Upload
luke-douglas
View
214
Download
0
Tags:
Embed Size (px)
Citation preview
School Start Window
Aug 25th – Sept 26th
Do you feel like this yet?
School Start WindowObjectives
• Building a Team• Best Practices for Recovery
• Deadlines• Resources
Building a Team
Front Office Staff Teachers
District Staff Counselors
Administration Registrar/PEIMS
Support Staff
Build The Excitement!!!!• Give your campus daily updates on the process
• Make your campus aware of the goals
• Post “We want ZERO dropouts” signs
• Develop a catch phrase for recovery
Determine Roles and Responsibilities of Team Members• Who updates Leaver Code changes?
• Who can do home visits?
• Who can verify enrollment?
• Who completes pink and blue forms?
• Who can help make phone calls?
Brainstorming
• Spend a couple of minutes to think about who can support you on your team
BEST PRACTICES Tips and Ideas for Dropout Recovery
School Start Window Best Practices
Phone Calls• Call all contacts, including all
emergency contacts
• Review SR290 and call all listed phone numbers
• Be direct during phone conversations with parents or family members, for example have parents provide you with a date for enrollment and the name of the school
• Check for sibling enrollment especially if student has siblings in elementary school for updated phone number or current address
Phone Calls• When calling schools have all the student’s
information handy
• Fill out the pink form while you are on the phone with a parent or school staff
• For 9th grade no shows; call the high school they were supposed to go to see if they have any information
• Make sure to acquire campus long distance code to call out of town numbers
School Start Window Best Practices
Home Visits
• Take phone call documentation forms, withdrawal forms, flyer/business card, and phone
• Visit all addresses listed on P290, address listed on Declaration of Residence if applicable, and address on parent’s driver’s license in CUM folder
• Check for sibling enrollment especially if student has siblings in elementary school for current address
• Look inside window to see if home/apartment is vacant
• Talk with neighbors or apartment managers to see if they know where the family relocated too
School Start Window Best Practices
School Visits
• Follow up with students and families that have informed you that they will be enrolling in another school. Consider going with the family to enroll to ensure enrollment occurs
• Visit charter school and public schools that will not verify enrollment over the phone
School Start Window Best Practices
Databases• Have Registrar log into TREX and while in the system do a request
for records WITHOUT actually requesting recordso There have been occasions when you can find a student’s
registered at a school, but the student’s information is not listed in PET
• Log into PET and search by name and birthdate onlyo There have been occasions in which students may have a 2
social security numbers or a State number and a social security number
School Start Window Best Practices
Databases• Search Texas GED Certificate/Transcript Search https://
bass.tea.state.tx.us/Tea.GEDi.Web/Forms/CertificateSearch.aspx
• Search Travis County Appraisal District for owners of properties that family is leasing from to see if the owner is aware of where the previous tenant relocated to
http://www.traviscad.org/property_search.html
• Search White Pages for current phone number and address
• Search People Search Engines such as https://www.instantcheckmate.com/ https://pipl.com/
School Start Window Best Practices
Other Students
• Can be the best resources for getting a student to return to school
• Offer an incentive for student if the other student returns to school
• Write a note to the student you are looking for and have a friend deliver it to the student
• Ask students if they have seen or heard from the other student over the summer
School Start Window Best Practices
Campus Partners• Talk to campus partners that student was involved; they oftern
have different contact information
• These can include; CIS, Lifeworks, Boys and Girls Club, PALS, Afterschool Clubs, African American Youth Harvest Foundation
Social Media• Search popular social media sites to find students and/or
parents
• Popular sites inclue: Tumblr, Instagram, Twitter, Facebook
School Start Window Best Practices
Elementary Schools• Search for siblings at feeder elementary schools
• Request any contact information that the elementary school may have
• Ask if there have been any records requests for the siblings in or out of state
Scenarios• Pair up and develop a “plan of attack” to recover
this student.
• Share your scenario and strategy with the big group
School Start Window Best Practices
• Be Prepared Clear Plan of
Action
• Set clear roles for those aiding with Dropout Recovery
• Communicate frequently to discuss progress
Clear Roles & Responsibilities
• Document all your efforts, Let your data shine
Proper Documentation
Tracking Leavers in eCST
What information is available for users to see?
Cohort Year
Attempted/Earned Credits
Withdrawal Date Most recent
service tracking date and service administered
Barrier to enrollment
Latest note that corresponds with service tracking
Documentation submitted to PEIMS
How do you access the Dropout Recovery Page?
• After accessing eCST select the Dropout Tab
• Select the school that you wish to view
• Select “List”
Dropout Tab
List
School
Submitted Doc
• Allows users to see that all required paperwork has been submitted to Campus PEIMS clerk
Submitted Doc Dropdown Menu
DO (Dropout) Reason
Helps school staff track specific barriers that are preventing students from enrolling in school
Will provide ability to report number of students who need to work
School Start Window Deadline Dates
School Start Close Window• Sept 26th 2014• All students from the prior school year must be enrolled in a
school by this date• Students who are found after Sept. 26th but were enrolled prior
to Sept. 26th, can be removed from your leaver rosters if found by PEIMS submission date (Early December)
School Start Window Best Practices
AISD Protocol for Documentation• If a parent/guardian gives you a name of school their
student is enrolled, verify the information with the schoolo Complete a Phone Call Documentation Form, Pink Form
and give form to PEIMS clerk to processo For additional questions about coding call Accountability
• Documentation in ECSTo Document recovery efforts in the Service Tracking pageo Update Dropout Recovery tab daily
CHARTER SCHOOLS
Online Charter Schools
• iScholars Magnet Red Oak Academy of Red Oak ISD
• iUniversity Prep• Texarkana ISD Virtual Academy• Texas Connections Academy• Texas Online Preparatory School• Texas Virtual Academy
Charter High Schools
• Austin CAN• Premier High School • American Youthworks• Premier at Lanier• Premier at Travis• Garza
Charter Middle Schools
• KIPP• Texas Empowerment
Academy• East Austin College Prep• Austin Achieve• Harmony Public Schools
Additional Questions
Bertha ArellanoDropout Prevention Specialist Support
[email protected]: 512-414-0322 Mobile: 512-7504651
Neasel ConnerTruancy and Dropout Prevention Support
[email protected]: 512-414-0111 Mobile: 512-627-8450