Scientia Training Guide

Checking a location

Joanne Millard

Updated February 2009

Institution Screen

• When you first log onto Scientia you will be greeted with this screen. This is the information screen. From here you can see how many bookings are scheduled, unscheduled etc

• We have set up your system to automatically save your work.

There are various ways to check a location:

• Checking via the location screen

• Checking via the lecturers/bookers name

• Checking via a module code

Checking via the location screen

• To check via the location screen go to the timetabler menu then select locations from the drop down list.

• This screen shows all rooms that are on the system.

• As you scroll down you will see various building from both the Cathays campus and Heath campus.

• There are a mixture rooms that are owned by various departments. Pool rooms are rooms that are booked only by Estates and there are also various departmental rooms.

• Select the room that you wish to check.

• You will then see a description of the room showing:

1. Room Name2. Type of room3. Room Capacity

• It is important that you check the room department to see who owns the room, remembering that we can only book Pool Rooms.

• Then go into the timetable tab, select the week that you want to check the booking for and you will see all the bookings in that room for that week.

• To look at the booking double click in the top left hand corner of the booking that you are looking at, this will take you into the activity.

• You will then see the information on the booking.

Checking via the staff name

• To check via the staff name go to timetabler menu and select the staff from the drop down list.

• You will then be presented with a list of staff names.

• Find the name of the person that you are looking for.

• You will then be given the list of activities that have been allocated to the member of staff, if you double click on the activity that you wish to check it will take you into the information of the booking.

• You can then see the room that has been allocated.

Checking via the module code

• Go into timetabler menu and select module from the drop down list.

• You will then be presented with this screen.

• Click onto the activity list and scroll down to find the module code.

• You can see all of the activities that have been allocated to the module code that you have selected.

• Check for the time and day that you are looking for and double click into the activity.

• This will then give you all the information of the booking including the room that has been allocated.