SECTION 1: about module planning - A Leading UK … · Web viewFor easier navigation view the report as a PDF document. Click on the ‘View’ button and choose ‘PDF mode’ from

CURRICULUM PLANNINGModule Planning Manual

SECTION 1: ABOUT MODULE PLANNING..................................................2Curriculum Planning..............................................................................................2Module Planning Procedure..................................................................................2Central Use of Module Data..................................................................................2

SECTION 2: HOW TO PLAN MODULES IN THE STUDENT RECORD SYSTEM..3Module Structure on the Student Record System.................................................3Module Planning via eVision.................................................................................3

SECTION 3: INFORMATION REQUIRED FOR MODULE PLANNING................9‘Plan Module’ Section............................................................................................9‘Plan Module Availability’ Section.......................................................................10‘Plan Student Workload’ Section.........................................................................11‘Plan Module Assessment’ Section......................................................................12‘Plan Module Teaching & Learning’ Section........................................................15

SECTION 4: MODULE REPORTS............................................................17SECTION 5: FURTHER INFORMATION....................................................20

Amendments to Modules after the Curriculum Planning Period..........................20Who to Contact...................................................................................................20

INDEX................................................................................................21

Last updated: 22 February 2011 Module Planning Manual Page: 1

SECTION 1: ABOUT MODULE PLANNINGCurriculum Planning

‘Curriculum Planning’ is the process of creating curriculum data in the Student Record System. Curriculum Planning includes both course and module planning. Currently only module planning is in use.

Module Planning Procedure

Module planning takes place in March each year for all undergraduate, taught postgraduate and distance-learning modules.

Central Use of Module Data

Module data is used by central administration for a wide range of purposes.


Registry ‘rolls forward’ current modules to create module planning records for the next academic yearDepartments add, modify, delete and resurrect module planning recordsDepartments ‘deploy’ module planning records to make them live on the Student Record System

SECTION 2: HOW TO PLAN MODULES IN THE STUDENT RECORD SYSTEM

Module Structure on the Student Record System

Modules are made up of a number of records on the Student Record System. The list of modules you view in Module Planning will include all occurrences and periods for a chosen availability (i.e. academic year).

eVision Module Planning ‘module list’ screen

Module Planning via eVision

eVision is the web version of the Student Records System.All amendments to module data in Module Planning are made to planning records (copies of live records). These planning records only become live when you ‘deploy’ them.Accessing Curriculum Planning (Module Planning)Each department assigns one or more members of staff to be Module Planners. These Module Planners have an eVision login which gives them access to Curriculum Planning and to the modules that they are responsible for updating.

Login to eVision at http://srs.le.ac.uk/sipr/sits.urd/run/siw_lgn. Please note: eVision is undergoing a security update that will come into

effect in March 2011, either slightly before or during the module planning period. Once updated you will be able to login at https://srs.le.ac.ukThe Assessments Office will inform departments when the update has been completed.


https://srs.le.ac.uk/

http://srs.le.ac.uk/sipr/sits.urd/run/siw_lgn

Your login is linked to your cfs id and password. If you need your password reset contact IT Services on x2253.

Click on the ‘Module Planning’ link on the eVision home page. If you cannot see the ‘Module Planning’ link please contact the Assessments Office.

Planning InstancesA ‘Planning Instance’ holds module planning data for a specified academic year. Normally you will have access to three planning instances. The primary Planning Instance (P1) lists modules rolled forward from the current academic year plus any that have been added through the Programme Approval and Curriculum Change processes. The primary Planning Instance is split by department, eg, P1AM, P1AR, P1BS, etc. The second and third (P2 & P3) are empty but will allow you to resurrect modules from previous academic years.

See the ‘Resurrect an Old Module’ guidelines below for more details on using Planning Instances P2 & P3.To begin Module Planning select the relevant Planning Instance from the drop down box and click ‘Retrieve’.

EVision Module Planning Home Page – Selecting a Planning Instance

Create a New ModuleChoose the ‘P1 – Planned Modules’ Planning Instance from the drop down box and click the ‘Create New Module’ buttonAdd the new module informationClick the ‘Store’ button to save your changesClick the ‘back’ button to return to the Module Planning listSee ‘SECTION 3: Information Required for Module Planning’ for more details on the type of information that should be entered on this screen.


For exampleDuring Module Planning for 2011/12 you will have access to 3 Planning Instances:P1[Departmental code; e.g. AM for American Studies] - Planned Modules for 2011/12This Planning Instance lists all modules that ran in 2010/11 plus any new modules that have been added via the Programme Approval process. This will be your main Planning Instance.P2 - Resurrected Modules for 2011/12 from 2009/10This Planning Instance provides access to modules from 2009/10. This list is blank until you choose to resurrect a module from that academic year.P3 - Resurrected Modules for 2011/12 from 2008/9This Planning Instance provides access to modules from 2008/9. This list is blank until you choose to resurrect a module from that academic year.

If you do not know all the information required to complete the module details you can leave sections blank and return to complete them later.


Resurrect an Old ModuleAs your department can choose to run modules in alternate years it may be necessary to resurrect modules from previous academic years. You are automatically provided with Planning Instances from the past 2 academic years. However, if you need to resurrect a module from earlier years please contact the Assessments Office who will set up additional Planning Instances for you.Choose a ‘P2 or P3 Resurrected Modules’ Planning Instance from the drop down box applicable to the year of the module you wish to resurrect. Click the ‘Resurrect Old Module’ button.Type in the retrieval criteria in order to find the module you wish to resurrect. Use the wildcard* character to retrieve part of a title. For example, entering “*landscapes*” in the ‘Module Name’ field will retrieve all modules from that year that had “landscapes” in the title.Select the tick box next to a module and click the ‘Resurrect’ button.When you next retrieve the ‘Resurrected Modules’ Planning Instance this module will be listed and available for you to edit if necessary. Delete a ModuleChoose a planning instance from the drop down box and click the ‘Retrieve’ button.Select the tick box next to one or more modules and click the ‘Delete’ buttonThe message bar will display the message ‘Are you sure you wish to continue?’Click the ‘Delete’ button again to continue.This process will only delete the module year, period and occurrence selected. If you wish to delete a module completely you must delete all occurrences/periods of that module.

Duplicate a ModuleAs a module may have a number of occurrences or periods you can use this facility to quickly duplicate extra module records.Choose a planning instance from the drop down box and click the ‘Retrieve’ button.Select the tick box next to one or more modules and click the ‘Duplicate’ buttonYou will then need to edit the duplicated module to the new occurrence or period.When updating a duplicated module care should be taken to ensure module information is consistent between modules that have more than one period/occurrence.

Edit an Existing ModuleChoose a planning instance from the drop down box and click the ‘Retrieve’ button.Select the tick box next to one module and click the ‘View/Edit’ buttonAdd or amend information in the fields.Click the ‘Store’ button to save your changes.Click the ‘back’ button to return to the module planning listSee ‘SECTION 3: Information Required for Module Planning’ for more details on the type of information that should be entered on this screen.When editing modules care should be taken to ensure module information is consistent between modules that have more than one period/occurrence.



Editing Teaching and Learning TextEach module within an academic year has 6 Teaching and Learning records:

1. Intended Learning Outcomes2. Teaching and Learning Methods3. Assessment Methods4. Pre-requisites (optional)5. Co-requisites (optional)6. Excluded Combinations (optional)

As the Teaching and Learning text is linked to the academic year of the module you need only amend the text of a single occurrence/period – this change will then be reflected in all occurrences/periods of that module. The ‘Title’ description should not be amended.See ‘SECTION 3: Information Required for Module Planning’ for more details on the type of information that should be entered on this screen.

Planning Module Teaching and Learning screen

Creating and Editing Module Assessment Patterns

Plan Module Assessment screen

To change an assessment element, add/amend fields and click the ‘store’ buttonTo add new assessment elements click the ‘add new’ button. This will create a new line of assessment to which you can enter the details into the blank boxes, then click the ‘store’ buttonTo remove an assessment element, click the ‘remove’ button.See ‘SECTION 3: Information Required for Module Planning’ for more details on the type of information that should be entered on this screen.


Deploying ModulesWhen all amendments have been made to a module you need to make the module live in the Student Record System.Choose a Planning Instance from the drop down box and click the ‘Retrieve’ button.Select the tick box next to one or more modules and click the ‘Lock’ button. The status of the module in the list will change to ‘locked’Select the tick box next to one or more modules and click the ‘Deploy’ button. The status of the module in the list will change to ‘deployed’

Only lock and deploy modules that you are confident are completely updated

You cannot reverse the deployment process.Consider running a Module Report to check that you have amended module data correctly before you run the Deployment process. See ‘SECTION 4: Module Reports’ for guidelines.Don’t forget to lock and deploy modules in all Planning Instances, including the ‘P2 & P3 Resurrected Modules’ Planning Instances and any others that have been made available to you.


Department Prefix (2 letters)

Number Range (3 numbers)

Level(1 number)

SECTION 3: INFORMATION REQUIRED FOR MODULE PLANNING

The information below provides guidelines as to the information that should be entered into each of the sections of the Module Planning ‘Edit’ screen.Sections that are asterisks indicate data that is mandatory.

‘Plan Module’ Section

Code*When creating a new module assign a code according to the module coding structure below. A previously used code may not be reused. The ‘Module Numbering’ report will tell you what codes have already been used. See ‘SECTION 4: Module Reports’ for details on how to run a report.

AR1005

Department Prefix AM American Studies HS Historical Studies AH Ancient History IT Italian AR Archaeology LM Labour Market Studies BS Biological Sciences LW Law CH Chemistry AE Life Long Learning CO Computer Science MA Mathematics CR Criminology MN Management EC Economics MS Media & Communication ED Education MB Medical Bioscience EG Engineering MD Medical School EN English MU Museum Studies EL English Language Teaching Unit PA Physics & Astronomy FR French PL Politics & International Relations GY Geography PS Psychology GL Geology SW Social Work GN German SY Sociology HA History of Art SP Spanish HM Humanities


Level Number Range 0 Foundation 0 - 499 Foundation 1 Undergraduate Level 1 0 - 499 Undergraduate Campus-Based 2 Undergraduate Level 2 500 -

999 Undergraduate Distance Learning

3 Undergraduate Level 3 0 - 499 Postgraduate Campus-Based 4 Undergraduate Level 4 500 -

999 Postgraduate Distance Learning

7 PostgraduateDL Undergraduate and Postgraduate Distance Learning

Name*Use capitalization of module title; do not use upper case.You do not need to create a new module for a change of title.Type*Choose ‘standard’ or ‘dissertation’.

‘Plan Module Availability’ Section

Occurrence*The occurrence of a module refers to the instance a module runs within an academic year.Undergraduate and taught postgraduate modules: Most have an occurrence of ‘A’. Occasionally a module will have an occurrence of ‘B’ – this is where the module is assessed by a different mark scheme.

Distance Learning modules: All these modules have an occurrence of ‘D’.Scheme*Choose ‘UNDERGRAD’ undergraduate or ‘POSTGRAD’ postgraduate.


For exampleModern Language students are required to pass language modules at an 'honours' level. However, student s from other departments need only pass language modules at a 'credit' level. In order to distinguish between these types of students, and ensure that their marks are calculated correctly, two module occurences are created for each language module. Students are then assigned to occurrence "A" or occurence "B" as appropriate.

Period*Undergraduate modules are normally offered by semester.Postgraduate modules may be offered either by semester or by term. Distance learning modules will always have a period of ‘DIST LEARN’ regardless of when they are offered for study.Where a module must be taken in both semester one and semester two (or term 1, 2 and 3) choose "YEAR" - the credit rating will apply to the whole year. Where a module may be taken either in semester one or semester (or term 1, 2 or 3) you must create two module availability records, one for each semester/term (use the duplicate process outlined in ‘SECTION 1: How to Plan Modules in the Student Record System’). Period Coverage (approximately)Semester 1 September – JanuarySemester 2 January – JuneYear Whole academic year (semester 1 and 2)Autumn Term October – December Spring Term January – MarchSummer Term May - July (also use for modules taken in the summer

vacation)DL Undergraduate and Postgraduate Distance LearningPlease see http://www2.le.ac.uk/institution/calendar/university-terms-and-semesters for exact dates.

Module CoordinatorThis must be an academic member of staff, not a postgraduate student.The Student Record System can only hold one module coordinator name.As the list of names is provided by the Personnel record system the Registry is unable to add or amend name information. If the name of a member of staff is missing please leave this field blank.

Department*The student FTE load will be allocated to the department named on the Module Specification. If the load is to be shared between departments, please inform the Assessments Office.

‘Plan Student Workload’ Section

Mark Scheme*Undergraduate modules are normally assessed under the ‘pass for credit’ mark scheme. Exceptionally modules may be assessed by the ‘honours level’ mark scheme. Modules may also be assessed as ‘attendance only’ where only a pass/fail grade is recorded for the module.Modules are designated as ‘honours level’ in exceptional cases - usually when they are required to pass at this level for an external body. This must be agreed by the relevant committee and recorded in the Regulations and Module Specifications.


Postgraduate modules only have a ‘postgraduate’ mark scheme.


Student Workload*Enter the hours that each type of Teaching and Learning method takes, making sure these add up to the total hours (which should equate to the figures below) Credits Hours5 37.5 10 75 15 112.5 20 150 30 22560 450120 900In cases where a module is non credit bearing please use your judgment as to what the appropriate Student Workload hours should equate to.

‘Plan Module Assessment’ Section

Module Assessment Pattern*Each module has an ‘Assessment Pattern’ which determines how a module is assessed.Assessment Patterns are broken down into one or more assessment elements. When changing assessment patterns you must ensure that the ‘weight’ totals 100%.Each assessment element within a module must be included for undergraduate modules.If the assessment elements each represent a third of the total, put ‘111’ into the ‘weight’ field. This will ensure that each piece of assessment is calculated at 33.3%. In these cases it is total weighting will equal 333.If an Assessment Pattern is entered incorrectly this will create an error in the calculation of students overall module marks. If in doubt about how an assessment pattern is structured please contact your departmental Marks Entry contact for advice (the Assessments Office can provide you with contact details if you do not know who this is).


Assessment GroupsWithin a module, groups of students may be assessed differently. The Assessment Group field should be completed with a ‘B’ for University of Leicester students and ‘E’ for exchange students (Erasmus/JYA).

Seq. Description Weigh

tAss't Grp

Alt Reass’t

Exam Duration (hrs)

001 Coursework 50002 Examination 50 1.50003 Coursework 50 E004 Coursework 50 E

In the above assessment pattern the majority of students are assessed by 50% coursework and 50% examination. However, Erasmus students (who will have returned to their home country before the semester 2 examinations) will be assessed by two pieces of coursework, at 50% each. These students are assigned to group E.All modules that are offered to Erasmus students must have an E Assessment Group, even if the assessment pattern is identical.All modules that are offered to JYA students must have a J Assessment Group, even if the assessment pattern is identical.

Alternative ReassessmentWhere students are unable to retake the piece of assessment they failed (normally fieldwork or a laboratory exercise) they may take an ‘Alternative Reassessment’.The Alternative Reassessment field should be completed with a ‘Y’.


tAss't Grp

Alt Reass’t

Exam Duration (hrs)

001 Coursework 50002 Fieldwork 50003 Examination 100 Y 2.00

In the above assessment pattern students are assessed by 50% coursework and 50% fieldwork. However, because students who fail the fieldwork element are unable to retake it, they must complete an alternative reassessment of an examination. The Alternative Reassessment(s) should always total 100%.


Qualified FailWhere students must pass one or all elements of assessment (i.e. the module has qualifying elements) write the phrase ‘qualifying element’ in the description field.


tAss't Grp

Alt Reass’t

Exam Duration (hrs)

001 Coursework (qualifying element) 50

002 Fieldwork (qualifying element) 50

Qualifying elements of assessment are usually specific to certain departments. For the majority of modules it is assumed that whilst a student must pass the module overall, they are not required to pass each assessment element separately.

Departments Who Return One Overall Module Mark for Postgraduate Taught ModulesIf your department returns one overall module to the Registry you must only create one assessment element (so that only one mark record is created for each student). To make the actual assessment structure clear, write the full assessment details, with weightings, into the ‘Description’ field.


tAss't Grp

Alt Reass’t

Exam Duration (hrs)

001Examination (50%), coursework (20%) and project (30%)

100 2.00

If you are unsure whether your department returns the overall module mark, contact your departmental marks entry contact or the Assessments Office for advice.

Assessment DescriptionsThe Assessment Description should make the type of assessment clear (e.g. Coursework, Examination, Dissertation), as this is used to classify the assessment in the Student Record System. Additional details can be included, however the field is limited to 120 characters.


‘Plan Module Teaching & Learning’ Section

Intended Learning Outcomes* Complete as appropriate ensuring that both (a) discipline specific knowledge and skills, and (b) transferable skills are addressed. Module learning outcomes should address at least one of the transferable skills identified in the University’s Learning and Teaching Strategy ie. oral communication, written communication, IT, numeracy team working, problem solving, information handling, or skills for lifelong learning.Learning outcomes are statements of what a learner is expected to know, understand and be able to demonstrate after completing the module. The module assessment should be able to measure the extent to which they have been achieved, so the best words to use are often those you would actually use in exam questions (define, calculate, identify, outline, solve etc.). Avoid words that describe a state rather than an action like be familiar with, appreciate, comprehend, know. The following phrases may be useful for many modules:(1) discuss the basic principles of…… (2) apply these principles to…./cases including…./cases such as….Teaching and Learning Methods* Select from the following or add as appropriate: Lectures, Tutorials, Seminars, Surgeries, Directed reading, Problem solving classes, Masterclasses, Laboratory practical classes, Computer practical classes, Demonstrations, Computer-aided learning, Field courses/visits, Project supervision, Example sheets, Resource-based learning, Career development programmes, Induction programmes, Independent research.Assessment Methods* Select from the following or add as appropriate: Essays, Written reports, Writing tasks, Reviews, Individual research projects, Dissertations, Research papers, Portfolios, Learning logs, Annotated bibliographies, Seminar presentations, Contributions to discussions, Oral reports, Poster presentations, Interviews, Role plays, Simulations, Objective tests, Short-answer examinations. Essay examinations, Problem-based examinations, Vivas, Practical demonstrations, Computer demonstrations ,Computer-based exercises, Laboratory reports, Laboratory notebooks, Field reports, Field notebooks, Observation of working methods, Competency-based assessment, Problem-based exercises, Exhibitions/demonstrations, Video, Web pages, Artefacts/products, Computer programmes, Poster productions, Patient histories.You should also indicate here if the module is linked to any other module for assessment purposesPre-requisites Modules that must be taken before this module can be studied


Co-requisites Modules that must be taken at the same time that this module is studiedExcluded Combinations Modules that cannot be taken with this module


SECTION 4: MODULE REPORTSAbout Business ObjectsBusiness Objects is a web based reporting tool, which retrieves data directly from the Student Record System.This data can be viewed, printed or downloaded.Accessing Business ObjectsClick on the Business Objects Reports link on the eVision home page or go directly to http://reporting.le.ac.uk through your web browser.The login is your CFS id and the password of your choice. If you cannot access Business Objects please contact IT Services.Viewing Reports

Business Objects folder navigation view

Use the folders list on the left to navigate to the report you wish to view.The Module reports are located as follows: Public Folders > Departmental Users > Curriculum PlanningDouble click on a report to open it.At the top of the ‘Prompts’ dialog box click a criteria, then choose the appropriate field from the list (if you cannot see any data fields press the ‘refresh values’ icon). Click on the chevron icon to select a data field. Repeat this process for all criteria.Click on ‘Run Query’ to display the report for your chosen criteria.To choose different criteria, or re-run a report, click on the ‘Refresh Data’ icon on the top right hand side of the screen.


The Business Objects report prompt dialog box

Available Module ReportsThe following reports are available to view, print and download:Report Title DescriptionPlanning Module Specification Planning module data in specification format. This data

is not yet live on the Student Record System and can only be viewed throughout the Curriculum Planning period.

Module Specification

Module data in specification format. This is live data on the Student Record System.

Module Availabilities (for download)

Module data (module code, name, year, period, occurrence, scheme, level, credits, coordinator, mark scheme, workload) suitable for downloading into an excel spreadsheet. This is live data on the Student Record System.

Module Assessment Patterns (for download)

Module data (module code, name, year, period, occurrence, mark scheme, sequence, assessment description, weight, assessment group, alternative reassessment, exam hours) suitable for downloading into an excel spreadsheet. This is live data on the Student Record System.

Module Teaching and Learning Text (for download)

Module data (teaching and learning text) suitable for downloading into an excel spreadsheet. This is live data on the Student Record System.

Module Numbering List of modules since 2002/3. Use this report as reference when choosing new module codes to prevent duplication.

Planning Modules Quick Check List

A list of Planning modules to be used as a quick check list during Curriculum Planning. The report does not include Teaching and Learning text or assessment patterns. This data is not yet live on the Student Record System and can only be viewed throughout the Curriculum Planning period.



Navigating ReportsMove between pages using the arrows in the Business Objects report toolbar.For easier navigation view the report as a PDF document. Click on the ‘View’ button and choose ‘PDF mode’ from the drop down list. Navigate between pages by using the ‘bookmarks’ panel (click on the + sign to expand the menus in this panel)Printing ReportsClick on the printer icon in the Business Objects toolbar (not the Web Browser toolbar). This will open the report into a PDF document.You can amend the page numbers you wish to print in the printer dialog box if necessary.Downloading DataClick on the Document button on the Business Objects toolbar, choose “Save to My Computer as Excel”When the file download dialog box appears choose Save Logging OffPlease remember to click ‘Log Out’ on the Business Objects toolbar when you finish your session.


SECTION 5: FURTHER INFORMATIONAmendments to Modules after the Curriculum Planning Period

After the Curriculum Planning period has ended (normally at the end of March) you will need to submit new and changes to module specifications manually. Any changes should be sent to the Quality Office who will pass the documentation through to the Assessments Office once approved.

More details regarding Curriculum Change can be found at: http://www.le.ac.uk/academic/quality/curriculumchange/index.html

Who to Contact

Nature of Query ContactSubmission of amendments to Module Specifications

Assessments Officer, Registry

Curriculum Planning via eVision Assessments Officer, Registry

Login/password problems IT ServicesAdvice on information contained in a Module Specification

Academic Advisor, Quality Office

Curriculum Change and Programme Approval processes

Academic Advisor, Quality Office

Responsibility Contact Name Contact Details

Undergraduate Modules Dave EyresAssessments Officer

x [email protected]

Taught Postgraduate ModulesDistance Learning Modules

Christian KitchenerAssessments Officer

x [email protected]

Academic AdvisorCollege of Arts, Humanities and Law

Contact any of the following:

Catherine Cryer

Kate Pountney

Andrew Petersen

X [email protected] [email protected] [email protected]

Academic AdvisorCollege of Medicine, Biological Sciences & Psychology

Academic AdvisorCollege of Social Science

Academic AdvisorCollege of Science & Engineering


http://www.le.ac.uk/academic/quality/curriculumchange/index.html

IT Systems Support IT Services Helpdesk x [email protected]


INDEXA

academic advisor, 20alternative reassessment, 13, 14assessment elements, 7assessment groups, 13assessment methods, 15assessment pattern, 12B

business objects, 17, 18, 19business objects website, 17C

coordinator, 11co-requisites, 15creating new modules, 4curriculum change, 4curriculum planning period, 20D

deleting modules, 6deploying, 3deploying modules, 8distance learning, 10, 11, 20downloading, 19duplicating modules, 6E

editing modules, 6eVision, 3, 17evision web link, 3excluded combinations, 15F

FTE load, 11H

honours level, 11I

intended learning outcomes, 15L

locking modules, 8

M

mark scheme, 11module availability, 10module code, 9module name, 10module planners, 3module reports, 17, 18module type, 10O

occurrences, 10overall module mark, 12P

pass for credit, 11period, 11planning instance, 4, 6postgraduate, 10, 11, 14, 20pre-requisites, 15printing, 19programme approval, 4Q

qualified fail, 14R

reassessment, 13reports, 8, 17, 18resurrecting modules, 6S

scheme, 10student workload, 12T

teaching and learning, 14, 15teaching and learning methods, 15U

undergraduate, 10, 11, 12, 20W

weight, 12


Documents

SECTION 1: about module planning - A Leading UK … · Web viewFor easier navigation view the report as a PDF document. Click on the ‘View’ button and choose ‘PDF mode’ from