School Safety Internal Checklist Review - s3.amazonaws.com · 14. ☐The school has established a procedure and trained staff in the appropriate responses to fighting: a. Not involving

School Safety Internal Checklist Review

ABC School/District

123 Oak Street Park Any Town, PA 17123

Date of Assessment:

ABC High and Middle School

Table of Contents I. Survey of Staff Development/Training and School Policy ..................................................... 1

A. Staff Development Checklist ............................................................................................... 1

B. Development and Enforcement of Policies Checklist ......................................................... 3

II. Security Survey of Building Interior and Exterior .................................................................. 5

III. NIMS Recommended Levels of NIMS/ICS Training for K-12 ................................................ 12

IV. Legal Regulatory References Table ...................................................................................... 13

V. Overall Assessment Summary.............................................................................................. 17

A. High-level Summary Statement ........................................................................................ 17

B. District’s Future Action Plans ............................................................................................ 17

C. Other Assessors Observations and Comment .................................................................. 17

School Safety Planning Assessment ABC School/District

1 | P a g e Public Safety Confidential Document

I. Survey of Staff Development/Training and School Policy

A. Staff Development Checklist

Assess school’s current level of safety related to staff development. If an element is in place, check “Yes.” If the element is not in place, check “No.” If the school plans to implement this missing element, check “Implement.” If changes need to be made, check “Improve.” In some cases, an element may be not applicable (N/A) to the school.

Checklist Element Yes No Implement Improve N/A

1. The principal, teachers, and other staff members maintain a highly visible presence throughout the school and school grounds.

☐ ☐ ☐ ☐ ☐

2. Administrators, teachers, and other staff members (including school bus drivers, security, and law enforcement personnel) are trained in conflict resolution skills.

☐ ☐ ☐ ☐ ☐

3. Administrators, teachers, and other staff (including school bus drivers, security, and law enforcement personnel) are trained in implementing the school’s crisis management plan.

☐ ☐ ☐ ☐ ☐

4. Administrators, teachers, and other staff members (including school bus drivers) are trained in personal safety.

☐ ☐ ☐ ☐ ☐

5. School security officers (Not law enforcement personnel) receive in-service training related to their responsibilities and in compliance with the school’s policies.

☐ ☐ ☐ ☐ ☐

6. School Resource Officers (SROs) receive in-service training related to their responsibilities and in compliance with the school’s policies.

☐ ☐ ☐ ☐ ☐

7. School volunteers receive training to assist them in effectively performing their duties.

☐ ☐ ☐ ☐ ☐

8. Teachers and other staff members are made aware of their legal responsibilities

☐ ☐ ☐ ☐ ☐




for compliance with Federal, State, and Local laws; and regulations related to emergency preparedness.

9. School safety and violence prevention information is provided regularly to staff as part of a school or district-wide staff development plan.

☐ ☐ ☐ ☐ ☐

10. Staff development opportunities extend to support staff, including secretarial, cafeteria, and custodial personnel, and bus drivers.

☐ ☐ ☐ ☐ ☐

11. Administrators, teachers, and support staff have received training in the prevention of bullying behaviors.

☐ ☐ ☐ ☐ ☐

12. District/School has a Behavioral Threat Assessment Team trained to recognize the early warning signs of potentially violent students.

☐ ☐ ☐ ☐ ☐

13. Administrators and teachers have been trained to recognize the early warning signs of potentially suicidal students, including knowledge of the appropriate steps in referring students for help.

☐ ☐ ☐ ☐ ☐

14. The school has established a procedure and trained staff in the appropriate responses to fighting:

a. Not involving a weapon. b. Involving a weapon.

☐ ☐ ☐ ☐ ☐

15. The school has established a procedure for appropriate staff response to threats from students and parents.

☐ ☐ ☐ ☐ ☐

16. Teachers and other staff members have been trained in how to respond appropriately to suspicious materials, packages, items, etc.

☐ ☐ ☐ ☐ ☐

17. Do Executive leaders have ICS Training? (Superintendents and Principals; see NIMS Chart)

☐ ☐ ☐ ☐ ☐




18. Do your teachers, staff, office personnel, bus drivers, maintenance, counselors have ICS Training? (See NIMS Chart)

☐ ☐ ☐ ☐ ☐

19. School continuity of operations planning addresses staff family plans, and/or alternate staffing contingencies

☐ ☐ ☐ ☐ ☐

Comments:

B. Development and Enforcement of Policies Checklist

Assess school’s current level of safety related to staff development. If an element is in place, check “Yes.” If the element is not in place, check “No.” If the school plans to implement this missing element, check “Implement.” If changes need to be made, check “Improve.” In some cases, an element may be not applicable (N/A) to the school.


1. The student code of conduct is reviewed and updated annually.

☐ ☐ ☐ ☐ ☐

2. A visitor policy is in effect, requiring a sign-in procedure for all visitors, including visible identification.

☐ ☐ ☐ ☐ ☐

3. A chain of command has been established for the school when the principal and/or other administrators are away from the building.

☐ ☐ ☐ ☐ ☐

4. The school has implemented security measures on campus, at school-sponsored activities, and on all school property (including school buses).

☐ ☐ ☐ ☐ ☐

5. Disciplinary consequences for infractions to the student code of conduct are fairly and consistently enforced.

☐ ☐ ☐ ☐ ☐

6. Parents are an integral part of the planning of student discipline procedures and actions.

☐ ☐ ☐ ☐ ☐

7. Alternatives to suspensions and expulsions have been built into the

☐ ☐ ☐ ☐ ☐




discipline policy and are used consistently.

8. Behavioral expectations and consequences for violations are clearly outlined in the code of conduct, including sanctions for weapon and drug offenses and other criminal actions.

☐ ☐ ☐ ☐ ☐

9. The policy provides a system whereby staff and students may anonymously report problems, incidents, or potential dangers.

☐ ☐ ☐ ☐ ☐

10. Specific policies and/or procedures are in place that detail staff members’ responsibilities for monitoring and supervising students outside the classroom, such as in hallways, restrooms, etc.

☐ ☐ ☐ ☐ ☐

11. Students are required to wear identification badges.

☐ ☐ ☐ ☐ ☐

12. Staff members are required to wear identification badges.

☐ ☐ ☐ ☐ ☐

13. The school has a policy for handling all cash collected.

☐ ☐ ☐ ☐ ☐

14. The school has a policy that restricts unauthorized access to buildings and grounds both during and after regular school hours.

☐ ☐ ☐ ☐ ☐

15. Visitors to the school must wear school-issued identification while on school property.

☐ ☐ ☐ ☐ ☐

Comments:



II. Security Survey of Building Interior and Exterior

Security Assessment Yes No

General Security Elements

Does your school have a security force? ☐ ☐

If “Yes,” how many security officers are on duty?

If “Yes,” do they perform patrol activities inside & outside? ☐ ☐

If “Yes,” do they perform access control duties? ☐ ☐

If “Yes,” do they perform traffic control duties? ☐ ☐

If “Yes,” do they assist with enforcing school policies? ☐ ☐

Does your school have a Security Manager/Director? ☐ ☐

Does your school have a School Resource Officer (Police)? ☐ ☐

Does your school have a working relationship with local Police? ☐ ☐

With local Fire Department? ☐ ☐

With local EMS / Ambulance Service? ☐ ☐

With municipal Emergency Management Coordinator(s)? ☐ ☐

Is your school equipped with Access Control Measures? ☐ ☐

Cipher Lock (Punch Code System)? ☐ ☐

Key FOB/Proximity Card Reader System? ☐ ☐

Key Lock System (Standard Keys) ☐ ☐

If You Use a Key Lock System (Standard Keys):

Do you have a Key Control Record? ☐ ☐

Do you keep a Key Sign-Out/Sign-In Register? ☐ ☐

Do you have a Lost/Stolen Key reporting policy? ☐ ☐

Do you re-key locks when a key is lost or stolen? ☐ ☐

Do you have a security procedure for Master Key Access? ☐ ☐

Do you have an interval for re-keying locks? ☐ ☐

Does your school use CCTV Cameras for surveillance? ☐ ☐

If “Yes,” does it cover Main Entrance? ☐ ☐

Does the system cover other entrances? ☐ ☐




Does the system cover interior hallways and stairwells? ☐ ☐

Does the system cover common areas (cafeteria, gym, library, etc.)? ☐ ☐

Does the system cover parking areas? ☐ ☐

Does the system cover delivery areas and loading docks? ☐ ☐

Does the system cover your building perimeter? ☐ ☐

Does the system support: pan, tilt, and zoom functions for max coverage?

☐ ☐

Is the system web-based for monitoring at off-site location? ☐ ☐

Is DVR equipment locked in a secured room? ☐ ☐

Does someone monitor TV screens during normal hours? ☐ ☐

Can you retain video info for at least 15 days? ☐ ☐

Is the system supported by emergency generator? ☐ ☐

Comments

Notification Systems

Do you have a Family Reunification Process/Policy? ☐ ☐

Do you have a Media Relations communication policy? ☐ ☐

Do you use a Text-Messaging System for Communicating? ☐ ☐

Do you use a Phone Tree for communication? ☐ ☐

Does your county dispatch use a reverse 911 call out type system? ☐ ☐

Do you use an e-mail alerting system for communications? ☐ ☐

Is your building equipped with a siren/alarm system? ☐ ☐

Is your building equipped with a PA System? ☐ ☐

Does your campus have an Emergency Call Box system? ☐ ☐

Comments

Building Exterior Assessment

Vehicle direction signs posted at all entrances/exits? ☐ ☐




Vehicle bollards/barriers placed at large/major entrances to avoid penetration?

☐ ☐

Trespass warning signs posted at entrances and on building? ☐ ☐

Adequate space for school bus loading/unloading? ☐ ☐

Multiple entrances/exits available for hasty evacuation? ☐ ☐

Adequate space for staging emergency vehicles if necessary? ☐ ☐

Comments

Parking Areas

Separate designated parking lots for staff/students/visitors? ☐ ☐

Parking areas far away from building to prevent damage from explosive devices?

☐ ☐

Is a parking permit system utilized for students/staff? ☐ ☐

Are numbered spaces assigned? ☐ ☐

Is visitor parking separate and is visitor parking signage posted? ☐ ☐

Are parking spaces for administrators/staff posted with names/positions? ☐ ☐

Comments

Building Curtilage

Are campus grounds clear of bushes, trees, shrubs that obstruct view, allow for concealment of devices, people, and contraband?

☐ ☐

Are trees and other platforms far enough away from roof areas that could provide access to the roof?

☐ ☐

Are entrances and walkways clear of any shrubbery, trash receptacles that could provide hiding spaces for contraband or explosive devices?

☐ ☐

Are trash dumpsters distant from building as to not provide access for hiding people, weapons or explosive devices and are they secured/locked so there is no unauthorized access?

☐ ☐

Are natural gas/fuel oil systems protected against placement of hazardous or explosive devices or human sabotage?

☐ ☐

Comments




Exterior Lighting

Is exterior lighting in good condition and well serviced? ☐ ☐

Are interior and exterior lighting replaced by schedule? ☐ ☐

Are inoperable, unused, or discolored lights promptly repaired? ☐ ☐

In remote exterior areas are lights motion activated to manage costs? ☐ ☐

Comments

Main Entrance & Delivery Entrance

Is main entrance secured with controlled access and CCTV? ☐ ☐

Is main entrance equipped with a Knox Box? ☐ ☐

Is main entrance free of objects that could hide contraband/explosive devices?

☐ ☐

Is the delivery entrance door always locked? ☐ ☐

Does delivery door have a window or camera system to view and screen deliveries?

☐ ☐

Comments

Signage & Coding

Is there signage at all doors informing visitors to report to visitor entrance or ring buzzer for access to building?

☐ ☐

Is there signage indicating building monitored by CCTV? ☐ ☐

Are entrances numbered sequentially and annotated on the floor plan? ☐ ☐

Comments

Building Interior

Are classroom doors fitted with interior locking mechanism? ☐ ☐

Are unoccupied classrooms always locked? ☐ ☐

Do classroom door windows have wire-reinforced glass? ☐ ☐

Do classroom doors have pulldown shades/blinds to obscure vision? ☐ ☐

Do classroom windows have shades/blinds to obscure vision from outside? ☐ ☐




Are classrooms numbered and annotated on floor plans? ☐ ☐

Comments

Common Areas

Are common areas such as library, gymnasium, cafeteria, and auditorium locked when not in use?

☐ ☐

Comments

Hallways & Stairwells

Are hallways/stairwells numbered, lettered or coded and annotated on the floor plan for emergency responders?

☐ ☐

Has the District/School shared a copy of the annotated floorplan with direct emergency responders?

☐ ☐

Comments

Student Lockers

Do you enforce students keeping lockers always locked? ☐ ☐

Do you secure all unassigned lockers? Are locks on backwards & school issued?

☐ ☐

Comments

Communications

Is your Public-Address (PA) System audible: ☐ ☐

Inside the Building? ☐ ☐

Outside the Building? ☐ ☐

In Common Areas? ☐ ☐

Is PA and communications system connected to your back-up generator system?

☐ ☐

Do you have portable PA System (bullhorn)? ☐ ☐

Do you have a Panic Alarm in your Main Office Area? ☐ ☐

Do you have classroom email and/or internal-external phone capability? ☐ ☐

Comments




Utilities

Are your utility connections underground? ☐ ☐

Do you have emergency power generation capabilities? If so, what capabilities have been tested to work in outage (note in comments)?

☐ ☐

Are mechanical rooms always locked? ☐ ☐

Are electrical breaker panels always locked? ☐ ☐

Are key administrators and selected staff trained on the location and procedures to shut down critical systems in the event of an emergency?

☐ ☐

Do you have a Critical System Emergency Shutdown Quick Reference Guide?

☐ ☐

Is your HVAC system web-based controlled so it may be accessed off-site? ☐ ☐

Comments

Visitors/Student ID

Do you have a written visitor policy/procedure? ☐ ☐

Do you require visitors to show valid identification before allowing access? ☐ ☐

Do you retain that ID during the visit? ☐ ☐

Do require visitors to wear a Visitor Badge or Sticker? ☐ ☐

Do you maintain a written Visitor log with sign-in and sign-out date/time? ☐ ☐

Does your log contain address and phone number of the visitor? Who completes log, ensures the information is correct (note in comments)?

☐ ☐

Do you escort unfamiliar visitors or short-term contractors inside the building?

☐ ☐

Comments

Employee / Student ID Cards

Do you issue Employee ID Cards? Does school climate practice approaching unknown/identified persons (note in comments)?

☐ ☐

Are ID cards required to be worn during the school day? ☐ ☐

Do you issue Student ID Cards? ☐ ☐




Are students required to wear them/have in their possession during school hours?

☐ ☐

Comments

Bus Transportation

If you have your own district bus transportation:

Do your buses have rooftop markings to easily identify them from aerial platforms in accordance with Title 67 PA Code Transportation?

☐ ☐

Are they equipped with GPS? ☐ ☐

Are they equipped with 2-way communication systems? ☐ ☐

Are drivers trained in Emergency First Aid, Security/terrorism, and basic safety?

☐ ☐

If you contract for bus transportation services:

Do their buses have rooftop markings to easily identify them from aerial platforms in accordance with Title 67 PA Code Transportation?

☐ ☐

Are they equipped with GPS? ☐ ☐

Are they equipped with 2-way communication systems? ☐ ☐

Are their drivers trained in Emergency First Aid, Security/Terrorism, and basic safety?

☐ ☐

Are you able to communicate by 2-way radio with buses or bus service? ☐ ☐

Comments



III. NIMS Recommended Levels of NIMS/ICS Training for K-12



IV. Legal Regulatory References Table

The following table provides legal references and notes regulating school safety functions. School Districts should consult their legal counsel for clarification, advice, and detailed explanation of their legal requirements.

Citation Authority/Recommendation Statement

35 Pa.C.S.§7101 et seq., as amended, §7701 (d)

Public funded elementary and secondary schools shall be made available to municipal, county and state officials for emergency planning and exercise purposes and actual service as mass-care facilities in the event of an emergency evacuation.

§7701 (e) School bus and transportation vehicles owned or leased by universities, colleges and school districts shall be made available to local, county and State officials for emergency planning and exercise purposes and actual service in the event of an emergency evacuation.

§7701 (f) Annually, schools and custodial child care facilities shall conduct at least one disaster response or emergency preparedness plan drill.

§7701 (g) Every school district and custodial child care facility, in cooperation with the local Emergency Management Agency and the Pennsylvania Emergency Management Agency, shall develop and implement a comprehensive disaster response and emergency preparedness plan consistent with the guidelines developed by the Pennsylvania Emergency Management Agency and other pertinent State requirements. The plan shall be reviewed annually and modified as necessary. A copy of the plan shall be provided to the county emergency management agency.

Public School Code of 1949, 24 P.S. §§ 1-101, et seq., as amended, §15-1517

Requires all public schools (school districts, charter schools, area vocational-technical schools and intermediate units) to conduct fire drills not less than once a month. In addition, schools using or contracting for school buses for the transportation of children are required to conduct, on school grounds, two emergency evacuation drills on buses during each school year. The first one is to be conducted during the first week of the first school term and the second during the month of March. On or before April 10 of each year, each chief school administrator shall certify to the Pennsylvania Department of Education that these required emergency evacuation drills have been conducted.




Communicable and Non Communicable Diseases, 28 Pa Code, Ch. 27, § 27.152.

The Department or local health has the authority to enter a house, health care facility, building or other premises t investigate any case or outbreak of disease judged to be a potential threat to the public health.

22 PA Code § 10.24 Each school district, in cooperation with the local emergency management agency and the Pennsylvania Emergency Management Agency, shall develop and implement a comprehensive disaster response and emergency preparedness plan as required under 35 Pa.C.S. §7701 (g) (relating to duties concerning disaster prevention). The plan shall be reviewed annually and modified as necessary.

22 PA Code § 10.24 A school district’s comprehensive disaster response and emergency preparedness plan shall be consistent with the guidelines developed by the Pennsylvania Emergency Management Agency and other applicable State requirements as required under 35 Pa.C.S. § 7701(g).

22 PA Code § 10.24 In developing a comprehensive disaster response and emergency preparedness plan, a school district shall consider the framework presented in the National Incident Management System.

22 PA Code § 10.24 A school district shall provide the emergency management agency of every county of which the school district is a part a copy of the district’s comprehensive disaster response and emergency preparedness plan as required under 35 Pa.C.S. § 7701(g).

22 PA Code § 10.24 A school district shall provide to each local police department and each local fire department having jurisdiction over geographic territory of which the school district is a part a copy of the district’s comprehensive disaster and response emergency preparedness plan.

22 PA Code § 10.24 In an emergency, a school district shall follow the procedures in its comprehensive disaster response and emergency preparedness plan adopted under 35 Pa.C.S. § 7701(g).




22 PA Code § 10.24 By September 30 of each year, a school entity shall assemble and make ready for immediate deployment to the Incident Command Post, that is, a physical location established in accordance with the school entity’s plan adopted under 35 Pa.C.S. § 7701(g) to manage an emergency incident or disaster, the following information is for the purpose of assisting local police and fire departments in responding to an emergency:

22 PA Code § 10.24 (1) Blue prints or floor plans of the school buildings.

22 PA Code § 10.24 (2) Aerial photo, map or layout of the school campus, adjacent properties and surrounding streets or roads.

22 PA Code § 10.24 (3) Locations of predetermined or prospective command posts.

22 PA Code § 10.24 (4) Current teacher/employee roster.

22 PA Code § 10.24 (5) Current student roster.

22 PA Code § 10.24 (6) Most recent school yearbook.

22 PA Code § 10.24 (7) School fire-alarm shutoff location and procedures.

22 PA Code § 10.24 (8) School sprinkler system shutoff location and procedures.

22 PA Code § 10.24 (9) Gas/utility line layouts and shutoff valve locations.

22 PA Code § 10.24 (10) Cable/satellite television shutoff location and procedures.

22 PA Code § 10.24 (11) Other information the school entity deems pertinent to assist local police and fire departments in responding to an emergency.

22 PA Code § 10.11 (a) Each chief school administrator shall execute and update, on a biennial basis, a memorandum of understanding with each local police department having jurisdiction over school property of the school entity.

22 PA Code § 10.11 (b) A memorandum of understanding between a school entity and a local police department, including its development and implementation, must meet the requirements of section 1303-A(c) of the Safe Schools Act (24 P. S. § 13-1303-A(c)).




22 PA Code § 10.11 (c) In developing a memorandum of understanding to execute with a local police department, a school entity shall consult and consider the model memorandum of understanding promulgated by the Board in Appendix A (relating to model memorandum of understanding).

22 PA Code § 10.11 (d) On a biennial basis, a school entity shall file with the Department’s Office for Safe Schools a memorandum of understanding with each local police department having jurisdiction over property of the school entity. As part of its filing with the Department, a school entity shall identify substantive differences between the memorandum of understanding adopted by the school entity and the model memorandum of understanding and provide a statement of reasons for the differences.

22 PA Code § 10.11 (e) The Board, on a biennial basis, will review and, as necessary, revise its model memorandum of understanding in Appendix A. As part of its biennial review, the Board will consider the memoranda of understanding filed by school entities with the Department’s Office for Safe Schools and statements explaining school entities’ reasons for adopting memoranda of understanding having substantive differences with the model memorandum of understanding.



V. Overall Assessment Summary

A. High-level Summary Statement

High level venue specific summary statement provided below:

B. District’s Future Action Plans

Possible positive pending actions steps in work by District noted below:

C. Other Assessors Observations and Comment

Additional comments by the other assisting team assessors provided below:

Reporting by:

Name: Role: Agency:

Documents

School Safety Internal Checklist Review - s3.amazonaws.com · 14. ☐The school has established a procedure and trained staff in the appropriate responses to fighting: a. Not involving