8/20/2019 SEC Memorandum Circular No. 5-001
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SEC Memorandum Circular No.15
Series of 2001
To : All Concerned
Subject : Board Meetin T!rou! Teleconferencin or
"ideoconferencin #Tele$"ideoConferencin%
In relation to Section 16 of the Electronic Commerce Act (R.A.
8792) and Section 25 of theCorporation Code of the hilippine! ("68)
the follo#in$ are the $%ideline! for the cond%ct
of teleconferencin$ and &ideoconferencin$ (i.e.
conference! or meetin$! thro%$h electronic medi%m
or telecomm%nication! #here the participant! #ho are not
ph'!icall' pre!ent are located at different local
or international place!) of the "oard of irector! for the
information and $%idance of all concerned
1. *he Secretar' of the meetin$ !hall a!!%me the follo#in$
re!pon!i+ilitie!
a. to !afe$%ard the inte$rit' of the meetin$ &ia
tele,&ideoconferencin$
+. to find $ood tele,&ideoconference
e-%ipment,facilitie!
c. to record the proceedin$! and prepare the min%te! of the
meetin$
d. to !tore for !afeeepin$ and mar the tape recordin$,! and,or
other electronic recordin$mechani!m a! part of the record! of the
corporation
2. *he Secretar' !hall !end o%t the notice! of the meetin$ to
all director! in accordance #iththe manner of $i&in$ notice a!
!tated in the corporate +'/la#!.
0. *he notice !hall incl%de the follo#in$
a. In-%ir' on #hether the director #ill attend ph'!icall' or
thro%$h tele,&ideoconferencin$
+. Contact n%m+er,! of the Secretar' and office !taff #hom the
director ma' call to notif'and !tate #hether he !hall +e ph'!icall'
pre!ent or attend thro%$htele,&ideoconferencin$
c. A$enda of the meetin$
d. All doc%ment! to +e di!c%!!ed in the meetin$ incl%din$
attachment! !hall +e n%m+eredand d%l' mared +' the Secretar' in
!%ch a #a' that all the director! ph'!icall' or electronicall'
pre!ent can ea!il' follo# refer to the doc%ment! and participate in
themeetin$.
3. If the director choo!e! tele,&ideoconferencin$ he !hall
$i&e notice of at lea!t fi&e da'! prior to the
!ched%led meetin$ to the Secretar'. *he latter !hall +e informed of
hi! contactn%m+er,!. In the !ame #a' the Secretar' !hall inform the
director concerned of the contactn%m+er,! he #ill call to 4oin the
meetin$. *he Secretar' !hall eep the record! of the detail!and on
the date of the !ched%led meetin$ confirm and note !%ch detail! a!
part of themin%te! of the meetin$.
