SCT Banner

Accounts Receivable Overview

Introductions

Name

Organization

Title/function

Job responsibility

SCT Banner experience

Expectations

Performance objectives

Process charges

Process payments

Apply payments

Unapply payments

Perform queries

Build standard charge and payment transaction codes

Process student charges and payments Describe the process of admission,

registration, and fee assessment Query an individual’s account Apply payments to specific charges Unapply charges and their related payments Create a company account Adjust, close, and finalize a cashier’s session

Task objectives

SCT Banner Accounts Receivable functions Definition of individual charges & payments Cashiering procedure Supervisory checkout function Organization-defined application of payments Customization of billing messages Billing on an individual-invoice basis Detailed information through online queries

Overview

Overview (cont.)

Student Accounts Receivable Registration fee assessment and payment

Application of payment

Automated hold/release

Third-party billing

Other Accounts Receivable Performing daily cashiering functions

Establish cashiering controls

Finance interface

SCT Banner Finance

SCT Banner Accounts Receivable

SCT Banner Student

SCT Banner Accounts Receivable

Student charges entered in other modules

Admission

Location Management (Housing)

Registration

Academic History

CAPP

Update and query student payment and charge information

Enter and display account information

Account Detail Form (TSADETL)

Enter and display account information in a

condensed format

Student Account Detail Review Form (TSAAREV)

Update and query student payment and charge information (cont.)

Build student-related detail codes

Detail Code Control Form (TSADETC)

Detail Code Report (TGRDETC)

Enter charges/payments to multiple accounts

Billing Mass Data Entry Form (TSAMASS)

Update and query student payment and charge information (cont.)

Review and maintain information about a

specific account

Account Review Form (TSAACCT)

Registration and Fee Assessment

Register a student and/or assess fees Admissions Quick Admissions Form

(SAAQUIK)

Registration Form (SFAREGS)

Review the assessment Account Detail Review Form (TSAAREV)

Review registration fees Registration Fees Process Control Form

(SFARGFE)

Registration and Fee Assessment (cont.)

Review fee assessment rules and controls Term Control Form (SOATERM) Account Detail Review Form

(TSAAREV) Student/Course Fee Assessment Query

Form (SFAREGF) Registration Fees Minimum/Maximum

Charge Control Form (SFAFMAX) Schedule/Bill Rules Form (TSASBRL)

Accept a student’s registration payment

Student Payment Form (TSASPAY)

Review a student’s status for a term

Calculates exemptions and contracts

Accept charges to indicate the student plans to attend

Enter charges and payments

Reflects all outstanding charges (past, present, and future) on the account and for the balances

Automated hold/release

Automatically assign holds to and release holds from a person or entity

Automated Hold/Release Process (TGPHOLD)

Holds are conditional or non-conditional

Auto hold forms

Auto Hold Validation Form (TTVRHLD)

Auto Holds Rule Form (TGAHOLD)

Third-party billing

Establish third-party billing

Third Party Contract Rules Form (TSATPRL)

Contract Authorization Form (TSACONT)

Establish exemption information

Exemption Authorization Form (TSAEXPT)

Print third-party bills

Finance forms

Differences - Finance vs. Student Account Detail Form (TFADETL) Billing Mass Data Entry Form

(TFAMASS) Account Detail Query Form (TFIAREV) Account Review Form (TFAACCT) Unapplication of Payment (TFAUNAP)

Deposits procedures

Use the Detail Code Control Form (TFADETC) to complete the first two steps

Enter a deposit code

Establish a payment type detail code

Deposits procedure (cont.)

Enter the deposit detail code for the account

(TSADETL/TSAMASS)

Enter a deposit amount on the account

Run the Accounting Feed (TGRFEED)

Release a deposit to an account on TSADETL

Release a deposit to an outstanding charge

Application of payment procedure

Set up priorities on each charge and payment on the Detail Code Control Form (TSADETC or TFADETC)

Student System note:

Prevent payments form applying to charges outstanding from other terms by selecting the Like Term check box on TSADETC

Application of payment procedure (cont.)

Enter charges and payments onto an account

Student Payment Form (TSASPAY)

Account Detail Form (TSADETL or TFADETL)

Account Detail Review Form (TSAAREV)

Billing Mass Data Entry Form (TSAMASS, TFAMASS, or TFAMDET)

Application of payment procedure (cont.)

Enter charges and payments onto an account (cont.)

Assess Penalty/Interest Charges (TSRLATE or TFRLATE)

Any charges from Registration, Admissions, and Academic History

Installment Plan Form (TSAISTL or TFAISTL)

Run the Application of Payment Process (TGRAPPL) in batch

Run before every accounting feed

View payment process results on the Application of Payment Review Form (TFIAPPL)

Application of payment procedure (cont.)

Unapplication of payment

Unapplication of Payment Form (TFAUNAP or TSAUNAP and the mass form TSAMUNA for STUDENT)

Unapplication of Payment Report (TGRUNAP)

Create a customer profile

Identify the person/non-person

Identification Form (SPAIDEN )

Create the profile

Customer Profile Definition Form (TGACPRF)

Build standard detail codes

Detail Code Control Form (TFADETC/TSADETC)

Define detail codes

General ledger interface

When SCT Banner Finance is not installed, enter free-formatted general ledger information

When SCT Banner Finance is installed, establish coded general ledger information

Perform daily cashiering functions

Collect miscellaneous revenue

Miscellaneous Transaction Form (TFAMISC or TSAMISC)

Use TFAMISC if SCT Banner Finance is installed

Use TSAMISC if SCT Banner Finance is not installed

Perform daily cashiering functions (cont.)

Account Detail Review Form (TSAAREV)

Display and reprint previously processed receipts

Receipt Form (TGARCPT)

Review cashiering activity Cashier Session Review Form (TGACREV)

User Profile Definition Form (TGAUPRF)

Cashier Supervisory Form (TGACSPV)

Process non-sufficient funds checks

Review the Returned Check Control Form

(TGARETC) Accrual method of Accounting

Option A Place a new outstanding charge of a

returned check on an account Option B

Remove the payment of the original charge

Duplicate receipts

Receipt Form (TGARCPT)

Display and reprint previously processed receipts

Request duplicate receipts

Receipt Query Form (TGIRCPT)

Establish cashiering controls

Review and create user profiles

User Profile Definition Form (TGAUPRF)

Identify a user ID

Indicate security for the user

Identify the user as a supervisor for cashiering purposes

Assign the cashier to a supervisor

Review and close cashier sessions

Close cashiering session (TGACREV)

Perform supervisory review (TGACSPV)

Finalize cashiering session (TGACSPV)

Perform application of payments

(TGRAPPL)

accounting feed

Special processing

Move finalized accounting information from accounts receivable to general ledger

Account Feed Report (TGRFEED)

Comments

View all comments entered on forms in the Accounts Receivable module Comment Central Form (TGACOMC)

Accounting table query

Query all records in the Account Charge/Payment Detail Table (TBRACCD) Account Detail Query Form (TGIACCD)

Review

Payments/charges

Non-Finance

Finance

Detail codes

Application and unapplication of payment

Registration and fee assessment

Miscellaneous transactions

Review (cont.)

Duplicate receipts

Closing a cashier session

Accounting process/reports

Contracts and exemptions

Comments

Accounting table query

Any questions?