Section 3.1

UNIVAN MARITIME (H.K.) LIMITED Issue 1 REV 2 Page 1/4

FLEET OPERATION MANUAL Date 20.04.2012

ONSHORE ORGANIZATION SECTION 3.1

3.1 Onshore organization

3.1.1 Functions of Onshore Organization

The On shore organization has the following minimum functions:

1) To ensure that ships under management are maintained:

Safe for Shipboard personnel Safe for property Safe for the environment Safe for cargo

2) To ensure that Lifesaving, Fire fighting, Cargo, Navigation, Pollution Prevention and Utility equipment on board managed vessels is maintained in optimum operational condition.

3) To ensure that statutory, insurance and trading certificates remain valid.

4) To ensure that managed vessels are always manned with a number of qualified, certified and medically fit crew, in accordance with the rules of the relevant Administrations, as necessary to ensure the vessel’s safe operation but always in accordance with the minimum safe manning certificate issued by the relevant Administrations.

5) To provide the vessel with stores and spares required for maintenance.

6) To provide technical assistance for repairs, servicing and calibration of ship’s equipment.

7) To provide the ship’s staff with updated information regarding latest regulations, Guidelines and modern operational procedures.

8) To monitor performance of ship’s staff and contribute to their further development.

9) To monitor suppliers’ performance and ensure that supplies to vessels conform to specification.

10) To provide support in emergency situations on board.

11) To Coordinate and communicate with owners, charterers, agents and other interested parties.

12) To inculcate a sense of loyalty and dedication and to encourage seafarers to become long serving seafarers of the Company.

13) To ensure that seafarers are provided with a safe, secure and healthy working environment.

3.1.2 CompositionOn-Shore Personnel providing important support services to managed vessels are identified as follows:

Senior Management / Management Committee Chief Executive Officer (CEO)

Deputy CEO

Copyrights: Univan Maritime (H.K) Limited. All rights reservedAny unauthorized reproduction of this manual, in any form is prohibited

UNIVAN MARITIME (H.K.) LIMITED Issue 1 REV 2 Page 2/4



Chief Operating Officer (COO)

Chief Financial Officer (CFO)

Fleet Director

Marine Director

UML Directors

SQM Manager - DPA for Univan Ship Management under ISM code

Fleet Managers – DPA for Univan Maritime (H.K.) Limited under ISM code

Business Development Director

General Manager Fleet Global Personnel

General Manager Fleet coordination.

Head of Field offices

Legal and Insurance manager

Accounts Executive (Fleet)

IT Manager

HR and Administration Manager

Legal and Insurance manager

Superintendent of the vessel

Marine Superintendents

Internal Auditors in Mumbai

3.1.3 DUTIES ASSIGNED UNDER ISM CODE AND ISO 9001:2008. Under the ISM code the duties and responsibilities of the “Designated Person Ashore” are assigned to SQM Manager.Under the requirements of ISO 9001:2008 the duties and responsibilities of “Management Representative” are assigned to SQM Manager.

3.1.4 Designated Person Ashore and duties under ISM code.The "designated person ashore" has direct access to the top management, monitors the safety and pollution prevention aspects of the operation of each managed vessel, ensures that adequate resources and appropriate shore-based support are provided as required and is a link between the Company and vessels.

3.1.4.1 Duties of Management RepresentativeThe “management representative” is responsible for

a) ensuring that processes needed for the quality management system are established, implemented and maintained,

b) reporting to top management on the performance of the quality management system and any need for improvement, and

c) Ensuring the promotion of awareness of customer requirements throughout the organization.


UNIVAN MARITIME (H.K.) LIMITED

Issue 1 REV 2 Page 3/4



3.1.5 Onshore organization flow chart


Chairman

Senior Advisor

Chief Financial Officer

Fleet Accounts Executive

Legal and Insurance Manager

IT Manager

HR & Administration Manager / CSO

Deputy Chief Executive Officer

Business Development Director

Business Development Manager

Head of Fleet Global Personnel Division

General Manager Coordination & Planning Section

Travel Manager

General Manager, India Mumbai Office

Vice President, Manila Office

Manager Dalian Office

Manager Yangon Office

Manager Chennai Office

Manager Kolkata Office

Manager Delhi Office

Manager Kochi Office

General Manager UMTA

General Accounts Executive

Chief Operating OfficerMarine Director (ADPA)

Marine Superintendent


Safety and Quality Manager (DPA)


Marine Supt / Safety Auditor Mumbai

Marine Supt / Safety Auditor (Mumbai)

Tech Supt / Safety Auditor ( Mumbai)

Marine Supt (Mumbai)

Univan Maritime

New Building & Project Manager

Fleet Manager Fleet A

Fleet Manager Fleet B

Fleet Manager Fleet C

Fleet Manager Fleet D

PMS Coordinator

Purchasing Manager

Fleet Director

Chief Executive Officer

Representative JapanUAE

Representative Japan

Manager, Agency Singapore

UNIVAN MARITIME (H.K.) LIMITED

Issue 1 REV 2 Page 4/4



3.1.6 Onshore organization flow chart (Link for Univan Ship Management and Univan Maritime (H.K) Limited


UNIVAN MARITIME (HK) LTD

Safety and Quality Manager

Legal and Insurance Department

Accounts Department

Marine Director

HR and Admin Manager

Fleet Director

Directors

Fleet Manager(Fleet A)

Suptd1 TA

Suptd1 TA

Suptd1 TA

Suptd1 TA

Special Projects

Suptd1 TA

Marine and Safety Quality Department

Documents

Section 3.1