Scientific Publishing in a Changing World: An Update on Open Access and Copyright Issues

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Scientific Publishing in a Changing World: An Update on Open Access and Copyright Issues

Edith Hesse & Partha S. Mudgil

CIAT Internal Seminar, 14apr10


Objectives of this Seminar/Workshop

• Review the Open Access Policy• Provide facts regarding CIAT publishing patterns• Review publishers’ policies regarding open access• Discuss opportunities for wider impact of CIAT’s published

research results


Dynamics of the Seminar

– Context – Pre-seminar process– Highlights of Open Access Policy and FAQ– Highlights of CIAT publishing patterns

Discussion

How to ensure that CIAT published results are accessible to the widest possible audience?


Context

• 1995-2010: Open Access - an international movement

• 2004: Launch of AGORA (research4life)

• 2008: ICT-KM Program launched an AAA initiative (availability, accessibility, applicability)

• 2009: CIAT Director General launches CIAT Open Access initiative


Pre-seminar Process

• June 2009:– Open Access session at CIAT’s Knowledge Sharing Week 2009

• September 2009: – Open Access Intranet site released

• September 2009 to April 2010: – In-depths discussions with CIAT researchers– Special inquiries with major publishers– Open Access Policy & FAQ discussed and final version released – Seminar/workshop organized with specific questions to be

discussed


Open Access Policy – Highlights

• Recognises CIAT’s duty to make its research outputs, including published articles, available and accessible as widely as possible.

• Provides information to all CIAT staff in relation to mandatory submission of research outputs to the CIAT Library Institutional Repository.

• Lays down the basis for open access to be a part of performance evaluation.


CIAT Publishing Patterns

Four decades of publishing – 20% of 14,000 documents authored by CIAT link to full-texts– 15% are articles in peer-reviewed journals; 40% link to full-text (inside

CIAT)– Special efforts underway to add full texts wherever possible (Google Books,

adding links after embargo expires, etc.)

More facts– Articles in in peer-reviewed journals have increased from 40% to 59% of

CIAT publications from 2006 to 2009. – Joint efforts are required to make a larger percentage of these articles

openly accessible to all (currently 13%; could be increased to 70% through self-archiving).


Work Flow – Manuscript to Published ArticleWork Flow – Manuscript to Published Article

“Accepted Manuscript“

Final draft “post refereeing”

“Revised personal version”

Sent to Publisher


Response (David, D) - 13/04/2010 09.30 AM Dear Mr. Mudgil, Thank you for your e-mail. We wish to inform you that the corresponding author, Dr Quintero, can post a revised personal version of the text of the final journal article (to reflect changes made in the peer review process) on your personal or institutional web site or server, incorporating the complete citation and with a link to the Digital Object Identifier (DOI) of the article. You may also contact our Global Rights Department for further information. Elsevier Global Rights Departmentphone: (+44) 1865 843 830fax: (+44) 1865 853 333E-mail: [email protected]

Response (David, D) - 13/04/2010 09.30 AM Dear Mr. Mudgil, Thank you for your e-mail. We wish to inform you that the corresponding author, Dr Quintero, can post a revised personal version of the text of the final journal article (to reflect changes made in the peer review process) on your personal or institutional web site or server, incorporating the complete citation and with a link to the Digital Object Identifier (DOI) of the article. You may also contact our Global Rights Department for further information. Elsevier Global Rights Departmentphone: (+44) 1865 843 830fax: (+44) 1865 853 333E-mail: [email protected]

Email from ElsevierEmail from Elsevier


Open Access – Recognized as a Necessity

• Donors – increasingly ask for it (e.g., DFID)

• CGIAR – recognizes Open Access as a priority

• CIAT – Open Access is now a component of individual Performance Evaluation


Handouts

Table 1: CIAT Articles 2009 and their Accessibility to Various Audiences– Only 13% of articles submitted to the CGIAR Performance Indicators are

openly accessible to anyone.– CIAT researchers have access to 52% of those article through CIAT and CGIAR

paid subscriptions.– Selected developing countries eligible for AGORA have access to 70% of these

articles.

Table 2: CIAT Articles 2009 and Publishers’ Self-archiving Policies – Articles openly accessible to anyone could be increased from 13% to 70%, if

researchers would send their accepted manuscripts to the library.– Researchers might chose more often open access journals for publishing their

results.


Discussion

How to ensure that CIAT published results are accessible to the widest possible audience?


Other Resources

1. Open Access Policy2. Open Access FAQ3. Authors’ Addendum4. Open Access journals included in ISI-Thomson5. Open Access Intranet site

Documents

Scientific Publishing in a Changing World: An Update on Open Access and Copyright Issues