School Managment

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A PROJECT REPORT ON

“SCHOOL MANAGEMENT SYSTEM”

PREPARED BY

KATHIRIYA BHAVIK JAIN SAKET

BATCH: H2 BATCH: H2

ROLL NO: 34 ROLL NO:29

GUIDED BY

MS. KRUPA PATEL



DHARMSINH DESAI UNIVERSITYDEPARTMENT OF INFORMATION TECHNOLOGY

CERTIFICATE

This is to certify that MR.KATHIRIYA BHAVIK and MR.JAIN SAKET Of

Department of Information technology, “Dharmsinh Desai University” as a part

of his Bachelor of Engineering Vth

semester has done his project work on

“SCHOOL MANAGEMENT SYSTEM”.

MS. Krupa Patel Prof. R.S.chajjed

(Internal Guide) (Head.IT Dept)



ACKNOWLEDGEMENT

On completion of project we would like to express our sincere thanks to all those who

have guide, advised, inspired and supported during our project work.

Every work that one completes successfully stands on the constants encouragement,

good will and support of the people around. We, hereby, avail this opportunity to

express our heartfelt gratitude to a number of people who extended their valuable

time, full support and cooperation in developing this project.

At the outset, We express our sincere thanks to MS. Krupa Patel who gave us a

unique and excellent opportunity to work in this esteemed organization.Without theirhelp this project would never have been realized in its entity and our special thanks to

all of them for their kind support and helpful hints during the entire project.



INDEX

SR.NO CONTENTS

PART-1 INTRODUCTION TO PROJECT

• About the System

PART-2 Detail Description of System

• Existing System

• Proposed System

PART- 3 SYSTEM DOCUMENTATION

• Feasibility Study

• Entity Relationship Diagram

• Context Diagram

• Data Flow Diagram

• Data Dictionary

PART-4 SCOPE AND LIMITATION

PART-5 FUTURE EXPANSION



ABOUT THE SYSTEM

.

• The system name is School Management System.

• This system was proposed and designed to overcome the manual work. The

system is of School Management System, so in this system there is no chance of

create paperwork.

• The system is made completely automated and all the work is done computerized.In this system there are more features than existing system.

• In this system we have add the work which are not done manually also so this is

one of the best advantages of this system.

• They have generate the fee receipt so, the work is half done as they work

manually.

• Now with the help of this system they have found the information about all

student of any class.

• Now with the help of this system administrator can easily find the staff

information. All requirements for the school are available in this project.

• Now with the help of this project administrator can easily find the all expenses for

the academic year.



Detail Description of The System

EXISTING SYSTEM

Manual:

A School has no used any type of system. They are work manual in the school.

As mentioned above we have provided solutions to lots of manual works carried out.

Here record keeping and information keeping was done manually by Administrator.

Only administrator with unlimited information which led to miscommunication and

misinterpretation leading to either duplicity of data or leading to misinformation.

PROPOSED SYSTEM

Manual:

Manual system was lethargic and containing errors and loopholes which were

missed out by management leading to administrative complications. The reports andinformation were not promptly available for management decision, thus system was

planned, design with tracking of each and every critical data in all document, forms

etc and providing spontaneous report generation for better management decision

making.



Advantages of Proposed System

Administrator can easily fill data in the form and keeping the record of studentadmission, student information, school expenses, staff information, easily generate fee

receipt, easily make the result. Administrator can easily fetch the data from the record.

The work flow is so well defined easy to understand by user and helps in

generate report at mere click which helps in managerial and administrative decision

making.

Limitation of Proposed System

Till the system does not go in the school we cannot predict future

E.g.

• Only Administrator and Teachers are login entry and working the system.

We have take precautions validations and tested used the application and work

on in desktop which is working successfully till now.



Feasibility study

A feasibility study is undertaken to determine the possibility or probability of

either improving the existing system or developing a completely new system. It helps

to obtain an overview of the problem and to get rough assessment of whether feasible

solution exists. This is essential to avoid committing large resources to a project and

then repent on it later.

Need for feasibility study

• Answer the question whether any system is to be installed or not.

• Determine the potential of the existing system.• To improve the existing system.

• Know what should be embedded in the new system.

• Define the problem and objective involved in a project.

• Avoid costly repair at a later stage when the system is implemented.

• Avoid crash implemented of a new system.

• Avoid the ‘Hardware approach i.e. getting a computer first and then deciding

how to use it.

There are three types of feasibility study.

(1) Technical feasibility

:

• Adequacy of available technology.

• Adequacy of Hardware.

• Available of computer.

• Operating time and support facilities, etc.

Technical feasibility determines whether the technology needed for theproposed to system is available and how it can be integrated within the “MRM

System”, “Training Management System” & “PME-Project Planning and Estimation”

and Technical Estimation must also assess whether the existing system can be

upgraded to use the new technology and whether the “MRM System”, “Training

Management System” & “PME-Project Planning and Estimation” have the expertise

to use it. The technical feasibility in the proposed system deals with the technology

used in the system. It deals with the hardware and software used in the system

whether they are of latest technology or not. It happens that after a system is prepared

a new technology arises and the user wants the system based on that technology. Thus

it is important to check the system to be feasible.



(2) Economic feasibility:

Economic feasibility looks at the financial aspects of the project. Economic

feasibility concerns with the returns from the Expenses Form. It determines whether itis worthwhile to invest money in the proposed system. It is not worthwhile spending a

lot of money on a project for no returns. The advocate plans to acquire the necessary

hardware and software require for the system and there is no hindrance whether

economical or otherwise towards its purchase. A brief description of hardware and

software required in the system is given later in the report.

(3) Operational feasibility of the project

:

Operational feasibility covers two aspects one is the technical performance aspect

and other is the acceptance within the “test Engine”& Project Monitoring and control

system. Operational feasibility determines how the proposed system will fit in the

current operational.



E-R Diagram

Book Id

Book

Auth Edition

Issue date

Qty

Giving

student Data

Add No

Add Date

Per Priz

Stud Nam

JR.NoStud_Cit

Std

BirthDat

Pincode

PH No

Category

Cast

Generate

receipt

Receip

Stud-

Gr.no

Paid Fee

Staff Master

Staff Id

Join_yrName

Add

Ph.No

salar

Edu

Gender

Subject

Master

StdSub Id

Result Master

Gr.no

Exam

Sub Name

Obt Mar

Out of

Expenses

Master

Sr.No Detail

ExpDat

Total

Ex T e

Library

Master

Admission

Master

Fee Receipt

Sub

detail

Result of

sub ect

Expens

e details



Data Dictionary

Table Name: Admission Master

Primary Key: Add_No

Field Name Data Type Size Description

Add_no Number 5 Admission NumberAdd_Date Date/Time - Admission Date

GR_No Number 10 General Register Number

Std Number 2 Standard

Stud_Name Varchar2 35 Student Name

Stud_Add Varchar2 50 Student Address

Stud_city Varchar2 15 Student city

Stud_ph_no Number 15 Student Phone No

Stud_Birth_Date Date/Time - Student Birth Date

Stud_caste Varchar 25 Student Caste

Table Name: Expenses

Primary Key: Sr.No

Field Name Data Type Size DescriptionSr.No Auto Number Long Integer Serial No

Exp_Date Date/time - Expense Date

Exp_Type Text 20 Expense_Type

Total Number 7 Total

Detail Text 50 Remarks or Description



Table Name: Subject Master

Primary Key: Sub_Id


Sub_Id Auto Number Long Integer Subject

Identification

Std Number 2 Standard

Sub_Name Varchar2 15 Subject Name

Table Name: Fee Receipt

Primary Key: Receipt no.


Receipt No Number 5 Fee Receipt Number

Receipt Date Date/Time - Fee Receipt Date

Stud_Jr_No Varchar2 5 Student General Register No.

Stud_std Number 2 Student Standard

Paid Fee Number 5 Fee paid for By the Student

Receiver Name Varchar 40 Receiver Name



Table Name: Library Master Primary Key: Book ID


Book_Id Varchar2 5 Book Id Number

Book_Name Varchar2 25 Book Name

Book_Auth Varchar 25 Book Author

Book_Edition Number 2 Book edition

Book_qty Number 5 Book quantityIssue_date date 5 Date of issue

Table Name: Staff Master

Primary Key: None


Staff_ID Text 5 Staff Identification

Join_Date Date/Time - Staff Joining Date

Name Varchar 40 Staff NameAdd Varchar2 50 Staff Address

PH.No Number 15 Staff Phno

Salary Number 5 Staff Salary

Stream Varchar 15 Staff Stream

Edu Varchar 15 Staff Education

Gender Varchar 6 Gender



Table Name: Result Master

Primary Key: None


GR_No Number 5 General Register no.

Held_ Exam Varchar 15 Exam Type

Std Number 2 Student standard

Sub_Name Varchar2 15 Subject Name

Obt_Mark Number 2 Obtain Mark

Out_Mark Number 3 Out of Mark



QUERIES

CREATE TABLES

CREATE TABLE "ADMISSIONMASTER10"

{ "ADD_NO" VARCHAR2(4000),

"GR_NO" VARCHAR2(4000),"STUD_NAME" VARCHAR2(4000),

"STUD_CITY" VARCHAR2(4000),

"STUD_PH_NO" NUMBER,

CONSTRAINT "ADMISSIONMASTER10_PK" PRIMARY KEY

("ADD_NO") ENABLE

}

CREATE TABLE "SUBJECT_MASTER"

{ "SUB_ID" VARCHAR2(4000),

"STD" VARCHAR2(4000),

"SUB_NAME" VARCHAR2(4000),

CONSTRAINT "SUBJECT_MASTER_PK" PRIMARY KEY

("SUB_ID") ENABLE

}

CREATE TABLE "LIBRARY_MASTER"

{ "BOOK_ID" VARCHAR2(4000),

"BOOK_NAME" VARCHAR2(4000),

"BOOK_EDI" VARCHAR2(4000),CONSTRAINT "LIBRARY_MASTER_PK" PRIMARY KEY

("BOOK_ID") ENABLE

}



INSERT DATA

INSERT INTO ADMISSIONMASTER VALUES(‘A101’,’G101’,’JAIN

SAKET’,’AHMEDABAD’,’9727716351’);

INSERT INTO ADMISSIONMASTER

VALUES(‘A102’,’G102’,’THAKKAR HARSH’,’NADIAD’,’9824387384’);

INSERT INTO SUBJECT_MASTER VALUES(‘S101’,’12’,’DAA’);

INSERT INTO LIBRARY_MASTER VALUES(‘B101’,’ANALYSIS OF

ALGO’,’2ND’);

OTHER QUERIES

FIND OUT NAMES OF ALL STUDENTS HAVING ‘a’ AS

SECOND LETTER IN THEIR NAMES. SELECT STUD_NAME FROM ADMISSIONMASTER WHERE

STUD_NAME=’_a%’;

DISPLAY RESULT DETAIL ACCORDING TO THEIR GR.NO

SELECT * FROM ADMISSIONMASTER A CROSS JOIN

RESULTMASTER R WHERE A.GR_NO=R.GR_NO;

DISPLAY INFORMATION WITH STAFF NAME WHO HASJOINED BEFORE 10 OF ANY MONTH

SELECT * FROM STAFF_MASTER WHERE (JOIN_DATE.”d”)<10;

DISPLAY ALL THE BOOK NAMES WRITTEN BY AUTHOR

GAONKAR.

SELECT BOOK_NAME FROM LIBRARY_MASTER WHERE

BOOK_AUTH=”GAONKAR”;



VIEW

CREATE A VIEW WHICH SHOWS THE DETAIL OF

SUBJECT_MASTER WITH SUBJECT NAME AND STD.

CREATE VIEW ADMISSIONMASTER101

SELECT SUB_NAME,STD FROM ADMISSIONMASTER;



PROCEDURE

CREATE A PROCEDURE TO IMPLEMENT LIBRARY

BOOK ISSUE SCHEME.

CREATE OR REPLACE PROCEDURE DATE_ISSUE( BNO IN VARCHAR2,T_M

IN VARCHAR2)

IS

ID VARCHAR2(5);TM VARCHAR2(10);

A NUMBER(10);

BEGIN

SELECT BOOK_ID INTO ID FROM LIIBRARY_MASTER1 WHERE

BOOK_ID=BNO;

SELECT ISSUE_DATE INTO TM FROM LIBRARY_MASTER1 WHERE

BOOK_ID=BNO;

IF TM >=T_M THEN

DBMS_OUTPUT.PUT_LINE(‘YOUR BOOK CAN BE RENEWED ‘);

ELSE

DBMS_OUTPUT.PUT_LINE(‘YOUR BOOK CANNOT BE RENEWED.PAYTHE FINE!!!’);

END IF;

END;

DECLARE

BEGIN

DATE_ISSUE(’B101’,’48’);

END;



TRIGGER

IMPLEMENT A TRIGGER TO INCREMENT SALARY

OF TEACHERS HAVING EXPERIENCE MORE THAN

1 YEAR BY 5%.

CREATE OR REPLACE TRIGGER PRO_DISC

AFTER INSERT

ON STAFF FOR EACH ROW

DECLARE INCREMENT NUMBER(10);

AC_AMT1 NUMBER(20);

AC_AMT2 NUMBER(20);

CURRENT NUMBER(20);

JOIN NUMBER(10);

BEGINCURRENT:=10;

INCREMENT:=5;

AC_AMT1:=:NEW.SALARY*5/100;

AC_AMT2:=:NEW.SALARY+AC_AMT1;

INSERT INTO STAFF_MASTER

VALUES

(:NEW.STAFF_ID,:NEW.JOIN_YR,:NEW.NAME,AC_AMT2);

END;



SCOPE AND LIMITATION

Scopes of Proposed System

School Management System is based on data fed by Administrator for variousdatabase, record keeping and report generating.

This keeps track of all linked data with do duplicity and reductioning human

error. The work flow is so well defined easy to understand by user and helps in

generate report at mere click which helps in managerial and administrative decision

making

Limitation of Proposed System

Till the system does not go in the school we cannot predict future

E.g.

• Only Administrator and Teachers are login entry and working the system.

We have take precautions validations and tested used the application and

work on in desktop which is working successfully till now.



FUTURE EXPANSION

Future needs is always arise in every system, because at the time of analysis,

we study existing system and thinking of proposing system which should contain all

the features which make system user friendly but during whole SDLC phase many

changes may arise in the system which should be develop for the better use of end-

user and thus those new features, new needs are define as future enhancements.

School Management System so many changes can be done in the system, and future

works are always welcome in case of School Management System.

User can edit an Attendance form or make a form of record keeping of sports

item for the Academic Year.

User can change in result form and make proper use of Result Form.



Documents

School Managment