SEAFORD PUBLIC L I B R A R Y Seaford, New York

M E E T I N G OF THE BOARD OF L I B R A R Y TRUSTEES

June 10,2013

Present: Peter J. Ruffner, President Stephen J. Gaughran, Vice-President Eileen Montalbano, Secretary Frank McKenna, Director

Trustees Absent with prior notice: John Rail, Financial Secretary Patricia Coughlin, Asst. Financial Secretary

C A L L TO ORDER AND P L E D G E OF A L L E G I A N C E Peter J. Ruffner, President, called the meeting of the Board of Library Trustees to order at

7:06p.m.

APPROVAL OF MINUTES The minutes of the meeting of May 13, 2013 were approved on the motion made by Mr.

Gaughran, seconded by Mrs. Montalbano and unanimously passed.

APPROVAL OF T H E WARRANTS The following warrants were approved on the motion made by Mr. Gaughran, seconded

by Mrs. Montalbano and unanimously passed. #65 - May20, 2013 - 3,412.95 # 6 6 - May 23, 2013 -61,043.93 # 6 7 - June 6,2013 -36,237.11 # 6 8 - June 10, 2013 - 10,881.28 # 6 9 - June 10,2013 - 10,968.89 #70- June 10,2013 - 5,295.50

Mr. Ruffner questioned about the electricity bills for the street light account. Amy Law agreed to prepare a summary of expenses for this account for the next Board of Trustees meeting.

Mr. Gaughran mentioned about the line "library debt" on the Seaford School District Budget Notice. Mr. McKenna agreed contacting the school district to clarify this issue. More discussion will follow at the next Board of Trustees meeting.

MONTHLY OPERATING S C H E D U L E AND INCOME SCHEDULES The Monthly Operating Schedule and Income Schedule were reviewed by the Board.

E N E R G Y E E E I C I E N T LIGHTING - A discussion regarding the new lighting project that was completed in March 2013. Since LIPA claimed that the utility savings can exceed 25% each month by switching to more energy efficient lighting throughout the building, Mr. Ruffner asked Amy Law to prepare a chart on electricity bills for the next meeting for comparison. Amy Law agreed.

T R E A S U R E R ' S R E P O R T The Treasurer's Report for the month of May 2013 was approved on the motion by Mrs.

Montalbano, seconded by Mr. Gaughran, which unanimously passed.

D I R E C T DEPOSIT OPTION EOR M E D I C A R E REIMBURSEMENT FOR R E T I R E E S -Amy Law reported that she had inquired with the Seaford School District and a few libraries i f the direct deposit of Medicare reimbursement option is offered to retirees. The inquiry revealed that all agencies provide only a monthly physical check payment method. After a discussion, it was agreed to remain the same by sending out reimbursement checks to the retirees.

DIRECTOR'S R E P O R T Mr. McKenna reported that:

PLANT AND F A C I L I T I E S - Mr. McKenna had an initial meeting with Ken Sanes from Master Mechanical Corp. regarding introducing Line Services, an innovative HVAC solution for the building. After a discussion, Mr. Ruffner asked Mr. McKenna to get more information regarding this company for the Board of Trustees to review. More discussion will be made at the next meeting. NYS CONSTRUCTION GRANT - The deadline for submission of the next NYS Construction Grant Application is August 13, 2013. Proposals for renovating the third level bathrooms were discussed for this purpose. Since the cost of this project will exceed the minimum requirements under the NYS Public Construction Bidding Laws, this should undergo proper and competitive bidding. As a result, it was agreed postponing this project to the next Construction Grant cycle. As for this year, on the motion made by Mrs. Montalbano, seconded by Mr. Gaughran, the Board of Trustees gave the approval for the process of requesting the NYS Construction Grant for installing security cameras throughout the building. When the paperwork is completed, Mr. McKenna will contact Mr. Ruffner for his signature before submitting to the Nassau Library System. FRIENDS OF T H E L I B R A R Y - Approximately $470 has been collected in memory of late Director Jackie Salvato. Mr. McKenna also reported that a meeting is scheduled for him to talk to the Board of the Friends of the Library on June 26*. L I B R A R Y W E B S I T E - After a discussion, it was agreed for Mr. McKenna to get at least two more quotes from other website designers in order for the Board of Trustees to make a selection. Mr. McKerma agreed. More discussion will be made at the next Board of Trustees meeting. DONATIONS OF VIDEO GAMES - Wii games and Xbox games have been added to the collection through donations by Librarian Gina Leone. On the motion made by Mr. Gaughran, seconded by Mrs. Montalbano, the Board of Trustees unanimously accepted the donation. Mr. Ruffner asked Mr. McKenna to write thank you letter to Ms. Leone for her donation. Mr. McKenna agreed. READ A L O U D / C A R E E R DAY -Trustee Mrs. Coughlin, Head of Children's Cindy Schaaf and Mr. McKenna participated at the annual Seaford Harbor School Read Aloud/Career Day that was held on Wednesday, June 5*. BOOKS EOR VETERANS - Wantagh American Legion Post Past Commander Russ Bastin picked up two boxes of books and delivered to Veterans at the Northport VA Medical Center. Mr. Ruffner reminded Mr. McKenna to get advance approval from the Board of Trustees before any donation of the books. MTA P A Y R O L L TAX GRANT-IN-AID REIMBURSEMENT - A check of $3,636.00 was received from the Nassau Library System for the grant-in-aid reimbursement of the MTA Payroll Tax expenses. Allocation of reimbursement for each individual library was based on salaries reported in 2011 Annual State Reports.

CORRESPONDENCE - None

PERSONNEL The following personnel changes were approved by the Board of Trustees:

Status Change: Ginamarie Leone, FT Librarian I , eff. 7/1/2013 OLD BUSINESS EBOOKS - Mr. McKenna distributed a chart regarding Nassau Digital Doorway Expenditures for the Board of Trustees. After a discussion, in order to get a better understanding on each column of the chart, it was agreed for Mr. McKenna to do some investigation. More discussion wil l be tabled until the next Board of Trustees meeting.

L I B R A R Y USAGE Mr. Gaughran discussed the graphs he distributed prior to the meeting showing increases

and decreases in the use of library materials. Mr. Ruffner thanked Mr. Gaughran for the analysis.

A discussion was made about the downward trend of print book circulation, it was agreed for Amy Law to gather and bring in the last 10 year's statistics report binder for the next Board of Trustees meeting for discussion/comparison.

NLS AND O T H E R ORGANIZATIONS - None

NEW BUSINESS - None

PUBLIC RELATIONS/MEDIA C O V E R A G E A few articles were distributed to the Board of Trustees.

PUBLIC COMMENT - None

E X E C U T I V E SESSION On the Motion made by Mrs. Montalbano, seconded by Mr

into Executive Session at 8:23pm to discuss personnel issues The Board reconvened in open session at 8:39pm on

Montalbano, seconded by Mr. Gaughran.

ADJOURNMENT Via a motion made by Mrs. Montalbano, seconded by Mr. Gaughran, which unanimously

passed, the meeting was adjourned at 8:42pm.

The next meeting of the Board of Library Trustees was scheduled for Monday, September 9, 2013 at 7:00 p.m.

. Gaughran, the Board entered

the motion made by Mrs.

Respectfully submitted by Amy Law