CPR Action Plan Template 2014-15

Action plans should be specific in sufficient detail to ensure the issue is not repeated and must include the individuals responsible for the action steps as well as the expected date of implementation.

Revised January 2014

Name of School District: Seattle Public Schools Item #: 7.1 Federal or State Program: TBIP and Title III

Item Description: The district has and implements procedures to identify and determine initial and continuing eligibility of English Language Learners. Sec 3116(b)(3)(C); Sec. 3116(d)(2); Sec. 9101(25); 32TUWAC 392-160-015U32T

Required Action: 1. Submit the district's updated process for ensuring that parents are never asked or required to waive ELL services when they ask to attend their neighborhood school. 2. Submit an action plan for training

enrollment and building ELL staff on the guidance provided in the "Meeting the Needs of EL Students Who Opt Out

of EL Programs or Particular EL Services" section of http://www2.ed.gov/about/offices/list/ocr/letters/colleague-

el-201501.pdf. 3. Submit an action plan for ensuring that the Home Language section of the enrollment form is

completed for each student. 4. Submit an action plan for reviewing enrollment forms and transfer records to

identify students who potentially have been identified as ELL in previous districts, so that the Limited English

Proficiency Application in the OSPI EDS system can be consulted. In this way, the distr ict will ensure continuous

enrollment of eligible students who transfer from other districts. 5. Submit an action plan for maintaining

current enrollment reporting for TBIP eligible students who are under a parent waiver. These students must be

reported under program model "P", and program enrollment must be reported annually until the student is assessed

as having reached English proficiency.

Activities Person(s) Responsible

Timeline for Completion and Implementation

Resources Needed (optional)

Evidence of Action (optional)

1. All schools will now provide ELL services to all state identified ELL students. Enrollment Services has been informed of new information.

Veronica Gallardo 9/1/2015 Additional testers and test booklets

Staff and parent letters

2. Data was run to identify enrollment staff who are not following proper ELL identification and notification of services procedures.

Four enrollment specialists were identified with significant errors and will receive one on one training 3x a year.

A one on one meeting quarterly will also take place to discuss compliance procedures with the Enrollment Services Manager and ELL Director.

Veronica/Miguel Castro/Narcita Eugenio/Faauu Manu

Trainings 5/4/15 Report- 5/15/15 Schedule of meetings 5/4/15 Enrollment Staff PD 5/17/2015

DOTS analysis Report Schedule of meetings and trainings

http://www2.ed.gov/about/offices/list/ocr/letters/colleague-el-201501.pdfhttp://www2.ed.gov/about/offices/list/ocr/letters/colleague-el-201501.pdf

CPR Action Plan Template 2014-15

Action plans should be specific in sufficient detail to ensure the issue is not repeated and must include the individuals responsible for the action steps as well as the expected date of implementation.

Revised January 2014

Activities Person(s) Responsible

Timeline for Completion and Implementation

Resources Needed (optional)

Evidence of Action (optional)

A report has been created in Power School that will allow us to run regular checks on students who were overlooked and not given the placement test. In addition to reviewing the report monthly, this report will be reviewed during the quarterly meeting as a safeguard.

Training for all school leaders will take place during the district wide Leadership training 6/2/15

Additional training for staff regarding meeting the needs of ELLs who exit out will also be at the ELL District wide retreat and School Leaders Retreat

Veronica Gallardo Veronica and ELL Coaches

6/2 DLT Meeting 8/15 8/7/15

DLT Agenda and handouts Agenda handouts

3. Home language survey completion assurances will consist of one on one training for enrollment specialists who were identified not providing testing.

All forms for the identified potential 1,200 students will be sent through public mail as well as sent through student school mail.

Bilingual Instructional Assistants will be making calls to notify families in their native language. They will have talking points.

Home language surveys already went out to all school leaders on 4/24/15.

Veronica Gallardo Narcita Eugenio

8/27-29/15 Training worksheet and signature and date of completed trainings Letter to staff Parent letter Talking point sheet Data of students identified

4. A plan for reviewing enrollment forms and transfer records is and has been in place. Notice of incomplete records goes to Manu Faauu for correction.

Now in addition, we will require a follow-up email from the enrollment manager with documentation of support provided and/or action when notified of staff

Department of Technology Manu Faauu Narcita Eugenio Veronica Gallardo

6/1/15 Report Process flow chart for checking files

CPR Action Plan Template 2014-15

Action plans should be specific in sufficient detail to ensure the issue is not repeated and must include the individuals responsible for the action steps as well as the expected date of implementation.

Revised January 2014

Activities Person(s) Responsible

Timeline for Completion and Implementation

Resources Needed (optional)

Evidence of Action (optional)

errors.

A flag is being created by Department of Technology Services (DoTS) to automatically notify us if a student requires testing.

Email from DoTS when flag is created

5. We are currently working with DoTS to determine a correct protocol for student classification of P. At this time we manually update Power School database so the data is accurate when sent to Steve Wright.

Veronica Gallardo Nancy Petersen Miguel Castro Narcita Eugenio

6/1/2015 Updated reporting to CEDARS with current number of waived students. Email from Pearson regarding the PS glitch as part of State reporting