School Facilities Construction CommissionProject Overview

Facilities Inventory and Classification System (KFICS)

Student Achievement through High Performance SchoolsOctober 2011

KFICS Classification Tools – By Cost or Investment

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Condition + Suitability + Technology Needs Budget ($)

= Kentucky Facility Index (KFI)

Kentucky Facility Index: Current Replacement Value ($)

SUMMARY of Cost or Investment Budget Classification Tools

FCI (Condition Index) KSI (Suitability Index) KTI (Technology Index) KFI (Kentucky Facility Index)

KFICS Benchmark Metrics – Condition FCI

Industry “standards”:

FCI Condition< .05 Good.05 thru .10 Fair.10 > Poor

Needs Budget of 10K

CRV of 100K

10,000100,000

= .10 FCIEXAMPLE:

Condition Needs Budget ($)= Facility Condition

Index (FCI)Condition Index:

Current Replacement Value ($)

Average existing:~.25 to .35

~.65 -.70 is a flag to consider

major renovation or demolition

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KFICS School Condition Data and Criteria

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Replacement Cost Model

KFICS Building / School Condition Score

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Knowing What You Have: Condition Concepts

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1960 1980 2000 2020

Deferred Maintenance Example: 20 year rooftop HVAC unit

2011

Capital Renewal

Installed

Installed

Unit “expired” in 1980 and was unfunded for replacement

Unit is 50% used; predict renewal budget for 2020

KFICS: Managing Facility Failures

Three types of failuresA. Early (warranty

period)

B. Intrinsic

C. Wear-out (run to failure)

Actionable investments to extend life during the Intrinsic Period (A&B)

Investments to manage failure risk in the Wear-Out period (C)

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Early Failure Period

Intrinsic Failure Period

“Useful Life”

Wear -Out Period

“Run to Failure”

0 Time

Fa

ilu

re R

ate

h(t

)

Component Failure Curve

A B C

Source: Engineering Statistics Handbook

FCI vs. Facility Age

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0.00%

10.00%

20.00%

30.00%

40.00%

50.00%

60.00%

70.00%

80.00%

90.00%

0-5 6-10 11-15 16-20 21-25 26-30 31-35 36-40 41-45 46-50 51-55 56-60 61-65 66-70 71-75 76-80 81-85 86-90 91-95

FCI

Age

FCI to Age of Building

65%

60% (Total Renovation)

30% (roof, HVAC)

KDE Renovation Points

SUMMARY of Criteria Classification Tools Condition Score (1- FCI) Suitability Score (Scored Points / Possible Points) Technology Score (Scored Points / Possible Points) Kentucky School Score (KSS)

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KFICS Classification Tools – By Criteria

(Condition Score * .75) + (Suitability Score * .20) + (Technology Score * .05)

= Kentucky School Score

(0 – 100)

Kentucky School Score:

KFICS Criteria - Suitability / Technology Scoring

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KFICS Criteria - Suitability / Technology Scoring

KFICS Criteria - Suitability / Technology Models

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KFICS Scoring Weights

Condition = 75% of School Score Suitability = 20% of School Score Technology = 5% of School Score

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Required Investment Benchmarks

The First Set of Benchmark Metrics is based on Cost or Required Investment:

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Index Formula or Calculation

Max/ Minimum Values

Kentucky Facility Index (KFI)

(Repair$ + Suitability$ + TechRead$) / Replace$

Worst 143.49% | Best 0%

Kentucky Suitability Index (KSI)

Ratio of Suitability cost / Replacement value Worst 35% | Best 0%

Kentucky Technology Index (KTI) Ratio of Technology cost / Replacement value Worst 1.77% | Best 0%

Facility Condition Index (FCI)

Ratio of Repair cost / Replacement value Worst 106.72% | Best 0%

Criteria Scoring Benchmarks

The Second Set of Benchmark Metrics is built on Criteria Scoring:

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Index Formula or Calculation

Max/ Minimum Values

Condition Score (1-FCI %) times 100 Worst 0 | Best 100

Suitability Score Criteria Based Scored Points / Possible Points

Worst 0 | Best 100

Technology Score Sum of Points for Technology Criteria Scored

Worst 0 | Best 100

School Score (Condition Score *.75) + Suitability Score * .20) + (Technology Score * .05)

Worst 0 | Best 100

Scores for Recently Renovated Building

Investment Requirements Condition Index Criteria Scoring

Repair: $0 KFI: 2.24% Condition Score: 100.00

Suitability: $269,574 KSI: 2.24% Suitability Score: 93.60

Tech Readiness: $0 KTI: 0.00% Technology

Score: 100.00

Replace-ment Value: $12,034,410 FCI: 0.00% School Score: 98.72

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Scores for Older Non-Renovated Building

Investment Requirements Condition Index Criteria Scoring

Repair: $7,329,689 KFI: 93.58% Condition Score: 22.72

Suitability: $1,470,080 KSI: 15.50% Suitability Score: 62.46

Tech Readiness: $76,220 KTI: 0.80% Technology

Score: 51.40

Replace-ment Value: $9,485,000 FCI: 77.28% School Score: 32.10

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District FeedBack System

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Archived report versions

Web-based report review comments from district

KDE response on actions taken

PDF School Report