Sec Hiring Package 2016-17

2016-17

UBC SOCIAL ENTERPRISE CLUB | HIRING PACKAGE 2016-17

INTERNAL

VICE-PRESIDENT OPERATIONS (HIRED)

Typical Weekly Responsibilities: • Managing all constitutional requirements with the AMS and CUS, which includes:

• Managing the membership sign-up process for the AMS

• Developing and sending an annual budget of year’s operations to the AMS

• Applying for any additional conditions or terms

• Being in charge of meeting minutes, booking rooms for meeting and events

• Preparing agendas for weekly team meetings

• Attending all Internal meetings (with President), working with the President to resolve any team

conflicts

• Organizing the Google Drive and Dropbox folders

• Keeping other Execs on track of their responsibilities and deadlines

• Managing additional administrative activities as they arise throughout the year

• Leading coordination of who will plan biweekly team socials, including a start-of-year and end-

of-year retreat, events of interest in the social enterprise community, and casual events like

pub nights, hikes, and day-trips

• Planning and conducting hiring of team-members, Executives, and Conference directors, which

includes creating a hiring package, representing the club at career fairs, screening candidates,

and conducting interviews

As VP operations, you will also be the club’s treasurer, which involves: • Balancing revenues and expenses

• Handling our accounts held by the AMS

• Processing cash/cheque reimbursements, payments, and floats

• Working closely with the External team regarding finances and funding

Average Time Commitment:

• Up to 8-10 hours a week (tends to be heavier from August-October, with workload alleviating a bit

for rest of the year)

Requirements for the Role:

• Organizational and time management skills are key

• Adaptability and reliability

• Year-long time commitment to the role

• Being a people-person (you will often have to follow-up with teammates and make sure they are

maintaining accountability)

• Most importantly a passion for, or genuine interest in learning more about social enterprise

Nice to have, but not mandatory:

• Money management experience


EVENTS DIRECTOR (1) (HIRED)

Typical Weekly Responsibilities: • Working with the team to plan and orchestrate events throughout the year, and assisting with

their coordination on the day of

• Reaching out to venues, food/drink providers, etc. and ensuring that everything is executed in a

timely and organized manner • Any additional coordination/logistical responsibilities as necessary

• Attending weekly Internal team meetings, in additional to weekly Executive team meetings to keep

up communication and maintain cohesiveness for club’s overall strategy


4 hours a week; 5-6 hours a week near events


• Experience in event planning

• Ability to multi-task and oversee a number of operations simultaneously

• Organization skills and punctuality are a must

• Being comfortable with managing others and asking for follow-ups

• Dedication to role and reliability

• “Can-do” attitude

• Strong written and spoken communication skills



• Connections within the Vancouver social entrepreneurship/social business community


MARKETING

VICE-PRESIDENT MARKETING (HIRED)

Typical Weekly Responsibilities: • Developing a high-level vision for marketing strategy and campaigns to be carried out throughout

the year for the Social Enterprise Club’s events and Conference

• Scheduling and planning weekly Marketing team meetings, and working with Marketing Directors

to:

» Brainstorm graphics ideas

» Check designs making edits if necessary » Document events and create promotional videos

• Setting up meetings with Events team, and coordinating necessary marketing plans

• Leading boothing efforts

• Overseeing all Marketing channels (social media, newsletter, website, etc.) and ensuring that they

are updated regularly, according to schedule and that accountability of Marketing team-members

is met

• Attending weekly Executive team and Conference team meetings in order to update the bigger

team on Marketing’s activities and understanding overall strategy of upcoming projects

• Managing Marketing team as a whole and being point-of-contact for all Marketing activities for the

rest of the club


Up to 8-10 hours/week


• Leadership and ability to manage a team

• Experience with teamwork and readiness to work with others

• Experience in organization and planning (context does not matter)

• Experience with social media

• Creativity skills

• Strong communication skills



• Photography skills

• Experience with Adobe Illustrator or PhotoShop

• Experience managing a Facebook Page, website, and/or WordPress account

• Experience with Mailchimp

• Videography skills

ASSOCIATE VICE-PRESIDENT MARKETING

• The Associate Vice-President Marketing will shadow the VP Marketing first term, and then

transition into VP Marketing for second term


Typical Weekly Responsibilities:

• Working with the VP Marketing to develop a high-level vision for marketing strategy and

campaigns to be carried out throughout the year for the Social Enterprise Club’s events and

Conference

• Working with Marketing Directors to:

» Brainstorm graphics ideas

» Check designs making edits if necessary » Document events and create promotional videos

• Setting up meetings with Events team, and coordinating necessary marketing plans

• Working with VP Marketing to lead boothing efforts

• Working with VP Marketing to oversee all Marketing channels (social media, newsletter, website,

etc.) and ensuring that they are updated regularly, according to schedule and that accountability

of Marketing team-members is met

• Attending weekly Executive team and Conference team meetings in order to update the bigger

team on Marketing’s activities and understanding overall strategy of upcoming projects

• Managing Marketing team as a whole and being point-of-contact for all Marketing activities for the

rest of the club


Up to 8-10 hours/week


• Leadership and ability to manage a team

• Experience with teamwork and readiness to work with others

• Experience in organization and planning (context does not matter)

• Experience with social media

• Creativity skills

• Strong communication skills



• Photography skills

• Experience with Adobe Illustrator or PhotoShop

• Experience managing a Facebook Page, website, and/or WordPress account

• Experience with Mailchimp

• Videography skills


CREATIVE DIRECTOR

Typical weekly responsibilities:

• Designing promotional materials for print and web-use, which adhere to the SEC brand, including

but not limited to:

» Infographics

» Logos and promotional posters

» Editing photographs from events » Delegate handbooks and pamphlets for the Conference

• Contributing to the planning and execution of marketing campaigns, including any postering,

boothing, and promotions on social media

Average time commitment:

2-3 hours a week; 4-5 hours a week leading up to the Conference


• Experience with graphic design (Adobe Illustrator, Photoshop, and InDesign)

• An eye for creating aesthetically appealing content

• Teamwork capabilities

• Punctuality and ability to meet short-term deadlines



• Marketing and branding experience

• Videography and photography skills

COMMUNICATIONS DIRECTOR (1) (HIRED)


• Working in close connection with VP Marketing to carry out overall strategy and activities for Mar-

keting campaigns

• Maintaining all of the Club’s social media, seeking engagement with the club’s audience through

various social media platforms

• Send out newsletters and email marketing updates to online audience

• Updating content on the club website

• Promoting events online and in-person (boothing, posting flyers, etc.)

• Planning team photo-shoots to be presented on website and social media

• Attending weekly Executive team meetings to contribute to discussion and obtain updates from

other portfolios in the club

Average Time Commitment: 4-5 hours a week



• Ability to design and write appealing picture and email content

• Excellent communication and writing skills, with a genuine passion for connecting with others

• Excellent time management, punctuality, and reliability

• Knowledge of various social media platforms (Facebook, Twitter, Instagram, etc.)

• Self-motivated and able to take initiative



• Experience managing online content (newsletters, emails, social media campaigns)

• Having a sense of humour and overall charisma in writing/when speaking

• Experience with Mailchimp and/or Hootsuite

• Videography skills (Finalcut, iMovie, etc.)

EXTERNAL

VICE-PRESIDENT EXTERNAL (HIRED)


• Developing a high-level assessment of monetary needs for the Social Enterprise Club’s events

and Conference, and setting goals for funding

• Scheduling and planning weekly External team meetings, and working with Corporate Relations

Directors to:

» Create and maintain a sponsorship package to be presented to potential sponsors

» Identify grants, funds, and sponsors whose values align with the Social Enterprise Club’s » Apply for funding

• Ensuring accountability for agreements and promises made to all sponsors, industry members,

and other organizations • Being the face of the club and representing us to other on-campus and off-campus organizations

• Being the point-of-contact for speakers, guests, and industry professionals before and during

events

• Managing the SEC Gmail account, which includes replying to emails directed to SEC in general

and redirecting emails that are directed to an executive specifically


4-6 hours a week; 6-10 hours a week near events



• High level of organization and reliability

• The ability to identify the interests of organizations and tailor the SEC message

• Confidence with reaching out to individuals and organizations requesting monetary and in-kind

• Sponsorship through various media channels • Excellent communication skills and general charisma, both in-person and in writing

• Leadership and mentorship capabilities

• Most importantly a passion for, or genuine interest in learning more about social enterprise •


• Connections to relevant organizations both on and off campus

ASSOCIATE VICE-PRESIDENT EXTERNAL

• The Associate Vice-President External will shadow VP External first term, and transition into VP

External for second term


• Working with the VP External to develop a high-level assessment of monetary needs for the

Social Enterprise Club’s events and Conference, and setting goals for funding

• Working with Corporate Relations Directors to:

» Create and maintain a sponsorship package to be presented to potential sponsors

» Identify grants, funds, and sponsors whose values align with the Social Enterprise Club’s » Apply for funding

• Ensuring accountability for agreements and promises made to all sponsors, industry members,

and other organizations • Being the face of the club and representing us to other on-campus and off-campus organizations

• Being the point-of-contact for speakers, guests, and industry professionals before and during

events

• Managing the SEC Gmail account, which includes replying to emails directed to SEC in general

and redirecting emails that are directed to an executive specifically


4-6 hours a week; 6-10 hours a week near events


• High level of organization and reliability

• The ability to identify the interests of organizations and tailor the SEC message

• Confidence with reaching out to individuals and organizations requesting monetary and in-kind

• Sponsorship through various media channels • Excellent communication skills and general charisma, both in-person and in writing

• Leadership and mentorship capabilities

• Most importantly a passion for, or genuine interest in learning more about social enterprise •



• Connections to relevant organizations both on and off campus

DIRECTOR OF PARTNERSHIPS (1)


• Building and maintaining long term relationships with corporate sponsors through continuous

interaction over phone calls, in-person meetings and email

• Researching relevant speakers and professionals from the industry for various events, and con-

tacting them

• Soliciting both new and existing organizations for in-kind sponsorship


4-6 hours a week


• Excellent interpersonal and communication skills

• Confidence and willingness to reach out to others by phone, email, or in-person

• Willingness to take direction from VP External

• Proficiency in writing professional emails to corporate partners and/or industry-members



• Prior experience in fundraising

• Cold-calling/sales experience

•

DIRECTOR OF SPONSORSHIPS (1)


• Building and maintaining long term relationships with corporate sponsors through continuous

interaction over phone calls, in-person meetings and email

• Researching relevant speakers and professionals from the industry for various events, and con-

tacting them

• Soliciting both new and existing organizations for monetary sponsorship


4-6 hours a week


• Excellent interpersonal and communication skills

• Confidence and willingness to reach out to others by phone, email, or in-person

• Willingness to take direction from VP External

• Proficiency in writing professional emails to corporate partners and/or industry-members




• Prior experience in fundraising

• Cold-calling/sales experience

CONFERENCE

CO-CHAIRPERSON (1)

Typical Weekly Activities: • Setting vision for the annual Social Enterprise Conference, held in March and aims to inform, in-

spire and empower students • Working with Co-Chairperson and Social Enterprise Club President towards the club’s mission

• Creating the overarching structure, theme and vision for the conference

• Overseeing planning process, managing the Conference team and working with VPs and Direc-

tors to collaborate, plan and execute vision • Securing and liaising with keynote speakers

• Attending weekly Executive team meetings in order to update the bigger team on the Confer-

ence’s activities

• Giving logistical support to the team where needed

Average Time Commitment

7-10 hours a week; 10-12 hours a week leading up to the conference


• Knowledge and/or experience within the Social Enterprise field is a must

• Passion for social entrepreneurship/innovation

• Ability to develop a vision with clarity and focus

• Ambition and keenness on success

• Ability to energetically motivate and lead a team

• Experience in event-planning

• Confidence in reaching out to other organizations and professionals

• Time commitment – this role will involve a lot of planning and coordination over the summertime

and first-semester, but the hands-on implementation and intensiveness will occur in Jan-March

2016


• Connections with social enterprises and business

• Experience with planning a conference


CONFERENCE DIRECTORS (1-2)

Typical Weekly Activities:

• Working closely with Conference Chairperson and SEC team to plan and orchestrate the Conference

• Liaising with everyone involved in the conference (speakers, workshop leaders, students/start-

ups, UBC socially-minded clubs, student volunteers, venue managers) • Assisting with attaining sponsors for conference (i.e. write-ups, presentations)

• Managing all bookings for conference and ensuring that terms and promises are adhered to

• Managing the recruitment, training, and coordination of volunteers

• Overseeing all volunteer activities on the day of the conference


4-5 hours a week; 7-8 hours a week leading up to the Conference


• Time management and organization skills are a must • Dedication to role and reliability • Have an enthusiastic attitude and a willingness to take initiative • Attention to detail • Strong written and spoken communication skills • Time commitment – this role will involve planning and coordination over the summertime and

first-semester, but the hands-on implementation and intensiveness will occur in Jan-March 2016 • A passion for, or genuine interest in learning more about social enterprise


• Event-planning experience • Connections within the Vancouver social entrepreneurship/social business communities

Documents

Sec Hiring Package 2016-17