Retained in Grade 02 Administratively Assigned: Administratively Assigned to Grade 03

ATTENDANCE RECORD


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SAMPLE PRIMARY REPORT CARD

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SAMPLE PRIMARY GRADE SHEET – GRADE 2

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Reporting Student Progress – Grades 3-5

GRADE SCALE

The following Achievement Levels are used in grades 3-5 for Reading, Language Arts, Mathematics, Science and Social Studies and Special Areas: The following achievement levels are used for all subjects in grades 3-5:

Grade Grade Range Description

A 90-100 * Outstanding Progress B 80-89 * Above Average Progress C 70-79 * Average Progress D 60-69 * Lowest acceptable Progress F 0-59 * Non-completion of important components of tasks I * In progress towards grade level proficiency in

skills and concepts Blank * Intentionally Left Blank

EFFORT

The following will be used for Effort for Special Areas, Reading, Language Arts, Mathematics, Science and Social Studies for students in grade levels three, four and five: 1 = Satisfactory (satisfactory is the default)

2 = Needs Improvement 3 = Unsatisfactory

PERSONAL DEVELOPMENT

The following will be used for areas of Personal Development for students in grade levels three, four and five:

S = Satisfactory (Satisfactory is the default) N = Needs Improvement (click the appropriate box only if improvement is needed)

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MESSAGES




RECENT TRANSFER, NO GRADES ASSIGNED Use this for out-of-county transfer students. If No Grade Assigned is bubbled, all grades will post as “NG”. The “” must be removed to post grades.

Note: If this message is accidentally bubbled, the bubble must be removed to post grades for the student.




Promotion in Danger:

PROMOTION IN DANGER This may be used during the second and third grading periods if the student is having documented difficulties in reading, language arts, and/or mathematics. This message will not print on the report card for grading period 4.





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ESOL-ELP Message If this message is bubbled, and the student is coded as ELL, the

following will print in the reading section on the inside of the reportcard, but not in the math section (math will remain blank): “Your child is being graded according to the English Language Proficiency Standards. His/Her class work has been accommodated to help him/her learn English. The grades on this report card are based on his/her academic performance on the Next Generation Sunshine State Standards and progress on English language acquisition.”

PROMOTION

The promotion message will print on the front of the report card during grading period 4 only:


Promoted: Promoted to Grade XX Retained: Retained in Grade XX Administratively Assigned: (Grade 4 and 5)

Administratively Assigned to Grade XX

Administratively Assigned Good Cause: (Grade 3 only)

"Your child is exempt from retention for good cause due to.." (see Good Cause Exemption messages on the next page).

FCAT Level 1 (Grade 3 only)

"Retained in Grade 3 pending successful continuation and completion of a portfolio of acceptable work at the Grade 3 Summer Reading Camp or achieving a passing score on the alternative assessment.”

IMPORTANT NOTE: All Grade 3 FCAT Level 1 students are either RETAINED OR ADMINISTRATIVELY ASSIGNED FOR GOOD CAUSE. THESE STUDENTS CAN NOT BE PROMOTED.

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PROMOTION CONTINUED

GOOD CAUSE EXEMPTIONS FOR GRADE 3

CODE DEFINITION

1 Limited English Proficient Students who have had less than 2 years of instruction inan English for Speakers of Other Languages Program.

2 Students with disabilities whose individual education plan indicates that

participation in the statewide assessment program is not appropriate, consistent withthe requirements of State Board of Education Rule.

3 Students who demonstrate an acceptable level of performance on an alternative

standardized reading assessment approved by the State Board of Education.

4 Students who demonstrate, through a student portfolio, that the student is reading on grade level as evidenced by demonstration of mastery of the Sunshine State Standards in reading equal to at least a level 2 performance on the FCAT.

5 Students with disabilities who participate in the FCAT and who have an individualeducation plan or a Section 504 plan that reflects that the student has received theintensive remediation in reading, as required by Florida Statute, for more than 2years but still demonstrates a deficiency in reading and was previously retained inkindergarten, grade1, grade 2 or grade 3.

6 Students who have received the intensive remediation in reading as required by

Florida Statute for 2 or more years but still demonstrate a deficiency in reading and who were previously retained in kindergarten, grade 1, grade 2 or grade 3 for a total of 2 years.

ATTENDANCE RECORD


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SAMPLE INTERMEDIATE REPORT CARD

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SAMPLE INTERMEDIATE GRADE SHEET

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HONOR ROLL

District Academic Honor Roll students are identified in grades 4 and 5 using the following criteria per Section I, page 7 of District Policy 307:

An average of 3.0 or above quality points; No more than one C; No letter grade of D, F or I; Subject area effort grades of 1, except that one grade may be a 2; All personal development grades of S, and Handwriting is exempt from honor roll criteria.

To calculate final averages to determine honor roll (grades 4 and 5 only) the following quality points will be assigned to each letter grade:

A = 4.0 D = 1.0 B = 3.0 F = 0.0 C = 2.0 I = 0.0

Technology Services will total the grade period grades and divide the sum by the number of grade period grades. The quotient is converted to grades as follows:

3.5 - 4.0 = A 2.5 - 3.4 = B 1.5 - 2.4 = C 1.0- 1.4 = D 0.0 = F

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Web Grade Sheet System Elementary Teacher Guidelines for

Posting Report Card Grades

Step 1: To access the Web Grade Sheet system, go to our district Web site at:

http://myvolusiaschools.org. Select the App (Applications) Portal icon located under

the Staff Applications module, then select Mid-Terms and Grade Sheets. You may also

access the link directly at:

https://schools.volusia.k12.fl.us/grades/logon.aspx?

This link is available from any computer with Internet access, which means you may access

this system from your school computer or from your home computer at any time during the

report card processing cycle. You may want to save this link in your favorites or add it as a

desktop icon. The access window for the WEB grade sheet system is outlined on the Report

Card Processing Calendar provided by Technology Services. Please see page 28 for helpful

hints for maximum system performance.

Warning! You are about to enter a secure site containing confidential student information. Do not attempt to login unless you are authorized to do so. Once logged in, you are responsible for the student data contained therein. All usage of this application is subject to monitoring. It is imperative that you >> Log Off when not using this site.

Step 2: At the Grade Sheet login screen, enter your Volusia County Schools network user name and

password and press login.

Step 3: Click to select Teacher Mid-Terms & Grade Sheets.

Step 4: Click the Select an option ...

drop down box to display the available Teacher

options.

Step 5: Click to select Grade Sheets.

Step 6: On the Grade Sheets menu click the Select button for the desired section.

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Step 7: Posting Grades:

Kindergarten Teacher – Kindergarten only - A progress indicator or blank must be

selected for each student for each learning area before the grade sheet may be submitted as

complete. A progress indicator or blank must also be selected for each of the Personal

Development, Social Development and Physical Development areas. You may select as

many report card messages as needed. During the fourth grading period, promotion must also

be updated for each student. (This section is not accessible until the 4th grading period.)

Primary Teacher – 1st grade - A progress indicator or blank must be selected for each

student for each subject before the grade sheet may be submitted as complete. Although only

one progress indicator may be selected for each student, each subject, you may select as many

personal development flags and report card messages as needed. During the fourth grading

period, promotion must also be updated for each student. (This section is not accessible until

the 4th grading period.)

Primary Teacher – 2nd grade - A letter grade (achievement level) or blank must be

selected for each student for each subject before the grade sheet may be submitted as

complete. Although only one grade may be selected for each student, each subject, you may

select as many personal development flags and report card messages as needed. During the

fourth grading period, promotion must also be updated for each student. (This section is not

accessible until the 4th grading period.)

Intermediate Teacher - 3rd through 5th grade - A letter grade (achievement level) or

blank must be selected for each student for each subject before the grade sheet may be

submitted as complete. Although only one grade may be selected for each student, each

subject, you may select as many personal development flags and report card messages as

needed. Effort grades must also be updated for each subject, each student on the intermediate

grade sheet. The effort grade defaults to 1 – Satisfactory. Update if necessary to 2 – Needs

Improvement or 3 – Unsatisfactory. During the fourth grading period, promotion must also

be updated for each student. (This section is not accessible until the 4th grading period.)

ESE Students – The student’s self-contained teacher is responsible for indicating if the

student is making sufficient progress towards the IEP goals. If the teacher selects the

message: Insufficient Progress Towards IEP Goals, the student will be identified to receive

an ESE Progress report. If the message is not selected, the student will receive a letter

indicating that he/she is making sufficient progress towards the IEP goals.

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ELL Students – If the teacher selects the ESOL-ELP Message and the student is an ELL

student, the following message will be printed in the reading section only on the inside of the

report card. (The math section will remain blank):

“Your child is being graded according to the English Language Proficiency Standards.

His/Her class work has been accommodated to help him/her learn English. The grades on

this report card are based on his/her academic performance on the Next Generation

Sunshine State Standards and progress on English language acquisition.”

Special Area teachers will only have access to select the grade sheet for that Special Area

class.

Kindergarten Special Area grade sheet – Select a progress indicator or blank under

Grade for each student on the grade sheet. Select a progress indicator or blank under

Conduct for each student on the grade sheet.

Primary Special Area grade sheet – Select a progress indicator or blank for each

student on the grade sheet. If conduct and/or effort are selected, “Needs Improvement”

will print on the report card.

Intermediate Special Area grade sheet – Select a letter grade (achievement level) or

blank for each student on the grade sheet. The effort grade defaults to 1 – Satisfactory.

Update if necessary to 2 – Needs Improvement or 3 – Unsatisfactory. If Personal

Development is selected, “Needs Improvement” will print on the report card.

You may post all of the grades for this class or come back to it at a later date. However, be

sure to save.

Step 8: If changes are made, you must click on the Save Changes button to keep the changes. (Any

incomplete records are highlighted in yellow.) Click the Return to Section Selection button or

the Back button to return to the Section Selection screen. If you do not want to save your

changes, click the Return to Section Selection button or the Back button to return without

saving the changes.

NOTE: It is imperative that you save your changes often, especially if you are logged in for an

extended period of time. Like any other secure Web site, failure to do so will lead to time

outs and your data will be lost.

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Step 9: To complete the Grade Sheet click the Select button for the desired section. The Grade

Sheet is again displayed on the screen. To display incomplete records in yellow, click the

Save Changes button again.

Step 10: Using the scroll bar on the right side of the screen, continue to update all student grade

records. Remember to select a letter grade (achievement level), progress indicator or

blank for each student on the Elementary Grade Reporting Sheet.

Step 11: When all updates are complete, click Save Changes . The Submit Section button will now

become accessible. If all updates are complete, click Submit Section .

The screen becomes low lighted and displays the message:

“Changes have been saved and the section has been submitted. If changes are

necessary, contact your Administrator.”

NOTE: You may not submit the section until there is a grade posted or blank has been clicked for

every course for every student on the grade sheet. The Submit Section button will not become

active until you click Save Changes and all records include a Progress Indicator,

Achievement Level or blank. During the fourth grading period, you must also select a

promotion code for each student.

Please be reminded that it is NOT necessary for you to print your completed grade sheets. The

grade sheets will be stored on-line for audit purposes for five (5) years. However, you may choose

to print a copy for your records. You may do so by clicking the Print Section button. (Be sure to

click Save Changes before attempting to print.) The 2011-2012 GRE Grade Sheets – Course

Grades Given report is displayed. This site uses Adobe Reader to display printable reports.

To print this report, click on the printer icon. Close the report (click the X in the top right corner of

the screen) to return to the Elementary Grade Reporting Sheet.

Step 12: Select the Return to Section Selection or Back button to return to the Grade Sheet screen.

The Grade Sheets screen is displayed. Notice that the section that has been submitted now

displays the status as Complete.

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Step 13: Continue to post grades to all sections in the same manner. Remember that you must

complete all grade sheets by the deadline (posted on the Report Card Processing Calendar) to

ensure that all grades are printed on the students’ reports cards.

Step 14: Click >> Log Off to exit the Web Grade Sheets site before leaving your computer. PLEASE

DO NOT LEAVE THIS WEB SITE OPEN WHEN NOT IN USE! You are responsible

for any activity to the student records while you are logged into this site!

The following are helpful hints for maximum system performance:

We highly recommend that you use Internet Explorer.

The display settings on your computer should be 1024 by 768 pixels.

Do not open multiple browsers when using this system.

When in the actual grade sheet, always use the red Back button displayed on the top left corner of

the grade sheet and not the browser back button. If the browser back button is used you will lose

any data that has not been saved.

Please be sure to set your pop-up blocker to allow pop-ups for this site.

The site uses Adobe Reader to display printable reports. If you do not have Adobe Reader, please

download a free copy from http://www.adobe.com. If you already have Adobe Reader and you

experience printing problems, uninstall it and then download the latest version from the above link.

If you encounter any problems after hours, please notify us by sending an email to

[email protected] or call Support Services at extension 20000 during our normal business

hours Monday – Friday 7:30 a.m. – 5:00 p.m

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