Bradford WoodsPolicy & Procedure Manual

Section 1: About Bradford Woods (p. 2)Section 2: Universal Policies & Procedures (p. 12)

Section 3: Resident Housing Policies (p. 38)Section 4: Off-Site Trip Policies (p. 47)Appendices: List of Appendices (p. 70)

Emergency Action Plan is printed as its own booklet.

Updated July 2014

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SECTION 1: About Bradford Woods

Table of Contents1.1 Mission, Vision, Values1.2 History1.3 Programs1.4 Our Philosophy1.5 Inclusivity1.6 Stakeholders and Partners1.7 Accreditations1.8 Organizational Chart1.9 Property Information

1.1 Mission, Vision, Values

What We AreWe are what we are because of the entrepreneurial skills and abilities of Bradford Woods staff over the past 50 years. We are what we are because of the commitment and support of Indiana University and the Riley Children’s Foundation. We are what we are because of the thousands of people who have entered our grounds to participate in the Bradford Woods Experience. We are what we are because of our ability to wisely invest our financial resources into the people and facilities that make up Bradford Woods.

MissionBradford Woods, Indiana University’s Outdoor Center, improves the quality of life for people of all abilities by using its unique outdoor setting to provide education, therapy, and recreation, while providing students and faculty with a world-class research and learning experience.

VisionTo be global leaders in the delivery of inclusive and experiential outdoor programming.

Values Adventure Education Therapeutic Recreation Environmental Education Outdoor Recreation and Retreats Equine-Assisted Therapy and Activities Research-Driven Programming Universal Design in the Outdoor Setting Stewardship of our Natural and Cultural Resources Public Health Improvements through Outdoor Experiences

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1.2 HistoryBradford Woods, Indiana University’s Outdoor Center, is rich in history and tradition! Thanks to the generosity of the Bradford Family, who called this area home in the late 1800’s and early 1900’s, this beautiful 2500 acre site is protected and preserved and continues today as an international and national leader in the outdoor education and camping fields!

In 1941, John Bradford deeded the land to Indiana University. This was one of the first major gifts received by Herman B. Wells, who was at that time, President of Indiana University (1938-1962). Dr. Reynold Carlson from Indiana University’s Recreation Department, a true pioneer in the outdoor field, was the first to begin to develop the area into an outdoor teaching lab for students. By 1952 he and a group of Indiana University students had developed a master plan for Bradford Woods. The plan utilized the property, beginning in 1955, for camping programs serving children with disabilities, thus starting a 48 year alliance with the Riley Children’s Foundation (formerly the Riley Memorial Association). The plan also included outdoor education programs, begun in 1957, for school districts thus incepting another 40 year plus partnership with the Monroe County School Corporation (MCCSC). This relation is one of the longest running school-outdoor center partnerships in existence today! The formulating of partnerships was a critical vision of Dr. Carlson’s and this concept of supporting our key stakeholders is still an integral part of today’s planning, programming, and philosophies!

Bradford Woods has four Areas of Programs: The Adventure Education Program, Environmental Education Program, Therapeutic Recreation and Retreats. Between these 4 programs, the organization now serves more than 25,000 participants on an annual basis! Bradford Woods continues to be known nationally, and internationally, as leaders in the field. Bradford Woods offers programs and services to persons of all ages and ability levels along with research support, workshops, and consultative services. Staff of Bradford Woods present at regional, national, and international conferences and teach over 17 different courses for students through Indiana University – from Challenge Education to Forest Ecology to Camp Management and Leadership.

It is our belief that if our historical visionaries, such as John Bradford and Dr. Carlson, could see the property, facilities, and programs of today (and tomorrow) they would be extremely proud that the traditions they wished for, and helped to establish, are still going strong and will be going strong for decades to come!

The Bradford Woods you are visiting today is the culmination of decades of dedicated work by numerous individuals. The heart and soul of this facility came from John Bradford, who wanted to provide a safe place for the children of Indiana, and Dr. Reynold Carlson, who gave John’s hope a direction towards fulfillment.

To learn more about the history of the Bradford Family and Bradford Woods, log on to our website at: www.bradwoods.org 

1.3 Programs

Environmental Education For nearly sixty years, the Environmental Education department at Bradford Woods has worked with students and teachers throughout Indiana to provide hands-on experiences that encourage students to learn in, and about, the outdoors. Our goal is to enhance participants’ personal relationship with their environment by increasing knowledge and awareness of environmental processes and relationships, heightening awareness of historical and cultural influences, and promoting stewardship through educated decision making. Day and residential programs are designed to be an extension of the classroom combining academic, social, and recreational experiences in a

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fun, camp-like atmosphere. Whether writing a poem about a soaring bald eagle, collecting aquatic insects for a biotic index, or listening to Native American legends while gazing into a starry night sky, students see their learning come alive.

Recreation TherapyThe Recreation Therapy department exists to provide individuals and groups with the opportunity for personal and professional growth and renewal utilizing high quality staff and a unique outdoorsetting. Throughout the year we work with some of the best known businesses in the state including Riley Children’s Foundation, Indiana University, Little Red Door, , as well as numerous other human service agencies. A major resource for working with persons with disabilities and chronic illnesses, we are home to Camp Riley, which has been in existence for over 50 years! Bradford Woods camping programs are known nationally and internationally for the exemplary services offered to children with unique medical needs. We also hosts retreats throughout the year for agencies that that provide services with a therapeutic focus.

Adventure Education The Adventure Education department provides innovative learning opportunities that enable individuals, groups, organizations, and communities to maximize their potential. Using surrounding resources as learning tools, programs are designed to create safe, educational environments. Through purposeful use of activities and discussion, participants develop an awareness and understanding of the programs’ intended outcomes. These may focus on team and community development, interpersonal reflection, personal skill growth, outdoor technical skills, leadership, and therapeutic intervention. Professional, trained instructors facilitate participants through challenge experiences utilizing initiatives, challenge courses, high elements, and adventure-based activities.

RetreatsThe Retreats department hosts a variety of events, including strategic planning meetings, leadership retreats, scrapbooking weekends, family and class reunions, church retreats, Scout outings, weddings, holiday parties, conferences and more. We strive to create a relaxing, fun and comfortable environment that allows BW retreat guests to focus on important business goals, build team unity, share a special occasion with friends and family or simply enjoy a peaceful weekend in the great outdoors. The Retreats department works closely with other centers to accommodate the needs of groups who would like to incorporate a nature hike, an adventure element or a teambuilding activity into their retreat.

Equine Assisted ActivitiesBradford Woods partners with an external non-profit organization to provide Therapeutic Riding and Equine Assisted Activities for clients.

1.4 Our Philosophy

What is “experiential learning?”It’s a philosophy for what we do at Bradford Woods every day. Act to Learn. Learn to Act. This is our way of saying that for a learning experience to evolve, people must take part in the ongoing process of learning. There is a Chinese proverb that says “What we hear, we forget. What we see, we remember. What we do, we understand.” Participation and reflection around activities speeds the learning process. Whether you are learning about your natural environment, effective teams, self-concept, risk taking or relationships with others, experience enables what you learn to become part of your life; act and experience to learn. Transfer that learning to your life.

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1.5 InclusivityBradford Woods serves all people with all abilities. We pride ourselves on innovative programs and providing quality for all who enter. Understanding the individuals in the group is priority and abilities are different among participants and staff. Inclusively is top priority to offer unique challenges and goals to all. Below is some information that will assist you in being inclusive and not exclusive.

Person-First Language

“The difference between the right word and the almost right word is the difference between lightning and the lightning bug.” ~Mark Twain

Words are powerful. Inaccurate and inappropriate descriptors perpetuate negative stereotypes and attitudinal barriers. People first language puts the person before the disability, and it describes what a person has, not what a person is.

Are you “myopic” or do you wear glasses? Are you “cancerous” or do you have cancer? Are you “freckled” or do you have freckles? Are you “disabled” or do you have a disability?

Examples of Person-First LanguageSay: Instead of:People with disabilities. The handicapped or disabled.He has a cognitive disability. He’s mentally retarded.She has autism. She’s Autistic.He has Down Syndrome. He’s Down’s.She has a learning disability. She’s learning disabled.He has a physical disability. He’s a quadriplegic/crippled.She’s of short nature/she’s a little person. She’s a dwarf/midget.He has an emotional/mental health disability. He’s emotionally disturbed.She uses a wheelchair. She’s wheelchair bound/confined He receives special ed services. He’s in special ed.Kids without disabilities. Normal or healthy kids.Congenital disability. Birth defect.Brain injury. Brain damaged.Accessible parking. Handicapped parking.She needs…or she uses… She has a problem with…

The Importance of Interaction“It’s not just about knowing how to work with people with disabilities; it’s about knowing how to work with people.”

Disability means a physical, learning, emotional, or mental impairment that restricts one or more aspects of a person's daily activity. We all experience disability at some point in our lives, through difficulties such as depression, insomnia or a broken leg.

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But for people with permanent or long term disabilities, impairment is a more significant factor in their lives. While people with disabilities are not defined by impairment, it does play a role in shaping their lifestyles.

Most people with disabilities are limited in just a narrow range of activity, not their wider scope of social, vocational and cognitive behavior. People with disabilities can - and do - participate in all aspects of life, including work, play, romance and parenting.

Disability Is Universal

Disability is universal, encompassing people of all backgrounds, both sexes and any age. When different types of impairment groups are taken as a whole, people with disabilities comprise the largest minority group: 15 percent of both the U.S. and world population.

Disabilities stem from impairments that are congenital or the residual effects of disease or injury. Handicaps, by contrast, are not physical or mental conditions. They are the architectural and attitudinal barriers that impede individuals trying to function in a non-friendly environment. In other words, a person is handicapped by a barrier or obstacle.

When meeting a person with disabilities, some individuals are uncomfortable and feel sorry for someone whom they assume has a poor quality of life. This is one of the most common stereotypes attached to people with disabilities, and this perception can discourage social interactions and the development of true relationships.

People with disabilities do not want pity, nor do they want to be unduly glorified for "courageously" coping with everyday life. People with disabilities experience a positive quality of life to the same degree as other people. Disability is not the deciding factor. People with disabilities want to be treated with respect and as equals with their non-disabled peers.

Fighting FearThere are many reasons for the discomfort some people feel around people with disabilities. Psychological (fear of differences), historical and cultural influences can contribute to prejudice. According to research, some key reasons include unwarranted beliefs that disability is caused by sin, that people with disabilities are sick or that disability poses a danger to one's self or others.

Fear of the unknown is common to these theories. When people are unfamiliar with the social and medical aspects of disability, they may feel frightened or threatened by a person or situation that they don't understand. This can lead to assumptions, stereotyping and prejudice.

While prejudice can be vocal, it can also be silent. Even the most well-intentioned person may be uncomfortable and avoid people with disabilities out of self-consciousness or fear of failure. For example, an individual may think, "Since I don't know what to say or how to act, I'll just look the other way and avoid saying hello."

When meeting people with disabilities just as anybody else, the best thing to do is to be an open slate -- be willing to learn and make no assumptions. Don't assume that all people who use wheelchairs can't walk, for instance, or that someone with a cane needs help at a street crossing.

There are no special rules. People with disabilities are as varied as social situations:

People with disabilities possess the full range of personality traits. Disability is not a measure of character. Disability is not contagious.

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Most people with disabilities want to promote understanding. If you have questions about a disability, ask -- within polite boundaries and if your question is relevant to the conversation.

People with disabilities would rather dwell on their strengths than their weaknesses.

Building a User-Friendly World

In addition to some other people's discomfort and fear, people with disabilities contend with physical and situational barriers that can complicate everyday living. Grocery stores, parking facilities and public transportation systems, for example, are often designed in ways that make routine errands difficult. Sometimes it is difficult to know what to say or how to act with a person with a disability. The following are suggestions for interacting with people with disabilities:

Maintain eye contact. Talk directly to the person with the disability, even if he or she is using an interpreter. Even if parents or

friends are present, encourage the person with the disability to express his or her own opinions. Ask if assistance is needed, rather than assuming it is. Use a normal tone of voice. If the person cannot hear or understand you, he or she will let you know.

Raising your voice causes more confusion. If you do not understand what the person with the disability is saying, you should say so. This will be

appreciated. Ask the person to repeat or use an alternative phrase if necessary. When talking with a person who has a mental disability, speak simply, not loudly. Remember that simple

language is not childish language. Be careful not to assume that a person with one disability also has others. A person in a wheelchair does

not necessarily have a mental disability, nor is a person who is blind likely to have a hearing impairment. Be sure to make public events accessible by considering the needs of people with disabilities when

planning these events. When first meeting a person with a severe loss of vision, always identify yourself and introduce anyone

else who might be present. When offering a seat to a person with a visual impairment, place a person's hand on the back or arm of

the seat. When talking with a person using a wheelchair, don't lean on the wheelchair. The chair is considered part

of the body space of the person who uses it. Do not try to avoid using common idioms like "see," "walk" or "hear" around people with disabilities.

Being overly conscious of a person's disability can cause discomfort and awkwardness. The term “special needs” is sometimes used to describe a person with a disability. This term tends to

evoke pity and often brings unnecessary attention to the individual. Remember everyone’s individual needs…we all have our own ways of learning, communicating, and participating.

(-Adapted from Rehabilitation Institute of Chicago)

1.6 Stakeholders and Partnerships

Indiana UniversityBradford Woods is an auxiliary enterprise of Indiana University and is part of the academic mission of the School of Public Health and is a unit of the Department of Recreation, Park, and Tourism Studies. As a key component of the University family, Bradford Woods seeks to further and promote the mission of the University through teaching, service, programs, and research..

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School of Public Health

The mission of the Indiana University School of Public Health-Bloomington is to promote health among individuals and communities in Indiana, the nation, and the world through integrated multidisciplinary approaches to research and creative activities, teaching, and community engagement.

Department of Recreation, Park, and Tourism StudiesBradford Woods’ staff sits on committees supporting the development of the department and also instructs courses that connect students to the richness of the outdoor classroom

Riley Children’s FoundationThe generosity of the Riley Children’s Foundation and partners, such as Epsilon Sigma Alpha, has allowed Bradford Woods to develop into a world-class facility. The development and fund raising efforts of the leaders of the Riley Children’s Foundation has supported Bradford Woods in funding facilities, program equipment, program development, camperships, and human resources.

Monroe County Community School Corporation (MCCSC)Monroe County Community School Corporation (MCCSC) programs are at the core of the Environmental Resource Center’s history. Superintendent Dale Brock initiated the program at Bradford Woods for fifth grade children in the spring of 1957. Mrs. Lora L. Batchelor served as curriculum director and Frank Templeton as business manager. The original outdoor school was scheduled for two days and two nights for each of the Bloomington Schools. Approximately half of the Bloomington fifth graders attended this first session. The daytime school experience consisted mainly of nature study hikes. William Colpitts, a naturalist with the State Department of Conservation was the educational consultant. In 1958 the school was extended to three days and nights with a similar program format. In the fall of 1959 the American Camping Association, through their accreditation system, approved a five-day residential outdoor education program for the Bloomington Metropolitan School District. This was the beginning of a planned curriculum correlation in the "classroom without walls.” Library facilities, instructional media, films, bird recordings, and camp crafter materials were provided to help instructors adequately prepare the children for the outdoor experience. In 1968, the Monroe County and Bloomington Metropolitan School District merged, forming the Monroe County Community School Corporation (MCCSC). This allowed all fifth grade students in the MCCSC to have the opportunity to participate in the residential program at Bradford Woods. During 1971 Indiana University and the MCCSC grew even closer in their ties. College students doing fieldwork in recreation were incorporated as outdoor leaders. University personnel were given administrative positions. Finally, a high school senior counselor program (LOTS) was developed. Also in 1971, Donald J. Brown was appointed as the first resident camp director for the program. Two years later, in 1973, Bernard L. Schrader became the first assistant camp director.

1.7 Accreditations

American Camp Association (ACA)The American Camp Association (formerly known as the American Camping Association) is a community of camp professionals who, for nearly 100 years, have joined together to share our knowledge and experience and to ensure the quality of camp programs. Because of our diverse 6,700 plus membership and exceptional programs, children and adults have the opportunity to learn powerful lessons in community, character-building, skill development, and healthy living — lessons that can be learned nowhere else.

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As a leading authority in child development, the ACA works to preserve, promote, and improve the camp experience. Our association is committed to helping our members and all camps provide:

Camp communities committed to a safe, nurturing environment Caring, competent adult role models Healthy, developmentally-appropriate experiences Service to the community and the natural world Opportunities for leadership and personal growth Discovery, experiential education, and learning opportunities Excellence and continuous self-improvement

ACA accredits over 2,300 camps. ACA-accredited camps meet up to 300 standards for health, safety, and program quality. To learn more, please visit: www.acacamps.org

ABEE, Inc. ABEE is a full-service Challenge Course and Canopy / Zip Line Tour company that provides services in adventure education and experiential program design both nationally and internationally to educational institutions, camps, conference and outdoor education centers, resorts, health care providers, and corporations.

ABEE is a well-seasoned and experienced provider that incorporated and initiated business in the mid-eighties. As a Professional Vendor Member (PVM) of ACCT (Association of Challenge Course Technology), ABEE's significant history with the association since its inception has been shown through active representation on the Board of Directors, Technical Operations and Installation Standards Committees, and numerous task force groups.

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1.8 Organizational Chart

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1.9 Property InformationNestled in the hills of southern Indiana lie 2,500 acres of land committed to the enrichment and education of all who enter. Bradford Woods has a diverse natural environment. From the glaciers that passed millions of years ago to the mining that took place at the turn of the 20th Century, Bradford Woods is ever changing the landscape of its people and property Our property is one of our best resources to ensure fulfillment of a dream that has been reality for over 50 years. Or property is a gift and we can all help keep these Indiana woods clean, unique and meaningful for all to walk in.

Baxter VillageBaxter Village is the largest of the four villages and is year round for many diverse program offerings and retreat events. Baxter Dining Hall is used as the main dining hall for Bradford Woods and serves a capacity of 250 people. Each of the six cabins will accommodate up to 18 people and includes a day room with fireplace, a full and half bathroom, and a deck. There are also two shelters, one for each group of three cabins. The Foust Center houses the nurses’ office area, the infirmary, a laundry area and housekeeping office, offices for full time staff, five rooms for guests, and a small conference room. Baxter Village is also home to the pool, archery range, interpretive center, and staff housing.

Lilly VillageLilly Village is used by camp programs, school programs, retreats, and many other groups year round. Each of the four cabins will accommodate up to 23-24 people and includes a meeting room with fireplace, a full bathroom, and a deck. The Carr Center serves as ideal location for activities, programs, and meetings and is equipped with state of the art audio-visual equipment The basement of the Carr Center is used for equipment and supplies storage and as an activity space. Lilly Village is also the location of the nationally acclaimed and universally accessible outdoor amphitheater. The activity center and staff housing units of Dogwood and Wolf House are also located in Lilly Village.

Griffith VillageGriffith Village is used for a wide variety of purposes. This area consists of a modern meeting and dining facility, two cabins for participants, private housing for year-round staff, and a large staff house that is used as accommodations for seasonal instructional staff. The offices for the Programs Center are also located in this area. There is a storage area for challenge course equipment and supplies also located in this village.

Krannert VillageKrannert Village is home to a few different facilities. The facilities located in this area include Agape Lodge and Ryan Cottage, which are used for group retreats and guest housing, and the Cross Keys Inn, which serves as a dining hall and activity space. There are also outdoor activity areas and two houses for full time staff.

Manor HouseThe Bradford Manor House was built in 1910 and is now utilized as an educational resource center and conference facility. The building will house 29 overnight guests and provides an excellent environment for educational and other types of meetings. It includes a large day room with fireplace, kitchen and dining facilities, meeting rooms, library, and sleeping rooms with private bathrooms. Also included in this area of property are the original Bradford Home, the Carriage House, and the Campbell House.

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SECTION 2: Universal Policies & Procedures

Table of Contents2.1 Accident, Injury, and Illness2.2 Alcohol & Drugs2.3 Certifications and Trainings2.4 Confidentiality and Background Checks2.5 Consensual Relationships2.6 Discipline of Campers2.7 Energy Conservation2.8 Equal Opportunity2.9 Equipment Use2.10 Food Service2.11 Grievances2.12 Housekeeping Requests2.13 Job References2.14 Keys and First Aid Supplies2.15 Laundry Facilities2.16 Maintenance Requests2.17 Noise Policy2.18 Office Procedures2.19 On-Call Policy2.20 Orientation and Supervision2.21 Parking2.22 Participant Disclosures2.23 Pets2.24 Pool and Waterfront2.25 Programs Involving Children2.26 Professional Conduct2.27 Remuneration2.28 Sexual Harassment2.29 Smoking and Tobacco2.30 Staff Rental Policy2.31 Temporary Staff Policy2.32 Termination of Agreement2.33 Time Off and Emergency Leave2.34 Vehicles: Cars and Vans2.35 Vehicles: Off-Road Vehicles2.36 Visitors and Guests

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2.1 Accident, Injury and IllnessStaff members are covered by Workmen's Compensation while on the job. Activities not sanctioned by Bradford Woods which cause injury or reactivation of a chronic condition must be covered at the expense of the employee. Insurance Information and reporting procedures will be covered with your supervisor. In case of illness or injury, the staff member must notify his or her supervisor or the coordinator of the program to which the staff member is assigned. Leave may be granted at the discretion of the staff member's supervisor and/or program coordinator. If the illness or injury is received on the job, medical expenses will be handled by IU Workmen's Compensation or a supplemental illness and accident policy. Otherwise, the staff member is responsible for all medical expenses. To ensure coverage, all corresponding paperwork must be completed as reviewed during training. Failure to report an accident, illness, or injury to your coordinator prior to seeking medical attention may result in the staff member incurring liability for medical coverage and expenses.

2.2 Alcohol & DrugsIndiana University absolutely prohibits the unlawful manufacture, distribution, dispensation, possession, or use of a controlled substance or alcohol on university premises or while conducting university business off university premises. An employee who is (1) found to be under the influence of alcohol or a controlled substance while on university property, or in the course of a university activity, or (2) convicted of a criminal alcohol or drug statute violation occurring on university property, is subject to disciplinary action, up to and including termination.

An employee accused of being under the influence of alcohol or drugs may be required by the supervisor to undergo alcohol or drug testing or the employee may request an alcohol or drug test at the department's expense. The employee may be removed from duty pending test results. The department will provide, as soon as practical, written documentation of the basis for the required alcohol or drug test. If the results of the test are not positive, the employee will receive pay and benefits for any lost time due to drug or alcohol test requirement.

The full IU alcohol & drug policy can be reviewed at: http://hr.iu.edu/policies/uwide/substance.html.

Note: See Resident Staff Policy for alcohol policy specific to resident staff

2.3 Certifications and TrainingsEmployees may be required to attend trainings or acquire certifications as a condition of employment. Upon completion, employees should report trainings and certifications to their supervisor and to the facilities coordinator. The facilities coordinator will maintain a database of completed trainings and certifications for all Bradford Woods staff.

Required certifications include, but may not be limited to:

All full-time program staff, specialists, and professional outdoor instructors must be certified in basic first aid and CPR during their employment at Bradford Woods. These certifications must be received before the start of the first program and updated in accordance with the certifying organization standards. Verification will be required upon arrival.

For summer program and cabin staff, First Aid and CPR certification is preferred but not required. Any employee wishing to drive a Bradford Woods vehicle must first complete the relevant trainings (see

policies 2.34 and 2.35). All employees should attend IU’s sexual harassment training seminar.

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Any employee that accepts money from a client must attend XXXX.

2.4 Confidentiality and Background ChecksIt is the policy of Bradford Woods to keep specific evaluation information confidential. Information is made available only in accordance with recognized Fair Information Practices.

It is the policy of Indiana University that all new Staff and Temporary employees have certain credentials and criminal and other background information verified as a condition of employment. All new Staff employees must have completed the University’s online application for Staff positions, including the criminal history disclosure statement, before they can be offered employment. This policy is intended to support the verification of credentials, criminal history, credit status and other information related to employment decisions that assist the University in meeting its commitments.

The full IU Alcohol & Drug policy can be reviewed at: http://hr.iu.edu/policies/uwide/bkg_check.html.

2.5 Consensual RelationshipsThe university's mission is promoted by professionalism in all relationships between supervisors and employees. IU recognizes the potential for a conflict of interest when a consensual romantic and/or sexual relationship occurs between a supervisor and his or her employee. Such relationships can interfere with a supervisor's ability to evaluate an employee or may at least give rise to the perception that the supervisor's evaluation is biased. In addition, those who engage in such relationships should be cautioned that questions may later arise regarding whether the relationship was consensual.

When a consensual romantic and/or sexual relationship exists between a supervisor and his or her employee, the supervisor has the responsibility to disclose the relationship to his or her supervisor. The employee may disclose the relationship to the supervisor's supervisor. At this time, arrangements will be made to eliminate or mitigate a conflict whose consequences might prove detrimental to the university.

The full IU Consensual Relationships policy can be reviewed at: http://hr.iu.edu/policies/uwide/consensual.html.

2.6 Discipline of Campers, Students, or other ParticipantsA firm but friendly attitude should prevail when dealing with participant behavior. Be sure never to respond with any action that would place an individual in an unsafe or unhealthy situation. The threat or actual use of physical force on a student or camper must never occur except in the case of restraining someone from inflicting pain or injury to themselves or others. If a situation becomes uncomfortable or uncontrollable, the removal of a participant from the scene with a call for staff support is an appropriate action. To protect yourself and participants, never be alone with a participant. All staff must follow all behavior management procedures that are covered in the training process.

2.7 Energy Conservation & RecyclingFor philosophical as well as practical reasons, all staff members are asked to monitor energy consumption in housing, program, and other office space. It is our responsibility to individually expand our knowledge of conservation practices to integrate them into our lifestyles with a minimum of inconvenience. Remember, if you

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conserve, you are not only saving energy, but you are being a good role model for participants. Bradford Woods attempts to recycle all white office paper, newspaper, magazines, catalogs, glass, aluminum, some plastics, and cardboard. There are recycling bins located at various areas of property. All alcoholic beverage containers must be bagged and taken to the area behind Baxter Dining Hall for recycling, NOT deposited in facility recycling bins.

2.8 Equal OpportunityAs an institution of higher learning, Indiana University strives to teach the value of diversity. University policies and procedures actively seek to ensure that everyone is given equal access and opportunity to IU programs and services in a respectful and supportive environment. University policies on the Americans with Disabilities Act, Equal Employment Opportunity/Affirmative Action, Domestic Partner benefits Policy, and Diversity statement can be found at the following link: http://www.indiana.edu/~affirm/policy.shtml.

2.9 Equipment UseThe use of BW resources and equipment is a privilege. Negligence of such resources may result in termination of such privileges and/or employment. Bradford Woods is not responsible for accidents or injuries resulting from personal misuse of equipment. All BW equipment may only be used in accordance with all Bradford Woods policies, procedures and accreditation standards. This equipment includes but is not limited to: Maintenance, Program Shed, WERS, Waterfront, Interpretive Center, Archery, Pool, etc. Bradford Woods business and programs have priority over personal use of equipment.

For program staff, Bradford Woods maintains an equipment room with almost all the equipment you will need while teaching or facilitating. Please bring any personal equipment or resources (field guides, curriculum materials, activities books, etc.) that you may have to compliment the equipment you will find here.

Waterfront and PoolFor policies relating to waterfront and pool usage, please see 2.24 – Pool and Waterfront.

Challenge ElementsAt no time should any unauthorized personnel utilize BW challenge courses. Only staff completing BW Adventure Education Program training may utilize these elements. Staff may have opportunities to participate in these activities if trained staff is willing and able to facilitate, and when not conflicting with any BW programs.

AE Equipment ShedAny AE equipment is not for personal use unless otherwise authorized by senior BW AE staff. Staff using equipment must have completed AE training.

Equipment RoomsEquipment located in the basement of the Carr center must be utilized in accordance with the appropriate policies and information in mind. Lockers are assigned to outdoor instructors. It is each instructor’s responsibility to provide a lock for her/his locker. Some equipment is shared between lockers. The Bradford Woods manager of this area will inform you as to what equipment is shared and by whom.

Radios

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The use of hand held radios for program use are an important part of communication and emergency preparedness and response. The procedures below must be followed at all time.

Using the Radioo Identify yourself and who you are talking to.o “(your name) to (who you are talking to)”.o Wait for a response. o “Go ahead (your name), this is (who you are talking to)”o Begin your communication and close conversation with “Thanks (name).o Keep conversations short. Ask to talk on the phone if you need a long discussion.o If an emergency or severe weather, stay calm and clearly state what is needed e.g. “There is an

emergency at the lake, I need you to be here ASAP” or “There is a tornado warning, please find your tornado safe location”.

o Only use first names to identify others. You can use last name initial if needed. o Only use for essential communication.

You may be held responsible for a lost or damaged radio you have signed out. Replacement cost = $500.00

Tools/EquipmentThe Maintenance Department stocks a large number of tools they use on a daily basis. These tools may be borrowed from the Maintenance Department with prior approval from the Maintenance Supervisor. Some tools require additional training before use and appropriate training and documentation will take place through the Maintenance Dept. Please schedule tool usage in advance when possible to ensure minimal disruption to the department. No tools should be removed without prior authorization, and all tools must be returned immediately after use with any damage reported directly to the Maintenance Supervisor.

2.10 Food ServiceProgram staff meals are provided only during program or training; i.e. while working in a program to which one has been assigned. Most meals will be provided during the training program, some meals will still be the responsibility of the instructional staff member. All staff have the opportunity to partake in “staff lunch” (not available every day) for the fee of $1. These funds go toward Bradford Woods’s internal events and projects. All staff are responsible for consulting with the Food Service Manager about personal dietary needs. Program Specialists and Professional Outdoor Instructors are not required to pay the $1 lunch fee. This is considered a benefit for these respective positions.

2.11 GrievancesAny time one staff member has a problem with another staff member, they are both encouraged to address the problem openly between themselves. The following process should be used if parties cannot create a solution themselves:

Involve your direct supervisor; Discuss issues and possible solutions with the Director of Bradford Woods

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2.12 Housekeeping RequestsThe Bradford Woods' Housekeeping Department runs primarily off the master schedule and sets and prioritizes their own work schedules. Any requests for additional work should be handled through the regular work request system. Those staff with computer access should generate an email through wrequest@indiana.edu via Outlook to with specific details of any action needed. This request should include a minimum of: location of problem, description of problem, date repair needs completed, and requestor name. All requests sent to this account are checked daily Monday – Friday, printed and put in the Housekeeping Department mail bin. Any emergency requests during office hours should be called to the Housekeeping Department at 5224 or the Administration at 4100 for immediate resolution; however, a written request via Outlook is still requested so that tracking and reporting can occur consistently and thoroughly. If it is not an emergency request, please do not contact the Housekeeping Department directly, rather follow the procedures written above.

2.13 Job ReferencesIndiana University has set guidelines for providing job references on past employment. Staff needing a job reference should request it directly from the individual who will give the reference. This request must be in writing and accompanied by a written statement specifying approval to release all information about their employment. Any information provided will be factual only. If the request is not received in writing, only verification of employment can be provided regardless of the circumstances of the employment.

2.14 Keys and First Aid SuppliesAt the beginning of employment, each staff member will be issued a set of keys applicable to their position. Program staff will be issued first-aid supplies. These items, and other equipment signed out to an individual staff member, must be returned prior to ending employment. Staff members will be charged for any missing or non-returned items. Appropriate Summer Camp Staff are issued a first aid kit through the medical staff.

2.15 Laundry FacilitiesLaundry facilities are available for program and resident needs. Facilities are equipped with washers and dryers. All laundry soap will be provided by the resident. Soap used for program shall not be used for resident laundry. Housekeeping staff will use the Manor and Foust Center Laundry rooms to complete their job responsibilities. This is often a key workstation for housekeeping. Please respect these areas and leave the areas as they were found. If housekeeping has left laundry in machines, please return in original state when completed with use of machines. Residents will work around housekeeping's schedule. Please do not leave laundry in washers and dryers. Bradford Woods will not be responsible for resident belongings. This will also prevent housekeeping from being interrupted with their duties. Report any machine malfunctioning via the work request system. All laundry areas should be organized and clean at all times. Do not leave empty containers, extra hangers, etc. in common laundry facilities.

2.16 Maintenance RequestsAll items requiring the attention of our Maintenance Department should be submitted through our work request system by sending an email to wrequest@indiana.edu. Staff with computer access should generate a note via Outlook with specific details of any action needed. Those staff without Outlook will report any needed maintenance items to immediate supervisor. This request should include a minimum of: location of problem,

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description of problem, date repair needs completed, and requestor name. All requests sent to this account are checked daily Monday – Friday, printed and put in the Maintenance Department mail bin. Any emergency requests during office hours should be called to either the Maintenance Department at 5211 or Administration at 4100 for immediate resolution; however, a written request via Outlook is still requested so that tracking and reporting can occur consistently and thoroughly.

2.17 Noise PolicyStaff members are asked to show respect for customers and residents on property at all times. Noise at a level that can or does impact programs is prohibited. Care should be taken to limit unreasonable or unnecessary noise in residences, vehicles, or any open areas on property. Property wide quiet hours are from 11 p.m. until 8 a.m. During these times, no one should be making noise that could be heard by anyone who is not directly involved in the activity at the time.

2.18 Office Procedures

OfficesEach staff member will be assigned a designated office access area. These areas should remain tidy in consideration of others sharing the space. Mail will be distributed by administrative assistant only. Instructional staff members have a box assigned to them in the mailroom in the Administration Building. For seasonal summer camp employees, mail will be delivered by a member of the Camp Leadership Team directly to cabin bins or program staff mailboxes.

Copy MachineA code number must be entered in order to make copies; each program area has a separate code number so that the expense is allocated appropriately. Any duplicating to be charged to program areas must first be approved by a permanent staff member in that program area, or by an individual's supervisor. Staff making such copies should be sure to code in the correct program area.

ComputersEach staff member at Bradford Woods will receive information to create an Indiana University email account. This is required for all staff so you can receive payment. Information will be provided by the computer systems coordinator. The computers in the basement of the Administration Building are available for Instructional staff use. Bradford Woods uses Microsoft Office software and asks that all word processing be done in this system or converted into this system so that when staff leaves their work will be readily accessible. Computers in the reception area are off limits to staff even when they are not being utilized, that is, on weekends. The use of other staff members’ computers may be an option; arrangements should be made on an individual basis. Since the resident summer camp staff is so large (over 85 people) we cannot guarantee that e-mail access will always be available during the summer months. Please plan on using other methods of communication such as phone or regular mail.

TelephonesThe business telephone number for Bradford Woods is (765) 342-2915. Personal calls received during regular business hours (Monday - Friday; 8:00am - 5:00pm), evenings, and weekends will be forwarded on an internal

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voicemail system to the individual staff member’s voicemail box. Voicemail messages can then be accessed by a staff designated password. Personal calls can be directed to (765) 349-5315 and then transferred to an extension.

No personal long distance phone calls may be charged to Bradford Woods. Only collect or credit card calls may be made from Bradford Woods. Each housing unit has an internal system telephone but can only accommodate incoming calls; no direct dial, collect, or credit card calls may be placed from staff residence phones. Staff members should consider setting up a schedule with family and friends who will be calling them. Personal phones may be installed in some staff housing at the expense of the seasonal staff member. The phone must be listed in the staff member's name, and all bills will be the responsibility of the staff member. A current phone list will be available near all phones. Please ask your supervisor or the office services assistant if there is not one available.

Personal cell phones can only be utilized during those times of program designated by a supervisor. Personal calls on cell phones, incoming and outgoing, are not permitted while in training or on duty.

2.19 On-Call PolicyEach program requires an on-call supervisor and may also require various support staff until the completion of that program. In all program areas, the specialist, summer leadership staff, or program director will be the primary on-call staff member responsible for coordinating a given program. In the event an outdoor instructor has shown to have proven leadership ability, they may be assigned program coordinator duties and assume on-call duties for a given program.

Any staff member who has been designated as the “On Call” program coordinator must meet the following criteria for the duration of their assigned times:

Remain on property, or be able to respond to a need within 10 minutes Must be aware of, understand, and be prepared to assist in, the activation of the Bradford Woods

Emergency Action Procedures (see Program Manual) Staff coordinating adventure education programming must be trained in high ropes rescue procedures or

have pre-arranged for another staff to be present with this training. Will not consume or be under the influence of alcohol or any controlled substances. Only find someone to switch with and/or substitute for them by the agreed upon systems that exist at the

time and with proper notification of all necessary parties.

In addition to the “On Call” program coordinator, Bradford Woods will have a senior member of staff available as an “Emergency On Call” during all programs. This person may be the Director, the Associate Director, or a Program Director. When acting as the emergency on call, these staff members will:

Be available by telephone Be available to be on property within an hour (or less) to manage an emergency situation Be familiar with contacting REMC in the event of a power outage When the Program Director has designated a staff member to coordinate a program in their given area,

the following apply: It is the responsibility of the program director to ensure safety and appropriate risk management

procedures are followed at all times for each of their designated programs. Director will be available by phone but may leave property Director may be off during a program but be available by phone in case of emergency

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When the director is not available to respond to program emergencies by phone, he or she will substitute another staff member at the program director level or above by an agreed upon system that exists at the time and with proper notification of all necessary parties.

During summer camp programs, all staff are considered on-call when campers are present, except for times of more than 24 hours of off-time during a two week session. Although summer camps will have program director, specialist, and leadership staff involved with supervision and coordination, all summer staff must adhere to the following guidelines:

Remain on property Be able to respond to the designated meeting area within 10 minutes of notification Maintain cabin ratios as assigned Take breaks only with pre-approved cabin leaders

2.20 Orientation and SupervisionAll employees of Bradford Woods will be assigned a direct supervisor. Staff supervisors are assigned to give direction and assist with professional development and organizational understanding to supervisee. Each supervisee (staff member) will complete an organizational orientation that includes, but is not limited to the following areas described in the Orientation Process Document (see appendix A). A performance management strategy will be in place that is appropriate for each staff member which includes meetings, observation, and discussion in the areas described in Common Expectations Evaluation Form (see appendix B). Supervisors need to provide a list of required trainings and documentation of the completion of these trainings for each new hire. Please address all concerns and feedback to your immediate supervisor before addressing certain topics to others or the public. Please clarify questions and information described in this manual with your supervisor for understanding.

2.21 ParkingStaff members must park in designated parking lots on property. When parking in Baxter Village, staff should park in the administration lot or on the Lilly cut-through, and, out of consideration for customers, leave the closer parking spots open. Cars should not be parked behind Baxter Dining Hall, as they may restrict access to emergency vehicles or delivery trucks. Cars should not block access to dumpsters by trash removal trucks. Summer camp staff must park their cars in the Climbing Tower field to allow access for other staff and visitors in the main lots.

2.22 Participant DisclosuresCritical Information Shared by Camper or Participant: See Appendix K, Disclosure Form/Critical Incident Report.

There may be incidents when a participant discloses critical information that may be affecting their health and general welfare. The topics of these disclosures of information may include, but not limited to, abuse, neglect, potential abuse, or neglect, and suicidal thoughts. Regardless of the topic of the disclosure and the details that are shared with staff members, it is required that this information is reported in the proper manner. Our roles as staff members at an organization that provide services to both youth and adults, we are required by law as a “mandated reporter” to follow all protocols.

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The health and safety of our participants is our primary focus and priority. The process of how disclosures of critical information are reported can have an effect on the situation that is disclosed. The reporter must follow certain protocols as to not jeopardize the validity of the report. The information may be shared with you in an explicit manner (i.e. “my father hits me”, or “I want to kill myself”), or you may just get the feeling that their health and welfare could be at risk from information shared with you (i.e. “I don’t want to go home because I hate my…”). You may also notice a physical or emotional symptom that makes you feel something may be the result of abuse or neglect. The participant/camper may also be telling you as an “informant or friend” (i.e. my best friend told me that her uncle…”). All of these situations warrant a report to be filed. Even if you are not sure whether the conversation or situation warrants a report, follow the procedure below. It is best to at least tell the coordinator or director of the program in order for them to be able to follow through with any procedures that are needed. There are many items that must be considered and protocols that are followed.

Considerations1. We do listen to the participant and do not ask leading questions.2. We do not promise that we will be able to keep a secret. 3. We do not try to be a therapist. Our role is to be a supportive role model.4. We do not try to determine guilt or insinuate guilt or show strong disapproval.5. We do not comment on the believability of the story.6. We are consistent in documenting and reporting the information. We follow all protocols and

procedures regarding disclosures that are covered in training.7. We cannot force a participant to continue telling us more information. We can only tell them that

they can come and talk to us if they need to.

Procedure1. Listen to the participant.2. Tell them that your role is to keep the people that you work with safe and you will do whatever you

have to do. If the topic of keeping a secret comes up, just say that you cannot promise that you will not tell and that you will only tell the person that you need to and not anyone else.

3. If you feel this is something that you need to report, contact the Program Director that the program is a part of. Even if the participant did not tell you explicitly something of concern, you should report and then the Program Director of director of the center will take the necessary steps that are needed.

4. Complete a “Disclosure/Critical Incident” Form. This must be done as immediately as possible. It will be reported to the appropriate authorities, when needed, within 24 hours.

5. After you complete this form, then talk with the person that you reported to. The Program Director will contact the Bradford Woods Director and will then take the appropriate actions.

6. Bradford Woods Director will contact Jerry Minger, University Director of Public Safety

View the Indiana University Policy on Programs Involving Children at: http://policies.iu.edu/policies/categories/administration-operations/public-safety-institutional-assurance/PS-01.shtml.

2.23 PetsPets of any kind are not permitted in Instructional staff housing or cabins. All non-permanent staff/instructional staff are not allowed to have animals on property. Only permanent staff in single housing are permitted to own pets. In these facilities, pet ownership is limited to one “large” pet (cats and dogs). Strays that wander on the

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property should not be encouraged to make BW their home. All strays should be reported the Humane Society (349-9177) or turned over to the proper owners. See Section 3 for more information on the residential pet policy.

2.24 Pool and Waterfront The following policies and procedures are to be followed for all waterfront activities at Bradford Woods.

General Safety Policies All guests must be informed of and required to follow lake and waterfront policies. The lake may be used from dawn to dusk only. Minimum staff supervision ratios for aquatic activities are as follows:

Swimming = 2 staff per 25 guests Canoeing = 2 staff per 16 guests Raft building = 2 staff per 20 guests Fishing = 1 staff per 10 guests Pontoon boats = 1 driver per boat plus 1 lifeguard per 25 guests

All lake facilitated activities must have at least one lifeguard present and a second staff member trained in elementary non-swimming rescues that serves as a lookout. (swimming, pontooning, canoeing). Lookouts are trained in waterfront procedures and oriented to equipment use and location. Fishing and beach volleyball do NOT require a lifeguard.

The maximum lifeguard-to-swimmer ratio is 1:25. A separate lifeguard needs to be present for each separate activity. One lifeguard can guard 2 pontoon boats, if the boats are together.

All lake activities need to have an “on call” person in case of emergency. This person (L-Team, Coordinator, Administrative staff, etc.) does not have to be at the lake but must be reachable by radio or phone.

Swimming is allowed in the contained area of the dock and in other designated areas only. Exception: Swimming with PFDs is allowed on Riley Challenge Day or otherwise stated by program. No swimming beneath docks.

No glass containers allowed in the beach, dock, or swimming areas. To account for all group members, lifeguards and staff will continuously monitor group numbers and may

use a buddy system for larger groups. Coast Guard approved PFDs (personal flotation devices) are required by all guests and staff when on

watercraft, during raft-building exercises and any other time at lifeguard discretion. Shoes are to be worn by staff and participants at all times when using watercraft. Closed-toed shoes or

footwear with a front and back strap are required during raft-building, swimming across the lake, and canoeing. Shoes are not required on the sand, designated swimming areas or in the shower house.

Guests must wear a PFD when on the boat docks. Individuals using wheelchairs should be unbuckled when on the docks or watercraft. Wheelchairs must have the brakes on, power chair disengaged to manual, and all trays removed when on

docks. Use of wheelchairs on the pontoons is prohibited. For specific cases, permission to use wheelchairs on the

pontoons is at the discretion of the waterfront director or other Bradford Woods staff member. At first sign of severe weather all water activities should cease. (Refer to lightning and tornado

procedures) The Beachfront restrooms should be utilized as emergency shelter under severe weather conditions.

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Program Coordinators will make final decisions regarding appropriate conditions for lake and waterfront activities. Decisions will be based on the age, skills and experience of each group. A guide to decision-making is that water and air temperatures combined must equal at least 100 degrees.

Except for Bradford Woods motor boats, only boats that can be carried from the parking area to the lake are allowed. Only trolling motors may be used and no docking is allowed. Please avoid any buoys.

No one is permitted on the lake or creek when ice is present. Guests do not need PFDs when on the railed dock for fishing. A maximum of 20 people are allowed on the

railed dock at any one time. The staff to participant ratio for programs using the railed dock is 1:10. Lifeguards are not required for fishing.

Guests under the age of 18 are required to have adult supervision when at the lake. Rescue equipment at the waterfront will include:

Backboard Reaching device (Shepherd’s Hook) Throw rope Rescue tube

Lifeguards Lifeguards must possess current American Red Cross Lifeguard certification (or equivalent) with

waterfront module. Lifeguards must possess current American Red Cross CPR for the Professional Rescuer (or equivalent)

certification. A separate lifeguard is required for each lake activity. A maximum ratio of 1 lifeguard for 25 participants is

required. A second lifeguard or staff member trained in elementary non-swimming rescue is required for each group.

Lifeguards should focus on lifeguarding only. Another staff person should facilitate group activities, drive pontoon boats etc.

Lifeguards must have a rescue tube and a throw rope when guarding from the swimming docks and watercraft.

Lifeguards should be out of the water (on dock, watercraft, or board) at all times when on duty for swimming. An enclosed kayak is not an acceptable watercraft from which to guard.

Lifeguard must have a radio when guarding offshore. When performing a rescue involving a motor boat, turn engine to neutral at least three (3) boat lengths

away from victims in the water. Lifeguard uniform and equipment:

o Females must wear a one-piece bathing suit.o A whistle must be worn around the neck or wrist.o Shoes (close-toed)

To quickly account for each participant in larger groups the buddy system will be used for waterfront activities. Prior to entering the waterfront participants will form groups of 2 or 3 (at lifeguard discretion) plus a staff member (depending on group ratios). Lifeguards will note the number of groups. At regular intervals the lifeguard will initiate a buddy check. Once the buddy groups have been accounted for the activity may continue.

Whistle blows: o 1 short = participants’ attentiono 2 short = lifeguard’s attentiono 1 long = lifeguard going into water

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o 2 long = lifeguard going into water; back-up needed. Activate EAP (page 41). Staff who are not lifeguards may serve as “lookouts” = oriented to waterfront and pool policies and

procedures and who can perform elementary forms of rescue.

Equipment PFDs, rescue equipment and pontoon keys are kept in the Lifeguard room in the Beachhouse. Use the “Sign Out” form located next to the motorboat keys at the Beach House to sign out watercraft,

PFDs and paddles for program or personal use. PFDs should be hung neatly on the racks. Canoes must be stored on racks and locked when not in use. Fishing poles are stored in the Fishing Shed. Raft-building supplies, fiberglass canoes, paddles, and other designated equipment are kept in the Boat

House. Notify your Program Coordinator and/or the AE Specialist if equipment becomes unusable. Clearly label

the damaged equipment and put it in either the Lifeguard Room or the Boat House.

PFD Care1. The life span of a PFD depends on the care given during its use.2. Extending the life of PFDs:

a. Look for tears, rips, making sure PFD is in proper condition before use.b. PFDs are to be worn only, and not used at boat fenders, seat cushions, or kneeling pad.c. Hang PFDs to dry on railing outside of beach house before storing. d. Look for tears, rips, and make sure PFDs are in proper condition before storing.e. Store properly in the equipment room—Hang PFDs on the lines or racks.f. If PFD becomes soiled , wash with mild soap, if soiled with bodily fluids use Universal

Precautionsg. Do not attempt to repair a PFD.h. Report any rips or tears so that the PFD can be replaced.i. PFDs should be inspected semi-annually (February, September).

Inspections:

When visually inspecting a PFD: **based on U.S. Coast Guard Standardso Look for tears, rips, holes, and shrinking of the material.o Check the seams to make sure stitching is intact.o Tug on straps to make sure they’re firmly attached.o Feel the floatation to make sure that it is still pliable but not granular or in pieces.o On the orange type II PFDs do a squeeze check—if air comes out then the inner piece is

punctured or torn and water will leak in. If air comes out, then the PFD needs to be replaced.

o Record all inspections. PFDs will be washed every winter with a mild soap and water. PFDs that have faded or weathered fabric will tear more quickly, and need to be inspected closer. Typical lifespan of PFDs at BW is 5 years. After 5 years, PFD conditions are reviewed and they

may be retired even if not ripped or torn.

Contact the Waterfront supervisor with any damages and/or questions.

Fishing

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All Indiana state fishing and licensing rules and regulations apply to all individuals using Bradford Woods property.

Fishing is allowed from the shore, the railed fishing dock and watercraft. PFDs are not required by guests fishing from shore or the railed fishing dock, but are required on watercraft.

When fishing from the boat, guests are required to wear PFDs. A lifeguard is not required when fishing from the shore or the railed fishing dock. Guests under age 18 are required to have adult supervision when fishing. A ratio of 1 staff member per 10 participants is required for BW groups involved in fishing. No more than 20 people are allowed on the railed fishing dock at one time.

Watercraft Staff may use canoes at our lake when there are at least two (2) canoes on the water. PFDs must be worn. Use the “Sign Out” form located next to the motorboat keys at the Beach House to sign out watercraft,

PFDs and paddles for either program or personal use. Motorboat usage is limited to authorized and trained staff only. Only year-round full-time staff and

specialists may operate them for personal use. All motor boat drivers must complete a check-off on motorboat skills with a qualified staff person prior to

boat use as well as read/sign a Motorboat Driver Policy and Waiver form. All persons on the watercraft must wear a properly fitted PFD at all times. All passengers except the lifeguard are required to be seated when the boat is away from the dock. Keys for motorboats are located in the Lifeguard room at the Beach House. Mandatory equipment when using motorboats include:

o Paddleo Extra PFDo Rope throw bago Rescue tubeo Shepherd’s hook/reaching deviceo First Aid kito Fire extinguishero Radio

Remember: When performing a rescue with a motorboat, turn engine to neutral at least 3 boat lengths away from the individual(s) in the water.

Maintenance is responsible for maintaining the motorboats and keeping them filled with gasoline. BUT ALWAYS CHECK! If you need to add gas to the tank there is an extra container of gas in the Boat House. Notify Maintenance when you use some.

o Kathryn – Regular gasolineo MC Boat – Regular gasoline

Distribute passengers equally throughout the boat. Motorboat drivers must adhere to the following maximum passenger limits:

o S.S. Kathryn: 13 people, including the driver and lifeguardo MC Boat – 10 people, including the driver and lifeguard

At the discretion of the waterfront director/BW staff member, individuals using wheelchairs may be permitted to use their wheelchair during pontoon use. One wheelchair=1 person.

Pool Usage Rules and Policies

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Swimming is allowed only when a lifeguard is present. The maximum lifeguard-to-swimmer ratio is 1:25. Walk at all times. No diving. No hanging from/climbing on railings. Stay off lifeguard chairs. No horseplay. No glass containers allowed in or around the pool. Keep pool area clean. Only staff members are allowed in the storage/maintenance rooms. Power chairs should be turned to manual. Unbuckle seatbelts. Take off braces prior to entering pool deck. Maintenance will conduct regular water quality checks and pool cleaning. Rescue equipment will include: Backboard Reaching device Rescue tube

Staff Use of Waterfront/Pool Use of the waterfront and pool is a privilege for BW staff living on property year-round. Per the ACA standards, staff living on property (and their families) are exempt from the ACA waterfront standards. The following guidelines do apply to these staff:

Staff and their family members may participate in the following aquatic activities without a lifeguard present: swimming (pool and lake), pontoon usage, and canoeing/kayaking.

Children under the age of 18 must be supervised by an adult when participating in any aquatic activity. In all cases, it is best to utilize the buddy system when swimming and not swim alone. Staff may swim in the pool / lake or utilize waterfront equipment if not being used by program. In all cases, waterfront or pool use must be approved by a Program Director, the Associate Director, or

Director

Outdoor Instructor/Summer Staff Use of Waterfront/Pool: Instructional, summer, or part-time staff must have a lifeguard on-duty when participating in any

swimming activity. The lifeguard must be on the dock, boat, or pool deck while on-duty and not participating in swimming.

Canoes/kayaks/ paddle boat or other waterfront equipment may be used by staff when not being used by program. A lifeguard does not need to be present, but instructional, summer, and part-time staff must use the buddy system when utilizing waterfront equipment. PFD’s must be worn at all times.

No use of the pontoon boats

2.25 Programs Involving ChildrenPrograms must ensure that all faculty and academic staff, staff, students, volunteers, or other personnel who will work with children have been subject to a criminal background check and sex offender registry check within the last five years. Background and sex offender registry checks must be repeated at least every five years thereafter. Individual programs or units may require more frequent updates.

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A program may not allow the participation in the program of any academic, faculty, staff, hourly employee, student, volunteer or other personnel whose criminal background check and/or sex offender registry check includes a record of sexually based offenses or crimes against children. If criminal background checks include a record of other offenses, programs should consult the appropriate office (campus Human Resources office, academic affairs, or the University Director of Public Safety) to determine if those offenses should preclude participation.

Programs or individuals for whom complete background checks are infeasible (for example, host families in foreign countries) must perform checks to the fullest extent feasible and adopt other measures to prevent child abuse and facilitate the reporting of abuse.

Programs that are discrete, occasional events for which a large number of volunteers are essential, may elect to adopt measures and safeguards instead of background checks for the one-time volunteers (for example, Science Olympiads, children’s reading/activity days). The measures adopted must include:

requirement that the volunteers be working in public places, not alone with children and; be supervised by a background-checked person and; programs must compile the names and addresses of the volunteers prior to the event and check the

names against the sex offender registry and; volunteers must then present photo identification to be checked at the event and; programs adopting this method must have the approval of the University Director of Public Safety.

When IU students are participating in an external program or organization that involves children as a service learning activity or as part of an IU club or unit, the IU unit shall ascertain whether the external entity has its own policy on background checks, and if so, follow that policy. If there is no policy in place at the external entity, the parties shall work cooperatively to decide if the IU policy should apply to the particular event.

External groups using IU facilities must complete required background checks with a national criminal database and sex offender registry check. Please find the most updated version of this policy at http://policies.iu.edu/policies/categories/administration-operations/public-safety-institutional-assurance/PS-01.shtml.

2.26 Professional Conduct and Attire Guidelines

Professional ConductStaff members must conduct themselves in a manner which represents a positive, responsible image to students, classroom teachers, chaperons, visitors, and citizens of the surrounding towns. Staff must follow Bradford Woods’ policies and procedures. The well-being of the participants visiting Bradford Woods is regarded as a staff member's primary responsibility. Staff members must use good judgment in all issues of participant care and safety.

The demands of your position can be rigorous and tiring. Adequate rest is required. Staff members must be physically and mentally ready to assume job responsibilities at all times during assigned work times. Assigned work times include weekdays and weekends when a staff member is assigned to a weekend program.

Professional Attire

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As an employee of Bradford Woods, it is essential to maintain the proper image when working with the public. Presenting a clean, neat, and well-groomed appearance is an integral part of maintaining an appropriate image. Please adhere to the guidelines listed below which include, but are not limited to, the following:

Staff will be appropriately dressed for the work day. When working in the office, staff will be in Business Casual attire for day to day responsibilities. This excludes long baggy shorts, workout/gym shorts, cut-offs and T-shirts. All pants and shorts will have a

hemmed cuff at the bottom of the leg. Jeans may be worn as long as they are clean, free of holes and/or fading and have hemmed cuffs.

When working in the field, staff will remain professional and maintain professional standards with appropriate outdoor attire.

Open-toe shoes may be worn in the office setting with the requirement of having a pair of closed toe shoes available for assigned and emergency field work. This includes “closed” sandals like Keens but excludes flip-flops. Closed-toe shoes should be available at the staff member’s office/desk area during work hours.

All visible body piercing (excluding earrings) will be removed during work hours. Every effort will be made to cover any tattoos. Staff will be well groomed and clean during work hours. No offensive breath or body odors, hair will be

clean and presentable. All facial hair should be groomed and maintained. Staff will wear Bradford Woods’ attire as assigned. Staff will maintain an overall professional appearance at all times. Staff may participate in “dress down days” and “theme days” as approved and scheduled. Administration

reserves the right to alter and/or cancel these dates as client interactions dictate. Bradford Woods will provide staff with one Polo style shirt and one outerwear garment, both with

Bradford Woods approved logo and supplied by a Bradford Woods vendor. Staff members are not permitted to carry or possess weapons of any kind. All staff will be timely and prepared for all assigned work responsibilities. All staff will participate in Bradford Woods’ projects, policies and assigned programs.

Failure to comply with these guidelines will result in supervisory action to include one on one session, documentation and improvement programs. Bradford Woods Administration and Management Team reserve the right to change, alter and revise these policies without notice. Furthermore, the Management Team may request the staff member leave work and return in compliance with the guidelines.

TimelinessAll staff members are expected to be on time for program activities, meetings, in-service training sessions, and other responsibilities associated with his or her position. Actions will be taken for consistent tardiness and/or late assignments, projects and duties of any kind.

CorrespondenceStaff members are expected to return phone calls, e-mails, and other correspondence in a timely manner. General correspondence and inquiries from clients should be returned within 48 hours, while more urgent correspondence (phone calls from camper parents, minor emergencies, etc.) should be answered within 12-24 hours. Exceptions are made for being out of the office, sick time, etc., however, reasonable arrangements should be made, including setting out-of-office replies, changing voicemail messages, having other staff take incoming calls.

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2.27 RemunerationStaff will receive biweekly or monthly paychecks. For employees being paid biweekly, payment will be on Fridays with a two- to four-week delayed reimbursement through Indiana University payroll. Direct deposit is a condition of employment. You will need to provide Bradford Woods with a voided check or a deposit slip from your checking OR savings account. If you do not have a checking or savings account in the United States, you will have the opportunity to establish one at either the Indiana University Credit Union or at another local bank. If you do not have a Social Security Number in the United States, you will need to apply for one as soon as you arrive in the U.S. This will be required to process payroll. A permanent mailing address is needed to forward the final paycheck and tax forms.

Electronic Pay InformationIndiana University Payroll has worked with your department on a process to eliminate printing and distributing paper pay information each payday for employees with direct deposit. Your confidential pay information is available online on your normal payday and your historical information is always available.

Please become familiar with the online pay information, including how to access it, how to see your personal historical payroll information, how to print a paper copy if desired, and how to read the form (i.e., understanding what the data represent). At any time, if you have questions or problems concerning payroll self service, please contact your department payroll staff or fmshelp@indiana.edu for assistance.

Electronic Payroll Direct DepositYou are able to sign up for payroll direct deposit, or modify your existing direct deposit via the same online employee self-service. We realize that once your Direct Deposit information is set up, you may not have a regular need to use this service, but we encourage you to access the online environment and familiarize yourself with how it works. For those who do not currently have direct deposit, or wish to change your direct deposit information (such as splitting your deposit or using a savings account instead of checking), please take the time to use the self service application!

Employee Payroll Self-ServiceEmployee payroll self-service is on the OneStart page. Go to www.onestart.iu.edu, log in, and go to either the Staff Tools or Faculty Tools tab. You will find a channel titled Employee Self Service that will have the links you need to update your direct deposit or view your pay information. If the Staff Tools or Faculty Tools tab is not displayed, click on the More: drop down to find it.

Online documentation for both paycheck information and direct deposit is available on the FMS website under the Payroll section. Go to www.fms.iu.edu, click Payroll, then click Employee Self Service Documentation.

Overtime & Compensatory TimeAll hourly staff must have supervisory permission to work overtime from the Director or Associate Director. To be eligible for overtime compensation, employees must work more than 40 hours per week. With a few exceptions, time off with pay does not count as time worked. Staff at Bradford Woods will receive compensatory time off (with pay) at 1.5 times the overtime hours worked.

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University policy limits the amount of compensatory time off staff may accumulate. Nonetheless, if staff exceed such amounts, departments must still pay the person for the hours worked. Refer to the personnel policy for each functional group to identify the amount of compensatory time off staff may accumulate.

Under FLSA regulations, departments must approve an employee's request to take compensatory time off unless it unduly disrupts the department's operations. A request that may cause a mere inconvenience is not sufficient grounds for refusing the request.

Call-Back and Stand-By Pay (Bi-weekly staff only)A Staff employee who is called back or called in to work in the regular position outside the scheduled workday, necessitating an additional trip to and from work outside the normal workday, is compensated at time and one half for a minimum of two hours. A Staff employee will receive this compensation only once for the same block of two hours, regardless of the number of trips back to work during that period.

Certain employees may be eligible for stand-by pay. If on stand-by, employees are required to be available on call to work at a time that is outside their normal scheduled hours of work. During the designated stand-by hours, employees who are assigned to stand-by status are unrestricted in movements or location, but must remain accessible by phone or pager and in a fit condition to work. Stand-by employees must be available and respond within one hour. Employees assigned to stand-by status who cannot be located, who do not respond in a timely manner, or who fail to report to work when called in will forfeit stand-by pay for that shift and may be subject to corrective action. The amount of stand-by pay will be one hour’s pay for every eight hours in stand-by status.

Gifts and TipsGifts and tips from students, campers, parents, and/or teachers are strictly prohibited. Any gratuities left with staff members, even after policy has been explained to donor, must be reported and turned into the coordinator.

2.28 Sexual Harassment Harassment on the basis of sex is a violation of federal and state law. Indiana University does not tolerate sexual harassment of its faculty, staff, or students. Individuals who believe they are victims of sexual harassment, as well as those who believe they have observed sexual harassment, are strongly urged to report such incidents promptly. Indiana University will investigate every sexual harassment complaint in a timely manner and, when there is a finding of sexual harassment, take corrective action to stop the harassment and prevent the misconduct from recurring. The severity of the corrective action, up to and including discharge or expulsion of the offender, will depend on the circumstances of the particular case.

Please utilize the following website to locate the IU Sexual Harassment policy. This policy should be disseminated to staff in its entirety. Please note that this webpage has an icon for a printable PDF file that is easy to use.

http://www.indiana.edu/~uhrs/policies/uwide/sexual_harass.html

2.29 Smoking and TobaccoIn order to promote the health and well-being of employees, students, and other constituents, Indiana University has mandated that all campuses be smoke-free. The following IU-Bloomington campus policy is in response to this

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University-wide policy requirement and is aimed at providing a healthier work and learning environment for our entire campus community.

Bloomington Campus Tobacco PolicyThe use or sale of tobacco and tobacco products is prohibited on university owned, operated, or leased property. The use or sale of tobacco and tobacco products is prohibited in university owned, operated, or leased vehicles. The use of tobacco products is permitted in privately owned vehicles. Exceptions for the use of tobacco products near student resident facilities and the IMU conference center may be granted by the Provost. Enforcement of this policy will depend on the cooperation of all faculty, staff, and students not only to comply with the policy, but also to encourage others to comply, in order to promote a healthy environment in which to work, study, and live. Violations of the policy should be referred to the appropriate administrative office for review and action.

Bradford Woods Smoking PolicySmoking is not permitted in any residence, facility, or on Bradford Woods property by clients, service providers, summer staff, and non-residential staff members. However, these individuals are permitted to smoke discretely in personal vehicles.

Residential staff (excluding summer staff) may smoke discretely behind Wolf House, Griffith House, and Campbell House. Cigarette butts should be placed into a smoking genie that is located at each facility.

Full time permanent staff, i.e., Executive Director, Director, Program Directors, North End Caretaker, etc. may smoke discretely behind their personal residence and dispose of cigarette butts in a personal container.

In all cases, staff members must be out of sight of participants when smoking at their residence or in their car.

2.30 Staff Rental Policy

Discounted BookingsFull-time Bradford Woods staff members may receive two discounted bookings per calendar year. Staff bookings will be made at any time but will only be confirmed six weeks in advance of the event date – until that time, a client booking may supersede a staff booking. Bookings may not be transferred between staff without special permission. For the full staff rental policy and discounted facility rental rates, see Appendix I.

Griffith Hall BasementApplies to: staff living in shared housing. Location: Room # 121 (2 beds) & room # 124 (1 bed) in Griffith Hall Basement

Unlimited bookings per season will be provided to staff living in communal housing free of charge Priority will be given to the staff member that has the least amount of bookings in a given season when

more than one staff requests the facility on the same date Housekeeping will clean and turnover all bookings Monday - Friday. Overtime, holidays, and weekends

will dictate turnover time schedules and should be considered when planning. Request to be made via e-mail to the Associate Director. The Associate Director will place the booking on Ric Corp and provide and collect keys prior to and after

the booking takes place.

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Bathroom facilities may be utilized in the basement of Griffith. The wooden (next to the HUC) or block shower (Krannert) houses may be utilized for guest showers.

Respect for clients renting the top portion of Griffith Hall is required at all times. Staff will receive a 30% discount on all other applicable facility bookings at Bradford Woods.

2.31 Staff Use of PropertyBradford Woods staff members may utilize the Bradford Woods property during non-work hours for general recreation, including hiking, mushroom hunting, fishing, etc. with the following stipulations:

Staff should avoid areas being used by Bradford Woods programs. Use of the waterfront (canoes, pontoon boats, etc.) and pool is generally prohibited – see section 2.24 for

exceptions related to staff living on property. Exceptions may be made on a case-by-case basis by the Director of Bradford Woods.

Fishing from the dock or lakeshore is permissible provided staff members use their own equipment and have a valid Indiana fishing license.

Staff wanting to reserve buildings or picnic shelters should make a staff booking (see Staff Rental Policy – Appendix I).

Property usage outside of work hours is a privilege, not a right, and any abuse of this policy may lead to the removal of privileges.

2.32 Temporary Staff PolicyBradford Woods employs two types of temporary staff: hourly staff that do not receive benefits and work no more than 29 hours in a week, and temporary staff who are employed at Bradford Woods (and at Indiana University) for no more than 12 weeks in a calendar year.

Hourly StaffGeneral provisions per IU Human Resources: employees receive pay for the time that they are at work. Hourly employees do not receive pay for time that they are not at work, nor do they accumulate such paid time off benefits as vacation time, income protection time (sick time), holidays, or receive pay for absences for such events as funerals, jury duty, military leave, or time off to vote and address such health and safety issues. For temporary employees, the number of hours worked shall be no more than 116 hours over two consecutive biweekly pay periods (4 weeks), including regular and overtime hours, across all jobs and units. The annual shut down at the end of each calendar year is an unpaid vacation for these employees. Any work during this time frame must be pre-approved by the Director of Bradford Woods.

Twelve-Week StaffThis category of employment includes Seasonal Summer Staff and Professional Outdoor Instructors. These employees may not exceed 12 weeks of employment at Bradford Woods. All flat rate employees must complete the “Short Term Employment Agreement Form” (Appendix T).

For summer staff, a 6:1 system will be implemented for summer staff including at least 36 hours off every two weeks. Summer staff will be pro-rated on a 6:1 scale per week for days taken off.

For the full IU policy on temporary employees, see, http://hr.iu.edu/policies/temporary/positions.html.

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2.33 Termination of AgreementViolations of the personnel policies, safety procedures, other Bradford Woods’ policies and/or failure to meet job performance expectations outlined in the job description which directly impair or could impair the health and safety of the program participants require immediate action and may be grounds for dismissal. Violations which do not directly impair participant health and safety, will be dealt with immediately on an individual basis through the disciplinary actions outlined in the next section.

Disciplinary action for violations of personnel policies, other Bradford Woods’ policies and/or failures to meet performance expectations will be taken in the following manner:

1. For the first policy violation, the staff member will receive: a verbal warning that will include identification of the policy violated through the staff

members actions; the consequences (expected actions to be taken by the staff member to amend or improve

the situation) of this policy violation; and a description of the consequences for further policy violations as outlined below.

2. For a second policy violation, or any action warranting written action, the staff member will receive: a written warning that will include identification of the current violation and consequences

for this violation; any previous violations and actions taken; and a description of the consequences for further policy violations.

3. Upon violating a third policy, the staff member will be notified in writing of his or her eligibility for immediate dismissal. This letter will outline past and present policy violations and their consequences. In addition, the supervisor of the staff member will set up a meeting with the staff member to discuss the staff member’s action and discuss the staff member’s departure from the property.

Bradford Woods reserves the right to cancel the staff member's contract per the terms and conditions of agreement, that is, low enrollment, natural disaster, etc., listed on the contract. In case of either resignation or dismissal, payment is made in accordance with the number of days worked. Written notice of both dismissal and resignation will be retained in the staff member’s file. The administrative staff reserves the right to place a written statement in the file of staff who have been relieved of their duties or who choose to resign.

2.34 Time Off and Emergency LeaveAssigned work times vary because of the diverse nature of Bradford Woods programs. Full-time staff members are expected to work at least a five-day week with at least 40 hours of work per week. Some of the time these five working days will fall between Monday and Friday; however, staff may be assigned to work a weekend. If a staff member is required to work on a weekend or holiday, every effort will be made to give another day off in its place within a reasonable amount of time.

For program staff, non-instruction time during regular business hours is to be used by staff members as program preparation time or projects assigned. It is not considered time off or time to conduct personal business.

For staff working the summer camp program, time off will most often be Friday and Saturday nights. However, there are some camps that run over a weekend at which time the staff time off is determined by individual cabins

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to insure all camper needs are being met. Staff members will accumulate 36-48 hours off for every five days worked.

Time Off RequestsThe time-off request form (Appendix C) is required of all full-time staff and must be submitted electronically via e-mail to direct supervisors. Time off requests should be received 48 hours in advance of any requested day off. Supervisors will communicate directly with staff member with questions or concerns. Once the supervisor is comfortable with approving, they will reply via e-mail to the staff member approving the request. The supervisor will then record the information on staff calendars maintained by that supervisor.

Work Hours for Exempt Staff Reference the IU policy http://www.indiana.edu/~uhrs/policies/nonunion/4.0/4.2.html Work performed in addition to regular work hours is customary with professional responsibilities. While

Bradford Woods has no obligation to provide additional time off to staff who are not eligible for overtime, we will make an effort to provide a day-for-day compensation for extra days worked. In general, staff are to use these days two weeks prior to or two weeks after (1 month total) the extra work day beyond a “5:2 week” occurs – e.g., staff working a weekend on April 15th would need to take 5:2 days from April 1st-April 29th.

Supervisor approval through the time off request form is required with advanced notice. Staff that work for extended periods of time without the ability to take off a 5:2 within the 1 month

window mentioned above, may seek special permission from the Director of Bradford Woods. Examples of this include summer camp work that is typically on a 6:1 schedule for 12 straight weeks.

Emergency LeaveEmergency leave may be granted due to valid business reasons, family emergencies, and illness. Emergency leave will be subject to the following conditions:

Written notification and approval by the staff member's direct supervisor; Notification and approval by the coordinator of the program to which the staff member is assigned; Possible loss of time-off and/or pro-rated salary reduction.

FMLAIt is the policy of Indiana University to provide a leave of absence in accordance with the Family and Medical Leave Act (FMLA) of 1993. Before designating an FMLA leave, administrators should consult the FMLA Procedures. It is the policy of Indiana University to voluntarily apply the FMLA provisions to same-sex domestic partners as qualified by the university's Affidavit of Domestic Partnership. For full information on the FMLA procedures, visit http://hr.iu.edu/policies/uwide/fmla.html.

2.35 Vehicles: Cars and VansBradford Woods has several vehicles on property staff may use for work purposes. Some of these vehicles (710 & 329) can be reserved online through the Outlook calendar for each vehicle. Please plan ahead and reserve a vehicle ahead of time to ensure you have a vehicle available for your needs. All BW “typical” vehicles require a valid US driver’s license to operate on or off property. International driving licenses are not acceptable.

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All BW vehicles have an informational binder which describes IU policies and BW policies regarding usage and accident procedures. Most vehicles also contain mileage logs which need updated with each use of the vehicle. (See appendix V).

Bradford Woods requires a review of all driver records prior to use of an Indiana University or Bradford Woods’ vehicle. It may take several days to receive approval.

All vehicle operators must have a U.S. license. Transportation in non-passenger vehicles is prohibited including the transportation of clients in the back

of trucks. Hay rides are acceptable on non-public roads while maintaining a 5-10 mph speed limit. Bradford Woods will obtain copies of each person’s license and Vehicle Driver Policy and Waiver

(Appendix H) prior to driving any BW vehicle or non-typical BW vehicles (buses, trailers). The vehicle competencies checklist will be administered by an appropriate university employee.

All persons should use seatbelts at all times including, when applicable, in wheelchairs that are in locked positions and secured to vehicles.

Vehicle use is limited to work-related travel. Smoking is not allowed in BW/IU vehicles. All campers traveling in IU vehicles will have a transportation orientation that includes wearing safety

belts, staying seated, and vehicle load limits.

Before Traveling: Operators must comply with existing laws of the state. All passengers must remain seated and wear seat

belts while the vehicle is in motion. Most BW vehicles have an information binder that describes IU policies regarding usage and accident

procedures. Record vehicle mileage in these binders. There is a first aid kit in road safe vehicles. Check brakes, lights, etc. for functionality. Carry the

Medical/Liability forms with you when transporting participants off-site.

Refueling: Bradford Woods’ vehicles are filled once per week by maintenance. It is the driver’s responsibility to check

the fuel level prior to departure. If the level is insufficient, contact maintenance immediately. The voyager card may also be used for longer trips or in case of an emergency.

Accidents: Stop immediately in the next safe area. Assess the situation. If there are injuries, follow Field Injury

Procedure found in the Emergency Action Plan. Record the names, addresses and phone numbers of any witnesses and passengers. Record the license

plate numbers of all vehicles involved and other vehicles in the area. Begin Call Down List as soon as possible (found in the vehicle binder). Any accident in a BW vehicle must be reported to the police immediately.

Vehicle Descriptions Ford #329 (Silver Focus) - stationed in the Administration parking lot. The keys for these vehicles are

hanging in the key cabinet in the Administration copy room. On the key ring is a credit card holder that has a Voyager gas card to make gas purchases for this vehicle. When on the road, look for a gas station that accepts this card. When close to BW, the Bigfoot on the 39 Bypass and the Shell station just north of BW on Hwy. 67 both accept this card. This vehicle will be fueled on property by Maintenance staff

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members on a weekly basis. This vehicle should be returned to the Administration parking lot. Mileage must be tracked on this vehicle. Please use the mileage sheets located in the information binder in the vehicle.

Minivan #710 – Red Minivan stationed in the Administration parking lot. The keys for this vehicle are hanging in the key cabinet in the Administration copy room. Arrangements to use this van can be made through Outlook. This vehicle should get gas at the Maintenance shop by a maintenance staff member. This vehicle should be returned to the Administration parking lot and the keys put back in the key cabinet.

Minivan #051 – White van stationed at Baxter Dining Hall. The keys for this vehicle are kept in the office of the Food Service Manager. This vehicle is typically only available for Food Service use. This vehicle should get gas at the Maintenance shop.

Truck (w/Dump Bed) #077 – White Truck (w/Dump Bed) stationed at the Maintenance Shop. The keys for this vehicle are kept in the office of the Maintenance Team Leader. This vehicle is typically only available for Maintenance staff use. This vehicle also uses a Voyager card for gas purchases, and the card is typically in the vehicle. When on the road, look for a gas station that accepts this card. When close to BW, the Bigfoot on the 39 Bypass and the Shell station just north of BW on Hwy. 67 both accept this card. This vehicle should NOT get gas at the Maintenance shop as gas is provided as part of the lease cost on this vehicle. Some projects may require the use of this vehicle for hauling equipment, supplies, etc. Any use of this vehicle outside of the Maintenance Department should be pre-approved by the Maintenance Team Leader as they require this vehicle daily for their use. Mileage is not tracked on this vehicle.

2.36 Vehicles: Off-Road Vehicles

Client UsageBradford Woods clients may not bring or operate any off-road vehicles, including but not limited to golf carts, gators, or ATVs, on the Bradford Woods property. Driving on property is restricted to road-worthy vehicles including personal or company cars and busses, which should be operated on roads only.

Bradford Woods Off-Road VehiclesBradford Woods has several off-road vehicles that may be used by certain staff for work and program purposes. These include Kubotas and Gators. The following policy applies to all use of Kubotas, ATV’s, off road or similar vehicles. For the purpose of this policy, we will refer to all of these vehicles as “Kubotas”.

Only current Indiana University year-round staff members (including program specialists) are permitted to drive any Kubotas on university property or for university business. Special permission has been given to Summer L-Team, any additional exceptions need to be approved by the Director.)

Staff must be trained on the use of the vehicle and complete the training and policy check-off document before being able to drive the Kubota (APPENDIX G).

Seat belts, when available, must be worn. You MUST have a valid driver’s license to operate any carts. Kubotas may not be driven down the downhill (“Cardiac Hill”) or on the ACA Road at any time. Kubotas are designated for BUSINESS USE only, no personal use is allowed. The speed limit in the golf cart is 10 miles per hour. Vehicles should reduce speed around any individuals

or groups. Vehicles should use caution and reduce speed on slopes and curves. Never, under any circumstances, is the vehicle to be taken out of gear when going down hills. Vehicles will follow the typical flow of traffic on the roads (e.g. driving 1-way on hills). Vehicles should not be in use during non-daylight hours, unless the vehicle is equipped with headlights.

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Vehicles should not be driven through the Breezeway. No horseplay is allowed while on or operating golf carts. No standing is allowed at any time in the golf carts. Arms and legs must be kept inside the cart at all times. At no point in time should you exceed the vehicles’ designated limit by number of passengers or weight. When finished with the cart, make sure the key and cart is returned to its designated location. The key

should be removed at all times the operator is not with the cart.

2.37 Visitors and GuestsVisitors should come only on days off or between programs. Visitors should not wander the property unescorted; it is the responsibility of the staff member to meet the visitor at the Administration Building upon arrival. Guests must be informed of and adhere to all Bradford Woods policies including pets, drugs, parking, and phone use. The host is responsible for the guests’ actions. Overnight accommodations for staff guests may be available if space permits. If the guest is staying in staff housing, permission should be granted by other staff members living in the house. All meals provided by Bradford Woods must be paid for by guests. Visitors may not camp on Bradford Woods property without prior permission. They are never to assume responsibility for students or campers.

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SECTION 3: Resident Housing Policies

Table of Contents3.1 Housing Assignment Procedures and Policies3.2 Taxes3.3 Instructional Staff residence Check-in Procedures3.4 Property and Facilities Management Responsibilities3.5 Resident Responsibilities3.6 Laundry Facilities3.7 Pet Policy3.8 Residence Check-Out Procedures

3.1 Housing Assignment Procedures and PrioritiesHousing arrangements are made in good faith and as such, residents and BW Leadership are responsible for making every effort to ensure that housing questions, problems and solutions are attended to in a positive fashion. Occupants of the various housing units should respect the facility as if it were their own.

Program specialist, summer staff, north end caretaker, and outdoor instructors are required to reside on property in a full-time capacity unless pre-authorized by the Director and Executive Director of Bradford Woods. Program directors may choose to live on property if housing is available and at the discretion of the Director and Executive Director.

Housing will first and foremost be assigned to individual staff members and their families based on what is in the best interest of BW. These interests may change from time to time, therefore cannot be totally specified. Periodic shifts in housing assignments may become necessary; but every attempt will be made to not change assignments.

The Housing Committee will review housing availability and staffing situations each season. This committee will assign all housing and will consider the following factors when making housing assignments:

Longevity in Current Housing Level of Position at Bradford Woods Seniority Accessibility Needs Proximity to Work Area Family Situation (i.e. married, dependents, significant others, pets) BW Needs & Strategic Plan

Voluntary housing shifts are uncommon, but allowable. To ensure fiscal responsibility and clear understanding between the residents and BW leadership, the following standard has been set. If a resident chooses to move to

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another available housing unit, it is done so with the understanding that Bradford Woods will cover $100 of expenses in touch up or aesthetic repairs to the new staff housing unit. Bradford Woods will not provide labor or materials in excess of that amount since the move is strictly done by the choice of the resident.

3.2 TaxesEmployees that are living in Bradford Woods housing but are not required to do so by the nature of their position may be liable to taxation on the value of their housing. All employees must complete the Employee Housing Agreement to determine tax status. See Appendix S.

3.3 Instructional Staff Residence Check-In ProceduresReview Room Layouts: The furniture in each room is currently set up to maximize the intended use of the room. You are free to move the furniture around, but all furniture needs returned to its original location at the end of your stay with us.

Work Order Process: Cabin Maintenance – If you have problems with the facility you are residing in, please let us know. We intend to keep all buildings in working order, but we are not in staff residences regularly to identify problems. Please submit work request via Outlook to user “wrequest” and identify the problem as completely as possible. One of the office staff will check this account daily on weekdays, print all work orders, and distribute to the appropriate party to handle. If your problem persists, please let us know. If there is not an immediate resolution available, we can at least update you on the situation.

Phones: If there is a problem with your phone, please let us know as well. These issues should be sent as a work request via Outlook. We will route phone issues to Alan, Computer Systems Coordinator.

Voicemail: If you have problems with voice mail, we can help! Start with the Receptionist for troubleshooting any voice mail problems. If she is not able to assist you, ask Kim, Facility Systems Coordinator, for assistance in resolving your problem. Due to numerous problems in previous seasons, the office staff has already set up your voice mailboxes for you in your appropriate cabin.

Moving Furniture: Bradford Woods allows residents to move the furniture WITHIN the facility, but furniture must not be moved out of the building it is currently in. Furniture from other locations may NOT be moved into this facility. If you move furniture between bedrooms, you will need to return it to the original bedroom at checkout.

3.3 Property and Facilities Management Responsibilities Housing Readiness: Property and Facilities (PF) will be responsible for seeing that each housing unit is

clean and ready for occupancy prior to the initial occupancy period. In some cases it may be appropriate and expedient for PF and Resident (and or other BW staff) to collaborate in the turnover of facilities due to the quick transitions from season to season. (example from Spring to Summer seasons). This will help expedite the process.

Inspections: Bradford Woods maintains the right to periodic inspections of all units. For instructional staff, a mid-season check will be scheduled and completed by the Facility Systems Coordinator and a Program Administrator. For instructional staff staying through more than one season, an end of season check will also be completed. Dates for inspections will be given to all staff in advance, via their supervisor.

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Housing: Bradford Woods will provide housing without rental costs to residents. Keys: Residents will be issued a set of keys upon check-in. Residents are responsible for returning all keys

during check-out procedures. Residents will be charged a fee if keys are not returned. Furnishings Provided: All housing units at Bradford Woods are basically unfurnished. Bradford Woods will

provide the following furniture and appliances: Single Housing Units: stove, refrigerator, single bed, shower curtain (upon move in only--changing shower

curtain is up to residents), and other furniture items if available. Community Housing Units: stove, refrigerator, single bed, dresser, living room furniture, basic cookware,

broom, dust pan, sweeper (in some households), shower curtain (upon move in only--changing shower curtain is up to residents), and window coverings.

All furniture, fixtures, appliances, etc. will remain in the units. No removal of these items should occur without proper permission from the Director.

Light bulbs: Light bulbs will be in place prior to move-in. Specialty light bulbs will be replaced by maintenance. When replacing standard bulbs, please use the same wattage as was originally installed to prevent fire damage.

Maintenance: It is the responsibility of the PF to supply and maintain and all utilities and associated fixtures within the staff residence including electric, water, and sewage services. Property and Facilities management will also provide all structural maintenance for the shell, floor, foundation, roof and walls. Bradford Woods will not be responsible for damage due to negligence of occupant to any of the above structures.

In some cases it may be appropriate and expedient for PF to provide materials and the resident provide labor for projects that may be mutually agreed upon, e.g., painting. In all cases, these arrangements will have to be individually agreed upon by both parties.

Lawn, gutter, and tree maintenance will be provided on an as needed basis. PF will conduct scheduled checks on fire extinguishers, smoke detectors, and furnace filters. Bradford

Woods will give residents advance notice, when possible, of such checks.

3.4 Resident ResponsibilitiesStaff Check-In Procedures: All furniture will be in place prior to check-in. Furniture is not to be moved in or out of any facility.

Mid-Season, Periodic or End of Season Check: All staff housing units will be subject to a mid-season check. A detailed list of items that need to be completed for that check is listed on page 10 of this document. Periodic checks are a possibility as well. End of Season checks will be done in all residences. All checks will be completed by the Facility Systems Coordinator and a Program Supervisor. Any residences found not adequate at the time of these checks will be given 48 hours to bring to a proper state. If they are not brought into compliance within that time, disciplinary action may be pursued by the Program Administrator.

Check-Out Procedures: Check-out inspections will be conducted at a scheduled time prior to the check-out. Any damages over and beyond normal wear and/or due to negligence or vandalism will be charged back to the residents of the housing unit. All collection of charges will be paid within six weeks.

Tidiness: Residents are responsible for general tidiness in and around the housing units. It is strongly recommended that those living in community housing units develop a shared and collaborative cleaning system that encourages equal share of duties and a process of accountability. If residents in community housing units

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need assistance developing this system, the Center Directors would be happy to assist in developing the system with the residents.

Physical Alterations: Residents are not allowed to alter the physical structure of any unit or surrounding grounds without the permission of the Director. Requests to paint, construct, modify, add, or delete any aspect of the living environment should be made in writing to the Director.

Porches: Because porches are exposed to the customers of Bradford Woods, these areas need to be particularly tidy. Porches should always be cleaned and only have patio furniture on the porch. Sofas, Lazy boy chairs, and other living room furniture will not be permitted on porches. No garbage should be stored on porches. Please also refrain from hanging clothes, towels, and other material on porches.

Bicycles: Bicycles should be stored on porches. Bikes within housing units without porches should be standing upright and leaning against the house, out of sight of customer view.

Insurance: All personal property placed in your residence is at your own risk. Bradford Woods cannot assume liability for the loss, disappearance, destruction, theft or damage of your property. Renter’s insurance is the responsibility of the resident and can be purchased from most insurance companies.

Satellite dishes: Satellite dishes are permitted. Prior written notification needs to be made to the Director to approve proper method of installation and mounting procedures.

Telephones: Personal telephone hookups and all associated charges are the responsibility of the resident(s).

Garbage and Recycling: All garbage/trash must be in properly tied plastic bags and placed inside containers provided. Please refer to Bradford Woods Recycling policy for locations of trash and recycling bins. Avoid recycling alcohol containers in these areas as it used for customers as well.

Alcohol: Indiana University has an alcohol and drug free policy cited in University Rules and Regulations that is in compliance with the drug-free workplace act of 1988. As a result, controlled drugs and other unlawful substances are expressly prohibited at Bradford Woods other than those prescribed by a medical doctor. The use of alcoholic beverages by persons of lawful drinking age may be permitted only in residences supervised by a live-in employee specifically charged with policy enforcement. Full time live-in staff on campus at Bradford Woods that have authority to enforce policy and procedure include: Specialist, Program Directors, the Director of BW, the Executive Director of BW, and University Administration.

The following policies apply to residential staff members that meet the designation of having “authority to enforce policy and procedure outlined above:

Staff members under the age of 21 are not permitted to possess or consume alcoholic beverages on Bradford Woods’ property.

Alcoholic beverages in private residence must be utilized with discretion, because of the nature of programs.

Summer staff and professional outdoor instructors are not permitted to drink alcohol on property Staff with the designation of having “authority to enforce policy and procedure” may not drink in the

presence of those that do not have this designation, i.e., summer staff, POIs, etc. All staff members who are “on call” are not permitted to consume any alcoholic beverages. See “on call”

for more details of what determines this.

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The consumption of alcohol is prohibited everywhere on property except inside private residences with advanced approval of the Executive Director or Director of BW.

Kegs of any kind are prohibited on the property except when provided by a licensed caterer. Conspicuous possession or use of alcoholic beverages on property by staff is prohibited at all times, i.e.

drunk in public, transportation of alcohol into cabins, disposal of bottles, recycling, and noise. No golf cart use or use of any vehicle is permitted on property after drinking alcohol. Staff is prohibited from consuming alcohol in the presence of any contracted customer on Bradford

Woods’ property.

Any documented violations of the Bradford Woods alcohol policy will result in at least a written warning and potentially other disciplinary action up to and including termination.

All alcohol violations are serious; some will result in more serious consequences. The following violations may result in immediate termination:

A staff member in possession of alcohol for personal consumption where participants are residing. Driving golf carts or vehicles while under the influence of alcohol on property. A staff member who can be reasonably established to be under the influence of alcohol or any controlled

substance when in program or on-call.

Co-Habitation: Co-habitation is not permitted in shared housing. Summer staff, outdoor instructors, and specialist are expected to maintain housing in individual rooms separate from the co-worker they are dating or engaged to.

Disturbances: Residents, members of their families and guests are asked to refrain from making or permitting any disturbing noises. The playing of televisions, stereos, radios or musical instruments in a way that would disturb the peace and quiet of other residents and customers is strictly prohibited. Residents are responsible for the behavior of their children and visitors.

Wood: Wood for personal use in fireplaces or fire scars may be taken from areas designated by the Director. Residents may need to support the cutting, splitting, and hauling of wood utilized for personal consumption. No wood will be taken from existing stockpiles designated for program use nor will live trees be cut.

Environmental Stewardship: Persons in residence at Bradford Woods should promote proper environmental stewardship by example, and should be prepared to deter others (BW users) from littering, trespassing, or other unacceptable conduct. The Director should be informed immediately of any such misconduct and/or action taken.

Parking: The following parking areas support resident parking:

Campbell House: Carriage House parking, DO NOT BLOCK DUMPSTER Carriage House: Carriage House parking, DO NOT BLOCK DUMPSTER

o Please avoid parking in the grass. If there is an overflow, please park in the Manor parking lot or barn when customers are in the Manor.

Dogwood: Parking lot in front of Dogwood, DO NOT BLOCK DUMPSTERo This is the only resident that can park in this area. All other spaces are used for BW operations.

Wolf House: Administration Parking Lot Baxter Cottage: Baxter Cottage Driveway Griffith House: Large Griffith Parking Lot Basswood: Administration Parking Lot Lewis: Driveway

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Clark—Driveway Chickasaw—Driveway Mohegan—Driveway Shawnee—Driveway

Parking for multiple vehicles, boats, and campers or other oversized parking needs may need to be parked outside of Bradford Woods.

3.5 Mid Season ChecklistNote: All cleaning supplies needed for this checklist should already be located within each housing unit. If any item is not available, notify Bradford Woods Housekeeping for needed supplies.

o Clean stovetop and oven thoroughly.o Clean out refrigerator. Ensure all old items are removed and disposed of properly.o Sweep all floors.o Mop all floors.o Clean and organize all personal rooms.o Place all laundry, clean or dirty, in appropriate storage locations.o Dust or wipe down all furniture as needed.o Remove all trash or recycling items to appropriate locations.o Clean porch areas.o Thoroughly clean restrooms to include: shower stall, sink, toilet, shower curtain, floor.o Return all furniture to original locations.o Check outside area surrounding residence and ensure clean appearance.o Submit work orders on any items needing attention from the maintenance department.

*All items must be completed to the discretion of the Facility Systems Coordinator and Program Supervisor performing check. Feel free to ask questions of these parties prior to your check to ensure compliance.

3.6 Laundry FacilitiesLaundry facilities are available for program and resident needs. Facilities are equipped with washers and dryers. The following guidelines will support successful sharing and use of laundry facilities.

All laundry soap will be provided by the resident. Soap used for program shall not be used for resident laundry.

Housekeeping staff will use the Manor and Foust Center Laundry rooms to complete their job responsibilities. This is often a key workstation for housekeeping. Please respect these areas and leave the areas as they were found. If housekeeping has left laundry in machines, please return in original state when completed with use of machines. Residents will work around housekeeping’s schedule.

Please do not leave laundry in washers and dryers. Bradford Woods will not be responsible for resident belongings. This will also prevent housekeeping from being interrupted with their duties.

Report any machine malfunctioning via the work request system. All laundry areas should be organized and clean at all times. Do not leave empty containers, extra

hangers, etc. in common laundry facilities. The following houses are designated to use the following laundry facilities

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o Campbell House: Campbell Houseo Carriage House: Manor Basemento Dogwood: Foust Centero Wolf House: Foust Centero Baxter Cottage: Foust Centero Basswood: Foust Centero Clark: Foust Centero Shawnee: Griffith Houseo Griffith: Griffith House

3.7 Pet PolicyThe following policies and guidelines have been established to support residents, BW facilities, BW customers, and future residents.

Only appointed, full-time staff in single housing are permitted pets. This is a one-pet policy and is limited to dogs, cats, gerbils, ferrets, or other domestic small animals. (Staff currently with multiple pets will be exempt from this policy, however, no new pets will be permitted by these residents).

Pet owners are fully responsible for their pet. Owners must clean up after their pets and must follow the following requirements:

Dogs should always be accompanied by owner or designee when outside. Dogs should not be near customers or participants without prior approval from the Director. Owners should walk dogs with a leash, unless no activity is in the designated area. Complaints from other residents, staff, and/or customers will be taken seriously. Each complaint will be

thoroughly investigated. These complaints may result in asking owner to remove the animal from the property.

Animals should not be in offices. Upon employment termination, owners will be responsible for damages resulting from pets, including the

need to exterminate. Fees may be charged accordingly. All vaccinations should stay current. Visiting pets are not permitted, unless prior approval has been received from the Director.

Pets of any kind are not permitted in Instructional staff housing or cabins. Strays that wander on the property should not be encouraged to make BW their home. All strays should be reported the Humane Society (349-9177) or turned over to the proper owners.

3.8 Residence Check-Out ProceduresAll housing assignments are made based on contracted dates. Any extension past those dates will be based on availability and prior approval. Otherwise, it is the expectation of Bradford Woods that staff will be leaving their residence immediately upon completion of the check-out procedure.

Review Room Layouts – Return all furniture back to original setup. Remove all personal items – Thoroughly review all cabinets, dressers, and storage areas to ensure all

personal items are removed. Do NOT leave any items because you think the next group might like it.

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Clean all appliances – Thoroughly clean all appliances. Remove all items from the refrigerator. Do NOT leave any items for the next group. If you aren’t taking it, put it in the trash.

Trash – Take all trash to the nearest dumpster prior to checkout. Sweep - Sweep all common areas, bedrooms, porches, and restrooms. Keys – Have all keys ready for return, including programmatic, office, and housing keys. Walls – Remove any items you have placed on walls CAREFULLY. Ensure you do not remove paint or

cause damage to wall.

Special Note: If you are NOT leaving today, you still need to have all of these items completed. Housing checkouts will only happen on the one “group” scheduled day. If you are staying an extra night, you need to have the majority of your items packed and stacked neatly in room so checkouts can be completed. Small personal items, bedding is acceptable to have out as long as dressers, etc are cleaned and ready for checkout.

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Resident Housing Policies Signature SheetPolicies and guidelines are established for the support of the entire Bradford Woods community. We seek to promote a stewardship approach and need the input from the Bradford Woods community to support future movement and direction of the guidelines that support doing things right and just.

I have read and understand the housing policies of Bradford Woods.

_________________________________________________Printed Name

_________________________________________________Signature

_________________/_________________/_____________Date

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SECTION 4: Off-Site Trip Policy (Day and Overnight)

Trip Orientation: 1. Each trip is required to have a pre-trip orientation meeting for staff and campers. 2. Staff and camper orientation meeting agenda: 3. Safety regulations – rules for the group 4. Emergency procedures for each activity 5. First aid procedures 6. Health and sanitation practices 7. Practices to protect the environment (Leave No Trace) – “Leave it better than you found it”8. Off-limit areas9. Rendezvous times 10. How and where to obtain medical and emergency support on each stage of the trip

Risk Management Planning Packet:Note: One copy goes with the off-site trip staff lead and one copy with program coordinator at Bradford Woods:

1. Documentation that fully identifies the Bradford Wood’s group, copy of our insurance, home base address / phone, and the name of trip leaders.

2. All emergency contact information, health history, and informed consent paperwork is taken with lead staff member on off-site trips.

3. Roster of all campers 4. Off-site staff will provide written contact information for staff members going on the trip (cell phone

numbers) as well as the numbers for staff that will be staying at Bradford Woods in a leadership role in case of emergency. Verbal dialogue as to a plan for communication between the lead staff member going off-site and the lead staff member at Bradford Woods must take place prior to departure.

5. A trip schedule is required of all off site trips including the following:a. driving directions and maps including potential alternative routesb. hospital locations and directions along trip routec. alternative driver procedures if the need arises d. exact location and times of event (s)e. contact info for those events locations / facilitiesf. parents should have access to the schedule in case of emergency as well as to provide input. g. provisions for non-travel days on long trips

6. Inclement weather plans 7. Aquatic programming off site must include required documentation (see aquatics break down below). 8. Trip Procedures for Each Specific Activity

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9. Safety regulations10. Provisions of appropriate protective or rescue equipment11. Training for participants to prepare for foreseeable risks (hot – cold related emergencies, etc.) and other

natural hazards12. Conditioning, warm-up, and activity sequence procedures where appropriate13. Emergency and rescue procedures

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Off Site Camping / Backpacking Experience

Purpose Learn basic outdoor living skills and be able to use them

Intended Outcome Provide opportunity for individual leadership roles and a safe atmosphere for a wilderness experience. To understand low impact hiking and camping techniques

Staff Responsibilities Understand and practice ‘Leave No Trace’ ethics Demonstrate basic trail safety Demonstrate camp and cooking safety Current certification in Wilderness First Aid (minimum)

Safety Entire group must hike as one unit, always within site of the lead and sweep hikers. Appropriate clothing packed by each participant, including rain gear

Narrative Teaching Outline for Backpacking

Duffel Shuffle: Teach participants what to bring, how to pack, and how to fit a pack.

Before the group arrives: Inventory land lockers. Sign-out and check all shed equipment that you’re taking in the field.

Read through packing list for participants. Tell them what they need to bring and what they cannot bring (Put the not-going pile into a plastic bag, name, and lock up in expedition locker).

Establish tent groups. Participants of the opposite sex should not sleep in the same tents or shelters. BW currently has 2 and 4 person tents. Break-up tent pieces within the group.

Distribute group gear and food appropriate to participant ability. Divide food evenly among all participants in an organized fashion.

Organizing packs: The ABC’s of packing: Accessibility, Balance, and Compression

Demonstrate loading a pack (Place liner bag inside of pack). Stuff items into pack in this general order:

Sleeping bag into bottom of pack. Extra clothing (bagged). Tent body and fly Food (store heavy things close to middle and back). Store fuel in an outside pack. Roll up sleeping pad and store on outside of pack. Store water and filter, bathroom bag, and rain gear accessibly. Compress air out of liner bag and seal by twisting, or with a square knot.

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To put on a pack:

On own: Loosen straps and pickup pack by the loop located between the shoulder straps. Use your legs to place pack on thigh, and twist your body into pack.

Using a friend to help: Have a friend pick pack up, slide your hands through the shoulder straps. Avoid the ‘pick and swing’ method, potentially harmful to the back. Tighten straps: hoist pack so hip belt

is on top of hipbones and tighten hip belt. Pull down on the shoulder straps until the pack is snug on the back. Adjust Load lifters to change the angle at which the pack is oriented to the back. Clip and adjust sternum strap.

Hiking & Trail Safety

Travel in one group. The lead person must be able to see the sweep person. Hike at a pace that everyone is comfortable with. Participants must inform instructor before leaving the group. If separated from the group: Stay where you are, call out instructor’s names, use your whistle, hang a bright color shirt or hat on a tree that you can reach from the ground.

Stay on trails unless approved otherwise. When on roads, hike against traffic on the shoulder of the road in a single file. For road crossings line up along the side of the road, lead and sweep give their ok if clear, cross together.

Whistles must be worn around necks at all times (when sleeping stash in shoe). Three distinct blasts of a whistle is the emergency signal.

Camp Craft

Campsite Selection: Campsite destination should be pre-determined and communicated to the program coordinator. Choose a pre-established campsite to follow with LNT. Campsites can be created in these situations:

Off-site backpacking

Emergency situations: medical, weather If the need arises to create a campsite: Create as little impact as possible. It should be at least 200’ from

water. Avoid camping in places where impacts are just beginning. Do not create fire rings. Check site for potential safety hazards. Setting Camp: Designate a kitchen area, a group gear area, tent placement and orientation.

Tent Set-up Process:

Spread out ground cloth Unfold tent and stretch tent out so that is a clear rectangle Feed the shock-cord poles through the pole sleeves, smaller end oriented towards the junction tube Attach junction tube properly to poles Put corner pegs in the end of poles. Assemble ridge-poles and put into junction tubes Place two remaining poles on the ends of the ridge pole Attach the ‘S’ hooks on the fly to the ends of the ridge pole, and to the corner rings of the tent Stretch out tent completely, and stake

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Stretch out fly and stake the side bungees into the ground. Fold ground cloth under itself if it overhangs the tent body so that the water doesn’t run under the tent.

Tarps: Tie a bowline onto the grommet, and an adjustable knot onto the tree (truckers hitch or a taught-line hitch). Do not use stove under a tarp.

Kitchen area

Keep traffic in and around the kitchen to a minimum One instructor must be in the kitchen at all times Food: Everyone handling food must first sanitize hands Use kitchen knife Serving food away from kitchen area

Cleaning up:

Clean the cooking pot, dishes, and utensils: Use a screen or build a sump bag to strain water. All solid waste gets packed out, clean pot with a little water, and dump water in a 6-8” hole away from camp.

All other solid food waste must either be eaten or packed out. Critter bags should be at least 6’ off the ground and 3’ away from a trunk of a tree. The line should be

hung a good 30’ outside of camp. The line should be set in daylight. Place all trash and leftover food in the critter bag. Clip all food bags to the critter bag line. Hoist bags into the air, and tie off.

Stove Use: MSR WhisperLite

Assembly: Place stove base on reflector--Feed the reflector through the fuel line and the closed-legs of stove. Spread legs out and into grooves on stove base. Attach pump to fuel bottle (Take cap of fuel bottle off and store in the stove bag, put pump handle on, and finger tighten).

Pressurize fuel bottle, 20-30 pumps: Bottle is pressurized when there is tension and resistance on the handle. Do not over pressurize.

Attach stove to fuel bottle: Place fuel line completely into pump. Snap lever into place: or fuel bottle shoot off. Place stove on level ground with fuel bottle oriented away from camp.

Priming and lighting the stove: Anyone in the kitchen or within 5’ of the stove must be kneeling or in a “get away position”. Open valve until you here a hissing sound, shut valve promptly. Light fuel in the primer cup, and let burn completely out. Lighting the stove: Position body away from the stove. Hold a lit match over stove surface. Turn valve on until you here hissing. Adjust stove until flame is blue.

Managing a stove: One person should always watch the stove: It may need pumping, or tip over. When stirring, hold pot with a potholder or bandanna.

Shutting the stove off: Remove pot from stove and turn valve off, let the flame go out completely. Open valve completely for 3 seconds, to blow the carbon build up out of the fuel line. Let the stove cool off.

Storing stove: Remove pump handle, and replace fuel bottle cap. Turn the stove so that the fuel line is hanging down and shake the stove to empty the line. Store stove in critter bag, separate from food

Fires are permitted in pre-established fire rings only accept in emergency situations or using a fire pan or mound fire. Fires should be small. Do not use fuel or any other flammable liquid to start a fire. Do not attempt to burn trash or any other materials that may be toxic etc. Let fire burn out completely; do not let participants “play” with the fire.

Health and Hydration

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Sanitize hands before every meal, and “using the bathroom”. Pour or scoop snacks with a cup, no hands in bags. Use small amounts of toothpaste to brush teeth. Dilute leftover paste with water, spray outside of camp. Take bucket baths: Bathe 200’ from water. Fill container with water and carry it to the bath site. Use a bandana or small cloth as a sponge with small amounts of biodegradable soap. Avoid using perfumes, deodorants, shampoo, etc.

Answering nature’s call: Be open, and upfront about going to the bathroom in the backcountry. To “take a 50” is to urinate. To “take 100” is everything else. The number refers to the paces from trail, camp, or water.

How to “take 100”: Use the trowel & dig a hole 6”-8” deep. Use TP sparingly. Put TP in blue bag, pack out. Cover hole completely.

Female Hygiene: Talk about this with females in the first 24 hours. Any products used must be packed out; give them extra blue bags if needed. The instructor needs to know if anything out of the ordinary occurs during her period, for their safety.

Hydration: Drink before you’re thirsty. Participants should consume a minimum of 2 liters of water per day, more if temperature extremely hot. Common symptoms of dehydration: Headache, stomachache, and cottonmouth; not sweating. The human body can absorb 8-10 oz of water every ten minutes. Do not share water bottles. Monitor amount of water participants are consuming. Know the signs and symptoms of dehydration, heat exhaustion & heat stroke.

Water needs to be obtained from a treated and approved source or treated through a water filter, iodine tablets, or boiling before consumption.

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Caving Experience

PurposeCreate a safe environment for participants to experience cave travel

Intended OutcomeParticipants will gain an awareness of cave travel safety and etiquette techniques.

Staff Responsibilities Know the cave. Plan a route. Check all gear before leaving the equipment shed. Teach participants cave safety and etiquette techniques.

Equipment Helmets (1 large plastic trash bag in each) Headlamps (1 secured to each helmet) Drag bags and drag bag contents (listed below) 1 candle box (containing 2 candles and one lighter) Batteries (1 set of 4 AA batteries per 2 helmets) Headlamp bulbs Pee jar Poop jar 1 handlamp (batteries reversed)

Safety GuidelinesOutside Cave:

2 Bradford Woods staff required. Place vehicle key under rear bumper. Leave cell phones on the bus. Explain caves and frontload experience to participants. Ensure all participants are physically and emotionally prepared. Each participant will wear a helmet and kneepads. Participants will walk to and from cave together, to the side of any roads. Group will sign in and out at cave register.

Cave:

1 BW staff member and one client representative will accompany any participant staying outside the cave. Utilize buddy system for entering and exiting cave. Maintain 3 points of contact when necessary. Participants will sit down while changing headlamp batteries.

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Narrative Frontload cave conditions to participants. In Indiana, caves maintain a constant 52-degrees F.

Recommend long pants and sleeves that the participants don’t mind getting wet and muddy. Staff leading caving experience is responsible for checking all gear before it leaves the equipment shed.

This includes checking:• Helmets. They should have a cradle, chinstrap, and plastic garbage bag.• Headlamps. They should be attached securely to helmets. Reattach as necessary.

Headlamps should provide sufficient light.• Drag Bags should be in good condition and properly stocked (See Equipment above).• Batteries. (See Equipment above).• Hand lamps should be functional.• Sign out appropriate vehicles. • Ensure all participants have appropriate clothing for caving experience.

Time Considerations for Caving:

Buckner’s and Trap Door Caves are located west of Bloomington (45 min. drive each way). Plan on 30 min. for safety brief and entering cave. Leave about an hour or two before actual caving time. Time walking from bus to last person entering cave. Subtract drive time from BW arrival time. Subtract time walking from bus to last person entering cave. The resulting number is the time you should begin exiting cave.

Safety brief includes the following topics:

Helmets should fit snug around head, chinstrap under chin securely. Headlamp switch is on right side; batteries are accessed form left side. Explain that trash bag in helmet is to prevent hypothermia in an emergency situation. Participants should take off shoes to put kneepads on, wearing them around ankles until cave entrance. Explain the contents of the Drag Bag - when and what they are used for. Use “the bathroom” before entering the cave (There are no modern facilities at Trap Door and Buckner’s

Cave. Use the woods). Utilize the buddy system while entering and exiting cave. In the cave, when possible each pair may only

utilize 1 headlamp). You are not on BW properly; you may encounter other people using other techniques and equipment.

Communication should be kept to pleasantries.

Other considerations:

In caves, a little communication goes a long way (Speak quietly unless necessary, caves echo). Pick up litter when safe to do so. Remove graffiti inside cave using clay. At cave entrance: Lead BW staff goes in first. Entrance is the most confined section of cave. Sweep staff assists participants into cave. Inside cave: Cave is damp; surfaces may be slick. Do not touch cave formations.

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3 points of contact are required when walking on ledge to the left. Bats:

o Leave them alone.o Could fly into us (because we are in their way).o Are sensitive to light.o Do not wake them up (this disrupts their hibernation patterns).

De-issuing Equipment:

Check all headlamps. Replace any necessary batteries. Wash all kneepads and return to shed (Use commercial washers). Information From Richard (Dick) Blenz Property Owner: The gates have two combination locks. One is marked “R” and is used by rescuers. The other is for

Bradford Woods. Open the gate and enter, then close and lock the gates once the cars are pulled forward.

Always stop and sign the register located under the shelter beside the house. It is important to remind participants to leave only footprints both inside and outside the cave.

Buckner’s Cave Property & Contact information:

8070 Eller Rd. Bloomington, IndianaRichard (Dick) Blenz Property OwnerArt Gayhiemer Property Care TakerDick’s Phone: 812-825-2345Dick’s Email: rblenz@indiana.edu Cave Emergency Rescue (NCRC) Pager number: 812-351-0781

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Flat Water Canoeing (or Kayaking) Experience

Purpose Learn the skills necessary to safely navigate a canoe Experience canoeing

Intended Outcomes Participants will be able to identify the parts of a canoe Participants will be able to identify the parts of a paddle and use it correctly Participants will learn 4 basic strokes to navigate a canoe: Forward, Back, Draw, and Pry

Staff Responsibilities Ability to navigate a canoe using these strokes: Forward, Back, Draw, Pry, and J-stroke. Demonstrated knowledge of T-Rescues. Awareness of changes in the weather. Have at least one waterfront lifeguard on the water. Inspect all equipment prior to use.

Safety Guidelines One waterfront lifeguard on the water. Everyone must wear a properly fitted PFD when on or near the water. Boats must remain within two boat lengths of each other at all times. All participants must wear close-toed shoes at all times.

NarrativeBasic River Hazard Procedures:

Strainers: A strainer is an obstruction in the water that allows water to pass through but nothing else (i.e. you or your canoe). To avoid a strainer, watch the river ahead. If you think you see a strainer, stop group and check it out on foot.

Foot Entrapments: Entrapping foot while walking downstream, the force of the water may keep your foot trapped and possibly push you down.

Teach proper use of PFDs:

Put on PFD (if it is a Blue PFD slide it on like a vest, if it is a Yellow or Orange PFD place it around the neck) Clip buckles together and pull them snug (For the Blue PFDs work up from the bottom pulling each strap

snug as you go. If the vest is overlapping in the front spread the vest apart and pull the strap snug again. Repeat the process until vest is on and snug. For Yellow or Orange PFD bring the waist buckle around the back and clip it to itself and pull the strap snug. Tie the sternum strap in a bow).

Check for proper fit (Hold the PFD at the shoulders & attempt to pull the PFD up and over the student’s head. If it stays secure than it is a proper fit. IF it begins to slide over the student’s head easily than the PFD is either on too lose or it is too big for that students. If it is too big find a smaller PFD and begin the process over).

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Teach basic canoe parts:

Bow: front end of the boat (designated with the wider of the two seats) Stern: Back end of the boat (designated with the smaller of the two seats) Deck plates: the top portion of the bow and stern tips of the boat Thwarts: the braces that connect the sides of the boat. DO NOT sit or step on thwarts as they are major

component which keeps the boat together Gunwales: the sides of the boat Ribs: the stabilizing braces which go across the bottom of the boat

Teach paddle parts and usage:

Make sure that the paddle length is correct; with the tip of the paddle on the toe, the grip should be between the chin and the nose.

Grip – top of the paddle where the hand goes Shaft – the cylinder of the paddle Throat – the lower part of the shaft just above the blade of the paddle Blade – the flat wide surface of the paddle – used to move the water Tip – the edge bottom edge of the blade

Teach paddle strokes:

Forward Stroke: Makes the boat go forwardo Lean forward keeping the blade vertical and arms in a locked position, pull the paddle towards

the body, by twisting the body using the abdominal muscles. Bring the paddle to the hip. Bring the paddle out of the water and turn the paddle so it cuts through the air like a knife (feathering) and repeat the process.

Back Stroke: Makes the boat either stop or go backwardo Start with the blade at the hip and push the paddle away from the body and then pull the paddle

out of the water and then feather the blade back to the hip and repeat the process. Draw: makes the boat move towards the side that the person is paddling on.

o Start with the blade parallel to the boat, stretch out directly from your hip. Pull your arms into the side of the boat. Push down on the T-grip so that the blade is knifed out of the water by the edge of the boat. Feather and begin the process again.

Pry: This makes the boat move AWAY from the side that the person is paddling on. o Opposite draw procedure.

Other paddling information:o When paddling, partners must paddle on opposite sides of the boat in order to keep the boat

from capsizing. If there are three participants in a boat, do not allow the middle person to paddle.

Other paddling information:

When paddling, partners must paddle on opposite sides of the boat in order to keep the boat from capsizing. If there are three participants in a boat, do not allow the middle to paddle.

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Launching Procedure:

Have one boat go through this procedure at a time Place paddles in the boat. The stern-paddler stabilizes the boat. Bow-paddler steps into the boat, staying low and maintaining 3 points of contact with the boat. Bow-paddler sits on the bow seat and indicates stern-paddler can get in. Stern-paddler then pushes the boat all the way into the water and steps into the boat.

Traveling and Gunwale-up:

All boats must be within 2 boat lengths of each other. Stern to bow and gunwale to gunwale. Gunwale up: All boats come together, gunwale to gunwale. Have each person swing right leg over the gunwale of the boat that is next them to stay together hands

free. Have one of the paddlers turn around one at a time to share information.

Storing Equipment at Bradford Woods:

Hang PFDs on the rail outside the beach house to air out and dry out while on the beach Put boats back on the boat racks and return all paddles to the fishing shed, placing them in the cans. Return all PFDs to the beach house and hang them up neatly. If you are returning to the beach and there is another group using the boats after you: Pull all boats completely out of the water and organize paddles along the wooden rail by the road. Hang all PFDs on the metal railing to air out and dry out Leave things neat and organized for the next group.

Rescues:

T-Rescueso When a canoe overturns make sure that everyone is safeo If the boat needs to righted in the water perform a T-Rescueo Help participants into other canoes by lifting on the shoulders of their PFDso Pull the canoe out of the water, perpendicular onto your canoe o Drain water out of canoeo Continuing in the same direction slide canoe back into the water right side up

Throw-Bag Rescueso Keep end of rope and toss bag upstream and past participant.o Instruct participant to grab rope (not the bag).o Instruct participant to lie on back, feet downstream. o Pull participant towards you.

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Moving-Water (River) Canoeing Experience

Purpose Learn the skills necessary to safely navigate a canoe Experience canoeing on moving water (not whitewater)

Intended Outcomes Participants will be able to identify the parts of a canoe Participants will be able to identify the parts of a paddle, and use correctly Participants will learn 4 basic strokes to navigate a canoe: Forward, Back, Draw, and Pry

Staff Responsibilities Knowledge of basic river rescue scenarios, including use of throw bag Ability to navigate a canoe using these strokes: Forward, Back, Draw, Pry, J- stroke Demonstrated knowledge of T-Rescues. Awareness of changes in the weather. Have at least one waterfront lifeguard on the water. Inspect all equipment prior to use.

Safety Guidelines Throw-bag and rescue rope with staff. One waterfront lifeguard on the water. Everyone must wear a properly fitted PFD when on or near the water. Boats must remain within two boat lengths of each other at all times. All participants must wear close-toed shoes at all times.

NarrativeBasic River Hazard Procedures:

Strainers: A strainer is an obstruction in the water that allows water to pass through but nothing else (i.e. you or your canoe). To avoid a strainer, watch the river ahead. If you think you see a strainer, stop group and check it out on foot.

Foot Entrapments: Entrapping foot while walking downstream, the force of the water may keep your foot trapped and possibly push you down.

Teach proper use of PFDs:

Put on PFD (if it is a Blue PFD slide it on like a vest, if it is a Yellow or Orange PFD place it around the neck) Clip buckles together and pull them snug (For the Blue PFDs work up from the bottom pulling each strap

snug as you go. If the vest is overlapping in the front spread the vest apart and pull the strap snug again. Repeat the process until vest is on and snug. For Yellow or Orange PFD bring the waist buckle around the back and clip it to itself and pull the strap snug. Tie the sternum strap in a bow).

Check for proper fit (Hold the PFD at the shoulders & attempt to pull the PFD up and over the student’s head. If it stays secure than it is a proper fit. IF it begins to slide over the student’s head easily than the

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PFD is either on too lose or it is too big for that students. If it is too big find a smaller PFD and begin the process over).

Teach basic canoe parts:

Bow: front end of the boat (designated with the wider of the two seats) Stern: Back end of the boat (designated with the smaller of the two seats) Deck plates: the top portion of the bow and stern tips of the boat Thwarts: the braces that connect the sides of the boat. DO NOT sit or step on thwarts as they are major

component which keeps the boat together Gunwales: the sides of the boat Ribs: the stabilizing braces which go across the bottom of the boat

Teach paddle parts and usage:

Make sure that the paddle length is correct; with the tip of the paddle on the toe, the grip should be between the chin and the nose.

Grip – top of the paddle where the hand goes Shaft – the cylinder of the paddle Throat – the lower part of the shaft just above the blade of the paddle Blade – the flat wide surface of the paddle – used to move the water Tip – the edge bottom edge of the blade

Teach paddle strokes:

Forward Stroke: Makes the boat go forwardo Lean forward keeping the blade vertical and arms in a locked position, pull the paddle towards

the body, by twisting the body using the abdominal muscles. Bring the paddle to the hip. Bring the paddle out of the water and turn the paddle so it cuts through the air like a knife (feathering) and repeat the process.

Back Stroke: Makes the boat either stop or go backwardo Start with the blade at the hip and push the paddle away from the body and then pull the paddle

out of the water and then feather the blade back to the hip and repeat the process. Draw: makes the boat move towards the side that the person is paddling on.

o Start with the blade parallel to the boat, stretch out directly from your hip. Pull your arms into the side of the boat. Push down on the T-grip so that the blade is knifed out of the water by the edge of the boat. Feather and begin the process again.

Pry: This makes the boat move AWAY from the side that the person is paddling on. o Opposite draw procedure.

Other paddling information:o When paddling, partners must paddle on opposite sides of the boat in order to keep the boat

from capsizing. If there are three participants in a boat, do not allow the middle person to paddle.

Other paddling information:

When paddling, partners must paddle on opposite sides of the boat in order to keep the boat from capsizing. If there are three participants in a boat, do not allow the middle to paddle.

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Launching Procedure:

Have one boat go through this procedure at a time Place paddles in the boat. The stern-paddler stabilizes the boat. Bow-paddler steps into the boat, staying low and maintaining 3 points of contact with the boat. Bow-paddler sits on the bow seat and indicates stern-paddler can get in. Stern-paddler then pushes the boat all the way into the water and steps into the boat.

Traveling and Gunwale-up:

All boats must be within 2 boat lengths of each other. Stern to bow and gunwale to gunwale. Gunwale up: All boats come together, gunwale to gunwale. Have each person swing right leg over the gunwale of the boat that is next them to stay together hands

free. Have one of the paddlers turn around one at a time to share information.

Storing Equipment at Bradford Woods:

Hang PFDs on the rail outside the beach house to air out and dry out while on the beach Put boats back on the boat racks and return all paddles to the fishing shed, placing them in the cans. Return all PFDs to the beach house and hang them up neatly. If you are returning to the beach and there is another group using the boats after you: Pull all boats completely out of the water and organize paddles along the wooden rail by the road. Hang all PFDs on the metal railing to air out and dry out Leave things neat and organized for the next group.

Rescues:

T-Rescueso When a canoe overturns make sure that everyone is safeo If the boat needs to righted in the water perform a T-Rescueo Help participants into other canoes by lifting on the shoulders of their PFDso Pull the canoe out of the water, perpendicular onto your canoe o Drain water out of canoeo Continuing in the same direction slide canoe back into the water right side up

Throw-Bag Rescueso Keep end of rope and toss bag upstream and past participant.o Instruct participant to grab rope (not the bag).o Instruct participant to lie on back, feet downstream. o Pull participant towards you.

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Service Projects

Purpose An opportunity for participants to learn through doing. Placing real life situations for the participants to practice skills learned while at Bradford Woods. Combining service and learning opportunities to increase participant’s understanding of their

environment. Supplement the personal growth experiences at Bradford Woods with community service for holistic

learning.

Intended Outcomes Participants will increase knowledge of the task, and increase a connectedness with the environment

around them. Participants will be able to practice leadership and team skills learned in their adventure education

experience at Bradford Woods. Develop a sense of citizenship.

Staff Responsibilities Understand the risks and safety procedures, and be able to inform others of them. Ensure a safe environment. Ensure all tools/equipment are functioning properly prior to the groups’ participation Properly teach skills necessary to do the task. Be knowledgeable and supportive of the curriculum. Debrief the activity to enhance learning.

Safety Groups must have a high level of awareness of the risks in their environment. Groups must follow guidelines set by the facilitator to reduce the risk. There must be appropriate tools for the task. Sharp tools (i.e., saw, cutters) will be carried with protective

shields, when necessary. The task must be appropriate for the group skill level. In the case of unsafe conditions, (i.e. weather, behavior) activity will be suspended per discretion of the

staff leading the activity. Recommend that participants use protective devices – gloves, goggles, pants and long sleeve shirts. Students using power tools (i.e., drill, trimmers, mowers) need to be directly supervised by a staff

member. Students are not allowed to use chain saws or circular saws.

NarrativeService learning projects are a part of the experiential learning process at Bradford Woods. Each project will be purposefully selected and carefully planned in advance to ensure that the experience will be meaningful and support the goals of the group. Skills focused on during the project will include life skills, teambuilding, developing character and increasing a connectedness with the environment. The projects should be meaningful, bringing direct benefits to the participants as well as Bradford Woods.

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Our points of inspiration include:

“Only a life lived for others is a life worth living” Albert Einstein “Maintaining our responsibility to others is the surest path to developing ourselves as individuals.” Kurt

Hahn “Experiential education is so important in building an engaged learning community because it puts the

student’s experiences, rather than the teachers, at the center of knowledge construction.” Karen Warren “Experience is not what happens to a man; it is what a man does with what happened to him.” Aldous

Huxley

Purposeful Intent

During the service project, it is our explicit intent to include information to increase the skills and knowledge of our participants in areas related to the task, along with facilitating growth in the area of self-growth and social interaction.

Purposeful Projects

Project design will be meaningful to the participant learning and skill level as well as the Bradford Woods community. Operating under a belief inspired by Thomas Greenleaf: Placing your mark on the community will conversely leave a mark on you.

Items to be considered when planning a service project:

All service projects will be approved by program coordinator and by the Director. Choose a project that will compliment the participants’ experience. Be able to inform participants why they are doing the project and how it will be beneficial to the Bradford

Woods community. This is an opportunity to reinforce what the students have learned throughout the program.

The task and materials should be appropriate for the participants. Areas of consideration include age and maturity level of the group, skill level of the group, and location of the project.

Select a project that will enable all the participants to stay actively involved for the allotted length of time. Having tasks for all participants to work on will help keep the group stay engaged and focused.

Experiential process

Projects will be carried out under the consideration of experiential education principles. This will include appropriate frontloading, framing, debrief and celebration. It is important to debrief and celebrate, as this is where the learning can become personal and relevant to the individual.

Course Outline

Students are briefed on service projects and service learning. Students are briefed on the nature of project. Students are briefed on risks of the environment. Due to those risks, students are briefed on safe behaviors. Demonstrate and explain to the participants how to use the tools safely and properly.

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Students are asked to demonstrate proper handling of the tools. Begin work on the service project. Set a work pace that is comfortable to all participants. Breaks are encouraged. Debrief after the service project to help connect the service to the participant’s learning.

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Urban Tripping

Purpose Healthy leisure participation Leisure exploration Group teambuilding Accessibility and inclusion practice (for individuals with disabilities)

Intended Outcomes Increase healthy leisure lifestyle Decrease in stress and anxiety Increase in fun Increase independence

Staff Responsibilities Maintain camper: staff ratio as specified for that program Maintain lead in camper behavior management, ADL’s, and group logistics Maintain head count and periodic check that all campers are present Driving – directions – logistics Safety of all participants Enforcing group order and camper rules

Safety Guidelines Street traffic must be monitored in relation to camper and staff ambulation Campers must be monitored 100% of the time Facility evaluations must be done to scan for potentially dangerous equipment or situations at each

different recreation location

NarrativeThe goal of urban tripping is to increase independence, explore leisure options, and to provide a fun and interactive experience for clients. Processing should center on the positive application to recreation participation in the camper’s life, independence, and the potential to navigate cities with a disability.

All programs that leave BW property:

Minimum of two staff members for all trips (maintain specific program ratios) Sign-out vehicle and inspect vehicles and trailers before leaving, but don’t wait until the departure day. Sign-out equipment from the Equipment Shed. Check that all equipment is functional and stocked properly. Check food (repackage when necessary).

Staff Supervision of Campers / Clients:

Staff / camper ratios will be maintained at all times including during the time in which campers are involved in recreation under the leadership of public providers.

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When off-site recreation participation is led by a non-Bradford Woods staff member, the Bradford Woods staff member will be in a supportive role only while the off-site person is actively facilitating. However, camper behavior management, medical procedures / ADL’s, and communication will be the responsibility of the Bradford Woods staff member at all times.

Camper behavior guidelines remain the same off site as they are on-site. These include the six pillars of character: Trustworthiness, Respect, Responsibility, Fairness, Caring, Citizenship

All campers and staff will have a pre-arranged method of identifying campers / staff. This may include matching wrist bracelets, hats, shirts, etc.

Driver Guidelines:

Drivers must be 24 years old to drive rented vehicles, e.g., accessible vans, etc. Drivers must be at least 21 with a driving background check from Indiana University to drive BW vehicles Drivers must have been checked off to drive Bradford Woods vehicles Drivers must take a break every 3 hours Each driver must not drive more than 10 hours in one 24 hour time period. Once 10 hours have been

achieved, a designated relief driver will take over. One relief driver available for every two vehicles used

Food Preparation:

All perishables must be kept on ice or in refrigeration at a temperature no higher than 42 degrees. A food schedule will need to be made and approved on multiple day trips in which perishable food is used. Trip logistics need to be considered to replenish ice to maintain appropriate temperature.

Hydration: Drink before you’re thirsty. Participants should consume a minimum of 2 liters of water per day:, more if temperature extremely hot. Common symptoms of dehydration: Headache, stomachache, and cottonmouth; not sweating. The human body can absorb 8-10 oz of water every ten minutes. Do not share water bottles. Monitor amount of water participants are consuming. Know the signs and symptoms of dehydration, heat exhaustion & heat stroke.

Water needs to be obtained from a treated and approved source or treated through either a water filter, iodine tablets, or boiling before consumption.

Keep traffic in and around the kitchen to a minimum (One staff must be in the kitchen at all times) Sanitize hands before every meal, and “using the bathroom”. Pour or scoop snacks with a cup, no hands

in bags. Use small amounts of toothpaste to brush teeth. Dilute leftover paste with water, spray outside of camp. Take bucket baths: Bathe 200’ from water. Fill container with water and carry it to the bath site. Use a bandana or small cloth as a sponge with small amounts of biodegradable soap. Avoid using perfumes, deodorants, shampoo, etc.

Serve food away from sleeping quarters Clean the cooking pot, dishes, and utensils: Use a screen or build a sump bag to strain water. All solid

waste gets packed out, clean pot with a little water, and dump water in a 6-8” hole away from camp or in designated area within camp ground or use designated areas in camp grounds.

All other solid food waste must be eaten, packed out, or disposed of in a designated area. In remote areas: Critter bags should be at least 6’ off the ground and 3’ away from a trunk of a tree. The

line should be hung a good 30’ outside of camp. The line should be set in daylight. Place all trash and leftover food in the critter bag. Clip all food bags to the critter bag line. Hoist bags into the air, and tie off.

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Stove Use

Note: all staff must be trained and checked off in using the stoves at Bradford Woods

MSR WhisperLite Directions o Assembly: Place stove base on reflector--Feed the reflector through the fuel line and the closed-legs

of stove. Spread legs out and into grooves on stove base. Attach pump to fuel bottle (Take cap of fuel bottle off and store in the stove bag, put pump handle on, and finger tighten).

o Pressurize fuel bottle, 20-30 pumps: Bottle is pressurized when there is tension and resistance on the handle. Do not over pressurize.

o Attach stove to fuel bottle: Place fuel line completely into pump. Snap lever into place: or fuel bottle shoot off. Place stove on level ground with fuel bottle oriented away from camp.

o Priming and lighting the stove: Anyone in the kitchen or within 5’ of the stove must be kneeling or in a “get away position”. Open valve until you here a hissing sound, shut valve promptly. Light fuel in the primer cup, and let burn completely out. Lighting the stove: Position body away from the stove. Hold a lit match over stove surface. Turn valve on until you here hissing. Adjust stove until flame is blue.

o Managing a stove: One person should always watch the stove: It may need pumping, or tip over. When stirring, hold pot with a potholder or bandanna.

o Shutting the stove off: Remove pot from stove and turn valve off, let the flame go out completely. Open valve completely for 3 seconds, to blow the carbon build up out of the fuel line. Let the stove cool off.

o Storing stove: Remove pump handle, and replace fuel bottle cap. Turn the stove so that the fuel line is hanging down and shake the stove to empty the line. Store stove in critter bag, separate from food

Aquatics Programming:

Note: Aquatic programming from an off-site location involving non-Bradford Woods staff must be supervised and guarded by a staff member with documented skills and training in water rescue and emergency procedures specific to the location and activity The trip coordinator must have documentation prior to his / her group participating and must include this in the risk management packet.

For watercraft activities led by a non-Bradford Woods staff member:

Instructor rating in the appropriate craft, or Certification as a lifeguard from a nationally recognized certifying body, or Other acceptable certification or license; and First aid and CPR certification PFD’s must be worn on all boats 26 feet in length or less at all times and guidelines reviewed. PFD’s must

be safe for use including appropriate size, length, and coast guard approved. Training on self-rescue overviews is required (example: tip test, etc.) Training on operating procedures such as trimming-loading-movement required

For swimming activities led by a non-Bradford Woods staff member:

Certification as a lifeguard from a nationally recognized certifying body, or Acceptable certification other than lifeguard, as in the section on watercraft activities PFD’s may be needed per rules of off-site location

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Aquatic Supervision Guidelines:

Staff Ratios: Off-site facility policies for ratios will be adhered to. However, the specific needs of campers `needs of the individual or group, i.e., if a camper needs a 1:1 ratio that will supersede recreation facility guidelines and should be assessed by lifeguard and / or waterfront director prior to trip.

Aquatic Supervision Responsibilities

When off-site aquatic activity is led by a non-Bradford Woods staff member, the Bradford Woods staff member will be in a supportive role only while the off-site person is actively facilitating. However, camper behavior management, medical procedures / ADL’s, and communication will be the responsibility of the Bradford Woods staff member at all times.

Bradford Wood’s staff may lifeguard at an aquatics site when the rules of that facility permit. The same Bradford Woods rules apply for the use of rescue equipment, i.e., throw ropes (boats), reaching

devices, rescue tubes, PFD’s (used on all watercraft, when required by an off-site facility, and when camper is assessed as a weak swimmer) etc. All equipment must be in good working order.

The Bradford Wood’s lifeguard must pre-review hazards in the water including docks, rip tides, waves, height drop offs, and weather. Once pre-review is complete, all campers and staff will be oriented to the aquatic rules and, when appropriate, to the water hazards prior to swimming. The lifeguard on duty must have waterfront rescue training experience for non-swimming pool activities.

Ratios for aquatic activities from Bradford Woods are applied at off-site locations

Health History and Medications:

All campers will take part in a health screening upon check-in by a physician or nurse practitioner Carry copies of all health history and medical release forms with you and in a safe place. The chaperone will care for all participants’ prescription and non-prescription medicines. A student nurse

will accompany summer camp participants when applicable with direction and oversight by on-call RN at Bradford Woods.

Participants should carry prescription Epi-pens and inhalers if they typically do so on their own away from camp. Otherwise, the designated staff member must be responsible. Instructors should be informed of their use and location.

Offsite first aid kit should be taken on all caving, camping, and climbing trips.

Emergency Procedures:

1. Overviewa. Note: CPR-First Aid training is required of at least one of the staff on off-site trip b. Assess the situation and provide appropriate care.c. Follow the evacuation plan created prior to departing on the trip if necessary. The evacuation

plan should include directions to the nearest hospital and means for contacting paramedics.d. Contact program coordinator, parents, and appropriate medical person at home base

2. Suicide intervention Offsitea. Interview for level of lethality.b. Contract with the participant (The participant will not harm themselves or anyone else for 24

hours).c. Reduce participant’s stress level by removing/changing the participant’s role in the experience.d. Structure emotional support for the participant. Do not leave the participant alone.

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e. Check in regularly with the participant. Offer support and understanding. Use whatever counseling skills available.

f. Transport the participant back to Bradford Woods as soon as possible.3. Search and Rescue for Lost Camper

a. Step 1: Pre-Search i. Remain calm.

ii. Begin with a Hasty Search (groups of 3 are sent out along the main trails to determine if the missing person(s) has passed that way. Groups should be back within 5 minutes).

iii. Establish a Point Last Seen (PLS).iv. Gather and record as much information as possible about missing person(s).v. Describe missing person(s) (Name, age, sex, physical characteristics, clothing, medical

conditions, and psychological state).vi. Possible causes (Personal problems, drugs, illness, history, accident).

vii. Relation to current physical environment (Is missing person(s) accustomed to current physical environment?).

viii. Gather and record as much information possible about incident.ix. Description of incident (What happened, location, time).x. Consider environmental factors.

xi. Description of environment (Weather conditions and forecast, amount of daylight, type of terrain).

xii. Assess overall conditions of all other persons.b. Step 2: Contact Program Coordinator c. Step 3: Search Procedures

i. Assemble necessary and appropriate search personnel.ii. See Frontcountry Search and Rescue on page 40 (One hour or less from definitive

medical care) or Backcountry Search and Rescue One hour or more from definitive medical care).

iii. Search ends when missing person(s) is found, higher trained search personnel are brought in, or survival is improbable.

iv. Ensure all searchers have necessary supplies: (Proper footwear, warm clothes, flashlight, rail gear, and full water bottle)

v. Groups of 3 or 4 will walk in the 4 cardinal directions from the Point Last Seen (PLS) looking for missing person(s) and clues. They must be gone for no longer than 15 minutes.

vi. If clue(s) are found group will mark area and bring clue(s) back to PLS. If clues are found off-trail, a Line Search may be appropriate. (Searchers form a line with each searcher 1-5 meters apart either to the right or left, depending on the terrain and vegetation; they then walk forward looking for clues the missing person(s) may have left.)

vii. When all groups return to PLS, all information is consolidated and last clue found becomes new PLS.

viii. Steps of Backcountry Search and Rescue are repeated.

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APPENDICES

The following documents are available as Appendices in R:/Orientation/Policies and Procedures/Appendices:

A- Orientation Check-OffB- Performance Evaluation FormC- Time Off Request FormD- Purchase Request FormE- Money Collected from GroupF- Motor Boat Driver Policy and WaiverG- Kubota Driver PolicyH- Vehicle Driver Policy and WaiverI- Staff Rental PolicyJ- Incident Report FormK- Disclosure Form & Critical Incident ReportingL- Staff Report (written performance record)M- Dining Hall Cleaning GuidelinesN- Contract ProcessO- Policy and Procedure Signature PageP- SOAP Note & Emergency TreatmentQ- BW Global ReleaseR- Resident Housing Tax FormS- Expectations for Short-Term EmploymentT- Bed Bug Inspection and Treatment PolicyU- Background Consent FormV- Volunteer ReleaseW- Performance Evaluation (for Supervisors)

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