Microsoft Word 2010

Section 5Microsoft Word 2010Microsoft Word 2010Lunching Microsoft word

Start -> All Programs->Microsoft Office->Microsoft Word 2010

Exploring the Word 2010 WindowThe Ribbon

BUTTONTABSARROW to click for more optionsEach Group has a name ex:FontTheRibbon contains all of the commands you'll need in order to do common tasksIt contains multipletabs, each with several groupsof commands. Tabs and Groups

GroupsEach tab, commands are grouped For instance look at the Home tab.

6

The Quick Access Toolbar

TheQuick Access Toolbaris located above the Ribbon.it lets you access common commands no matter which tab you're on. By default, it shows theSave,Undo, andRepeatcommands. You can add other commands to make it more convenient for you

Quick Access ToolbarSaving Microsoft Word documentsSaving your document to disk means that the information will be safely stored as a file on your hard disk

Closing WordFrom the upper right button

Or File Menu -> ExitMinimizing the Ribbon

Click the small arrow next to the help iconTo restore the ribbon click the small arrow againCreating a new documentYou can create a new document by pressing Ctrl+N. Click theFiletab. SelectNew.SelectBlank documentunderAvailable Templates. It will be highlighted by default.

Creating documents using different templatesSaving your file using a different file nameClick on the Microsoft Office button and from the menu displayed, click on the Save As command.

Using Help within Microsoft WordClick on the Help icon.Or press F1.

Switch windows

Word Views

Word options

These features allow you to personalize your work environment with language, color schemes, user name and allow you to access the Live Preview feature. The Live Preview feature allows you to preview the results of applying design and formatting changes without actually applying itDisplay

This feature allows you to modify how the document content is displayed on the screen and when printed. You can opt to show or hide certain page elements.

Text Formatting

Font Group

Font typeMake sure that the Home tab is selected.Click on the down arrow, to the right of the text within the Font control.

Font sizeThe font size refers to the height of the text.

Bold, Italic and Underline

Underlining

Case changingLets you change the capitalization within text.

Highlighting and Font ColorYou can change the highlighting colorYou can change the Font color

Applying Text EffectsSelect the textClick the Text Effects commandSelect one of the options

Using the font Tab

Copying text formattingAllows you to pick up the formatting that has been applied to one portion of text and apply that formatting to another portion of text.

Removing formattingVery useful if you get yourself into a mess with your formatting, or if you receive a document from someone else that has been 'over formatted'.

Applying styles to a word, line or a paragraphClick on the down arrow to the right of the Style box.

ZoomUse the Zoom slider or double click on the Zoom percentage value

Special characters and symbols

Equations

Manipulating TextSelecting textSelecting a word. Double click on any word within the document. Selecting a sentence. To do this, move the mouse pointer within the sentence which you wish to select. Depress the CTRL key and then click within the sentence.Selecting a paragraph. To do this triple click within a paragraph.Selecting the entire document. To do this press Ctrl+A.Inserting Additional TextType Text: Put your cursor where you want to add the text and begin typingCopy and Paste Text: Highlight the text you wish to copy and right click and click Copy, put your cursor where you want the text in the document and right click and click Paste.Cut and Paste Text: Highlight the text you wish to copy and right click and click Cut, put your cursor where you want the text in the document and right click and click Paste.Drag Text: Highlight the text you wish to move, click on it and drag it to the place where you want the text in the document.

BACKSPACE and DELETEUse the BACKSPACE and DELETE keys on the keyboard to delete text. Backspace will delete text to the left of the cursor and Delete will erase text to the right. To delete a large selection of text, highlight it using any of the methods outlined above and press the DELETE key.

undo and redoThe Undo icon allows you to undo a mistake.The Repeat (Re-do) icon allows you to repeat typingUndo (Ctrl+Z) and Repeat (Ctrl+Y)

Using TabsType of tabs: Left Tabs : text will start at this point and flow to the right.Right Tabs: Text will start at this point and flow to the left .Center Tabs: your text is centered on this pointUsing TabsSimply press the tab key on your keyboard. Then your cursor will jump to the next tab mark.

Sitting Tabs

Moving or removing tabsTo move the tab Just by dragging it to different locationTo remove the tab just drag it off the rulerParagraph Options1. Indent using the rulerTo add an indent:Click through the tab buttons to choose type of indent that you want2. click the place on the ruler where you want the indent to appear

2. Indenting using the home tab

Changing paragraph spacing

Using paragraph dialogApplying AlignmentApplying indentationApplying SpacingSetting Defaults

Sorting Text

Change Spacing Between Paragraphs and Lines

The ClipboardUsing the ClipboardCutCtrl+XCopyCtrl+CPaste Ctrl+V

The Office ClipboardIf you click on the Clipboard dialog box launcher, you will see the Microsoft Office Clipboard pane.

Paragraph FormattingAligning textText can be aligned to the left or to the right. It can also be centered or justified.

Applying bullets to a listYou can easily format a list to display using bullet points

Numbering a listMicrosoft Word can automatically number a list for you.

Adding borders and shadingAdding a borderYou can display a border around a paragraph to add more impact to that paragraph. You can also add shading.

Modifying your bordersWithin the Paragraph section on the Home tab, click on the Down arrow to the right of the Border icon. From the list displayed, select the Borders and Shading command

Adding shadingWithin the Paragraph section on the Home tab, click on the Down arrow to the right of the Shading icon.

Finding and replacing textFinding textClick on the Find button, located within the Editing section of the Home tab.

Replacing textClick on the Replace button, located within the Editing section of the Home tab.

Check Word Count

To check the word count in Word 2007 look at the bottom left corner of the screen. It will give you a total word count or if you have text highlighted it will tell you how many words are highlighted out of the totalPage FormattingPage orientation and paper sizePage Layout Tab Orientation

Apply a Page Border and Color

Page Layout tab Page ColorPage Layout tab Page Borders

Header and footer Click insert tab Click header & footerClick the type of the header or footer

Add text her indicated

Click close button on the header or footer tools

When this tab is closed text and objects in header and footer will appear

Editing a header or footer Double-click inside header or footer area Adding a header or footer to the gallery :

Removing a header or footer:

If the header or footer just text you can click the region and delete the text If there more complex element :Double click on header or footerClick header or footerClick remove the header or footer

Inserting page numbers:

Click insert tab Click page numberClick the style

Removing page number:

Click on the header to place the cursorClick the page number commands Click remove page number

Aligning Text:

Click to place your cursorClick insert Alignment tabChoose the alignment and leaderClick OK

Position header and footer :

From position group on header or footer tools- design tab

Page Layout Tab Page Setup GroupClick the Breaks Drop Down MenuClick Page BreakInsert a page break:

Page numberingYou can insert automatic page numbering into a document header or footer.

Cover pagesIt inserts a professional looking front cover page into your document.

INSERT BLANK PAGE

Click the Insert Tab on the RibbonClick the Blank Page Button on the Page GroupCreate a Table of Contents

Click the References TabClick the Table of Contents button

Update Table of ContentsTablesTo create a table:

Place the cursor on the page where you want the new tableClick the Insert Tab of the RibbonClick the Tables Button on the Tables Group.You can create a table one of four ways:Highlight the number of row and columnsClick Insert Table and enter the number of rows and columnsClick the Draw Table, create your table by clicking and entering the rows and columnsClick Quick Tables and choose a table

Highlight the number of row and columns

Click Insert Table and enter the number of rows and columns

Click the Draw Table, create your table by clicking and entering the rows and columns

Navigating within a tableTo move to the next cell press the Tab key (or click within the cell using the mouse pointer). Pressing Shift+Tab moves you to the previous cell.

Click Quick Tables and choose a table

About the tables tools tabs:

You may have noticed two new tabs appear when we inserted a table:

Design:

Table style option:

this group provides checkboxes to toggles various types of table formatting on or offTable styles group :Allow you to control the appearance of the table

Click a thumbnail to apply the style on the tables.Click the drop-down arrow to choose a different color or a picture, gradient or texture.Click the drop-down to set the outline weight and type .Draw borders group:

Choose the style of pencil to useChoose the weight of the line to apply.Choose the pencil color to use. toggles the pencil cursor on or off.toggles the eraser cursor on or off.Open the border and shading dialog. The other table tools tab is layout:Table group:

Select command expands into a menu to allow you to easily select the current table , column or row Toggle gridline display on or off Open the table properties dialog

Row and column group:Use the group to modify rows and columns in the table

The delete command expands into a menu with commands to delete the current cells , table, column, or row .Insert a row above or below the current one .Insert a column left or right of the current oneOpen the insert cells dialog .Also you can Add and delete rows and columns by:

Right-click menu

Marge group:Use this group to modify cells in the table

Marge the selected cells into one. Divide the selected cell into several cells.Split the current table into two parts.

Cell size group:This group allows you to modify the size of rows and columns .

Automatically adjust the size of the table or the parts according various criteria .Set the height of the selected row(s).Set the width of the selected column(s).Make all rows equal height .Make all columns equal width.Open the table properties dialog.Alignment group:To change how the text is displayed in cells.

Set a vertical alignment of text in the selected cells Choose what direction text flows inSet the amount of white space around text

Data group:A final group in this tab lets you to modify table data.

Calculate the current cell based on formula like add all the cells above it together. Convert the table into a list of textAsk word to repeat the first row of the table whenever the tables flows onto another page.Open the sort dialog to choose how table data is sorted

Adding excel spreadsheet:Click insert table excel spreadsheet

GraphicsAdd picture , clip arts and date & time:From design you can choose any of these from insert

When you choose the date & time dialog will appear:Simply choose the format from the list on the left and click OK

To insert a picture:

Place your cursor in the document where you want the illustration/pictureClick the Insert Tab on the RibbonClick the Picture ButtonBrowse to the picture you wish to includeClick the PictureClick Insert

Insert clip art :

Place your cursor in the document where you want the illustration/pictureClick the Insert Tab on the RibbonClick the Clip Art ButtonThe dialog box will open on the screen and you can search for clip art.Choose the illustration you wish to include

Adding a screenshot:

Add screenshot (pictures of things on your computer screen )to documents Click insert tab Click screenshotClick the window that you want to take an image of

Overview of pictures tools format tab :

Adjust group :Command in this group allow you to modify the contents of the pictures

Provides tool to remove parts of pictures background

Opens a menu with commands to sharpen or soften the picture or change brightness or contrast.

to adjust the saturation or tone of the image or recolor the picture

Open menu with thumbnail of artistic effects that can be applied to the photo.You can set the target resolution in pixel per inch. Swap current photo to another photo.Remove any formatting applied to the picture.Pictures styles group :Using this group to apply a border to the photo

Click a style to apply it To apply color shown to the outline of the borderIncluding : shadows ,reflections , glows , soft edge , bevels and 3-D Change the picture's layout to a SmartArt diagram.Open the picture correction tab of the format picture dialog.Arrange group :This group will help you place the photo in the documents and layout pictures

Change the position of the picture on the page.Change how text interacts with the picture To bring the picture forward One level in a pile To send the picture backward One level in a piletoggle the selection pane on or offAlignment and distribution commands and options Group , ungroup or regroup the picturesView rotation and flipping commands.Size group :This group will allow you to change the size of the pictures.

To view cropping handles on photo Enter an exact diminution for the highest of the pictures.Enter an exact diminution for the width of the pictures.Open the size tab on the format picture dialog.Right-click:

Adding and deleting shapes:Click the insert tabClick shapesClick the shape that you want to draw Click and drag in the document to create the shape

Insert shape group:

Click a shape then click and drag in the documentChange the shape or edit its individual point. Draw a text box.

Shape style group:Allow you to control the appearance of the shape

Click a thumbnail to apply the style on the shape Click the drop-down arrow to choose a different color or a picture, gradient or textureClick the drop-down arrow to choose a different color to the outline of the shape.Including : shadows ,reflections , glows , soft edge , bevels and 3-DOpen the file tab of the format shape dialogWordArt styles group:This group very similar to the shape style group. it allow you to customize the text in the shape .

Click a thumbnail to apply the style on the shapeClick the drop-down arrow to choose a different color or a picture, gradient or textureClick the drop-down arrow to choose a different color to the outline of the shape.Including : shadows ,reflections , glows , soft edge , bevels and 3-DOpen the file tab of the format shape dialog.Text group:Next group let us control different aspect of text in text box

Change direction of text and open the text direction dialog. Change the vertical alignment of text . Link or unlink text boxes.Arrange group :

View rotation and flipping commandsGroup , ungroup or regroup the picturesAlignment and distribution commands and options toggle the selection pane on or offTo send the shape backward One level in a pileTo bring the shape forward One level in a pile Size group :The last group let us enter specific dominations for the height and width of the shape.

Enter an exact diminution for the highest of the pictures.Enter an exact diminution for the width of the pictures.Open the size tab on the format picture dialog.

Insert chartInserting SmartArtClick on the Insert tab and then click on the SmartArt icon.

Customizing RibbonFile Options Customize Ribbon

Resize

All graphics can be resized by clicking the image and clicking one corner of the image and dragging the cursor to the size you want the picture