SCREEn YOuR COMPAnYKYOCERA MAnAGED DOCuMEnT SERVICES

LOOK BEYOnD THE OBVIOuS

60 % average reduction of carbon emissions*

$ 1m average savings (base: 105 companies)*

30 % average output cost reduction*

* Source: Photizo Group 2011

YOu nEED TO KnOW WHERE TO LOOK

how consumables are ordered, to processes, workflows and

energy consumption pinpointing exactly where problems

exist and how efficiency can be improved.

This total transparency is then used to design a total

solution optimising your print environment from every

angle. The result, as thousands of businesses worldwide

are discovering, means massive savings and a raft of other

benefits.

Cutting costs and eliminating inefficiencies has never

been a bigger priority in business. And no matter what

size your company, SMB or global conglomerate, fully

optimising your document output process provides a vast

untapped source of cost-saving.

At first glance, it’s difficult to see where these savings can

be made, they’re hidden in inefficient hardware, waste-

ful use of resources, and thousands of staff hours lost

through inefficient processes and workflows, but MDS will

see them. MDS analyses your entire document process from

Benefits of KYoCeRA MDs:

Workflow analysis to improve operational effectiveness

Enhanced organisational efficiency by reducing waste

Streamlining operations for increased productivity

Compliance with regulatory standards

LOOK FOR A COMPLETE SOLuTIOn

KYoCeRA MDs cuts costs by creating an

altogether leaner document environment, more

efficient with time, energy and resources

KYOCERA Managed Document Services (MDS) does much

more than make your document output more efficient – it’s

a comprehensive solution that makes everything

work more effectively. To do this it analyses your entire

infrastructure, as well as all your processes and software

solutions, pinpointing exactly how performance can be

improved, workflows streamlined, uptime increased, regu-

lations met and data protected. So the result of this total

solution goes far beyond uncovering wasted consumables

and energy-hungry hardware. It optimises performance,

productivity, profitability, compliance and even security.

KYoCeRA MDs is unique

As a leading provider of Managed Document Services,

KYOCERA is uniquely suited to optimise document pro-

cesses throughout your organisation. Firstly, we have the

specialist tools and expertise to uncover your hidden

savings potential.

Secondly, we combine industry leading devices with in-

novative software that can be customised to meet your

business requirements. This comprehensive approach is

delivered in five customised phases designed to deliver

outstanding results for many years to come.

In fact, KYOCERA MDS is so flexible that it can support all

your devices, no matter what make, integrating seamless-

ly with your current environment and through a single,

convenient point of contact we manage everything you

need, including helpdesk, training, maintenance and auto-

mated supplies procurement.

How it woRKs

KYOCERA MDS is designed to be exceptionally thorough,

precisely aligned to your business requirements and flexib-

le enough to meet future demands. That’s why our com-

prehensive approach is delivered in five detailed phases

each fully customised and carefully structured to meet your

specific document challenges.

We begin by gathering data and understanding your

business. This includes a professional assessment

of your entire document environment – from fleet

audit to financial, volumetric and energy data. using

in-depth analysis as well as interviews and surveys,

our assessment phase highlights all areas of wastage

and poor productivity across your organisation. The

result is a clear report showing exactly where money

can be saved and processes optimised.

Assess Design implement Manage optimise

LOOK EVERYWHERE

FInAnCES: understanding exactly where the money is being spent

DEVICES AnD COnSuMABLES: Their efficiency, suitability and maintenance costs

WORKFLOWS: Your overall workflow efficiency and whether productivity can be improved through

smarter software

DOCuMEnTS: How efficiently and securely they are being printed, stored, managed and distributed

EnVIROnMEnTAL IMPACT: Where you can save energy and reduce your carbon footprint

KYoCeRA MDs reduces your en-vironmental impact by cutting energy consumption and material waste

The Design phase is all about your business: your

size, your budget, your performance requirements

and current weak spots. Our solution will be a per-

fect fit, the ideal combination of hardware, soft­

ware and process development to generate the

maximum return on investment. With our compre-

hensive portfolio of resources and financial services,

we not only optimise your print environment, but

your balance sheet as well.

Assess Design implement Manage optimise

LOOK FOR A CuSTOMISED SOLuTIOn

KYoCeRA MDs improves information security by controlling access to devices and monitoring printers and networks

SOLuTIOn DESIGn:Improving control, efficiency and document se-

curity, as well as the capture, storage, retrieval

and output of hard and soft copies

FLEET DESIGn:Everything from the most efficient devices to

how many and where they should go

Our priority in implementing your design is to

support the change management process to min­

imise disruption of your day­to­day business. That’s

why you’ll be assigned a professional project man ager

who understands you and your business, and all work is

carried out by highly qualified engineers and technicians.

From hardware and software installation to logistics and

staff training, our experience ensures turnkey solutions

with a seamless transition. KYOCERA MDS offers profes-

sional change management services to care of the human

and cultural components of a solution implementation

and program management. The change management

service helps you to simplify the solution utilisation to

increase end user productivity and satisfaction with up

to date methodologies techniques to ensure the benefits

of KYOCERA MDS are realised quickly and efficiently.

Assess Design implement Manage optimise

LOOKInG AFTERYOuR BOTTOM LInE

DEDICATED PROJECT MAnAGEMEnT: Professional service with constant progress reports

HARDWARE AnD SOFTWAREInSTALLATIOn:By qualified KYOCERA engineers and technicians

TRAInInG:Staff and helpdesk support to eliminate frus-

tration and downtime

FLExIBLE LOGISTICS PLAnnInG:We can implement at a specific time, out of hours

or over the weekend to suit your business

STORAGE & DISPOSAL:Secure, efficient, and environmentally and

legally compliant

KYOCERA MDS doesn’t stop once you’re up and run-

ning. We continue to manage your entire document

en vir onment, ensuring performance stays at peak

levels and managing time consuming everyday issues.

To help you get the most from your new infrastructure,

we provide dedicated hardware and software support

either remotely or on-site. We can even provide full

time resident support staff for non-stop peace of mind.

Assess Design implement Manage optimise

LOOK FOR A SuPERIOR SERVICE

FLEET MAInTEnAnCE:Comprehensive service packages for

maximum uptime

REMOTE MOnITORInG:Delivers proactive support

DEDICATED HARDWARE AnD SOFTWARE SuPPORT:Remote or on-site IT teams to maximise perform-

ance and reliability

AuTOMATIC RESTOCK OF COnSuMABLES:Saves hassle and downtime

REGuLAR PERFORMAnCE REVIEWS:With face-to-face meetings and Accurate Man-

agement Information (MI) reports to ensure

your full satisfaction

KYoCeRA MDs increases productivity by streamlining workflows, improving printer per-formance and eliminating endless administration

Your business will never stand still, and neither will its

print and document needs. So we continue to monitor

your fleets and workflows for ways to save money and

improve performance. Our continual assessments from

fleet audits to volumetric and financial data give you on-

going visibility and control. You can also see that we’re

meeting agreed targets and generating a clear return

on your investment.

Assess Design implement Manage optimise

LOOKInG AHEAD

DATA AnALYSIS:Through fleet uptime and optimisation ana-

lys is, we can quantify the financial value of our

services

FLEET DESIGn:Making sure your equipment keeps pace with

your requirements

EnVIROnMEnTAL IMPACT:Analysing carbon footprint and ensuring targets

met

REGuLAR REVIEWS AnD SATIS FAC-TIOn SuRVEYS

LOOK FOR MORE OF EVERYTHInG

PRoDuCtivitY:SMARTER PROCESSES AnD MORE uPTIME

Put simply, KYOCERA MDS has proved that it can im-

prove efficiency, boost productivity and deliver excel-

lent results throughout your organisation.

See your potential savings. use our cost and environ-

mental calculators at

www.kyoceradocumentsolutions.eu

* Source: Photizo Group 2011

KYOCERA MDS streamlines your company’s print operations and reduces print and copy expenditures. From

straightforward savings in energy consumption and consumables, to less obvious areas – such as time-saving

from more efficient workflows. Everything we do is transparent and quantifiable.

Our fully managed solution means IT staff don’t waste time on routine jobs. Remote monitoring and better

fleet management reduces downtime. State of the art software makes document management faster and

more effective. And one point of contact saves endless time and hassle.

KYOCERA MDS helps you eliminate unnecessary printing and reduce your energy consumption and con-

sumable waste. We can also advise on energy saving devices and long life ECOSYS technology, for an even

bigger reduction of environmental impact.

Controlling access to hardware through user authentication, monitoring your devices and network, and

recommending software that allows safer transition from paper to digital. These are just some of the ways

we create a fully secure document infrastructure.

Cost:30% AVERAGE OuTPuT COST REDuCTIOn*

Meeting todays compliance requirements – such as SOx, ISO and new environmental standards – can only

be achieved through company wide print policies. Our customisable software solutions offer a simple, auto-

mated approach to control everything from economic efficiency, to productivity and environmental protection.

enviRonMent:60% AVERAGE REDuCTIOn OF CARBOn EMISSIOnS*

seCuRitY:PROTECTInG VALuABLE DATA FROM EnD TO EnD

CoMPliAnCe:CuSTOMISABLE SOFTWARE FOR RuLE-BASED PRInTInG

LOOK nO FuRTHER

KYOCERA MDS can be customised to deliver a full range

of capabilities for companies of any size. From ‘light’, low-

cost programmes for SMBs to full infrastructure transform-

ation across global enterprises, MDS is proving its worth

across the world.

MeRCAtoR:

Greater efficiency through specific solutions as well as

a reduced and optimised hardware fleet.

“The implementation of KYOCERA document solutions

heralds a new era in document management. We needed

integrated printing, copying and scanning solutions with

the possibility of system integration with other compo-

nents of our IT infrastructure. The deliveries of KYOCERA’s

technological platform and the deep involvement of our

local partner surpassed our expectations

even though they were very high.”

Matija Bošnjak, IT Manager, Mercator, Croatia

HonDA:

Cost-efficient green printing at one of the world’s

famous car companies.

“With KYOCERA’s devices and MDS components we fully

met our requirements in terms of cost transparency,

cost control and cost management. Our environmental

performance has improved considerably thanks to

KYOCERA‘s low-waste ECOSYS products.”

Nurettin Atilla, Information Systems Department

Manager, Honda Türkiye AS, Turkey

GloBus:

Transparency and control translate into significant

savings.

“The intelligent combination of KYOCERA products,

MyQ’s integrated print optimisation system and APT’s

advanced solutions has significantly reduced our print

costs, electricity consumption and ecological footprint.

APT Distribution has professionally delivered their MDS

Solutions in accordance with the highest European

standards.”

Malte Wolters, IT Director at Globus, Russia

Deloitte:

Reducing fleet sizes to obtain better quality and

greater cost-efficiency.

“We are now able to present a consistent, high-quality

image to the market that is in line with our business ob-

jectives of offering exceptional management solutions

to our clients. The KYOCERA team is really motivated to

exceed customer expectations. It is indeed a profitable

relationship.”

Mr Simon Njuguna, Regional Manager EA Information

Technology, Deloitte, Kenya

new ColleGe DuRHAM:

Cost reduction in a complex 20,000-user environment.

“One of the key benefits of KYOCERA Managed Document

Services is the transparency of printing costs. We now know

exactly what our monthly costs for the print network will be,

plus there are no nasty surprises where ser vicing is con-

cerned, either!”

Alan Race, ICT Manager, New College Durham, U.K.

BAMBuRi CeMent:

Optimising device infrastructure to make it more eco-

nomic and easier to support.

“This initiative has met all three of our corporate direct-

ives: we have cut costs, improved efficiency and im-

proved document management. The KYOCERA team

[ . . . ] came up with a great proposal and a solution that

has exceeded our expectations.”

Mr Herbert Mulindwa, Service Delivery & Infrastruc­

ture Manager, Bamburi Cement, Kenya

efes BeeR GRouP:

KYOCERA helps Efes Beer Group reduce output costs

by 38%. “Thanks to KYOCERA’s long-life components,

the only consumable we need to replace is toner. And

thanks to Bilgitas’ well-structured installation program

and timely user training, we quickly became familiar

with the new devices in our offices.”

Selim Sener, IT Manager, Efes Beer Group, Turkey

Your KYOCERA Business Partner:

KYOCERA Document Solutions Europe B.V. – Branch Office Germany – Otto-Hahn-Straße 12 – 40670 Meerbusch – Germany Tel +49 (0) 2159 928-500 – Fax +49 (0) 2159 918-100 www.kyoceradocumentsolutions.eu – info@deu.kyocera.com

KYOCERA Document Solutions Inc. – 2-28, 1-Chome – Tamatsukuri – Chuo-Ku Osaka 540-8585 – Japan – www.kyoceradocumentsolutions.com