Secretariat Report

APTLD Secretariat18 July 2004

Works Completed Since Kuala Lumpur AGM

Organized On-line Board Meeting on 30th April to discuss the following issues Preparation of July meetings The Auditing of APTLD Budget ccNSO Matters APTLD Endorsement of the dot Asia

Proposal

Works Completed Since Kuala Lumpur AGM

Membership:Afilias Asia Limited joined APTLD as

Associate Member on 7th April

Outreach:Participated in APNG and AP* Retreat in July a

t Cairns, Australia and did presentation on APTLD Update. Thanks to Chris and Ching Chiao.

The current APTLD Secretariat performance by TWNIC will be expired at the end of 2004.

APTLD now is calling for the proposal for operating APTLD Secretariat.

RFP is available at http://www.aptld.org/file/RFP_for_APTLD_Secretariat_

20040701.pdf http://www.aptld.org/file/RFP_for_APTLD_Secretariat_

20040701.doc

RFP to Operate APTLD Secretariat

’05~’06

Schedule Publish RFP documentPublish RFP document 11stst July July

Expression of interestExpression of interest By 31 July By 31 July 1 month of time1 month of time

Proposal Submission deadlineProposal Submission deadline 3131stst August August

Announce list of Proposals received Announce list of Proposals received on on

website (if preferred)website (if preferred)

1 September 1 September Next dayNext day

Proposal Clarification PeriodProposal Clarification Period 11stst ~ 17 ~ 17thth September September 2 weeks and 4 days2 weeks and 4 days

Voting ballot sent to Board MembersVoting ballot sent to Board Members 1717thth September September

Voting periodVoting period 2020thth ~ 24 ~ 24thth September September 5 working days5 working days

Voting result approval by scrutinizersVoting result approval by scrutinizers 2727th th ~ 30~ 30thth September September 4 working days4 working days

* Voting result announcement* Voting result announcementSend new ballot if a tie occurredSend new ballot if a tie occurred

11stst October October Next dayNext day

If a tie occurred, a 2nd voteIf a tie occurred, a 2nd vote 44th th ~ 8~ 8thth October October 5 working days5 working days

2nd voting result approval 2nd voting result approval and announcementand announcement

1111th th ~ 14~ 14thth October October 4 working days4 working days

22ndnd voting result announcement voting result announcement 1414thth October October Next dayNext day

Transfer secretariat Operation Transfer secretariat Operation to newly elected Secretariatto newly elected Secretariat

1st November ~ 311st November ~ 31stst December December

2 months2 months

The Board The Board will review and discuss the

proposals received The Board will select the new APTLD

Secretariat by voting The Board can assign a Board member

to be in charge of the RFP related matters and answer to queries

The Board will call for 2-3 volunteers to be the scrutinizers of the RFP voting

Job allocation - the Board

The secretariat The secretariat will help to post and circulate

the RFP The secretariat will provide logistic support

such as setting up the rfp-sec@aptld.org mailing list

(consist of all Board members and the Secretariat); setting up the voting mechanism; publishing the selecting result; and providing any other support and information as

requested by the Board

Job allocation – the Secretariat

Submitted required APTLD Documents to the Malaysian ROS within 60 days of Kuala Lumpur AGM in order for fulfilling the relevant regulations.

Drafted “Call for Proposal to Host APTLD Meeting” for Meeting Committee’s reference.

Collected Membership Fee.

Provided logistic support to ccNSO meeting preparation.

Others

Others

Drafted “Application for Overseas Travel funded by APTLD”.

Contracted with “Deloittee & Touche” to audit APTLD finance for 2003 and 2004.

Completed the 2003 APTLD finance audit.

Published APTLD e-Newsletters (March and May).

Coming Events

November Meeting – Perth, Australia (coming)

APNIC 18 in Aug/Sep at Nadi, Fiji (Coming) TLDs, related Orgs and Internet Governance - by

Peter Dengate Thrush Introduction to APTLC - by Ian Chiang

Perth Tech WS (TBD) Discussion continues via email

Thank You!

Financial ReportStatement of Incomes and Expenditures1st January – 17th July 2004

Opening Balance (as at 1st January 2004)

65,687.50

Closing Balance (as at 17th July 2004)

119,240.59

Financial ReportStatement of Incomes and ExpendituresDescription:

Item USD

Incomes

Membership Fees 65,514.00 Note 1

Sponsorships 484.36 Note 2

Interests 77.31

Total Income 66,075.67

Expenditures

Salaries (Jan-Jun) 6,000.00

Meeting Expenses 6,523.08 Note 3

Total Expenditure 12,523.08

Surplus this term +53,552.59

Current Balance (17 July 2004) 119,240.59

Note 1: Current Membership Status and

Payment ccTLD Membership Status Membership Fee Band Payment Completed

.au Medium Large 5,000.00 10,000.00

.cc Medium Large 5,000.00 0.00

.cn Large 10,000.00 9,972.00

.cx N/A N/A 0.00.hk Medium Small 1,000.00 975.00.jo Very Small 100.00 100.00.jp Large 10,000.00 10,000.00.kr Large 10,000.00 10,000.00.lk Small 500.00 475.00.my Medium Small 1,000.00 985.00.nf Very Small 100.00 0.00

.nu Medium Large 5,000.002,485.002,485.00

.nz Medium Large 5,000.00 4,975.50

.ph Small 500.00 472.00

.sg Medium Small 1,000.00 1,000.00

.th Medium Small 1,000.00 1,000.00.tj N/A N/A 0.00.tk Very Small 100.00 100.00.tv Medium Large 5,000.00 0.00.tw Large 10,000.00 10,000.00.vn Small 500.00 490.00

Total 70,800.00 65,514.00

Note 2:

Sponsorship Received

Sponsor Sponsorship Description Sponsorship Received

Afilias KL AGM Lunch 159.49

MiMOS KL AGM Room Rent 324.87

Total 484.36

Note 3:

Details of Meeting Expenses

Meeting Items Expenses

WellingtonMeeting

Meeting Room Rent and Logistic Expenses

5,081.39

Kuala LumpurAGM

Sec Travel Expenses 936.59

Meeting Room Rent 345.59

AGM Lunch 159.51

Total 6,523.08

Thank You!

Event Notice - Today

Lunch12:30-13:30 at Melting Pot Café, Concorde Hotel. Sponsored by WEBCC.

ccTLD Welcome Reception at KL room (lower level), Shangri-La. Organized by ccTLD Services.

Event Notice - Monday, 19, July

ccNSO Lunch (12:30-13:30) at Lemon Garden Café, Shangri-la Hotel. Sponsored by Affilias. By invitation ticket

ICANN KL 2004 Welcome Dinner at Seri Melayu Restaurant (Transfer Coach departing from Lower Lobby at 19:15 and 19:30) By invitation card

Event Notice - Tuesday, 20 July

ccNSO Lunch (12:30-13:30) at Johore Room (Lower Level), Shangri-la. Sponsored by Neulevel By invitation ticket

Putrajaya Tour and Dinner (meeting at Lobby, Shangri-la. from 6:30pm onwards). Putrajaya Lake Boat Cruise sponsored by WEBCC Pre-registration required

Event Notice - Wednesday, 21 July

ccTLD Manager Dinner/Reception (18:30- 22:00) at Mega View Banquet Deck, Kuala Lumpur Tower. Sponsored by VeriSign RSVP required (cctld-discuss mailing list)

Thank You!